HomeMy WebLinkAbout2004-09-13 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, September 13, 2004
at 2:00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
September 13, 2004 2:00 p.m. Town Center
I. Call to Order - Chairman David McGeady
A. Chairman Remarks
B. Introduction of new commissioner — Don Matt
II. Reports
A. Approval of Minutes for August 9 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements - Scarbrough and Murtishaw
3. Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
• D. CVB Report —
E. Town Center Report — Willistine Smith
F. Advertising Agency Report — Brian Clark
III. Old Business
A. Plaza lighting is complete
IV. New Business
A. Autumnfest funding request
V. Adjourn
•
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
August 9, 2004
Commissioners Present: Dan Coody, Pat Gazzola, David McGeady and Curtis Shipley.
Commissioners Absent: Neal Crawford and Ching Mong
Staff Present: Allyson Twiggs and Marilyn Heifner
Marilyn Heifner called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on August 9, 2004 at the Fayetteville Town Center
conference room at 2 :00 p.m.
Moved by Shipley, second by Gazzola to elect David McGeady chairman. Motion
carried.
MINUTES
Moved by Shipley, second by Gazzola to approve the minutes of the July 12, 2004
regular meeting. Motion carried.
• FINANCIAL REPORT
Larry Bilbrey, Scarbrough and Murtishaw reviewed Financials for the month of July.
Moved by Shipley, second by Coody to approve the financial statements. Motion carried.
HMR collections are up 17. 11 % over last year same month. Hotels are up 20. 10%,
restaurants up 8.80% for June. Year to date collections for hotels are up 16.91 %,
restaurants up 8.01 %.
CITY ATTORNEY
City Attorney Kit Williams reported that the Prosecutor's office collected $2,021 .76
delinquent HMR taxes in June. Their efforts have resulted in $34, 155 .75 year to date.
DIRECTOR'S REPORT
Marilyn Heifner reported that advertising inquiries are catching up with 2003 inquiries.
Internet unique visits for July are up ( 13, 153) over last July (7,533). Per day average
visits are 424.
Marilyn accompanied Lisa Netherland, Courtney McDade, and judges on America in
Bloom visit July 30-31 . Judges were impressed with the Square Gardens, Headquarters
• House, and environmental efforts especially solid waste and recycling.
. Tai Chi is being offered on the Town Center plaza on Tuesday and Thursday mornings
prior to the Farmer's Market openings. Dr. Cathy Matlock, South Arkansas Community
College president visited the Town Center as a part of Fifty for the Future program in El
Dorado. They were looking at the Town Center as a model for El Dorado.
CVB REPORT
Allyson Twiggs said the shuttle for Brumley worked well again this year. The sing was
well attended and will move to Barnhill next year. ASAE convention was a success and
provides us more opportunities for other state meetings. In October the state forestry
convention will be here using the C. C. E. and the Radisson.
The CVB has 9 preferred partners now. Allyson explained the success of that program
working for football, Bikes Blues and BBQ, and other heavily attended events.
She is currently working on a 3 year marketing plan for the CVB and asked for any input
the Commissioners might have.
TOWN CENTER REPORT
Marilyn reported that reported that Town Center sales were up for July 104%
($23,405 .53) as well as year-to-date up 40.9% ($ 160,730.70). Collections are up 17.94%
• year to date.
Air conditioning in administrative offices issue has been resolved. A new compressor
was installed. The warranty was still in effect. We are continuing to address preventive
maintenance issues since the building is now 3 years old.
AGENCY REPORT
Brian Clark emphasized that the inquiries for July was impressive with advertising in
Southern Living and Midwest Living driving those inquiries. Internet visits are almost
double from July 03 until July 04. Because June and July unique visits have flattened,
the Agency and Marilyn are trying an on-line advertising campaign.
For 2005 planning discussion, commissioners were asked to consider a magazine format,
48 page + cover with advertising for the Fayetteville Visitor guide. Currently we print
140,000 Visitor Guides every other year and 50,000 Dining Guides. This new
publication would combine both of those and balance editorial (70%) with advertising
(30%) for a more comprehensive guide.
Commissioners asked for rate sheet and will consider at their next meeting.
