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Home My WebLink About2004-12-13 - Agendas - Final • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, December 13, 2004 at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION December 13, 2004 2:00 p.m. Town Center I. Call to Order - Chairman David McGeady II. Reports A. Approval of Minutes for November 8 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements - Scarbrough and Murtishaw 3. Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heif tier D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith F. Advertising Agency Report — Brian Clark • III. Old Business A. Clinton House IV. New Business A. Funding Request 1 . North Arkansas Symphony V. Executive Session for review of Marilyn Heifner VI. Adjourn A tour of the Clinton House, 930 California Drive has been scheduled for 1 :30 p.m. Monday, December 13 prior to the Advertising and Promotion Commission meeting. The Commission will meet at the house at 1 :30 p.m. • Pi • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING November 8, 2004 Commissioners Present: Dan Coody, Neal Crawford, Pat Gazzola, Don Marr, David McGeady, Curtis Shipley Commissioners Absent: Neal Crawford Staff Present: Willistine Smith, Allyson Twiggs and Marilyn Heifner Chairman David McGeady called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on November 8, 2004 at the Fayetteville Town Center conference room at 2:00 p.m. MINUTES Moved by Gazzola, second by Marr to approve the minutes of the October 11 , 2004 regular meeting. Motion carried. HMR REVENUES HMR revenues for October were $ 155,319.52, a 14.07% increase over last October. Year-to-date figures are up 13.84%. • FINANCIAL REPORT Marilyn Heifner presented the Financials for the month of October in the absence of a representative of Scarbrough Murtishaw. Moved by Shipley, second by Coody to approve the financial statements. Motion carried. CITY ATTORNEY City Attorney Kit Williams reported that the Prosecutor's office collected $9,282.58 delinquent HMR taxes in October. Moved by Marr, second by Shipley to accept report of City Attorney. Motion carried. DIRECTOR'S REPORT Marilyn Heifner reviewed advertising inquiries. Monthly advertising inquiries were up 46%. Year-to-date inquiries are down 4%. Internet unique visits for October are up (14, 155) or 64%. over last October (8,616). Per day average visits are 456. Lil' Wayne concert was held at the Town Center. Great staff support that prepared for the worst, expected the best and the event went off smoothly. Accident damaged the deck after the concert, however, insurance of damager will cover repairs. Chili Pepper Festival experienced a tragedy with three deaths and we extend our sympathies to their families; however, festival attracted more than 3,000 participants. We provided the sound system and support for decorations for the FHS Homecoming parade. We met with Promise Keepers and will provide a lunch for them sometime next year. • P2 • The Sales Manager for the CVB has been hired. Banners for the Town Center plaza have been ordered. We do have a blind issue at the Town Center that will require $350 each to repair. Marilyn shared a concern about Lights of the Ozarks changing lighting night and publicity out reflecting different dates. CVB REPORT Allyson introduced Shelly Stewman, CVB sales manager. The state Arkansas Forestry meeting was a success. They plan on coming back. Promise Keepers will use the 800# of the CVB. The CVB will be involved in planning a Ladies Luncheon on Saturday. The event is scheduled for June 10- 11 , 2005. Allyson booked the Arkansas Farm Bureau meeting in July 06. 