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Home My WebLink About2005-01-10 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, January 10, 2005 at 2 :00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION January 10, 2005 2:00 p.m. Town Center I. Call to Order - Chairman David McGeady II. Election of Chairman for 2005 III. Reports A. Approval of Minutes for December 13, 2004 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements - Scarbrough and Murtishaw 3 . Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heifner • D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith F. Advertising Agency Report — Brian Clark IV. Old Business V. New Business VI. Adjourn • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING December 13, 2004 Commissioners Present: Dan Coody, Neal Crawford, Pat Gazzola, Don Marr, David McGeady, Curtis Shipley, and Maudie Schmitt Commissioners Absent: None Staff Present: Willistine Smith, Allyson Twiggs and Marilyn Heifner Chairman David McGeady called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on December 13, 2004 at the Fayetteville Town Center conference room at 2 :00 p.m. MINUTES Moved by Gazzola, second by Shipley to approve the minutes of the November 8, 2004 regular meeting. Motion carried. HMR REVENUES HMR revenues for November were $ 168,36.65, an 8.75% increase over last November. Year-to-date figures are up 13.28%. • FINANCIAL REPORT Lary Bilbrcy presented the financials for the month of November. Moved by Shipley, second by Coody to approve the financial statements. Motion carried. CITY ATTORNEY City Attorney Kit Williams reported that the Prosecutor's office collected $2,521 .00 delinquent HMR taxes in November. DIRECTOR'S REPORT Marilyn Heifner reviewed advertising inquiries. For the first time all year, inquiries surpassed last year totals. Internet unique visits for November are up 11 ,522 over last November 6,567. Per day average visits are 384. Media contacts have been high with the Lights of the Ozarks festival beginning and with the opening of the Clinton Library in Little Rock. CVB REPORT Allyson Twiggs reported on Promise Keepers and Tyson Track looking to hire someone. Shelly is doing a great deal of research on the U of A hand has made several contacts and was warmly received. Training for tracking software for the CVB has been scheduled for the end of January. Mt. Sequoyah has hired new co-directors — John and Sherry Altland. • • TOWN CENTER REPORT Willistine reported that November was a great month for the Town Center with a 20% increase in events and a 10% increase in collections. Year-to-date sales are at a 31 % increase, completed events at a 7% increase, sales show a 38% increase and collections increased 22%. The Town Center was again named best meeting facility in Cityscapes reader survey. Maintenance/custodial person resigned just before Thanksgiving. AGENCY REPORT Michael Clark reviewed program budget and 2005 plan. Moved by Gazzola, second by Coody to approve media placement recommendations. Motion carried. OLD BUSINESS Clinton House — Commissioners toured Clinton House before A & P meeting. Greesons indicated that they needed an offer on the house by Wednesday. Commissioners discussed possible partnerships and asked staff to research those. NEW BUSINESS North Arkansas S , phony Request was discussed by Commissioners. Request died for the lack of a motion. • Hogeve Marathon — Request was discussed by Commissioners. Moved by Shipley, second by Crawford to give Hogeye Marathon $3,900 to pay for advertising. Motion carried. EXECUTIVE SESSION Commission recessed to Executive Session to discuss annual review of Marilyn Heifner. Commission reconvened. Moved by Shipley, second by Coody to give Marilyn 2.7% cost of living increase. At Commission meeting in January, goals for 2005 will be set. The Mayor reported on conversation with Don Pederson. Pederson said the U of A will work with the Commission in any way. Will keep the house as a building, use as offices, like the U of A press. They want to keep the building in public hands. Would be willing to lease the building to the A & P. McGeady will call Pederson and see what we want to do from there. There being no further business, the meeting was adjourned. Respectfully submitted, • Marilyn Heifner, Executive Director Advertising and Promotion Commission For month of December 2004 HMR revenues collected $ 138, 184. 