• NEW BUSINESS
• Advertising Agency Review — The contract with the advertising agency will be up in
December. Marilyn presented three options for the Commission: 1 ) renew the contract
with the agency for three years, 2) extend the present contract for one year, 3) request
qualifications from agencies for a new contract.
Marilyn reported that the agency has performed well over the past three years. They have
always acted with the best interest of Fayetteville and the Advertising and Promotion
Commission. She recommended that the contract be extended for an additional three
years.
Moved by Shipley, second by Coody that the contract with the agency be extended for an
additional year under the same terms. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Pt
Marilyn Heifner
Executive Director
•
•
• ADVERTISING AND PROMOTION COMMISSION
August 24, 2004
DAVID MCGEADY, chairman (term expires 4/1 /08)
Radisson Fayetteville
70 N. East Avenue
Fayetteville, AR 72701
501 -442-5555 (b) 501 -442-2105 (FAX)
CURTIS SHIPLEY (term expires 4/1/05)
1132 E. Ridgeway
Fayetteville, AR 72701
501 -442-6067 (b) 501 -443-3672 (h) 501 -443-2001 (FAX)
CHING MONG (term expires 4/1/05)
Quality Inn
523 S. Shiloh Drive
Fayetteville, AR 72701
501 -444-9800 cell 466-9327 501 -521 -9006 (FAX)
PAT GAZZOLA (term expires 4/1/06)
• Catfish Hole
356 E. Fairway Lane
Fayetteville, AR 72701
501 -521 -7008 (b) cell 841 -0938 501 -443-7577 (h) 501 -521 -4946 (FAX)
NEAL CRAWFORD — (term expires 4/01/07)
Jose's
324 W. Dickson
Fayetteville, AR 72701
501 -521 -0194 (b) cell 283-6526 501 -444-6616 (h)
DAN COODY, MAYOR (term indefinite — appointed 1/03)
113 W. Mountain
Fayetteville, AR 72701
501 -575-8330 (b) 501 -443-6758 (h) 501 -575-8257 (FAX)
DON MARR (term indefinite — appointed 8/04)
P. O. Box 3561
Fayetteville, AR 72702-3561
479-444-7671 (b) Ward2 pos2na,ci. favetteville.ar.us
•
• Advertising and Promotion Commission
For month of August 2004
HMR revenues collected $ 146,518. 14
Interest revenue 99647.74
Total Revenues $1569165.88
Bank of Oklahoma (Quarterly Fee) ( 1 , 125.00)
Collection expense (21930.36)
CEC Bond Payment (31 ,575.00)
Town Center Bond Payment (24, 125.96)
Total Expenses $ (59,756.32)
Total Check to A&P $ 96,409.56
•
•
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HMR Comparison 2003 to 2004
Using Year-End totals per HMR Report
HOTELS
2003 2004 %
Dec 10,773.64 12,048.60 11 .83%
Jan 10,638.74 12,397.02 16.53%
Feb 12, 140.56 15,880.91 30.81 %
Mar 159371 .78 18,217.06 18.51 %
Apr 16,534.22 17,283.48 4.53%
May 16,568.61 19,483.47 17.59%
Jun 18,530.45 22,255.75 20.10%
Jul 169031 .25 17,050.01 6.36%
116o589.25 134y616.30 15.46%
Aug 16,098. 10
Sep 16,875.70
Oct 25,183.66
Nov 16,468.24
RESTAURANTS
2003 2004 %
• Dec 1120143.74 121 ,932.28 8.73%
Jan 104,133.72 114,689.20 10. 14%
Feb 99,436.17 113,449.63 14.09%
Mar 1139299.12 116,089.97 2.46%
Apr 108,157.35 116,906.50 8.08%
May 114,543.92 120,030.66 4.79%
Jun 1119410.87 121 t219.99 8.80%
Jul 109,920.03 122,417.98 11 .36%
873,044.92 946,736.21 8.44%
Aug 117,824.90
Sep 112,098.50
Oct 1279371 .76
Nov 1049084.85
•
Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Financial Statements
August 31 , 2004
•
•
SCARBROUGH
• MURTTSHAW, CERTIFIED PUBLIC ACCOUNTANTS, P.A.