650 people are expected for their meeting. TOWN CENTER REPORT Willistine reported that Town Center sales are up 96% over last year for October and 46% for the year. Collections were up for October 29% ($32,641 .86) as well as year-to- date up 23% ($250, 177.34). The Town Center is at 92.7% of the 2004 goal and has an • increase of $46,470.63 over 2003 YTD collections. Operational issues: graffiti on parking garage wall. Lock out keys have been installed in freight elevators. Blinds need repairing. Small leak in women's restroom. Accident in parking garage. AGENCY REPORT Brian Clark said work is being done for the 2005 Visitor's Guide. A rate card is being prepared. They are doing work for the 2005 plan. OLD BUSINESS None NEW BUSINESS Budgets for 2005 — Marilyn discussed 2005 proposed budgets for A & P, Town Center, and CVB. Moved by Shipley, second by Gazzola to approval budgets as presented. • P8 Botanical Gardens of the Ozarks Funding Requests — Cathy Bass requested funding for • Grand Opening of Botanical Gardens. The opening is scheduled for June. She said the most pressing need at the gardens is the sprinkler system, but thought they could find those funds out of the city grant. Moved by Shipley, second by Gazzola, to allocate $20,000 for grand opening activities of Botanical Garden. Motion carried. Hogeye Marathon— Commissioners requested that Hogeye Marathon provide specific dollar amounts for advertising and prioritize. North Arkansas Symphony — Commission requested that North Arkansas Symphony redo their request. Moved by Marr, second by Coody to approve the funding requests as proposed. Motion carried. New Commissioners to fill unexpired term of Ching Mong — Sharon Stiles (owner Stay in Style Bed and Breakfast), Rick Sweik (owner, Coolwater restaurant), and Maudie Schmitt (owner, Caf6 Rue Orleans) presented reasons why they wanted to serve on the A & P Commission. Commission recessed to Executive Session and reconvened. • Gazzola moved to appoint Maudie Schmitt to unexpired term, second by Marr. Motion carred. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner, Executive Director • P4 • ADVERTISING AND PROMOTION COMMISSION SPECIAL MEETING November 23, 2004 Commissioners Present: Dan Coody, Neal Crawford, Pat Gazzola, Don Marr, David McGeady, and Maudie Schmitt. Commissioners Absent: Curtis Shipley Staff Present: Allyson Twiggs and Marilyn Heifner Chairman Pat Gazzola called the special meeting of the Fayetteville Advertising and Promotion Commission to order on November 23, 2004 at the Catfish Hole at 12:35 p.m. The house at 930 California Drive is for sale. This is the house lived in by Bill and Hillary Rodham Clinton while they were in Fayetteville. Allyson Twiggs and Marilyn Heifner presented a business plan for the house as a tourism attraction. The Museum would chronicle the life of the Clintons in Fayetteville. Motorcoaches would be a perfect audience for tours of the house. In a tour of the four places in Arkansas, Fayetteville would be a natural for internationals flying into XNA. • The Museum could have a $6 million dollar economic impact on the Fayetteville economy. The focus of the product of the house would that it would be a great destination to enhance the tourism product in Fayetteville and attract a whole new audience not here before. It become a tour package with Hot Springs, Hope and Little Rock. We could connect with the state Parks and Tourism Commission and their investment in the Clinton product. Moved by Gazzola, second by Marr that the Commission spend up to $ 1 ,000 for an appraisal of the house and a structural engineering study. Motion carried. It was the consensus that the best hands for the house to fall into would be those of the A & P Commission and have its operation under its umbrella. Meeting adjourned at 12:55 p.m. Respectfully submitted, �/�-�� Marilyn Heifner Executive Director • I • Advertising and Promotion Commission For month of November 2004 HMR revenues collected $ 168,368.65 Interest revenue 91639.07 Interest Earned and Turnback Money CEC 133,716.01 Prepaid from Philly Grill/Asahi from prior year 4.00 Total Revenues $ 311 ,727.73 Collection expense (39367.37) Bank of OK Quarterly Fee ( 11125.00) Town Center Bond Payment (56,032.54) Total Expenses $ (609524.91 ) Total Check to A&P $ 251 ,202.82 • • P5 0 a`) Ln m m o Ln m a m 00 N m j m > ry n O OD O 00 OD .ti .-i .-1 O N N 7 0 v N N CO Oi .4 N I-� O O v: OD Tq N C O ~ C I O N N M Of re) �1p0 N co N O T alo) . O ? O1 m O M M ei X VI O1 01 O1 m Ol N kD tD LA co M N'1 A N M 7 lf1 V' 7 1D M M N O! Vi fR Vf dd} df d } V� W + r 6R I b S I N� I j o a' 00 Ln a a o o 0 o N 07 l!1 O tD Mm M .+ O O CD I N O 0} q' N 4 O .Ni N ti O n .moi n � a N C ma I 15 i LM CD lfi p~' co O lM0 M n l�0 O l0 NCD to 01 N M %D ? Ln O1 lD .+ O N � �_� X O LA n V1 01 N O N N LO V- • M —�pp N N .-I .-1 N N M M M M M b 'I O h l N Vi• dt W Vt iPr W M df d} d} d} d}' VIII � SIII o�O o OR -O 0 O a' OR m N lD 00 n O N N N M O a > LO n .