55 Interest revenue 99240.37 Total Revenues $ 1479424.92 Collection expense (21763.69) Bank of OK Quarterly Fee Town Center Bond Payment (56,032. 54) Total Expenses $ (589796.23) • Total Check to A&P $ 88,628.69 • O z 0 l�f D 3 D 3 o a to l M. d Q o 3 3 cg m a d ° M ,A 1 a a � r 3 X w M +R M iR iR M +R +A +R iR A N n O O O O O tD tD a In O Vf Vl N ID Ol W V 46 to 00 iO N V V V N NV1 Ol V W W N d V 0o V Ot .A N F+ -4 N4 t+ tD to Ch H N N !n W W V (n A 00 O V 7 yl VI N N O S N r +R +IR +A iR M +R +R V +R +A +R +Pr ;o N N F+ W t NJ r W W r N N r N r NN d N A t0 U4 O0 r tD Co 07 to Ot co W to X ~ V Oo J1 J+ %M tD W O N N V PPT N V O O tD tr O O O r V V N N 01 V co -cl, Ot tD V 00 C1 -O S 0 7 N 0 0 F4 �+ N (D O II • O N t0 W to V I--` N V N coW V N Il r O W In lA to V O Co H V 0) d Ln 111 O W N N Ln � O V In Ot al fD n � \ \ \ \ \ \ \ \ \ � `e ' 0 0 o a o 0 0 o a o 0 0 0 • N 3 41 +R +R +R Vi +R iR Hi +R HI +R iR M N N to W W W W W N N h+ H N d w co A ONN N O NkDt.Il V !n O �X�pp Ln N w OM tD In Ot W N tD !n N r O N ON O M V W ON O co J? 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N O O 0 w w Obi O loll co r r ((DD 0 0 0 0 0 0 0 0 0 0 0 0 0 S +/? +A +R iR +R VT +A +A V+ ;a o O Yt �+ �+ �+ r r r r �+ �- r r �+ -1 0 W co 00 o c (n O�m Ot M N to N to to tD t0 aD In X !w+ r W W O to tp O r tD iD tdit _ V t011 ko O V Oo V m tD W N N O [['�� S 0 0 I-+ I-+ r I•+ F+ F+ F+ + + + O F.4 O ON (D N 0 -4 V V O F+ N H bo bo O W O V d < O 0 0 0 0 o 0 0 o Oo 0 0 l • O O O O O O O O 0 O O O O • HMR Comparison 2003 to 2004 Using Year-End totals per HMR Report HOTELS 2003 2004 % Dec 10,773.64 12,048.60 11 .83% Jan 10,638.74 12,397.02 16.53% Feb 12, 140.56 15,880.91 30.81 % Mar 15,371 .78 18,217.06 18.51 % Apr 16,534.22 17,283.48 4.53% May 16,568.61 19,483.47 17.59% Jun 18,530.45 22,255.75 20. 10% Jul 16,031 .25 17,050.01 6.36% Aug 16,098.10 17,009.75 4.77% Sep 169875.70 21 ,823. 18 29.32% Oct 25, 183.66 24,267.01 -3.63% Nov 169468.24 16,294.83 -1 .05% 191 ,214.95 2149011 .07 11 .92% RESTAURANTS 2003 2004 % Dec 112,143.74 121 ,932.28 8.73% • Jan 104, 133.72 114,689.20 10. 14% Feb 999436. 17 113,449.63 14.09% Mar 113,299. 12 116,089.97 2.46% Apr 108, 157.35 116,906.50 8.08% May 114,543.92 120,030.66 4.79% Jun 1111 1410.87 121 ,219.99 8.80% Jul 109,920.03 122j417.98 11 .36% Aug 117,824.90 122,630.00 4.07% Sep 112,098.50 124,228.30 10.82% Oct 127,371 .76 130,835.07 2.71 % Nov 104,084.85 118, 147.51 13.51 % 11334,424.93 11442,577.09 8.10% • Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Financial Statements December 31 , 2004 • • SCARBROUGH • MURTISHAW, CERTIFIED PUBLIC ACCOUNTANTS, P.A. 2039 Green Acre Rd., Fayetteville, AR 27032619 • Telephone (479) 5211771 • Fax (479) 4420062 • Home Pages SMCPAS.com Wesley D. Murtishaw, CPA Larry H. Bilbrey, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, and The Convention and Visitors Bureau as of December 31 , 2004 and for the twelve months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, • do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. `� & am Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas January 6, 2005 • Members: American Institute of CPAs Private CompanieFractice Section Arkansas Society of CPAs Fayetteville Advertising and Promotion Commission Balance Sheet • As of December 31 , 2004 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 41 ,738.67 Cash in Mcllroy Bank - A & P General 767,525.77 Cash in Bank of Fayetteville - HMR Account 92,978.07 Cash in Mcllroy Bank - A & P Payroll 14,482.29 Cash in Bank - Conv & Visitor Bureau 11970.46 Investments 21534,181 .58 Investment Adjustment to Market 3,381 .37 Accounts Receivable 7,403.36 Accounts Receivable from HMR - Net of Expenses 78,291 .57 Accrued Interest Receivable 21 ,684.26 Total Current Assets $ 31563,637.40 Property, Plant, & Equipment at Cost Furniture and Fixtures 9,602.98 Building Additions 181 ,875.24 • Equipment 160,725.88 Less: Accumulated Depreciation (118,183.53) Net Property and Equipment 234,020.57 Total Assets $ 3,797,657.97 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 480.91 Employee Garnishment Payable 643.62 Accounts Payable 79,423.57 Accounts Payable - Parks HMR 3,696.68 