HomeMy WebLinkAbout2004-11-08 - Agendas - Final • MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, November 8, 2004 at
2:00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
November 8, 2004 2:00 p.m. Town Center
I. Call to Order - Chairman David McGeady
II. Reports
A. Approval of Minutes for October 11 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements - Scarbrough and Murtishaw
3. Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
D. CVB Report — Allyson Twiggs
1 . New staff member at CVB — Shelly Stewman
E. Town Center Report — Willistine Smith
F. Advertising Agency Report — Brian Clark
III. Old Business
IV. New Business
A. Approve Budgets for 2005
B. Funding Requests for 2005
1 . Botanical Gardens of the Ozarks
2. North Arkansas Symphony
C. Recommend new commissioner to fill unexpired term of Ching Mong
V. Adjourn
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ADVERTISING AND PROMOTION COMMISSION
• REGULAR MEETING
October 11 , 2004
Commissioners Present: Neal Crawford, Pat Gazzola, Don Marr, David McGeady
Commissioners Absent: Dan Coody, Curtis Shipley
Staff Present: Willistine Smith, Allyson Twiggs and Marilyn Heifner
Chairman David McGeady called the regular monthly meeting of the Fayetteville
Advertising and Promotion Commission to order on October 11 , 2004 at the Fayetteville
Town Center conference room at 2:05 p.m.
MINUTES
Moved by Gazzola, second by Marr to approve the minutes of the September 13, 2004
regular meeting. Motion carried.
HMR REVENUES
HMR revenues for September were $ 146,097, a 10. 18% increase over last September.
Year-to-date figures are up 13 .81 %.
FINANCIAL REPORT
• Larry Bilbrey from Scarbrough and Murtishaw reviewed Financials for the month of
September. Moved by Gazzola, second by Marr to approve the financial statements.
Motion carred.
CITY ATTORNEY
City Attorney Kit Williams reported that the Prosecutor's office collected $950
delinquent HMR taxes in September. Their efforts have resulted in $39,345.25 year to
date.
DIRECTOR' S REPORT
Marilyn Heifner reviewed advertising inquiries. Year-to-date inquiries are down 9%.
Internet unique visits for September are up (15,662) or 82%. over last September (8,596).
Per day average visits are 522.
State Hrseshoe Tournament over Labor Day weekend brought in 100 participants.
Butterfield Stagecoach Commemorative Ride was a successful event which ended on the
Fayetteville square. Bikes, Blues & BBQ had record attendance. Discovery Channel will
air the World Biker Build-Off show in late February and all of March. University of
Arkansas has leased the Tyson Track Center for use as an exhibit facility. America in
Bloom national competition awarded Fayetteville another Championship in the 50,000-
100,000 population category
• CVB REPORT
P2
Allyson Twiggs reported that War Eagle begins Thursday. October 29`h the CVB will
• host another Trick or Treat on the Square. Promise Keepers will bring in 75,000 men for
their meeting June 10- 11 , 2005 . The CVB will be the housing bureau for the event.
Farm Bureau will have a site visit this week for their 2005 meeting.
The CVB has been fielding about 100 calls a day during the month of October for events.
TOWN CENTER REPORT
Willistine reported that Town Center collections were up for September 23%
($36,799.48) as well as year-to-date up 22% ($217,535 .48). The annual report to the City
Council was presented in September. All of the staff is CPR/AED certified since
Willistine and Julie have completed their training.
The second business seminar " Andy Core" was completed this month with double
attendance of the first one. Town Center sponsored Haunted House will be October 28-
3151. Sales staff participated in Bridal Show and had 700-800 people visiting our booth.
AGENCY REPORT
Brian Clark said the agency is getting ready for the 2005 marketing plan. This is the first
month the Internet use has exceeded 500 per day. Brian presented the new visitor's
guide/dining and lodging brochure.
OLD BUSINESS
• CVB Tourism Sales Manager position — Marilyn presented job description of Tourism
Sales Manager who will work at the CVB. She said money was in the budget to be able
to hire someone for this position in the 2004 budget. Moved by Gazzola, second by
Crawford to hire a Tourism Sales Manager. Motion carried. Marketing plan will reflect
a measure of productivity for this person.
NEW BUSINESS
Preliminary Budgets for 2005 — Marilyn discussed 2005 proposed budgets for A & P,
Town Center, and CVB. Budget approval will be on November agenda.
Special Funding Reauests for 2005 — Commissioners were distributed special funding
request packets. November 3 at noon was set for discussion of funding requests.
Security Issues — Marilyn and Willistine addressed loss of Town Center property and
problem with security of the facility. Moved by Gazzola, second by Crawford to enter
into a least agreement with ADT to provide security system for the Town Center.
There being no further business, the meeting was adjourned. --
Respectfully submitted,
• Marilyn Heifner, Executive Director
P3
• Advertising and Promotion Commission
For month of October 2004
HMR revenues collected $ 155,319.52
Interest revenue 99544.76
95 Bonds - Excess Funds 243,027.20
Total Revenues $ 407,891 .48
Ramsey, Krug, Farrell & Lensing (Property Ins 10/04 to 10/05) $ (71550.02)
Bekka Development (Reimburse 2003 Property Tax) (11501 .95)
Collection expense (31106.39)
CEC Bond Payment (Ended ) _
Town Center Bond Payment (56,032.54)
Total Expenses $ (68, 190.90)
Total Check to A&P $ 339,700.58
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P5
• HMR Comparison 2003 to 2004
Using Year-End totals per HMR Report
HOTELS
2003 2004 %
Dec 10,773.64 12,048.60 11 .83%
Jan 109638.74 12,397.02 16.53%
Feb 12,140.56 15,880.91 30.81 %
Mar 15,371 .78 189217.06 18.51 %
Apr 16,534.22 17,283.48 4.53%
May 16,568.61 19,483.47 17.59%
Jun 189530.45 22,255.75 20. 10%
Jul 16,031 .25 17,050.01 6.36%
Aug 16,098. 10 17,009.75 4.77%
Sep 16,875.70 21 ,823.18 29.32%
149,563.05 173,449.23 15.97%
Oct 25, 183.66
Nov 16,468.24
RESTAURANTS
2003 2004 %
• Dec 112, 143.74 121 ,932.28 8.73%
Jan 104,133.72 114,689.20 10. 14%
Feb 99,436.17 113,449.63 14.09%
Mar 113,299. 12 116,089.97 2.46%
Apr 1089157.35 1169906.50 8.08%
May 1149543.92 120,030.66 4.79%
Jun 111 ,410.87 121 r219.99 8.80%
Jul 109,920.03 122,417.98 11 .36%
Aug 117,824.90 122,630.00 4.07%
Sep 112,098.50 1249228.30 10.82%
1 ,102,9 68.32 11193p594.51 8.22%
Oct 127,371 .76
Nov 104,084.85
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P6
Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Financial Statements
October 31 , 2004
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P7
SCARBROUGH
SI.