+ OO O 7 � n O� l!1 LA M O I Ln I N N n OD N ti I< .+ n vi Ma; N p I ~ O a) >' N .-1 .-1 H .-I T M � N C O ~ I � a i I I ! 00 N m tD v O N 0 .ti O O O Ln O1 O N O N N a n N N O M ( 1 0 O, 7 00 N %D _ X L6 M 00 1p LA 00 OD G. . 1p Lr Oi N .+ .+ N .-. N N .-1 M N M .ti 4A O j OO O .Y H H .y H .-1 N .i H H .-1 � .. N F fR d} V1 VA dr d} W Vf Vf d} V� O lot 'I N N IA 10 C N O N O 00 v to n M M lA .ti N .y to Of .ti N 7 .-1 N v .O N OD O 11�ppy rNj X M OD f� tO l!7 N N r� I� N co m N M l0 ON N to LA O LA Co LiR �. 0) O1 O O O O Q O O O Vi• VR .� .� .� .-1 H .-� .y N H .-� N d u N H D-' V} df Vi Vf d} W Vf Vf Vf Vi 1r) A _ N � F • Vf d f 46 E E o O2 U f a) f Q n n Q LA V Z P6 HMR Comparison 2003 to 2004 • Using Year-End totals per HMR Report HOTELS 2003 2004 % Dec 10,773.64 12,048.60 11 .83% Jan 10,638.74 12,397.02 16.53% Feb 12, 140.56 15,880.91 30.81 % Mar 15,371 .78 18,217.06 18.51 % Apr 16,534.22 17,283.48 4.53% May 169568.61 19,483.47 17.59% Jun 18,530.45 22,255.75 20. 10% Jul 16,031 .2 5 17,050.01 6.36% Aug 16,098. 10 17,009.75 4.77% Sep 169875.70 21 ,823. 18 29.32% Oct 25,183.66 24,267.01 -3.63% 1749746.71 197,716.24 13.14% Nov 16,468.24 RESTAURANTS 2003 2004 % • Dec 112, 143.74 121 ,932.28 8.73% Jan 104,133.72 114,689.20 10. 14% Feb 991436. 17 113,449.63 14.09% Mar 1139299. 12 116,089.97 2.46% Apr 108, 157.35 116,906.50 8.08% May 114,543.92 120,030.66 4.79% Jun 1119410.87 121 ,219.99 8.80% Jul 109,920.03 122,417.98 11 .36% Aug 117,824.90 122,630.00 4.07% Sep 112,098.50 124,228.30 10.82% Oct 127,371 .76 1309835.07 2.71 % 11230,340.08 1 ,324,429.58 7.65% Nov 104,084.85 • P7 FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS . KIT WILLIAMS, CITY ATTORNEY DAVID WEUTAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC : Casey Jones, City Prosecutor City Council FROM : Kit Williams, City Attorney V DATE: December 8, 2004 RE: HMR Taxes collected • With the $2,521 .00 of overdue HMR taxes collected by the City Prosecutor during the last month, Casey Jones ' office has now collected $51 ,148.83 this year. By keeping collection of overdue HMR taxes as a high priority, the City Prosecutor has collected an average of about $4,650,00 per month through 2004. We appreciate the assistance of the City' s Accounting Division as well as the Fayetteville Police Department and Fayetteville District Court in our efforts to enforce the Hotel, Motel and Restaurant tax law. P8 CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES MANDY FINKLEA HOT CHECK ADMINISTRATOR CITY PROSECUTOR E- all: hotcheck&l.fayettevllle.arms W. BRANT WARRICK 140 W. ROCK FAYETTEVILLE, ARKANSAS 72701 DEPUTY CITY PROSECUTOR PHONE: (479) 576-8377 (479) 576-8378 MEMO (479) 675-8374 (479) 576-8375 Hot Checks: (479) 675-8254 FAX # : (479) 5758373 TO: K. Williams Fayetteville City Attorney FROM.• Clinton K. Jones Fayetteville City Prosecutor DATE: December 3, 2004 RE: Status ofHMR cases 1. Aviator's Grill Tammy Andujar-Johnson Active Criminal Summons W. Kevin Johnson Active Criminal Summons 2. Butcher Block Gary W. Bell Active Criminal Summons aka Hospitality Plus ofAR 3. Cafe Santa Fe Sad Abu Haleema 2 Active FTA warrants 4. Corky Ben Clark Paid $150, TD: 5-04-05 5, Dickson St Diner Nick Jeffries Active FTA warrant Deanna Darnell Active FTA warrant 6. Dominoes Pizza Lloyd Hardison Paid $200, TD: 2-23-05 7. El Camino Real Mex Santo O'Campo Active Criminal Summons Isamael Martinez Active Criminal Summons 8. Fat Toney 's Tony Goucher Paid $300, TD: 1-12-05 9. Frullad Cafe Todd/Mary McNeill Paid $250, TD: 12-29-04 10. Grubs Drew M. Christie Paid $1,521. 00 Active Criminal Summons Drew W. Christie Active Criminal Summons • 11. Heavenly Ham Robert Flocks Active Criminal Summons 1 P9 c- • 12. Hog City Diner Richard T. Byrne Active FTA warrant 13. IHOP Kathy Lewis Active FTA warrant 14. Judy 's IP St. Diner Judy N. Smith Active Criminal Summons Earl Smith Active Criminal Summons 15. La Familia Virginia Amaral Paid $50, TD: 12-15-04 16. Madame Wu Christina Wu Active FTAS warrant 17. Morning Glory 's William Reeves TD: 1-12-05 18. Old Town Deli M. Boroujeni Active Criminal Summons 19. Pepper's Pepper D. Glass Active FTA Warrant 20. Quizno 's John Ford Active Criminal Summons Tim Ford FTA Warrant to be Issued 21, Taco Shack Mario Underhill Active FTAS warrant aka: M. Hunt • 22. Tones, Inc. D. Heerwagen Paid $50, TD: 12-08-04 23. Xtreme Pizza/ William Acklin Active Criminal Summons DBA: Dominos TOTAL COLLECTED: $ 2,521. 