Due to Other Funds 41 ,674.54 Total Current Liabilities $ 125,919.32 Capital Unrestricted Fund Balance 21944,722.59 Current Year Earnings 727,016.06 Total Capital 3,671 ,738.65 • Total Liabilities and Capital $ 31797,657.97 See Accountants' Compilation Report. Fayetteville Advertising and Promotion Commission Statement of Revenues and Expenditures • Actual vs Budget Twelve Months Ending December 31 , 2004 2004 Month of 2004 Year to Date December 2004 Budget Actual Remaining Actual Revenues HMR Tax Revenue $ 1 ,418,952.00 $ 11741 ,337.92 $ (322,385.92) $ 168,372.65 Other Income 11248.07 (19248.07) Governor's Conference Sponsors 47,775.00 46,789.28 985.72 - Total Revenues 1 ,4669727.00 1 ,789,375.27 (322,648.27) 1689372.65 General Expenditures General Expenditures (See Schedule) 756,875.00 750,545.32 61329.68 73,438.86 Capital Outlay Minor Equipment 25,000.00 33,569.22 (81569.22) 69690.99 • Other Revenues (Expenditures) Interest Income - Investments 85,000.00 1059602. 12 (20,602. 12) 91639.07 CEC Bond Excess 204,000.00 580,950.88 (376,950.88) 133,716.01 TC Bond Arbitrage Calculation (21080.00) 21080.00 CEC Washington County Property Tax (54,000.00) (569763.55) 29763.55 Bonds CEC BondPayments - ArtsCenter (41 ,000.00) (40,282.79) (717.21 ) Bond Payments - Town Center (365,320.00) (353,324.68) (11 ,995.32) (56,032.54) Bond Payments - CEC (289,640.00) (3153750.00) 26, 110.00 Interest Expense - Arbitrage Expense Transfers to Other Funds (223,892.00) (200,000.00) (23,892.00) Total Other Revenues (Expenditures) (684,852.00) (281 ,648.02) (403,203.98) 879322.54 Excess Revenues Over Expenditures (Deficit) $ $ 723,612.71 $ (723,612.71 ) $ 175,565.34 • See Accountants' Compilation Report. Fayetteville Advertising and Promotion Commission Schedule of General Expenditures • Actual vs Budget Twelve Months Ending December 31 , 2004 2004 Month of 2004 Year to Date December 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 58,750.00 $ 57,814.34 $ 935.66 $ 49833.90 Payroll Tax Expense 69000.00 41774.24 1 ,225.76 368.44 Health Insurance 12,000.00 91310.01 2,689.99 675.25 401 (k) Company Match 21500.00 21154.46 345.54 325.02 Car Allowance 31600.00 31600.00 - 300.00 Materials and Supplies 11000.00 13607.10 (607.10) 73.28 Publications & Dues 1 ,200.00 13214.95 (14.95) 74.00 Postage 157000.00 11 ,330.48 3,669.52 22.68 Other Insurance 9,809.96 (91809.96) - Professional Services 12,200.00 12,396.57 (196.57) 11104.07 Taxes and Licenses - (11501 .95) Collection Expense 32,000.00 34,926.79 (21926.79) 3,367.37 Bond Paying Agent Fees 4,500.00 3,375.00 1 , 125.00 1 ,125.00 Kamensky Fountain Maintenance 6,000.00 - 61000.00 - Miscellaneous Expense - 80.50 (80.50) 80.50 • New Brochures 30,000.00 33,852.33 (31852.33) 21898.50 Travel and Training 21000.00 355.85 11644. 15 42.81 Depreciation Expense - 19,090.21 (19,090.21 ) 11590.85 Advertising and Marketing 250,000.00 264,561 .23 (143561 .23) 35,773.81 Airport Information Booth 4,800.00 4,800.00 - - Interspace Airport Advertising 5,100.00 43931 .40 168.60 Website Update 102000.00 2,390.00 71610.00 - Signage - Tourism 10,000.00 31395.93 61604.07 2,942.00 Special Projects (See Schedule) 2901225.00 264,773.97 25,451 .03 19,343.33 Total General Expenditures $ 756,875.00 $ 750,545.32 $ 61329.68 $ 73,438.86 • See Accountants' Compilation Report. Fayetteville Advertising and Promotion Commission Schedule of Special Projects • Actual vs Budget Twelve Months Ending December 31 , 2004 2004 Month of 2004 Year to Date December 2004 Budget Actual Remaining Actual Special Projects Air Museum $ 20,000.00 $ 20,000.00 $ $ - Bikes, Blues, BBQ 25,000.00 25,000.00 Botanical Garden Society 15,000.00 15,000.00 15,000.00 Town Center Garden Maintenance 17$ 00.00 180958.29 (13458.29) 11458.33 Walton Arts Center 69000.00 61000.00 NWA B.E.S.T. 1 ,300.00 1 ,300.00 H. S. Coaches Clinic 13$ 00.00 13,500.00 Saturday of Champions 3,000.00 31000.00 State Soccer Championship 19000.00 11000.00 Holiday Hoops 10,000.00 101000.00 Joe Martin Stage Race 79500.00 7,500.00 All Star Games 91000.00 91000.00 Ozark Blues Society 51000.00 51000.00 Brumley Gospel Sing 15,000.00 15,000.00 Downtown Dickson Enhancement Project - 520.95 (520.95) First Night Fayetteville 109000.00 10,000.00 • Rural Mountain Producers Exchange 6,000.00 6,000.00 DDEP Fine Arts Festival 