MURMHAW, CERTIFIED PUBLIC ACCOLIN'PANTS, P.A.
• 2039 Green Acres Rd., Fayetteville, AR 7270N619 • Telephone (479) 521-1771 • Fax (479) 4430062 • Home Page: SMCPAS.com
Wesley D. Murtishaw, CPA
Larry H. Bilbrey, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, and The Convention and Visitors Bureau as of October 31 , 2004
and for the ten months then ended in accordance with Statements on Standards for Accounting and Review
Services issued by the American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation
of management. We have not audited or reviewed the accompanying financial statements and, accordingly,
do not express an opinion or any other form of assurance on them .
• Management has elected to omit substantially all of the disclosures and the statements of retained earnings
and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of
retained earnings and cash flows were included in the financial statements, they might influence the user's
conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
November 3, 2004
Mcmben:
American Institute of CPAs Private Companies Practice Section Arkansas Society of CPAs
P8
Fayetteville Advertising and Promotion Commission
Balance Sheet
As of October 31 , 2004
•
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 52,580.81
Cash in Mcllroy Bank - A & P General 299,260.05
Cash in Bank of Fayetteville - HMR Account 92,978.07
Cash in Mcllroy Bank - A & P Payroll 14, 165.31
Cash in Bank - Conv & Visitor Bureau 30,602.41
Investments 2,534, 181 .58
Investment Adjustment to Market 31381 .37
Accounts Receivable 7,403.36
Accounts Receivable from HMR - Net of Expenses 78,291 .57
Accrued Interest Receivable 21 ,684.26
Total Current Assets $ 3,134,528.79
Property, Plant, & Equipment at Cost
Furniture and Fixtures 91602.98
Building Additions 1813875.24
Equipment 160,725.88
• Less: Accumulated Depreciation ( 111 ,820. 13)
Net Property and Equipment 240,383.97
Total Assets $ 31374,912.76
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 17.57
Employee Garnishment Payable 643.62
Accounts Payable 79,423.57
Accounts Payable -Parks HMR 3,696 .68
Due to Other Funds 41 ,674.54
Total Current Liabilities $ 125,455.98
Capital
Unrestricted_Fund_ Balance 2,944,722.59
Current Year Earnings 304,734. 19
Total Capital 37249,456.78
Total Liabilities and Capital $ 31374,912.76
•
See Accountants' Compilation Report.
P9
Fayetteville Advertising and Promotion Commission
Statement of Revenues and Expenditures
Actual vs Budget
• Ten Months Ending October 31 , 2004
2004 Month of
2004 Year to Date October 2004
Budget Actual Remaining Actual
Revenues
HMR Tax Revenue $ 11418,952.00 $ 11417,645.75 $ 11306.25 $ 1469097.58
Other Income 11248.07 (11248.07) -
Governor's Conference Sponsors 47,775.00 461789.28 985.72
Total Revenues 17466,727.00 1 ,465,683. 10 11043.90 146,097.58
General Expenditures
General Expenditures (See Schedule) 756,875.00 616,694. 15 140, 180.85 140,495.45
Capital Outlay
Minor Equipment 25,000.00 26,878.23 (1 ,878.23)
Other Revenues (Expenditures)
• Interest Income - Investments 85,000.00 86,418.29 ( 11418.29) 13,664.68
CEC Bond Excess 204,000.00 204,207.67 (207.67)
TC Bond Arbitrage Calculation (21080.00) 21080.00
CEC Washington County Property Tax (54,000.00) (55,261 .60) 11261 .60 (52,314.42)
Bonds CEC
Bond Payments - Arts Center (41 ,000.00) (40,282.79) (717.21 )
Bond Payments - Town Center (365,320.00) (241 ,259.60) (124,060.40) (24, 125.96)
Bond Payments - CEC (289,640.00) (315,750.00) 26, 110.00 (31 ,575.00)
Interest Expense
Arbitrage Expense
Transfers to Other Funds (223,892.00) (200,000.00) (23,892.00)
Total Other Revenues (Expenditures) (684,852.00) (564,008.03) (120,843.97) (94,350.70)
Excess Revenues Over
Expenditures (Deficit) $ $ 258, 102.69 $ (258, 102.69) $ (88,748.57)
•
See Accountants' Compilation Report.