2039 Green Acres Rd., Fayetteville, AR 727031619 • Telephone (479) 53.1771 • Fax (479) 4431082 • Home Pagei SMCPAS.com
Wesley D. Murtishaw, CPA
LaM H. Bllbrey, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, and The Convention and Visitors Bureau as of August 31 , 2004
and for the eight months then ended in accordance with Statements on Standards for Accounting and Review
Services issued by the American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation
of management. We have not audited or reviewed the accompanying financial statements and, accordingly,
• do not express an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures and the statements of retained earnings
and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of
retained earnings and cash flows were included in the financial statements, they might influence the user's
conclusions about the entitys assets, liabilities, equity, income, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
September 7, 2004
•
Membersi
American Institute of CPAs Private Companies Practice Section Arkansas Society of CPAs
Fayetteville Advertising and Promotion Commission
Balance Sheet
• As of August 31 , 2004
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 48,245.10
Cash in Mcllroy Bank - A & P General 334,938.93
Cash in Bank of Fayetteville - HMR Account 92,978.07
Cash in Mcllroy Bank - A & P Payroll 13,700.50
Cash in Bank - Conv & Visitor Bureau 59,099.72
Investments 21534,181 .58
Investment Adjustment to Market 31381 .37
Accounts Receivable 71403.36
Accounts Receivable from HMR - Net of Expenses 78,291 .57
Accrued Interest Receivable 21 ,684.26
Total Current Assets $ 31193,904.46
Property, Plant, & Equipment at Cost
Furniture and Fixtures 99602.98
Building Additions 1819875.24
• Equipment 160,725.88
Less: Accumulated Depreciation (105,456.73)
Net Property and Equipment 246,747.37
Total Assets $ 31440,651 .83
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 251 .73
Accounts Payable 79,423.57
Accounts Payable - Parks HMR 31696.68
Due to Other Funds 41 ,674.54
Total Current Liabilities $ 125,046.52
Capital
Unrestricted Fund Balance 21944,722.59
Current Year Earnings 3709882.72
Total Capital 31315,605.31
Total Liabilities and Capital $ 31440,651 .83
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Statement of Revenues and Expenditures
• Actual vs Budget
Seven Months Ending August 31 , 2004
2004 Month of
2004 Year to Date August 2004
Budget Actual Remaining Actual
Revenues
HMR Tax Revenue $ 1 ,418,952.00 $ 11125,030.03 $ 293,921 .97 $ 152,916.67
Other Income - 1 ,248.07 (1 ,248.07) -
Govemor's Conference Sponsors 47,775.00 46,789.28 985.72 -
Total Revenues 1 ,466,727.00 111732067.38 293,659.62 1529916.67
General Expenditures
General Expenditures (See Schedule) 756,875.00 4492094.57 307,780.43 16,167.42
Capital Outlay
Minor Equipment 25,000.00 21076.23 22,923.77 -
• Other Revenues (Expenditures)
Interest Income - Investments 85,000.00 63, 105.87 21 ,894.13 91271 .31
CEC Bond Excess 204,000.00 204,207.67 (207.67)
TC Bond Arbitrage Calculation - (2,080.00) 21080.00 (23080.00)
CEC Washington County Property Tax (54,000.00) (2,947. 18) (51 ,052.82) (2,947. 18)
Bonds CEC
Bond Payments - Arts Center (41 ,000.00) (40,282.79) (717.21 )
Bond Payments - Town Center (365,320.00) (193,007.68) (172,312.32) (24,125.96)
Bond Payments - CEC (289,640.00) (252,600.00) (37,040.00) (31 ,575.00)
Interest Expense
Arbitrage Expense
Transfers to Other Funds (223,892.00) (200,000.00) (23,892.00) -
Total Other Revenues (Expenditures) (684,852.00) (423,604. 11 ) (261 ,247.89) (519456.83)