3,500.00 33468.72 31 .28 Ozark Valley Triathlon 4,000.00 4,000.00 Lights of the Ozarks 20,000.00 - 209000.00 American College Theatre Festival 29400.00 2,400.00 - Council for the Adv of Science Writers 2,100.00 21100.00 Governor's Conference 47,775.00 46,789.28 985.72 Art Car Weekend 4,500.00 4,499.32 0.68 Chile Pepper Cross Country Festival 31500.00 3,500.00 Diamond Classic Baseball Tournament 750.00 750.00 Evergreen Cemetery Fence 10,000.00 10,000.00 . Heritage Trail Partners 5,000.00 41250.00 750.00 Lewis & Clark Urban Adventure Race 21000.00 21000.00 - 21000.00 Pagnozzi Charities 31000.00 31000.00 UA Baseball Regionals 51000.00 51000.00 Walton Arts Center Ext. Banners 91900.00 31298.80 61601 .20 Washington County Historical Society 21000.00 11611 .02 388.98 Fourth of July Fireworks 31500.00 (39500.00) Autumnfest 21942.59 (29942.59) - Clinton House 885.00 (885.00) 885.00 Total Special Projects $ 290,225.00 $ 264,773.97 $ 25,451 .03 $ 19,343.33 • See Accountants' Compilation Report. Fayetteville Town Center Statement of Revenues and Expenditures • Actual vs Budget Twelve Months Ending December 31 , 2004 2004 Month of 2004 Year to Date December 2004 Budget Actual Remaining Actual Revenues Rental Income $ 269,694.57 $ 283,745.89 $ (14,051 .32) $ 21 ,257.91 Daily Parking 51000.00 61076.00 (1 ,076.00) 626.00 Parking Leases 30,000.00 34,771 .89 (49771 .89) Other Income 500.00 22,519.21 (22,019.21 ) 41375.21 Sales Tax Expense (19071 .30) (11071 .30) - Less Returns & Allowances (2,289.41 ) 2,289.41 - Total Revenues 304, 123.27 3449823.58 (40,700.31 ) 26,259. 12 General Expenditures General Expenditures (See Schedule) 3783285.31 388,975. 17 (10,689.86) 300530.64 • Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 269.69 183.96 85.73 17.69 Transfers From Other Funds 73,892.35 50,000.00 23,892.35 Total Other Revenues (Expenditures) 74, 162.04 50, 183.96 239978.08 17.69 Excess Revenues Over Expenditures (Deficit) $ 0.00 $ 63032.37 $ (61032.37) $ (4,253.83) • See Accountants' Compilation Report. Fayetteville Town Center Schedule of General Expenditures • Actual vs Budget Twelve Months Ending December 31 , 2004 2004 Month of 2004 Year to Date December 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 165,271 .00 $ 157,769.51 $ 71501 .49 $ 197311 .79 Outside Services - 141 .60 (141 .60) 141 .60 Payroll Tax Expense 20, 138.06 16,338.00 31800.06 19649.76 Insurance 21 ,250.00 16,203.70 51046.30 408(p) Company Match 41602.15 21604.65 11997.50 203.62 Commissions 25,583.18 21 ,518. 18 41065.00 19295.74 Materials and Supplies 61000.00 41423.34 1 ,576.66 173.96 Credit Card Discounts 500.00 918.42 (418.42) 89.21 Public Notification 100.00 100.00 Publications & Dues 250.00 455.10 (205. 10) Postage 185.58 (185.58) Post Office Box Rent 125.00 126.00 (1 .00) Water 71234.65 59560.41 11674.24 - Gas 91786.70 91645.33 141 .37 11204. 12 • Electricity 56,480.90 47,727.90 8,753.00 3,540 95 Cable 914. 10 951 .65 (37.55) Telephone 81549.20 7,531 .31 11017.89 36.60 Insurance - Building 71500.00 51769.00 11731 .00 141 .00 Taxes and Licenses 21500.00 11535.00 965.00 35.00 Linens 11 ,250.37 12,577.95 (11327.58) 115.80 Repairs and Maintenance 25,000.00 37, 179.52 (12,179.52) 588.07 Special Projects 2,500.00 17,535.25 (15,035.25) 412.57 Advertising and Marketing 2,500.00 3, 109.84 (609.84) Travel and Training 250.00 77.72 172.28 Depreciation Expense 19,090.21 (19,090.21 ) 1 ,590.85 Total General Expenditures $ 378,285.31 $ 388,975.17 $ (10,689.86) $ 30,530.64 • See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau Statement of Revenues and Expenditures • Actual vs Budget Twelve Months Ending December 31 , 2004 2004 Month of 2004 Year to Date December 2004 Budget Actual Remaining Actual Revenues Bus Tours $ 1 ,500.00 $ 654.00 $ 846.00 $ Partnership Income 11500.00 21047.50 (547.50) Special Projects - Sponsorships 500.00 500.00 Brumley Shuttle 11500.00 11431 .00 69.00 Other Income 288. 