NO
Fayetteville Advertising and Promotion Commission
Schedule of General Expenditures
Actual vs Budget
• Ten Months Ending October 31 , 2004
2004 Month of
2004 Year to Date October 2004
Budget Actual Remaining Actual
General Expenditures
Salaries & Wages $ 58,750.00 $ 48, 146.54 $ 10,603.46 $ 41833.90
Payroll Tax Expense 61000.00 41037.36 11962.64 368.44
Insurance 12,000.00 71922.97 41077.03 1 ,561 .81
401 (k) Company Match 21500.00 11684.42 815.58 175.02
Car Allowance 3,600.00 31000.00 600.00 300.00
Materials and Supplies 11000.00 11402.03 (402.03) 11019.80
Publications & Dues 11200.00 1 ,140.95 59.05
Postage 15,000.00 10, 131 . 12 41868.88 1 ,264.70
Other Insurance 29259.94 (21259.94) 546.94
Professional Services 12,200.00 10,000.00 29200.00 1 ,000.00
Collection Expense 32,000.00 28,453.03 3,546.97 2,921 .95
Bond Paying Agent Fees 41500.00 2,250.00 21250.00
Kamensky Fountain Maintenance 61000.00 - 61000.00 -
New Brochures 30,000.00 12,568.99 17,431 .01 71204.05
Travel and Training 21000.00 313.04 1 ,686.96 10.00
Depreciation Expense 15,908.51 (15,908.51 ) 1 ,590.85
• Advertising and Marketing 250,000.00 215,241 .46 34,75854 85,378.75
Airport Information Booth 41800.00 41800.00
Interspace Airport Advertising 5,100.00 31698.55 11401 .45
Website Update 10,000.00 21390.00 71610.00
Signage - Tourism 10,000.00 453.93 91546.07
Special Projects (See Schedule) 290,225.00 240,891 .31 49,333.69 32,319.24
Total General Expenditures $ 756,875.00 $ 616,694. 15 $ 140,180.85 $ 140,495.45
•
See Accountants' Compilation Report.
Pll
Fayetteville Advertising and Promotion Commission
Schedule of Special Projects
Actual vs Budget
• Ten Months Ending October 31, 2004
2004 Month of
2004 Year to Date October 2004
Budget Actual Remaining Actual
Special Projects
Air Museum 20,000.00 209000.00 5,000.00
Bikes, Blues, BBQ 250000.00 25,000.00
Botanical Garden Society 15,000.00 - 15,000.00 -
Town Center Garden Maintenance 17,500.00 16,041 .63 1 ,458.37 11458.33
Walton Arts Center 6,000.00 61000.00 -
NWA B.E.S.T. 1 ,300.00 17300.00 -
H . S. Coaches Clinic 13,500.00 13,500.00 -
Saturday of Champions 39000.00 3,000.00 -
State Soccer Championship 11000.00 11000.00 -
Holiday Hoops 10,000.00 10,000.00
Joe Martin Stage Race 7,500.00 7,500.00
All Star Games 91000.00 91000.00
Ozark Blues Society 5,000.00 5,000.00
Brumley Gospel Sing 15,000.00 15,000.00 15,000.00
Downtown Dickson Enhancement Project - 520.95 (520.95)
First Night Fayetteville 10,000.00 10,000.00 - -
Rural Mountain Producers Exchange 61000.00 6,000.00
DDEP Fine Arts Festival 31500.00 31468.72 31 .28
• Ozark Valley Triathlon 41000.00 4,000.00
Lights of the Ozarks 20,000.00 20,000.00
American College Theatre Festival 2,400.00 21400.00
Council for the Adv of Science Writers 2, 100.00 21100.00
Governor's Conference 47,775.00 46,789.28 985.72
Art Car Weekend 41500.00 41418.32 81 .68 4,418.32
Chile Pepper Cross Country Festival 31500.00 3,500.00 - 3,500.00
Diamond Classic Baseball Tournament 750.00 750.00
Evergreen Cemetery Fence 10,000.00 10,000.00 -
Heritage Trail Partners 51000.00 4,250.00 750.00
Lewis & Clark Urban Adventure Race 2,000.00 2,000.00
Pagnozzi Charities 31000.00 31000.00
UA Baseball Regionals 51000.00 51000.00
Walton Arts Center Ext. Banners 90900.00 3,298.80 6,601 .20
Washington County Historical Society 21000.00 19611 .02 388.98
Fourth of July Fireworks 3,500.00 (3,500.00)
Autumnfest 21942.59 (2,942.59) 29942.59
Total Special Projects $ 290,225.00 $ 240,891 .31 $ 49,333.69 $ 32,319.24
•
See Accountants' Compilation Report.
P12
Fayetteville Town Center
Statement of Revenues and Expenditures
Actual vs Budget
• Ten Months Ending October 31 , 2004
2004 Month of
2004 Year to Date October 2004
Budget Actual Remaining Actual
Revenues
Rental income $ 269,694.57 $ 246,946.63 $ 22,747.94 $ 32,061 .81
Daily Parking 51000.00 4,881 .00 119.00 722.00
Parking Leases 30,000.00 34,771 .89 (43771 .89) 91020.03
Other Income 500.00 9,080.00 (81580.00) 1 ,030.00
Sales Tax Expense (1 ,071 .30) (11071 .30) -
Less Returns & Allowances (21289.41 ) 2,289.41 (400.00)
Total Revenues 304,123.27 293,390. 11 10,733. 16 42,433.84
General Expenditures
General Expenditures (See Schedule) 378,285.31 323,675.25 54,610.06 35,942.42
Capital Outlay - - -
• Other Revenues (Expenditures)
Interest Income - Checking 269.69 144.48 125.21 13.65
Transfers From Other Funds 73,892.35 50,000.00 23,892.35
Total Other Revenues (Expenditures) 74, 162.04 50, 144.48 24,017.56 13.65
Excess Revenues Over
Expenditures (Deficit) $ 0.00 $ 19,859.34 $ (19,859.34) $ 61505.07
See Accountants' Compilation Report.