00 • 2 P10 Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Financial Statements November 30, 2004 • • Pli SCARBROUGH • MURTISHAWt CERTIFIED PUBLIC ACCOUNTANTS, P.A. 2039 Green Acres Rd., Fayetteville, AR 72702619 • Telephone (479) 521.1771 • Fax (479) 4427082 • Home Pages SMCPAS.com Wesley D. Murtishaw, CPA Larry H. Bilbrey, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, and The Convention and Visitors Bureau as of November 30, 2004 and for the eleven months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, • do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas December 7, 2004 • Memberse American Institute of CPAs Private Companies Practice Section Arkansas Society of CPAs Pl2 Fayetteville Advertising and Promotion Commission Balance Sheet • As of November 30, 2004 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 44,401 .65 Cash in Mcllroy Bank - A & P General 591 ,871 .53 Cash in Bank of Fayetteville - HMR Account 92,978.07 Cash in Mcllroy Bank - A & P Payroll 14,316.49 Cash in Bank - Conv & Visitor Bureau 17, 196.37 Investments 21534,181 .58 Investment Adjustment to Market 31381 .37 Accounts Receivable 71403.36 Accounts Receivable from HMR - Net of Expenses 78,291 .57 Accrued Interest Receivable 21 ,684.26 Total Current Assets $ 31405,706.25 Property, Plant, & Equipment at Cost Furniture and Fixtures 91602.98 Building Additions 181 ,875.24 • Equipment 160,725.88 Less: Accumulated Depreciation (115,001 .83) Net Property and Equipment 2379202.27 Total Assets $ 39642,908.52 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 145.44 Employee Garnishment Payable 643.62 Accounts Payable 79,423.57 Accounts Payable - Parks HMR 31696.68 Due to Other Funds 41 ,674.54 Total Current Liabilities $ 125,583.85 Capital Unrestricted Fund Balance 21944,722.59 Current Year Earnings 5723602.08 Total Capital 31517,324.67 • Total Liabilities and Capital $ 31642,908.52 See Accountants' Compilation Report. P13 Fayetteville Advertising and Promotion Commission Statement of Revenues and Expenditures • Actual vs Budget Eleven Months Ending November 30, 2004 2004 Month of 2004 Year to Date November 2004 Budget Actual Remaining Actual Revenues HMR Tax Revenue $ 11418,952.00 $ 115727965.27 $ (154,013.27) $ 155,319.52 Other Income - 19248.07 (11248.07) Govemor's Conference Sponsors 47,775.00 46,789.28 985.72 Total Revenues 11466,727.00 116210002.62 (154,275.62) 155,319.52 General Expenditures General Expenditures (See Schedule) 756,875.00 675,604.51 81 ,270.49 58,910.36 Capital Outlay Minor Equipment 25,000.00 26,878.23 (11878.23) - • Other Revenues (Expenditures) Interest Income - Investments 85,000.00 95,963.05 ( 10,963.05) 91544.76 CEC Bond Excess 2041000.00 � 447,234.87 (243,234.87) 243,027.20 TC Bond Arbitrage Calculation (21080.00) 29080.00 - CEC Washington County Property Tax (54,000.00) (569763.55) 29763.55 (1 ,501 .95) Bonds CEC Bond Payments - Arts Center (41 ,000.00) (40,282.79) (717.21 ) Bond Payments - Town Center (365,320.00) (297,292. 14) (68,027.86) (569032.54) Bond Payments - CEC (289,640.00) (315,750.00) 26, 110.00 Interest Expense - Arbitrage Expense Transfers to Other Funds (223,892.00) (200,000.00) (23,892.00) Total Other Revenues (Expenditures) (684,852.00) (368,970.56) (315,881 .44) 195,037.47 Excess Revenues Over Expenditures (Deficit) $ $ 549,549.32 $ (549,549.32) $ 291 ,446.63 • See Accountants' Compilation Report. Pl4 Fayetteville Advertising and Promotion Commission Schedule of General Expenditures • Actual vs Budget Eleven Months Ending November 30, 2004 2004 Month of 2004 Year to Date November 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 58,750.00 $ 52,980.44 $ 51769.56 $ 4,833.90 Payroll Tax Expense 6,000.00 49405.80 1 ,594.20 368.44 Insurance 12,000.00 7,132.81 4,867.19 (790. 