17 (288.17) Total Revenues 51000.00 41420.67 579.33 General Expenditures General Expenditures (See Schedule) 163,700.00 155,628.41 81071 .59 15,400.44 • Capital Outlay 1 ,794.87 (11794.87) - Other Revenues (Expenditures) Interest Income - Checking 125.00 373.59 (248.59) 4.86 Transfers from Other Funds 158,575.00 150,000.00 8,575.00 Total Other Revenues (Expenditures) 158,700.00 150,373.59 81326.41 4.86 Excess Revenues Over Expenditures (Deficit) $ - $ (21629.02) $ 21629.02 $ (152395.58) • See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau Schedule of General Expenditures Actual vs Budget Twelve Months Ending December 31 , 2004 2004 Month of 2004 Year to Date December 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 73,750.00 $ 78,507.71 $ (4,757.71 ) $ 91628.67 Payroll Tax Expense 81000.00 61899.80 1 ,100.20 829.70 Health Insuance 17,000.00 11 ,930.45 51069.55 957.69 408(p) Company Match 31000.00 21172.80 827.20 181 .38 Materials and Supplies 61000.00 41246.20 11753.80 215.22 Office Expense/Printing 21500.00 21611 .66 (111 .66) 500.59 Publications & Dues 11850.00 11000.00 850.00 475.00 Postage 150.00 759.95 (609.95) 96.95 Telephone 51200.00 3,391 .26 1 ,808.74 35.00 Rent 6,000.00 61900.00 (900.00) 700.00 Convention Development 25,000.00 219364.33 31635.67 747.24 Special Projects - 426.50 (426.50) - • Repairs and Maintenance 250.00 11037.79 (787.79) - Travel and Training 15,000.00 14,379.96 620.04 1 ,033.00 Total General Expenditures $ 163,700.00 $ 155,628.41 $ 81071 .59 $ 15,400.44 • See Accountants' Compilation Report. FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS • KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC: Casey Jones, City Prosecutor City Council Parks & Recreation Advisory Board FROM : Kit Williams, City Attorney Lx" DATE: January 6, 2005 RE: HMR Taxes collected Attached is City Prosecutor Casey Jones' final report concerning Hotel, Motel and Restaurant prosecutions in December 2004. He collected $1 ,983. 14 in December resulting in a final amount of $53,131 .97 of overdue HMR tax collected in 2004. These taxes are divided evenly between the A & P Commission and the Fayetteville Park' s Department (for park promotion and development). Therefore, both the A & P Commission and Parks Department received over $26,000.00 in additional revenue from City Prosecutor Casey Jones ' efforts (in cooperation with the Courts, Police and Accounting departments). We also believe the active and consistent enforcement and prosecution of HMR tax law ensures a level playing field for all restaurants and encourages the excellent voluntary compliance with the HMR tax law by the vast majority of Fayetteville' s restaurants and ALL of our hotels, and motels. CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES MANDY FINKLEA HOT CHECK ADMINISTRATOR CITY PROSECUTOR E-ntail: hotcheck@ci.tayetteville.ar.us W. BRANT WARRICK MEMO FAYETTE149VILLE, ROCK , ARKANSAS 72791 DEPUTY CITY PROSECUTOR PHONE: (479) 5768377 (479) 5758378 (479) 5758374 (479) 5768376 TO: K. Williams Hot Checks: (479) 6758254 Fayetteville City Attorney FAX # : (479) 5758373 FROM: Casey Jones Fayetteville City Prosecutor DATE: January 6, 2005 RE: Status of HMR cases 1 . Aviator's Grill Tammy Andujar-Johnson Active Criminal Summons W. Kevin Johnson Active Criminal Summons 2. Butcher Block Gary W. Bell Active Criminal Summons • aka Hospitality Plus of AT. 3 . Cafe Santa Fe Sad Abu Haleema 2 Active FTA warrants Thomas D. Flores Charges Filed 4. Casa Taco Alex B. Hunt Charges Filed 5. Corky's Ben Clark Pd. $ 150. TD 5/4/05 6. Creative Kitchens Barbara H. Lindsey Letter Sent — Paid $332.00 7. Dickson St. Diner Nick Jeffiies Active FTA Warrant Deonna Darnell Active FTA Warrant 8. Dominoes Pizza Lloyd Hardison TD: 2/23/05 9. EI Camino Real Mex. Santo O'Campo Active Criminal Summons Isamael Martinez Active Criminal Summons 10. Fat Toney's Tony Goucher TD: 1 /12/05 11 . Frulati Cafe Todd/Mary McNeill Paid $250 — TD 2/2/05 • • 12. Grubbs Drew M. Christie Paid $624.000 Active Criminal Summons Drew W. Christie Active Criminal Summons 13 . Heavenly Ham Robert Flocks Active Criminal Summons 14. Hotlbrau Steaks of Ar. Hilda S. Charboneau Letter Sent 15. Hog City Diner Richard T.Byrne Active FTA Warrant 16. IHOP Kathy Lewis Active FTA Warrant 17. Judy's 15`h St. Diner Judy N. Smith Active Criminal Summons Earl Smith Active Criminal Summons 18. LaFamilia Virginal Amaral Paid $50 — TD 1 /12/05 19. Madame Wu Christina Wu Active FTAS warrant 20. Michael Angelo's Cafe David Gretzmier Criminal Summons Filed Paid $327. 