P13
Fayetteville Town Center
Schedule of General Expenditures
Actual vs Budget
• Ten Months Ending October 31 , 2004
2004 Month of
2004 Year to Date #REFI
Budget Actual Remaining Actual
General Expenditures
Salaries & Wages $ 165,271 .00 $ 125,749.57 $ 39,521 .43 $ 12,453.26
Payroll Tax Expense 20, 138.06 13,486.47 61651 .59 11211 .08
Insurance 21 ,250.00 159181 .73 61068.27 11936.85
401 (k) Company Match 4,602. 15 29197.41 21404.74 203.62
Commissions 25,583.18 17,659.94 71923.24 39171 .50
Materials and Supplies 6,000.00 41163.59 1 ,836.41 756.26
Credit Card Discounts 500.00 829.21 (329.21 ) 104.66
Public Notification 100.00 100.00 -
Publications & Dues 250.00 455. 10 (205.10)
Postage 185.58 (185.58)
Post Office Box Rent 125.00 126.00 (1 .00)
Water 71234.65 51083.27 21151 .38 544.19
Gas 9,786.70 81078.55 11708. 15 68.40
Electricity 56,480.90 40,686.97 15,793.93 31575.97
Cable 914. 10 788.44 125.66 81 .70
• Telephone 8,549.20 69814.37 11734.83 600.75
Insurance - Building 71500.00 5,628.00 1 ,872.00
Taxes and Licenses 21500.00 11500.00 11000.00
Linens 11 ,250.37 10,646.07 604.30 11150.28
Repairs and Maintenance 25,000.00 359611 .52 (10,611 .52) 49683.12
Special Projects 2,500.00 10, 142.39 (71642.39) 3,759.93
Advertising and Marketing 2,500.00 2,674.84 (174.84) -
Travel and Training 250.00 77.72 172.28 50.00
Depreciation Expense - 15,908.51 (15,908.51 ) 11590.85
Total General Expenditures $ 3789285.31 $ 323,675.25 $ 54,610.06 $ 35,942.42
See Accountants' Compilation Report.
P14
Fayetteville Convention and Visitors Bureau
Statement of Revenues and Expenditures
Actual vs Budget
• Ten Months Ending October 31 , 2004
2004 Month of
2004 Year to Date October 2004
Budget Actual Remaining Actual
Revenues
Bus Tours $ 17500.00 $ 654.00 $ 846.00 $ 75.00
Partnership Income 13500.00 11800.00 (300.00)
Special Projects - Sponsorships 500.00 500.00
Brumley Shuttle 11500.00 11431 .00 69.00
Other Income 288. 17 (288.17) -
Total Revenues 5,000.00 41173. 17 826.83 75.00
General Expenditures
General Expenditures (See Schedule) 163,700.00 1255965.06 37,734.94 9,727.54
Capital Outlay 11794.87 (11794.87) 11794.87
• Other Revenues (Expenditures)
Interest Income - Checking 125.00 358.92 (233.92) 17.62
Transfers from Other Funds 158,575.00 150,000.00 81575.00 -
Total Other Revenues (Expenditures) 158,700.00 150,358.92 81341 .08 17.62
Excess Revenues Over
Expenditures (Deficit) $ $ 26,772. 16 $ (26,772. 16) $ (119429.79)
•
See Accountants' Compilation Report.
P15
Fayetteville Convention and Visitors Bureau
Schedule of General Expenditures
Actual vs Budget
• Ten Months Ending October 31 , 2004
2004 Month of
2004 Year to Date October 2004
Budget Actual Remaining Actual
General Expenditures
Salaries & Wages $ 73,750.00 $ 60,458.40 $ 13,291 .60 $ 61045.84
Payroll Tax Expense 81000.00 51336.82 21663. 18 459. 10
Health Insuance 17,000.00 10, 122.74 61877.26 -
401 (k) Company Match 31000.00 11813.80 1 ,186.20 181 .38
Materials and Supplies 6,000.00 31465.71 2,534.29 254.67
Office Expense/Printing 21500.00 11937.01 562.99
Publications & Dues 11850.00 525.00 11325.00
Postage 150.00 163.00 (13.00) -
Telephone 51200.00 21850.41 21349.59 420.02
Rent 6,000.00 6,200.00 (200.00) 1 ,200.00
Convention Development 25,000.00 19,057.85 51942.15 671 .63
Special Projects - 179.00 (179.00) 179.00
Repairs and Maintenance 250.00 11037.79 (787.79)
• Travel and Training 15,000.00 12,817.53 2, 182.47 315.90
Total General Expenditures $ 163,700.00 $ 125,965.06 $ 37,734.94 $ 91727.54
•
See Accountants' Compilation Report.
P16
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO : A & P Commissioners
CC : Casey Jones, City Prosecutor
City Council
FROM : Kit Williams, City Attorney
DATE: November 4, 2004
RE: HMR Taxes collected
• The Fayetteville City Prosecutor, Casey Jones, was very successful
last month. One defendant paid in full, two defendants made multithousand
dollar payments and several others made substantial payments on their
overdue HMR taxes. The Fayetteville City Prosecutor' s Office collected
$9,282.58 last month for a year-to-date total of $48,627.83. (Attached is his
report.)
This is about on track with 2003 prosecutor collections with a three
year total of about $200,000.00. Prior to the City Council amending the
HMR law (after I became City Attorney in 2001 ) to give us better
investigatory power and my request that a City Prosecutor make collecting
overdue HMR taxes a high priority, very little overdue HMR taxes had been
collected. City Prosecutor Casey Jones and his staff have certainly proven
their worth and ability by recovering $200,000.00 of overdue HMR taxes
since then.
Their work ensures that law abiding restaurants do not face unfair
competition from the restaurants that fail to turn over the HMR taxes they
collect from their customers.