16) 401 (k) Company Match 29500.00 12829.44 670.56 145.02 Car Allowance 31600.00 3,300.00 300.00 300.00 Materials and Supplies 1 ,000.00 11533.82 (533.82) 131 .79 Publications & Dues 11200.00 1 ,140.95 59.05 Postage 15,000.00 11 ,307.80 31692.20 1 ,176.68 Other Insurance - 91809.96 (91809.96) 71550.02 Professional Services 12,200.00 11 ,292.50 907.50 11292.50 Taxes and Licenses 11501 .95 ( 1 ,501 .95) 19501 .95 Collection Expense 32,000.00 31 ,559.42 440.58 39106.39 Bond Paying Agent Fees 4,500.00 21250.00 20250.00 Kamensky Fountain Maintenance 61000.00 - 60000.00 New Brochures 30,000.00 30,953.83 (953.83) 18,384.84 • Travel and Training 2,000 00 313.04 11686.96 - Depreciation Expense 170499.36 (17,499.36) 1 ,590.85 Advertising and Marketing 250,000.00 228,787.42 219212.58 13,545.96 Airport Information Booth 4,800.00 41800.00 Interspace Airport Advertising 5,100.00 41931 .40 168.60 11232.85 Website Update 10,000.00 21390.00 7,610.00 - Signage - Tourism 10,000.00 453.93 91546.07 Special Projects (See Schedule) 290,225.00 245,430.64 44,794.36 4,539.33 Total General Expenditures $ 756,875.00 $ 675,604.51 $ 81 ,270.49 $ 581910.36 • See Accountants' Compilation Report. P15 Fayetteville Advertising and Promotion Commission Schedule of Special Projects • Actual vs Budget Eleven Months Ending November 30, 2004 2004 Month of 2004 Year to Date November 2004 Budget Actual Remaining Actual Special Projects Air Museum $ 20,000.00 $ 209000.00 $ $ Bikes, Blues, BBQ 25,000.00 25,000.00 Botanical Garden Society 15,000.00 15,000.00 Town Center Garden Maintenance 17,500.00 17,499.96 0.04 11458.33 Walton Arts Center 61000.00 6,000.00 - - NWA B.E.S.T. 11300.00 10300.00 H. S. Coaches Clinic 13,500.00 13,500.00 - - Saturday of Champions 31000.00 31000.00 State Soccer Championship 11000.00 10000.00 Holiday Hoops 10,000.00 10,000.00 Joe Martin Stage Race 71500.00 71500.00 All Star Games 91000.00 91000.00 Ozark Blues Society 51000.00 59000.00 Brumley Gospel Sing 15,000.00 15,000.00 Downtown Dickson Enhancement Project - 520.95 (520.95) First Night Fayetteville 10,000.00 10,000.00 Rural Mountain Producers Exchange 6,000.00 - 61000.00 • DDEP Fine Arts Festival 3,500.00 3,468.72 31 .28 Ozark Valley Triathlon 41000.00 41000.00 Lights of the Ozarks 20,000.00 - 20,000.00 American College Theatre Festival 21400.00 2,400.00 - Council for the Adv of Science Writers 2, 100.00 21100.00 - Govemors Conference 47,775.00 46,789.28 985.72 Art Car Weekend 41500.00 4,499.32 0.68 81 .00 Chile Pepper Cross Country Festival 31500.00 31500.00 - - Diamond Classic Baseball Tournament 750.00 750.00 Evergreen Cemetery Fence 10,000.00 10,000.00 - Heritage Trail Partners 51000.00 41250.00 750.00 Lewis & Clark Urban Adventure Race 2,000.00 21000.00 Pagnozzi Charities 3,000.00 3,000.00 - 3,000.00 UA Baseball Regionals 5,000.00 5,000.00 - Walton Arts Center Ext. Banners 91900.00 3,298.80 61601 .20 Washington County Historical Society 2,000.00 1 ,611 .02 388.98 Fourth of July Fireworks 31500.00 (3,500.00) Autumnfest 21942.59 (2,942.59) Total Special Projects $ 290,225.00 $ 245,430.64 $ 44,794.36 $ 41539.33 • See Accountants' Compilation Report. P16 Fayetteville Town Center Statement of Revenues and Expenditures • Actual vs Budget Eleven Months Ending November 30, 2004 2004 Month of 2004 Year to Date November 2004 Budget Actual Remaining Actual Revenues Rental Income $ 269,694.57 $ 262,487.98 $ 71206.59 $ 15,541 .35 Daily Parking 51000.00 59450.00 (450.00) 569.00 Parking Leases 30,000.00 34,771 .89 (41771 .89) - Other Income 500.00 18, 144.00 (17,644.00) 91064.00 Sales Tax Expense (11071 .30) - (11071 .30) Less Returns & Allowances - (21289.41 ) 21289.41 - Total Revenues 304, 123.27 318,564.46 (14,441 . 19) 25,174.35 General Expenditures General Expenditures (See Schedule) 3789285.31 3589444.53 19,840.78 349769.28 Capital Outlay - - • Other Revenues (Expenditures) Interest Income - Checking 269.69 166.27 103.42 21 .79 Transfers From Other Funds 732892.35 50,000.00 23,892.35 Total Other Revenues (Expenditures) 74, 162.04 50, 166.27 23,995.77 21 .79 Excess Revenues Over Expenditures (Deficit) $ 0.00 $ 10,286.20 $ (10,286.20) $ (91573. 14) • See Accountants' Compilation Report. P17 Fayetteville Town Center Schedule of General Expenditures • Actual vs Budget Eleven Months Ending November 30, 2004 2004 Month of 2004 Year to Date November 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 165,271 .00 $ 138,457.72 $ 26,813.28 $ 12,708. 15 Payroll Tax Expense 20,138.06 14,688.24 51449.82 1 ,201 .77 Insurance 21 ,250.00 16,203.70 51046.30 11021 .97 408(p) Company Match 41602.15 2,401 .03 21201 . 12 203.62 Commissions 259583. 