14 • 21 Morning Glory's William Reeves Paid $200. TD 1 /12/05 22. Old Town Deli M. Boroujeni Active Criminal Summons 23 . Pepper's Pepper D. Glass Active FTA Warrant 24. Quizno's John Ford Active Criminal Summons Tim Ford FTA Warrant 25. Sharee's Cakes/Catering Sharee Means Letter Sent — Closed 1/3 26. Taco Shack Marto Underhill Active FTAS Summons aka M. Hunt 27. Tones, Inc. D. Heerwagen Paid $50. TD 1/12/05 28. Xtreme Pizza William Acklin Active Criminal Summons dba Dominos • DIRECTOR'S REPORT December, 2004 • INQUIRY RESPONSES Advertising Responses December 2004 — 324 Year to date 2004 — 17,900 December 2003 — 517 Year to date 2003 — 17,340 Tour Packets December 2004 — 46 Year to date 2004 — 1036 Tourist Inquiries December 2004 — 55 Year to date 2004 — 1 ,279 December 2003 — 46 Year to date 2003 — 2,677 Relocation Inquiries December 2004 — 60 Year to date 2004 — 619 December 2003 — 57 Year to date 2003 — 818 December Total Advertising Inquiries 2004 — 485 2003 — 620 Year to Date Total Advertising Inquiries 2004 — 20,834 2003 — 20,835 Internet Inquiries • December 2004 — 502, 186 hits December 2004 unique visits — 11 ,544 December 2003 unique visits — 5,778 December 2004 per day average visits — 372 December 2003 per day average visits - 186 0 DECEMBER ACTIVITY Tourism Activities — Choirs on the Square for Lights of the Ozarks Relations with Media —Travel Marketing Group, Michael Devolder Active Years, Timmie Yancey Endless Vacation, Jerry Greckle Morning News, Ethan Nobles Arkansas Democrat Gazette, Eric Hand KNWA — Rick Katskfy Active Years, Stephanie Mock KNWA News — Brook Thomas Relations with other Tourism entities — Centennial ! Committee meeting Promise Keepers — Diane Willets Lunch — Eileen Roufa, Dan Hintz (Downtown Fayetteville Partners) • Meeting with Kelly Roark-Weldon re: amphitheater NATA — tourism materials for boat, sport, and travel shows First Night, Jim Mitchell Cassandra Gamess, Channel 5 A & P — Appraisal and Structural Engineering study of Clinton House Chamber of Commerce annual meeting Orientation for Maudie Schmitt • Lunch — Brad Dunn re: Hogs Illustrated Meeting with Brian Clark re: 2005 Media Plan Lunch with Alumni staff Walker Brothers Insurance, rates for 2005 Marvin Hilton — public access television Ken Stuckey — ASA Softball tournament Town Center — Jonathan Overbeck, School of Metaphysics — Peace Covenant SBC — Nathan Furman Cherry Brooks Steve — Acme Janitorial Service Miscellaneous — Guest speaker for Dr. Hughes recreation class (U of A) Alumni House Advisory Committee meeting Steve Gray — Congressman Bozeman's office HMR Collections — December (November sales) Sodexho Olive Garden Radisson Hotel Chartwell's Logan's Roadhouse • Golden Corral Red Lobster Clarion Inn Chick-Fil-A — NW Village Red Robin McDonald's — Joyce Hampton Inn McDonald's Penguin Ed's Inn at Carnall Hall HMR Collections — Year Total Olive Garden Radisson Hotel Red Lobster Clarion Inn Chili's Chartwell's Jose's Sodexho Operations Chick-Fil-A Golden Corral . Penguin Ed's McDonald's — Joyce Noodles Ryan's McDonald's • Monthly Advertising Inquiries by State - 2004 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL AL 15 16 28 60 34 35 15 27 29 43 14 9 325 AK 1 5 2 5 2 2 2 1 20 AZ 7 3 14 31 18 20 3 13 16 17 13 155 AR 12 23 66 124 95 110 66 48 228 214 53 17 1056 CA 16 10 71 139 63 105 30 65 58 62 34 16 669 CO 2 2 21 44 14 20 7 7 9 9 11 2 148 CT 2 2 15 17 8 10 8 12 9 10 3 1 97 DE 2 10 3 1 4 4 4 4 32 DC 1 2 2 1 2 1 1 1 1 1 13 FL 16 12 41 122 85 85 32 58 72 73 60 16 672 GA 7 50 26 54 46 54 19 49 28 33 16 12 394 HI 3 2 3 2 1 11 ID 5 9 6 6 3 4 3 6 1 43 IL 22 24 122 334 200 119 32 81 89 227 149 20 1419 IN 12 14 40 155 85 48 19 40 35 123 95 9 675 IA 6 17 43 117 49 32 13 27 25 77 47 7 462 KS 10 5 43 83 39 44 7 17 22 68 32 3 373 KY 5 10 21 54 33 29 13 22 26 21 17 6 257 LA 17 22 37 93 87 63 41 70 86 74 40 17 647 ME 1 2 4 2 7 2 6 2 6 2 2 36 MD 3 4 15 27 16 25 6 11 11 7 10 2 137 MA 4 5 11 36 12 14 5 5 10 14 5 3 124 MI 21 24 54 192 91 63 17 51 42 120 98 12 785 MN 12 11 43 119 46 39 15 21 35 102 90 17 550 MS 10 17 28 62 56 43 30 43 63 53 26 10 441 MO 30 25 101 240 147 105 49 68 86 142 89 13 1095 • MT 3 4 2 4 1 5 1 1 1 22 NE 3 8 16 62 22 17 6 12 13 42 20 6 227 NV 1 5 10 6 7 3 4 4 5 3 1 49 NH 5 14 4 2 6 5 1 2 39 NJ 1 5 32 49 28 28 5 29 18 20 13 3 231 NM 1 3 7 5 6 3 8 3 3 3 42 NY 4 6 38 75 49 70 17 36 41 62 22 10 430 NC 7 13 27 60 38 30 16 25 36 31 11 4 298 ND 