Pl7
CITY OF FAYETTEVILLE
OFFICE OF THE PROSECUTING ATTORNEY
CLINTON K. JONES MANDY FINKLEA
HOT CHECK ADMINISTRATOR
CITY PROSECUTOR Ercall: hotcheck@ci.fayetteville.ar.us
W. BRANT WARRICK 140 W. ROCK
FAYETTEVILLE, ARKANSAS 72701
DEPUTY CITY PROSECUTOR PHONE: (479) 575.8377
(479) 575-8378
MEMO (479) 575.8374
(479) 575.8375
Hot Checks: (479) 575-8254
FAX # : (479) 5758373
TO: K, Williams
Fayetteville City Attorney
FROM: Clinton K. Jones
Fayetteville City Prosecutor
DATE: November 4, 2004
RE: Status ofHMR cases
1. Aviator's Grill Tammy Andujar-Johnson Active Criminal Summons
W. Kevin Johnson Active Criminal Summons
• 2. Butcher Block Gary W. Bell Active Criminal Summons
aka Hospitality Plus ofAR
3. Cafe Santa Fe Sad Abu Haleema 2 Active FTA warrants
4. Casa Torres Arturo Torres Paid $123.34. Paid in Fun
5. Corky Ben Clark Paid $150, TD: 5-04-05
6. Dickson St Diner Nick Jeffries Active FTA warrant
Deonna Darnell Active FTA warrant
7. Dominoes Pizza Lloyd Hardison Paid $200, TD: 2-23-05
8. El Camino Real Mex Santo O'Campo Active Criminal Summons
Isamael Martinez Active Criminal Summons
9. Fat Toney 's Tony Goucher Paid $300, TD: I1-17-04
10. Frullad Cafe Todd/Mary McNeill Paid $250, TD: 11-17-04
11. Grubs Drew M. Christie Paid $l, 759. 24
• Active Criminal Summons
Drew W. Christie Active Criminal Summons
1
P18
• 12. Heavenly Ham Robert Flocks Active Criminal Summons
13. Hog City Diner Richard T. Byrne Active FTA warrant
14. IHOP Kathy Lewis Active FTA warrant
15. Judy 's IP St Diner Judy N. Smith Active Criminal Summons
Earl Smith Active Criminal Summons
16. La Familia Virgin Amaral Paid $50, TD: 11-17-04
17. Madame Wu Christina Wu Active FTAS warrant
18. Morning Glory 's William Reeves Paid $450, TD: 11-10-04
19, Old Town Deli M. Boroujeni Active Criminal Summons
20. Pepper's Pepper D. Glass FTA Warrant to be issued
21. Quizno 's John Ford Active Criminal Summons
Tim Ford Paid $5,000, TD: 11-10-04
22. Taco Shack Mario Underhill Active FTAS warrant
• aka: M. Hunt
23. Tones, Inc. D. Heerwagen TD: 11-03-04
24. Xtreme Pizza/ William Acklin Active Criminal Summons
DBA: Dominos
TOTAL COLLECTED: $ 9,282. 58
•
2
Pl9
DIRECTOR'S REPORT
October, 2004
INQUIRY RESPONSES
Advertising Responses
October 2004 - 2524 Year to date 2004 - 162191
October 2003 - 1726 Year to date 2003 - 16,337
Tour Packets
October 2004 - 25 Year to date 2004 - 932
Tourist Inquiries
October 2004 - 95 Year to date 2004 - 1 , 173
October 2003 - 182 Year to date 2003 - 2,564
Relocation Inquiries
October 2004 - 52 Year to date 2004 - 520
October 2003 - 48 Year to date 2003 - 728
October Total Advertising Inquiries
2004 - 2696 2003 - 1956
Year to Date Total Advertising Inquiries
2004 - 18,816 2003 - 19,629
• Internet Inquiries
October 2004 - 712,700 hits
October 2004 unique visits - 14, 155 October 2003 unique visits.- 8,616
October 2004 per day average visits - 456 October 2003 per day average visits - 277
OCTOBER ACTIVITY
Tourism Activities - Centennial ! Committee meetings and press conference
Autumnfest
Hip Hop Concert - meeting with police and event management
Chili Pepper Festival press conference
Tree Dedication for Arkansas Forestry Association
FHS Homecoming
Heritage Trail Partners meeting
- - -- - America in Bloom press conference------ -
Trick
onference- --Trick or Treat on the Square
Promise Keepers
Relations with Media - Arkansas Business, Tammy Gray
• Cooking Light Magazine - Katie Flynn
Independent Newspapers - Jerri
Cranford Johnson Robinson Woods - David Welch
Carroll County Newspapers - Aaron Bazone
P20
Arkansas Democrat Gazette — Serenah McKay (HMR figures)
Morning News — Dan Craft (Centennial!)
• KNWA News — Brooks Thomas (Centennial!)
NWA Times — Curt Cramer (Centennial !)
Channel 5 news — Cassandra Gamess (Centennial !)
Community Access TV — Fru Gallagher (press packet)
NWA Times — Drew Terry
Morning News — Ethan Nobles
Twin Springs media — Deborah Gray (www.dicksonst.com)
Maumelle Living Magazine — Gay Carpenter (photos of LOTO)
Relations with other Tourism entities — Washington County Historical Society
Pre-vet club pancake breakfast
Ozark Classical Festival — Cindy Webb
North Arkansas Symphony — Karen Capella
Daughters of the American Colonists — Henrietta Holcomb (historical marker at old h. s.)