18 20,222.44 51360.74 2,562.50 Materials and Supplies 69000.00 4,249.38 11750.62 85.79 Credit Card Discounts 500.00 829.21 (329.21 ) Public Notification 100.00 100.00 Publications & Dues 250.00 455.10 (205. 10) Postage 185.58 (185.58) Post Office Box Rent 125.00 126.00 (1 .00) Water 7,234.65 51560.41 11674.24 477. 14 Gas 9,786.70 81441 .21 11345.49 362.66 Electricity 56,480.90 44, 186.95 12,293.95 31499.98 Cable 914. 10 951 .65 (37.55) 163.21 • Telephone 8,549.20 7,494.71 11054.49 680.34 Insurance - Building 79500.00 51628.00 1 ,872.00 Taxes and Licenses 2,500.00 19500.00 11000.00 - Linens 11 ,250.37 12,462.15 (1 ,211 .78) 11816.08 Repairs and Maintenance 25,000.00 36,591 .45 (119591 .45) 979.93 Special Projects 21500.00 17,122.68 (14,622.68) 6,980.29 Advertising and Marketing 21500.00 31109.84 (609.84) 435.00 Travel and Training 250.00 77.72 172.28 Depreciation Expense - 17,499.36 (17,499.36) 1 ,590.85 Total General Expenditures $ 378,285.31 $ 3589444.53 $ 19,840.78 $ 34,769.28 • See Accountants' Compilation Report. P18 Fayetteville Convention and Visitors Bureau Statement of Revenues and Expenditures • Actual vs Budget Eleven Months Ending November 30, 2004 2004 Month of 2004 Year to Date November 2004 Budget Actual Remaining Actual Revenues Bus Tours $ 1 ,500.00 $ 654.00 $ 846.00 $ Partnership Income 1 ,500.00 21047.50 (547.50) 247.50 Special Projects - Sponsorships 500.00 500.00 Brumley Shuttle 1 ,500.00 1 ,431 .00 69.00 Other Income 288.17 (288. 17) - Total Revenues 5,000.00 41420.67 579.33 247.50 General Expenditures General Expenditures (See Schedule) 163,700.00 140,227.97 23,472.03 14,262.91 • Capital Outlay - 19794.87 (11794.87) - Other Revenues (Expenditures) Interest Income - Checking 125.00 368.73 (243.73) 9.81 Transfers from Other Funds 158,575.00 150,000.00 8,575.00 Total Other Revenues (Expenditures) 1589700.00 150,368.73 81331 .27 9.81 Excess Revenues Over Expenditures (Deficit) $ - $ 121766.56 $ (12,766.56) $ (14,005.60) • See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau Statement of Revenues and Expenditures • Actual vs Budget Eleven Months Ending November 30, 2004 2004 Month of 2004 Year to Date November 2004 Budget Actual Remaining Actual Revenues Bus Tours $ 1 ,500.00 $ 654.00 $ 846.00 $ Partnership Income 11500.00 21047.50 (547.50) 247.50 Special Projects - Sponsorships 500.00 500.00 - Brumley Shuttle 1 ,500.00 11431 .00 69.00 Other Income 288. 17 (288. 17) Total Revenues 5,000.00 41420.67 579.33 247.50 General Expenditures General Expenditures (See Schedule) 163,700.00 140,227.97 23,472.03 14,262.91 Capital Outlay 11794.87 (1 ,794.87) - • Other Revenues (Expenditures) Interest Income - Checking 125.00 368.73 (243.73) 9.81 Transfers from Other Funds 158,575.00 150,000.00 81575.00 - Total Other Revenues (Expenditures) 158,700.00 150,368.73 8,331 .27 9.81 Excess Revenues Over Expenditures (Deficit) $ $ 12,766.56 $ (12,766.56) $ (14,DO5.60) • See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau Schedule of General Expenditures • Actual vs Budget Eleven Months Ending November 30, 2004 2004 Month of 2004 Year to Date November 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 73,750.00 $ 68,879.04 $ 41870.96 $ 8,420.64 Payroll Tax Expense 89000.00 61070. 10 11929.90 733.28 Health Insuance 17,000.00 10,972.76 61027.24 850.02 408(p) Company Match 3,000.00 11991 .42 11008.58 177.62 Materials and Supplies 69000.00 4,030.98 1 ,969.02 565.27 Office Expense/Printing 21500.00 21111 .07 388.93 174.06 Publications & Dues 1 ,850.00 525.00 19325.00 Postage 150.00 663.00 (513.00) 500.00 Telephone 51200.00 3,356.26 11843.74 505.85 Rent 6,000.00 6,200.00 (200.00) Convention Development 253000.00 20,617.09 41382.91 1 ,559.24 Special Projects - 426.50 (426.50) 247.50 • Repairs and Maintenance 250.00 1 ,037.79 (787.79) Travel and Training 15,000.00 13,346.96 19653.04 529.43 Total General Expenditures $ 163,700.00 $ 140,227.97 $ 23,472.03 $ 14,262.91 • See Accountants' Compilation Report. P19 DIRECTOR'S REPORT November, 2004 • INQUIRY RESPONSES Advertising Responses November 2004 — 1385 Year to date 2004 — 17,576 November 2003 — 486 Year to date 2003 — 16,823 Tour Packets November 2004 — 58 Year to date 2004 - 990 Tourist Inquiries November 2004 — 51 Year to date 2004 — 1 ,224 November 2003 — 67 Year to date 2003 — 21631 Relocation