2 4 17 8 7 3 3 9 4 57 OH 15 17 51 157 96 63 22 46 40 112 71 12 702 OK 8 15 43 132 74 60 25 46 144 98 33 6 684 OR 1 4 14 28 6 8 4 12 9 9 2 1 98 PA 3 7 33 79 48 59 18 48 36 34 16 5 386 RI 2 2 1 3 2 2 2 3 2 1 1 21 SC 5 7 17 23 27 20 12 16 19 26 6 3 181 SD 2 5 10 13 4 2 4 1 16 8 65 TN 16 20 24 87 79 50 32 40 53 71 23 9 504 TX 24 56 145 307 218 188 98 155 297 266 109 45 1908 UT 5 14 2 5 1 4 2 7 40 VT 1 1 1 3 4 3 3 1 1 1 19 VA 8 3 21 37 36 19 12 23 20 20 18 5 222 WA 2 2 11 28 10 16 5 15 7 14 9 4 123 WV 2 4 5 31 14 10 4 10 6 5 5 1 97 WI 25 15 53 151 81 63 15 41 43 148 87 8 730 WY 1 1 3 1 3 1 1 1 1 13 APO 2 1 3 6 CAN 2 3 5 2 2 4 2 2 4 8 4 1 39 FOR 3 2 1 2 3 5 3 4 5 2 1 31 • TOTAL 367 489 1422 3529 2117 1843 746 1349 1805 2524 1385 324 0 17900 • Advertising Inquiries Pubs by State - December 2004 Dest S Stale Check Country Demo Dest S News BH&G Mate Home Gaz USA FC LHJ MWL NATA SL 24.7 Insert TOTAL AL 1 8 9 AK 0 AZ 0 AR 1 1 15 17 CA 3 2 3 6 2 16 CO 2 2 CT 1 1 DE 0 DC 1 1 FL 1 2 12 1 16 GA 1 1 10 12 HI 0 ID 0 IL 11 2 7 20 IN 1 7 1 9 IA 1 3 1 2 7 KS 1 1 1 3 KY 1 1 3 1 6 LA 14 3 17 ME 1 1 2 MD 2 2 MA 2 1 3 MI 1 8 2 1 12 MN 15 1 1 17 • MS 10 10 MO 1 5 7 13 MT 0 NE 4 1 1 6 NV 1 1 NH 0 NJ 3 3 NM 2 1 3 NY 1 1 7 1 10 NC 4 4 NO 0 OH 2 2 1 6 1 12 OK 5 1 6 OR 1 1 PA 3 2 5 RI 1 1 SC 1 2 3 SO 0 TN 1 6 2 9 TX 1 1 1 38 4 45 UT 0 VT 0 VA 1 1 3 5 WA 4 4 WV 1 1 WI 6 2 8 WY 0 APO 0 CAN 1 1 • FOR 1 1 TOTAL 3 0 0 0 0 4 20 67 12 190 28 0 324 • ADVERTISING INQUIRIES - 2004 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist AY 0 BH & G 36 884 301 121 82 84 178 58 37 3 1784 Checkmate 10 10 Coun H 352 113 220 75 760 Dest. S 49 477 5 12 2 87 160 792 FC 9 39 678 392 22 808 76 120 55 38 34 4 2275 LHJ 37 561 177 66 36 88 255 147 77 20 1464 MP 0 ML 125 97 196 570 572 235 18 115 69 928 688 67 3680 MN 0 MS 0 MT 0 MVG 0 NATA 67 66 76 173 163 193 158 87 100 129 87 12 1311 Ozark Vac.com 2 2 Parade 0 MC/Rosie 0 SL 145 238 288 445 862 343 258 433 427 452 271 190 4352 SNI 469 321 26 816 ST 0 TA 0 • TH 0 TM 0 USA 54 54 VG 0 24-7 V 21 49 62 27 20 72 104 68 52 61 36 28 600 TOTAL 367 489 1422 3529 2117 1843 746 1349 1805 2524 1385 324 17900 • A & P TOURIST INQUIRIES 2004_ _ JAN FEB MAR�APR MAY JUN JUL AUG SEP OCTNOV DEC TOT_AL _ AL 1 1I - 2 - 21 1 4 - 1 1 - - - - -13 • AZ 2 _3 1 2 - 3 1 - - - _ 14 AR 24 15 6 18 12 16 111 78 _16 29 16 6 9 1 CA 3 4 1 4 2 2 2 8 7 3 1 37 CO - - 1 2 - --- 1 3 - 1 1 1 - - 10 CT - - - 1 1 1 1 2 -- - 6 DE - 1 - - 1 - -- - - - -2 FL 3 5 3 1 1 4 1 4 5 2 2 _31 GA - 3 - 4 1 1 1 2 - 1 2 1 _ 16 pl _ - 2 IL 5 3 1i 55-3 - 4 - 4 -5 - 1 1 37 IN -- 1 2 --2 4 - 2 -111 - 2 - 1 - - - - 17 IA _ 2 2 6 2 2 1 2 _3 1 1 - - - 22 KS 9 4 2 6415 8 4 1 -2 -1 - - - - 47 KY_ - - 3 3 _ -- - -- - 6 LA 3 4 6 8 5 7 9 9 2 3 56 ME_ - -- 1 - - 1 - 2 MID 1 1 1 1 - - -- 4 MA 1 - - 4 1 - 2 _ 8 MI 2 1 - 1 2 1 1 15 1 1 -- ---16 MN 1 2 2 3 3 2 - 1 1 1 2 - 18 MS 1 1 -14- 4 2 1 1 -2 -2 1 - 16 - -- - - -1 - MO 6 4 1 7 6 6 11 10 15 6 2 -2 -- _ 76 MT 1 1 2 • NE 2 1 -2 2 1 1 - - 1 - 1 3 - -- - - 14 NV - -- - - - 1 1 1 - - - --3 NJ 1 1 - 2 - 1 1 1 1 1 1 - - - - 10 NM 1 1 - - 1 - -- - - 1 1 - - ----- 5 NY -11 - 1 -- 2 1 3 - 4 1 -- 2 2 - 17 N_D -- - -- - - 0 -2443 - 4 4 -_3 - 2-- -2-- --- - -- - -2-7 _ _ _ O 2_K 5 4 3 6 -2-9 - -- _ _ 7 14 7 59 P-A 1 1 1 1 2 - 2 - _ -- 1 - - - 9 PR _ _ _ f - 0 RI - - - 1 -- - -- -1 = - - -- - - - _ - _ 2 SC 1 1 1 - 1 - -2 -- 1 - - - 7 _SD - 1 1 1 -1 -- - --- - - - - - - 4 TN - 1 1 1_ 1 2 - 2 4 2 2 1 1 - - - -16 TX 9 11 4 16 13 5 16 14 13 12 4 8 125 UT 2 2 1 1 6 V.T.-- - -- - - - - - - - ---- - ---- - 0 VA ' - - - -1 1 - - -- - -- 3 WA 3 - - 9 WV - - - 1 2 -3 - -- -- - 6 WI - 24 63 21 1_ 2 3 1 - - 2 26 WY - - 1 - 1 - - - -2 • APO - - - __- - - - - - - - --0 CAN_ 2 1 6 5 1 15 4 1 - - - 121- - 3 - -- 12 921 79 30 116 100 75 101 121 137 85 41 46 -1 U- 023 Jan Feb Mar Apr- Ma June July Aug Sep 1 2 Oct Nov +Dec 11 - ---- AARP _ AR Tourism t 4 2 2 2 3 3 1 3 • BHBG - -r- - - — - - - - 2 2 - - - - - -- BBB 1 13 29 3 2 - L - - - - Brumley 3 3 - - Country _- 1 _ ____1 Country Home 6 5 1 1 2 1 - - - - - - -- - - - - - e-mail 7 9 11 7 12 13 4 3_ Family Circle 2 4 1 3 1 1 internet' Ladies Home Journal- 2 1 LOTO - - - - - - - - - - -- - NATA_ Midwest Living __ ---2 -1 _ _ 3 2 5 1 _ Newspaper Insert 1 12 1 2 2 - - - - - - So.Liv 3 12 _ USA - �_ - - 28 _-3 - - - 1 Places Rated