NATA — Dale Christy
Eureka Springs A & P Commission — Lynn Berry (HMR collections)
A & P — Fayetteville Downtown Partners
Quorum Court meeting
CVB — CVB Sales Manager ad, interview, and hiring
Town Center — Meeting with Richard Goff
• Banners for Plaza
Ray Dotson — reindeer on plaza
Green Valley Windows — Jim
Miscellaneous —
HMR Collections — October (September sales)
Sodexho
Radisson Hotel
Clarion Inn
Jose's
Chartwell's Dining
Penguin Ed's
Chili's
Red Robin Gourmet Burger
Chick-Fil-A (Northwest Village)
— -- Hamptonhm- --- — — -- -- - -- — - - --
Inn at Camall Hall
McDonald's #10937
Noodles Italian Kitchen
McDonald's (Joyce)
• Applebee's
P21
raycucvute .voar www.iayetievuleiounsm.com - Last IL tviontns rage I of 1
Fayetteville A&P www.fayettevilletourism.com
• Summary Period: Last 12 Months
Generated 03-Nov-2004 23:59 CST
Usage sunnary for www.fayettevilletouri n. con Y, ;LlSltft
1
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. Dec Jan Feb Mar Apr Ma Jun Jul AugSeOct Nov trs
Summary by Month
Month Daily Avg Monthly Totals
• Hits Files Pages Visits Sites KBytes Visits Pages Files Hits
Nov 2004 21982 18880 11799 398]F'11 7 21 240264F'
40264 1196 35398 56641 65947
Oct2004 22990 19675 11055 456 8912 2749241 14155 342733 609935 712700
Sep 2004 30634 26211 14776F 522 9765 3562005 L 1566211 443308 7863391919029
Au$ 2004 24220 20838 12176 454 8100 2837312 14100 377484 645999 750831
Ju1200419823 17050 9869 424 6979 2346272 13153 305962 528578 614522
Jun 2004 20235 17300 9946 421 6742 2300769 12652 298391 519001 607051
May 2004 16589 14155 8110]F-7349 5696 1941670 10848 251440 438806 514264
Apr 2004 15324 13049 7036 294 5180 1827071 8826 211105 391492 459732
Mar 2004 16731 14126 8126 279 5216 2050695 8661 251913 437929 518661
Feb 2004 15040 12642 7031 259 4629 1738380 7539 203924 366619 436182
Jan 2004 13112 11119 6392 225 4270 1600854 6980 198165 344694 406483
Dec 2003F 9390 7972 4826 186 36261126378 5778 149611 247162 291094
Totals 24320911 119550 3069434 5373195 6296496
Generated by Webalizer Version 2.01
httn://www.favettevilletnuricm-com/lone/ 11 /4/04
P22
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P24
Fayetteville Town Center, Manager's Activity Report
October 1 , 2004 to October 31 , 2004 r
Al5ales:
OCTOBER OCTOBER Month YTD _ YTD YTD
2003 (base) 2004 . _ ✓a Change 2003 20041 % Change
Sales ' + S 1629 81 % - 140 190 36%
# executedcontiacts b to date — GL -
Complete Events (Paid/Sponsored) 20 25 25% 139 146 5%
EMS Calendar - attached
($ execuutet6 d contracts b to date — GL
Sales
. . 201130.00 39,570.00 96% $188,517.91 274l748.20 46%'•
$ e
($ - P.atld'ns
$ " 25,319.00 32,641 .86 29% $203,706.71 250, 177.34 23%
Pa ant Lo
$edit 14
GL NA ($8,230.00) (59194.41 ) NA
Average
#'Per event ' 1 ,258. 13 19364.48 $10435.91 $19446.04
'3 day event for Gun & Knife Show (Bikes, Blues and BBQ counted as 1 event
'3 day event for "Terror On The Square" counted as 1 event
We collected $32,641 .86 for rentals, incidentals and service charges in October bringing our YTD collections to
$250, 177.34. This amount leaves us at 92.7% of our 2004 goal (269,694.57) and represents an increase of
$46,470.63 over 2003 YTD collections. Sales for October 2004 compared to October 2003 represent a 96% increase.
Operations Items:
• Graffiti was painted on the parking garage wall, 2°0 level, elevator door and 2°0 level stairwell wall and inside
of door. There were several other downtown businesses that were hit as well. We have been able to get the
graffiti off both doors and have ordered a special cleaner that should remove the remaining graffiti off of the
• concrete areas.
• Secured freight elevators with lock out keys — ThyssenKrupp Elevator install key cylinders at no cost to The
Center.
• Blind repair — still a maintenance issue. We are having a hard time finding anyone who repairs they type of
blinds we have.
• Small leak in women's restroom. Gasket around pie was torn. Repaired by using sealant.
• Accident in parking garage on Sunday, October 24` . Estimated cost to repair ramp and support cables is
$5,000.00.
Marketing, Sales and Public Relations:
• Participation with Autumnfest staff — using Center to store items on Friday and Saturday evening.
• Conducted a tour of Town Center facilities for a group of architecture students. They are doing a class study
of our facility.
• Haunted House — "Terror on the Square Two" was a great success with around 2,000 people attending.
• Sales staff is doing an outstanding job of issuing contracts for repeat business by contacting our clients
immediately following their event.
Event List:
• Gun & Knife Show — Bikes, Blues & BBQ • Ozark Electric Awards Banquet
• Camp Bear Track APWA Seminar — 1
• United Group Associates — I - -- - - - — • APWA Reception — — —
• UA Track Banquet • Eddie Armstrong Scholarship Fundraiser
• North Arkansas Symphony • Homecoming Concert
• Pagnozzi Charities Fundraiser • FHS Class Reunion — 1974