Inquiries November 2004 — 39 Year to date 2004 — 559 November 2003 — 33 Year to date 2003 — 761 November Total Advertising Inquiries 2004 — 1533 2003 — 586 Year to Date Total Advertising Inquiries 2004 — 20,349 2003 — 20,215 • Internet Inquiries November 2004 — 612,998 hits November 2004 unique visits — 11 ,522 November 2003 unique visits — 6,567 November 2004 per day average visits — 384 November 2003 per day average visits - 218 NOVEMBER ACTIVITY Tourism Activities — Lights of the Ozarks Choirs on the Square — Tracy Lamar Relations with Media — Sarah Terry, Morning News Rhonda — CityScapes Dwight Irwin — Trip Media Katie McHenry — Arkansas Business Aaron Bazone — Carroll County Newspapers David Welch — Cranford Johnson Robinson Woods Scott Davis — Prairie Grove Leader KNWA News — Sydney Hart Emoke Pulay — Arkansas Democrat Gazette • Melissa, Channel 40/29 — Clinton Museum Amy — The Morning News — reindeer Drew Terry — Times Southern Living Magazine - Sarah Wistin P20 HMR Collections — November (October sales) • Radisson Hotel Chartwell's Dining Logan's Roadhouse Clarion Inn Golden Corral The Olive Garden Chili 's Restaurant Red Lobster Jose's Chick-Fil-A Penguin Ed's Holiday Inn Express • • P21 Cassandra Bennett — Channel 5 Michael Devolden — Travel Marketing Group • Timmie Yancey — Active Years Jerry Greckle — Endless Vacation UA TV — Alex Griffin Ethan Nobles — Morning News Eric Hand — Arkansas Democrat Gazette Relations with other Tourism entities — Fayetteville Downtown Partners — lunch (Ozark Mtn. Smokehouse) Northwest chapter, Arkansas Hospitality Association Northwest Arkansas Tourism Association Opening — Clinton Library NATA Advertising Committee Kathy Bass — Botanical Gardens of the Ozarks Eileen Roufa - FDP regarding signage Promise Keepers — Mark & Dianne Willets Craig Pulley — First Baptist Church, Springdale (Christmas Pageant) Kelley Welks — Flat Rock Clay Supplies and Gallery Barbara Mashburn — Concert A & P — Philanthropy Day Luncheon Alumni Association — U of A Opening NW quadrant/Health Center — U of A • Downtown Fayetteville Partners — lunch (Bank of Fayetteville) Courthouse Centennial! Fundraiser Patsy Brewer — Habitat Hoops Healey — Faith in Action Connie Edmonston — speaker, State Parks and Recreation meeting Tabatha Holmes - Hogeye Marathon Bill Smith — Arkansas Air Museum Lisa Netherland — America in Bloom Jo Bennett — Boston Mountain Scenic Byways Thad Hanna — Edward Jones Barbara Putnam — Walton Arts Center Jim and Janet Greeson Chase Gibson — Chasemissy.com (folk singers) David Parrish — appraisal Kelly Rourke-Weldon — booking mid-level acts Jo Ruth Strange Joe Hamman — insurance rates for 2005 Mark Risk — appraiser James Ezell — structural engineer Town Center — Doug Hicks — Nabholtz (parking deck accident) • P22 • Monthly Advertising Inquiries by State - 2004 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL AL 15 16 28 60 34 35 15 27 29 43 14 316 AK 1 5 2 5 2 2 2 1 20 AZ 7 3 14 31 18 20 3 13 16 17 13 155 AR 12 23 66 124 95 110 66 48 228 214 53 1039 CA 16 10 71 139 63 105 30 65 58 62 34 653 CO 2 2 21 44 14 20 7 7 9 9 11 146 CT 2 2 15 17 8 10 8 12 9 10 3 96 DE 2 10 3 1 4 4 4 4 32 DC 1 2 2 1 2 1 1 1 1 12 FL 16 12 41 122 85 85 32 58 72 73 60 656 GA 7 50 26 54 46 54 19 49 28 33 16 382 HI 3 2 3 2 1 11 ID 5 9 6 6 3 4 3 6 1 43 IL 22 24 122 334 200 119 32 81 89 227 149 1399 IN 12 14 40 155 85 48 19 40 35 123 95 666 IA 8 17 43 117 49 32 13 27 25 77 47 455 KS 10 5 43 83 39 44 7 17 22 68 32 370 KY 5 10 21 54 33 29 13 22 26 21 17 251 LA 17 22 37 93 87 63 41 70 86 74 40 630 ME 1 2 4 2 7 2 6 2 6 2 34 MD 3 4 15 27 16 25 6 11 11 7 10 135 MA 4 5 11 36 12 14 5 5 10 14 5 121 MI 21 24 54 192 91 63 17 51 42 120 98 773 MN 12 11 43 119 46 39 15 21 35 102 90 533 MS 10 17 28 62 56 43 30 43 63 53 26 431 MO 30 25 101 240 147 105 49 68 86 142 89 1082 MT 3 4 2 4 1 5 1 1 1 22 • NE 3 8 16 62 22 17 6 12 13 42 20 221 NV 1 5 10 6 7 3 4 4 5 3 48 NH 5 14 4 2 6 5 1 2 39 NJ 1 5 32 49 28 28 5 29 18 20 13 228 NM 1 3 7 5 6 3 8 3 3 39 NY 4 6 38 75 49 70 17 36 41 62 22 420 NC 7 13 27 60 38 30 16 25 36 31 11 294 ND 2 4 17 8 7 3 3 9 4 57 OH 15 17 51 157 96 63 22 46 40 112 71 690 OK 8 15 43 132 74 60 25 46 144 98 33 678 OR 1 4 14 28 6 8 4 12 9 9 2 97 PA 3 7 33 79 48 59 18 48 36 34 16 381 RI 2 2 1 3 2 2 2 3 2 1 20 Sc 5 7 17 23 27 20 12 16 19 