Travel Holiday HGTV - 24/7 Vac - �- - -- 2517 0 5 0 0 39 47 93 27 - 14 Tour Packets 206, 96 353 4.6 39 118 _23 26 57 _ 5_81 these aren't in the inquiry count • • Relocation Inquiry 2004 AL - �JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 1 - - • AK -- - - - - - - 2 1 - - - 4 AR 8 8 4 13 3 13 5 11 5 -38 -11 - - 3 8 11 92 �-- i 3 - - -- -- - -2 5 1 -- - 2 - -13 - - - - 19 -- CA _ 4 3 6 9 3 4 8 5 6 6 _ 3 2 59 CO 1 2 - 2 - 1 1 1 1 -- - - 1 1 2 - 13 - - - - - - -- 1 -2 - - - - - - - - - --- CT 1 4 - -- - - FL 2 3 4 1 2 4 1 5 5 - 27 - --- GA 1 1 2 1 2 2 1 1 3 - - - 14 -- HI -- - - I_D _ _ 2 - - - - - 3 IL 1 1 -- 2 42 1 1 1 4 1 2 - 20 - IN 1 - 2 2 1 2 1 - 9 IA - --3 1 11 - 2 -- 1 2 2 - - 13 - KS -- - -1 - - -2 1 2 - 2 4 1 KY - - - - - - - 1 - 2 1 - - - - 5 LA 1 1 1 1 2 3 - 1 2 -- - 12 - ME I - - - - - - MD MA-ml 1 2 - 2 � - � - 2 - - 1 2 - -_-_ 10 ' - - MN 1 1 4 l - 1 2 - -- -_ 1 2 - 13 • WS- 1 1 3 21 2 - - - _ 1 11 - MO_ 3 _- - 3 42 _ 3 3 -3 1 - -- 2 3 -_-1 1 _ _- 29 = NE 1 2 1 2 6 NV -- 2 - - - - 1 - - -2 - - -1 2 - 1 1 - - 10 NJ -- - - 1 1 1 - --- - - 3 NM- 2 -- - 1 - - 1 -- - - 4 - 1 1 - - - 11 - NY - - 1 - 3 - - - - 1 1 -- - - 1 - -- - 7 - NC 1 ND - — - 2 - - - - - -- - - - - 2 O_H - - 4 2 -- - 2 3 2 1 1 _--_- 16- OK 5 2 5 10 2 3 2 1 2 3 35 OR PA -- - - - 1 -- - .- - 1 -- t -- - - -4 RI - SC 1 1 - - - - - 2 1 -- - 7 -- TN 3 - 3 2 -- -- - - 1 - - - - 3 3 - TX --- 1 -2 - 655 -3 - fi 8 - 8 6 - 9 - 5 - 6 - 65 - UT 1 1 1 3 vt VA - - - - - - _ WA - - -- -- 1 - - - - - 1 3 WI - - - 1 2 1 - 1 -- 2 -3 - 1 - - - - 11 - • WY - -- - - - - - 1 - --- 1 --- APO 0 - - -N-- - - FOR �- 1 . . - i - - 2 - - -- - - 3 - - Total 461 461 631 791 331 521 581 521 391 521 391 601 6191 _ _ JAN FEB Tourists Inquiry 2004 MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AL_ - - 1 2 - 1 - -4 AZ • AK AR 1 1 - -- - - - - 1 3 1 10 8 -56 -4 -- 5 6 9 - 4 4 -1 -3 -4 - - -- - 68 CA 2 - 1 4 4 - - - 2 13 CO 1 1 1 _ 3 CT 0 DE 0 DC - - - - - - - - - - - - - - FL - 1 - - - 2 1 - 5 GA - - 2 --2 - 1 - - - - -- 5 ID - - - - - -- - 0 — IL 1 1 1 1 4 IN -1 - - -1 1 - -- - - - - 3 IA 1 - - 1 - 1 - - 3 KS 3 1 3 1 1 2 1 2 - 1 1 -- - - - 16 KY - 1 - - -1 - - -- - - ----2 LA 2 1 2 - - 1 1 1 1 - - 9 MD - - -- 1 MA - - - - -- - 0 -- MI 1 1 - - 2 MN 1 1 2 - - -- 1 - - 5 MS - - 1 - � -1 ---- - - 3 NO 3 3 2 6 1 -3 - 4 2 2 - - - - 26 • NE1 - - - - 4 1 -- - - - 4 - NV 1 NM�— - - 1 — 1 - 2 NY NC NDS - E-1 OH - 2 OK - 6 - 1 5 - - 3 1 1 2 2 - - - - - 21 OR PA - - 1 -- -- - -- - -- 1 - PR - - - - - - - -- - - - - - RI - Sc SD — - - - - - - - — TN TX -3 -2 61 3 5 15 2 2 - 1 31 LIT VT A �- -- - - -- - - -- - - 2 wv W I --- - - 1 - -- - - 2 WY - - -- - - - -- - - - 0 - • APO - - - - --CAN 2 FOR -- - 1 - - - - - -- 1 - TOTAL 411 181 411 271 151 181 241 281 15 101 10l 91 01 256 Fayetteville A&P www.fayettevilletourism.com - Last 12 Months Page 1 of 1 Fayetteville A&P www.fayettevilletourism.com • Summary Period: Last 12 Months Generated 05-Jan-2005 23:59 CST Usage sunnary for uuu . fayettevilletourisn. con N OOi � � IIIrIn1I IIIIrII��Iy'I IIIInII�I II � N WWW W a] � t O q � U C7 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Summary by Month >lonth Dail), Avg Mont hly Totals • Hits Files Pages Visits Sites KBytes Visits Pages Files Hi[s Jan-2005 ==F89171F 372 1456 337989 1863 44588 74594 86573 I)ec_2004 16199 14257 8919 3726837 1911241 11544 276508 441991 502186 Nov 2004 20433 17814 11231 384 7404 2287281 11522 336931 534421 612998 Oct2004 22990 19675 11055 456 8912 2749241 14155 342733 609935 712700 srp2o04 30634 26211 14776 522 9765 3562005 ISGG2 443308 786339 919029 \ ug 'noa 24220 20838 1217E 454 8100 2837312 14100 377484 645999 750831 hil _'oo4 Ej2]E705gF9869]F 4246979 2346272 13153 305962 528578 614522 Jun 2004 20235 17300 994E 4216742 2300769 12652 298391 519001 607051 \ta� 20114 E589ETF5F 81 I0F 349 5696 1941670 10848 251440 438806 514264 pr 2004 15324 13049 7036 294 5180 1827071F 8826 2 ! 1105 391492 459732 \tarZU1W 16731 1412E 8126 279 5216 2050695F 8661 251913 437929 518661 Irb _'oo4 150-10 12642 7031 259 4629 1738380 7539 203924 366619 436182 Totals25889926 130525 3344287 5775704 6734729 Generated by Webalizer Version 1.01 • http://www.fayettevilletourism.com/logs/ 1 /6/05 s d 7 j C C m U cc mCL m a a) L f7 C N j C N - 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