• Occhipinti Wedding Reception 0 KLRC Clergy Appreciation Banquet
• Hall of Honor • United Group Associates — 2
• • Cassat/Sargent Wedding Reception • Junior Cotillion
• Stumbaugh Wedding Reception • Morgan/Schader Wedding Rehearsal
• Hickman/Gay Wedding Reception • Fayetteville Public School — CSAT Testing
• Terror On The Square Two
P25
A & P COMMISSIC 2004 Budget 004 Revised Bud8 month actual next 4 months Antic. Year end 2005 BUDGET
INCOME
HMR Tax Revenue 1,500,000 1418952 $1,125,030.03 $583,598.00 $1 ,708,628.03 $1 ,759,886
Interest 60,000 85000 $63,105.87 $31,500.00 $94,605.87 $90,000
Bond Refund 200,000 204000 $204,207.67 $204,207.67
Other $1 ,248.07 $1 ,248.07
AM Miscellaneous 47775 $46,789.28 $46,789.28
TOTAL 1,760,000 1755727 $1 ,440,380.92 $615,098.00 $2,055,478.92 $1,849,886
Depreciation Ex 21,500 21500 $12,726.81
EXPENSES
Bad Debt Write Off 98-03 5006
Transfers III
AAs Center Bondi85,000 41000 $40,282.79 $40,282.79 $41,000
Town Center Funj 365,320 365320 $193,007.68 $193,007.68 $673,200
TC Bond Arbitrgagagalculation $2,080.00 $2,080.00
CEC Bond Fund 1 289,640 289640 $252,600.00 $252,600.00
Bond Paying A t Fees Bank of OK - 111 4500 $1 ,125.00 $1 ,125.00 $1 ,125
Property Insurance $9,000
CEC Taxes 54,0001 54000 $2,947.18 $2,947.18 $50,000
Collection Expense 32,0001 32000 $22,600.72 $17,500.00 $40,100.72 $52,800
Transfer to CVB 163.7001 150000 $150,000.00 $150,000.00 $221 ,227
Transfer to Town C 73,892 73892 $50,000.00 $50,000.00 $0
Pears Fountain Mz 6,000 6000 $2,000.00 $5,000
Salaries 58,750 58750 $39,478.74 $58,750.00 $65,000
Payroll Tax Ex ens 5,000 6000 $3,300.51 $51000.00 $5,200
Insurance 12,000 12000 $5,723.37 $9,000.00 $9,400
401K Match 2,000 2500 $1 ,364.38 $2,500.00 $1 ,950
Car Allowance 3,600 3600 $2,400.00 $3,600.00 $3,600
Advertising and Me 250,000 250000 $129,862.71 $120,137.29 $250,000.00 $300,000
Airport Infonnatio 4,800 4800 $3,600.00 $1 ,200.00 $4,800.00 $5,200
Airport Adventism 5,100 5100 $2,465.70 $2,634.30 $5,100.00 $5,355
Brochures 30,0001 30000 $5,364.94 $24,635.06 $30,000.00 $30,000
Website Update 10,000 10000 $2,390.00 $7,610.00 $10,000.00 $10,000
Signage - Tourism 10,000 10000 $453.93 $9,546.07 $10,000.00 $10,000
Publication and Du 1 ,200 1200 $1 ,128.95 $1 ,128.95 $1,200
Travel and TraininE 2,000 2000 $238.79 $238.79 $2,000
Office Supplies anc 1 ,000 1000 $251 .81 $251.81 $1,000
Postage 15,000 15000 $7,271 .99 $7,728.01 $15,000.00 $15,000
rofessional Services
Accounting 12,000 12000 $8,000.00 $4,000.00 $12,000.00 $12,000
Audit Expense 200 200 $200
Town Center Gar 17,500 17500 $13,124,97 $4,375.03 $17,500.00 $17,500
Convention Develo 10,0001 47775 $47,775.00
Special Projects
Air Museum 20,0001 20000 $15,000.00 $5,000.00 $20,000.00
All Star Games 9,0001 9000 $9,000.00 $9,000.00
American Crile 2,400 2400 $2,400.00 $2,400.00
Arkansas H. S. C 13,500 13500 $13,500.00 $13,500.00
Botanical Garden 15,000 15000 $15,000.00 $15,000.00
Brumley Gospel 15,000 15000 $15,000.00 $15,000.00
Council for the Ar 2,100 2100 $2,100.00 $2,100.00
DDEP ca ver from 2003 $520.95 $520.95
High School Satul 3,000 3000 $3,000.00 $3,000.00
High School Staff 1,000 1000 $1,000.00 $1 ,000.00
Holiday Hoops 10,000 10000 $10,000.00 $10,000.00
Joe Martin Stage 7,500 7500 $7,500.00 $7,500.00
LI hts of the Oza 20,000 20000 $20,000.00 $20,000.00
Watton Arts Cent 6,000 6000 $6,000.00 $6,000.00
An Car Weekend 4500 $4,500.00 $4,500.00
Bikes, Blues & BBO 25000 $25,000.00 $25,000.00
Chile Pepper Cross Country Festival 3500 $3,500.00 $3,500.00
Diamond Classic Baseball Toum. 750 $750.00 $750.00
Evergreen Cemetery Fence 10000 $10,000.00 $10,000.00
DDEP Fine Arts Festival 3500 $3,500-001 $3,500.00
Farmer's Market 1 60001 $6,000.00 $6,000.00
First Night Fayetteville 10000 $10,000.00 $10,000.00
Fourth of July Fireworks $3,500.00 $3,500.00
Govemor•s Conference on Tourism 47775 $46,789.25 $46,789.25
Heritage Trail Partners 5000 $4,250.00 $4,250.00
Lewis & Clark Urban Adventure Race 2000 $2,000.00 $2,000.00
Northwest Arkansas B. E. S. T. 1300 $1,300.00 $1 ,300.00
Ozark Blues Sm. Bluesapalooze 5000 $5,000.00 $5,000.00
Ozark Valley Triathlon 4000 $4,000.00 $4,000.00
Pa nozzi Charities 3000 $3,000.00 $3,000.00
UA Baseball Regionals 5000 $5,000.00 $5,000.00
Walton Arts Center exterior banners 9000 $9,000.00 $9,000.00
Washington Co. Historical Society 2000 $1 ,611 .02 $1 ,611 .02
Miscellaneous Eguipment/Re airs 250001 $2,076.23 $24,000.00 $26,076.23 $65,300
Unallocated Revenues $236,629
1807608 $1 ,130,361 .61 $309,865.76 $1 440 227.37 $1 849 886
P2GL
TOWN CENTER 8 month actual Four month proj. Yr. End anticipated 2005 BUDGET
2004 BUDGET
INCOME _
Rental incl Service charge 268,623.27 $179,455.34 $97,553.77 $2779009. 11 $325, 172.00
Interest - Checking 269.69 $114.75 $80.00 $194.75 $200.00
tal 1
Taxes 1071 .30 _
ellaneous 500.00
Parking Revenue
Daily 5,000.00 $3,733.00 $1 ,200.00 $4,933.00 $5,000.00