26 6 178 SD 2 5 10 13 4 2 4 1 16 8 65 TN 16 20 24 87 79 50 32 40 53 71 23 495 TX 24 56 145 307 218 188 98 155 297 266 109 1863 UT 5 14 2 5 1 4 2 7 40 VT 1 1 1 3 4 3 3 1 1 1 19 VA 8 3 21 37 36 19 12 23 20 20 18 217 WA 2 2 11 28 10 16 5 15 7 14 9 119 WV 2 4 5 31 14 10 4 10 6 5 5 96 WI 25 15 53 151 81 63 15 41 43 148 87 722 WY 1 1 3 1 3 1 1 1 1 13 APO 2 1 3 6 CAN 2 3 5 2 2 4 2 2 4 8 4 38 FOR 3 2 1 2 3 5 3 4 5 2 30 • TOTAL 367 489 1422 3529 2117 1843 746 1349 1805 2524 1385 0 0 17576 P23 • ADVERTISING INQUIRIES - 2004 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist AY 0 BH & G 36 884 301 121 82 84 178 58 37 1781 Checkmate 10 10 Coun H 352 113 220 75 760 Dest. S 49 477 5 12 2 87 160 792 FC 9 39 678 392 22 808 76 120 55 38 34 2271 LHJ 37 561 177 66 36 88 255 147 77 1444 MP 0 ML 125 97 196 570 572 235 18 115 69 928 688 3613 MN 0 MS 0 MT 0 MVG 0 NATA 67 66 76 173 163 193 158 87 100 129 87 1299 Ozark Vac.com 2 2 Parade 0 MC/Rosie 0 SL 145 238 288 445 862 343 258 433 427 452 271 4162 SNI 469 321 26 816 ST 0 TA 0 • TH 0 TM 0 USA 54 54 VG 0 24-7 V 21 49 62 27 20 72 104 68 52 61 36 572 TOTAL 367 489 1422 3529 2117 1843 746 1349 1805 2524 1385 0 17576 AY - Active Years BH & G - Better Homes & Gardens Coun H - Country Home Dest. S - Destination Success FC - Family Circle LHJ - Ladies Home Journal MC - McCalls MG - Meeting Guide ML - Midwest Living MN - Meeting News MS - Meeting South MT - Midwest Traveler MVG - Midwest Vacation Guide NATA - NATA Tour Guide Ozark vacations.com Parade - Parade • SL - Southern Living SNI - State Newspaper Insert P24 • Advertising Inquiries Pubs by State - November 2004 Dest S State Check Country Demo Dest S News BH&G Mate Home Gaz USA FC LHJ MWL NATA SL 24-7 Insert TOTAL AL 1 1 2 9 1 14 AK 0 AZ 3 1 1 1 5 1 1 13 AR 3 3 1 2 4 10 16 1 13 53 CA 2 7 4 8 6 6 1 34 CO 1 5 2 2 1 11 CT 1 1 1 3 DE 0 DC 1 1 FL 3 3 5 3 9 6 28 3 60 GA 2 3 2 9 16 HI 1 1 ID 1 1 IL 2 4 3 4 121 5 6 4 149 IN 2 2 7 2 1 74 1 4 2 95 IA 1 3 1 2 40 47 KS 2 24 1 3 2 32 KY 1 3 1 5 2 5 17 LA 3 3 1 3 1 4 22 2 1 40 ME 1 1 2 MD 1 1 4 4 10 MA 2 1 2 5 MI 2 10 3 78 2 2 1 98 MN 2 2 2 5 70 3 5 1 90 MS 1 3 1 3 3 14 1 26 • MO 1 3 1 1 2 62 4 12 2 1 89 MT 1 1 NE 3 13 3 1 20 NV 1 1 1 3 NH 2 2 NJ 1 1 2 2 2 3 2 13 NM 1 2 3 NY 2 3 3 7 2 1 4 22 NC 1 1 1 7 1 11 NO 4 4 OH 6 5 1 7 44 2 6 71 OK 3 1 1 4 6 12 1 5 33 OR 1 1 2 PA 1 2 1 4 3 1 4 16 RI 1 1 SC 1 5 6 SO 1 7 8 TN 1 3 5 2 11 1 23 TX 2 9 13 4 5 7 15 48 1 5 109 LIT 0 VT 1 1 VA 3 1 1 1 10 2 18 WA 2 1 2 1 3 9 WV 1 1 1 1 1 5 WI 1 2 3 2 74 3 2 87 WY 1 1 APO 1 2 3 CAN 1 3 4 FOR 2 2 . TOTAL 37 0 75 0 54 34 77 688 87 271 36 26 1385 P25 Tourists Inquiry 2003 JAN IFEBIMARIAPIR MAY JUN JUL AUG SEP OC1 NOV DEC TOTAL AL 1 2 1 4 AK AZ 1 1 • AR 13 1 10 8 5 6 9 4 4 1 3 64 CA 2 1 4 4 11 CO 1 1 1 3 CT p DE p DC FL 1 2 1 4 GA 2 2 1 5 HI 1 1 ID p IL 1 1 1 1 4 IN 1 1 1 3 IA 1 1 2 KS 3 1 3 1 1 2 1 2 1 1 16 KY 1 1 2 LA 2 1 2 1 1 1 1 9 ME p MD 1 1 MA 0 MI 1 1 2 MN 1 1 2 1 5 MS 1 1 1 3 MO 3 3 2 6 1 3 41 2 2 26 MT 1 1 NE 1 1 1 1 4 • NV 1 NH p NJ p NM 1 1 2 NY 2 1 3 NC 1 1 NO p OH 2 2 OK 6 1 5 3 1 1 2 2 21 OR p PA 1 1 PR RI Sc 1 1 SO TN 1 1 1 3 6 TX 3 2 6 1 3 5 1 5 2 2 1 31 UT 1 1 VT VA p WA 1 1 2 WV _ WI 1 1 2 WY p • APO CAN p FOR 1 1 TOTALI 411 181 41 27 1 '157'181241 28 15 101 101 0 0 247 P26 A & P TOURIST INQUIRIES 2004 JAN FEB MAR APR MAY JUN JUL AUG SEP OCI NOV DEC TOTAL AL 1 1 2 2 1 4 1 1 13 AK 1 1 AZ 2 3 1 2 2 3 1 14 • AR 24 15 6 18 12 16 11 16 29 16 6 169 CA 3 4 1 4 2 2 2 8 7 3 1 37 CO 1 2 1 3 1 1 9 CT 1 1 1 1 2 6 DE 1 1 2 DC 1 1 _ 2 FL 3 5 3 1 1 4 1 4 5 2 29 GA 3 4 1 1 1 2 1 2 15 HI 0 ID 1 1 2 IL 5 3 1 5 5 3 4 4 5 1 36 IN 1 2 2 4 2 1 1 1 2 1 17 IA 2 2 6 2 2 1 2 3 1 1 22 KS 9 4 2 6 4 1 5 8 4 1 2 46 KY 3 3 6 LA 3 4 6 8 5 7 9 9 2 53 ME 1 1 MD 1 1 1 1 4 MA 1 4 1 6 MI 2 1 1 2 1 1 1 5 1 1 16 MN 1 2 2 3 3 2 1 1 1 16 MS 1 1 1 4 21 1 1 2 2 15 MO 6 4 1 7 6 6 11 10 15 6 2 74 MT 1 1 2 • NE 2 1 2 2 1 1 1 1 3 14 NV 1 1 1 3 NH 0 NJ 1 1 2 1 1 1 1 1 9 NM 1 1 1 1 4 NY 1 1 2 1 3 4 1 2 15 NC 1 1 ND 0 OH 2 1 4 3 2 4 4 3 2 2 27 OK 5 4 3 6 2 2 9 7 14 7 59 OR 1 3 1 1 6 PA 1 1 1 1 2 2 8 PR 0 RI 1 1 2 SC 1 1 1 1 2 6 SD 1 1 1 1 4 TN 1 1 1 1 2 4 2 2 1 15 TX 9 11 4 16 13 5 16 14 13 12 4 117 UT 2 2 1 5 VT 0 VA 1 1 1 3 WA 3 1 2 1 1 1 9 WV 1 2 3 6 WI 2 4 6 3 2 1 2 3 1 24 WY 1 1 • APO 0 CAN 2 1 6 5 14 FOR 1 4 1 1 2 3 12 92 79 30 116 100 75 101 121 137 85 41 0 977 P27