Leases 30,000.00 $25,751 .86 $8,500.00 $34,251 .86 $35,000.00
Sales Tax Expense (refund)
Transfer from A & P Comq 73,892.35 $50,000.00 $50,000.00
Less Returns & Allowances -$1 ,889.41 -$11889.41
Special Projects $6,680.00 $10,000.00 $16,680.00 $40,000.00
TOTAL 379,356.61 $2639845.54 $117,333.77 $381 ,179.31 $405,372.00
Depreciation $129726.81
EXPENSES
Salaries & Wages 165,271 .00 $100,398.41 $17,572.88 $117,971 .29 $165,557.00
Commissions 259583. 18 $11 ,797. 18 $4,877.65 $169674.83 $32,517.25
Payroll Taxes 209138.06 $110068.68 $6,000.00 $17,068.68 $249833.55
Rental Taxes 1 ,071 .30
Credit Card Discounts 500.00 $605.15 $300.00 $905.15 $1 ,500.00
Insurance 21 ,250.00 $11 ,905.82 $5,423.96 $17,329.78 $17,814.85
401KMatch 4,602. 15 $1 ,790. 17 $1 ,254.48 $3,044.65 $7,750.00
Utilities
Water 7,234.65 $3,960.28 $2,675.00 $6,635.28 $6,846.00
Phone 8,549.20 $59511 .25 $2,839.00 $8,350.25 $8,632.00
Electricity 56,480.90 $32,765.60 $19, 197.65 $51 ,963.25 $51 , 124.00
s 9,786.70 $7,895.21 $3,831 .96 $11 ,727.17 $1 ,203.99
able 914.10 $625.04 $367.42 $992.46 $1 ,029.36
Postage 125.00 $311 .58 $0.00 $311 .58 $325.00
Contract Services
Linens 11 ,250.37 $81452.84 $4,000.00 $12,452.84 $19,811 .00
Legal
Outside
Repairs and Maintenance 259000.00 $21 ,815.92 $10,000.00 $319815.92 $38, 178.00
Materials & Supplies 6,000.00 $3,236.80 $1 ,000.00 $4,236.80 $59000.00
Advertising and Promotion 2,500.00 $2,674.84 $25.00 $2,699.84 $3,000.00
Public Notification 100.00
Travel & Training 250.00 $27.72 $0.00 $27.72 $250.00
Publications & Dues 250.00 $455. 10 $0.00 $455. 10 $500.00
Building Insurance 7,500.00 $5,628.00 $5,628.00 $6,000.00
Taxes and Licenses 21500.00 $1 ,500.00 $0.00 $1 ,500.00 $1 ,500.00
Special Projects - T. C. Pr 21500.00 $5,671 . 13 $7,500.00 $13, 171 . 13 $12,000.00
Legal Services
TOTAL 379,356.61 $232,468.72 $929493.00 $3249961 .72 $405,372.00
•
P27
CONVENTION VISITORS BUREAU 8 mo. Actual NEXT 4 MONTH Anticipated Yr. En PROPOSED
2004 BIDGET 2005 BUDGET
INCOME
Transfer from A & P 158,575.00 $150,000.00 $150,000.00 $221 ,227.00
Interest 125.00 $322.99 $75.00 $397.99 $300.00
Bus Tour Income 11500.00 $554.00 $250.00 $804.00 $1 ,000.00
Special Projects - Sponsorships 500.00
Brumley Shuttle 19500.00 $1 ,431 .00 $1 ,431 .00 $11500.00
Partnership Dues 1 ,500.00 $2, 100.00 $2, 100.00 $39000.00
Other income $288.17 $288. 17
163,700.00 $154,696. 16 $325.00 $155,021 . 16 $227,027.00
EXPENSES
Salaries & Wages 73,750.001 $48,366.72 $25,000.00 $73,366.72 $109,377.00
.Payroll Tax Expense 8,000.00 $4,418.62 $1 ,850.00 $69268.62 $16,312.00
Insurance 17,000.00 $9, 198.72 $3,500.00 $12,698.72 $169688.00
401KMatch 31000.00 $1 ,451 .04 $725.00 $2,176.04 $3,250.00
Unemployment Ins.
Publications and Dues 1 ,850.00 $125.00 $1 ,725.00 $1 ,850.00 $20000.00
Utilities
Rent 61000.00 $49500.00 $1 ,500.00 $6,000.00 $8,400.00
Phone 5,200.00 $2,140.48 $1 ,000.00 $3, 140.48 $4,000.00
Postage 150.00 $163.00 $163.00 $200.00
Convention & Tourism Development 25,000.00 $13,489.46 $5,000.00 $189489.46 $20,000.00
Travel & Training 15,000.00 $12,220.91 $11500.00 $13,720.91 $20,000.00
irs & Maintenance 250.00 $19037.79 $1 ,037.79 $29000.00
ertising & Wing (Brochure)
Materials & Supplies 61000.00 $2,047.09 $1 ,000.00 $3,047.09 $59000.00
Copier (Office Supplies/Printing) 21500.00 $1 ,597.09 $750.00 $2,347.09 $2,500.00
Update computers to Windows 2003 $1 ,500.00
Tracking software $10,000.00
163P700.001 $100,755.92 $43,550.00 $144,305.92 $221 ,227.00
•
P28
005 Funding Requests Fayetteville Advertising and Promotion Commission
2004 Recd . 2005 Request ommission A p
All Star Games $9,000 $9,000 $9,000.00
American College Theater Festival $2 ,400 $6,000 $69000.00
Arkansas H . S. Coaches Clinic $ 13,500 $ 15,000 $ 15,000.00
Arknsas H. S. Baseball/Softball Finals $0 $3,000 $3,000.00
Botanical Garden Society of the Ozarks $ 15,000 $21 ,000
Community Access TV - 25th anniversary_ $0 $5,000 $5,000.00
Heritage Trail Partners $4,250 $5,000 $50000.00
Ho eye Marathon $0 $ 11 ,267 $0.00
Hogs in Bloom - NWA Garden Show $0 $5,000 $3,650.00
Holiday Hoops $ 10,000 $21 , 500 $ 10,000.00
Joe Martin Stage Race $7,500 $ 10,000 $9,000.00
North Arkansas Symphony $0 $ 12 ,250
Ozark Classical Festival $0 $ 1041500 $0.00
Ozark Valley Triathlon $4,000 $5,000 $1 ,000.00
Savor the Flavor $0 $5,625 $4,000.00
State Soccer Championships $ 19000 $ 1 ,750 $1 ,750.00
Walton Arts Center $ 159000 $7,750 $7,750.00
AML $81 ,650 $248,642 $80, 150.00
Unallocated Funds - $237 ,029
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for appointment to City Boards, Commissions, and Committees
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What are your qualifications for serving on this committee, including education and expertise in the subject matter?
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Why would you like to be considered for appointment to this committee?
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