Excess Revenues Over
Expenditures (Deficit) $ $ 298,292.47 $ (298,292.47) $ 85,292.42
•
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Schedule of General Expenditures
• Actual vs Budget
Seven Months Ending August 31 , 2004
2004 Month of
2004 Year to Date August 2004
Budget Actual Remaining Actual
General Expenditures
Salaries & Wages $ 58,750.00 $ 38,478.74 $ 20,271 .26 $ 49833.90
Payroll Tax Expense 61000.00 31300.51 2,699.49 368.44
Insurance 12,000.00 5,723.37 61276.63 637.79
401 (k) Company Match 2,500.00 11364.38 11135.62 145.02
Car Allowance 31600.00 2,400.00 11200.00 300.00
Materials and Supplies 11000.00 251 .81 748. 19
Publications & Dues 11200.00 1 ,128.95 71 .05 165.00
Postage 15,000.00 7,271 .99 7,728.01 697.50
Professional Services 12,200.00 87000.00 4,200.00 11000.00
Collection Expense 32,000.00 22,600.72 99399.28 31058.33
Bond Paying Agent Fees 41500.00 1 ,125.00 31375.00
Kamensky Fountain Maintenance 61000.00 - 6,000.00
New Brochures 30,000.00 51364.94 24,635.06
Travel and Training 21000.00 238.79 11761 .21
Depreciation Expense 12,726.81 (12,726.81 ) 1 ,590.85
• Advertising and Marketing 250,000.00 129,862.71 120, 137.29
Airport Information Booth 41800.00 3,600.00 11200.00
Interspace Airport Advertising 51100.00 2,465.70 21634.30
Website Update 10,000.00 2,390.00 7,610.00
Signage - Tourism 10,000.00 453.93 9,546.07 453.93
Special Projects (See Schedule) 290,225.00 200,346.22 89,878.78 2,916.66
Total General Expenditures $ 756,875.00 $ 449,094.57 $ 307,780.43 $ 16, 167.42
•
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Schedule of Special Projects
• Actual vs Budget
Seven Months Ending August 31 , 2004
2004 Month of
2004 Year to Date August 2004
Budget Actual Remaining Actual
Special Projects
Air Museum 20,000.00 15,000.00 51000.00 -
Bikes, Blues, BBQ 25,000.00 259000.00 -
Botanical Garden Society 15,000.00 - 159000.00
Town Center Garden Maintenance 17,500.00 13,124.97 41375.03 21916.66
Walton Arts Center 6,000.00 61000.00
NWA B.E.S.T. 1 ,300.00 1 ,300.00
H. S. Coaches Clinic 13,500.00 13,500.00
Saturday of Champions 31000.00 31000.00
State Soccer Championship 11000.00 11000.00
Holiday Hoops 10,000.00 10,000.00
Joe Martin Stage Race 71500.00 71500.00
All Star Games 91000.00 99000.00
Ozark Blues Society 5,000.00 5,000.00 -
Brumley Gospel Sing 15,000.00 - 15,000.00
Downtown Dickson Enhancement Project - 520.95 (520.95)
First Night Fayetteville 10,000.00 10,000.00
• Rural Mountain Producers Exchange 61000.00 6,000.00
DDEP Fine Arts Festival 31500.00 31500.00
Ozark Valley Triathlon 41000.00 41000.00 -
Lights of the Ozarks 20,000.00 20,000.00
American College Theatre Festival 21400.00 21400.00
Council for the Adv of Science Writers 21100.00 21100.00
Govemor's Conference 47,775.00 46,789.28 985.72
Art Car Weekend 41500.00 41500.00
Chile Pepper Cross Country Festival 31500.00 - 3,500.00
Diamond Classic Baseball Tournament 750.00 750.00 -
Evergreen Cemetery Fence 10,000.00 10,000.00
Heritage Trail Partners 57000.00 4,250.00 750.00
Lewis & Clark Urban Adventure Race 21000.00 21000.00
Pagnozzi Charities 3,000.00 3,000.00
UA Baseball Regionals 51000.00 51000.00 -
Walton Arts Center Ext. Banners 9,900.00 91900.00
Washington County Historical Society 2,000.00 13611 .02 388.98
Fourth of July Fireworks 3,500.00 (3,500.00)
Total Special Projects $ 2905225.00 $ 200,346.22 $ 89,878.78 $ 21916.66
•
See Accountants' Compilation Report.
Fayetteville Town Center
Statement of Revenues and Expenditures
• Actual vs Budget
Seven Months Ending August 31 , 2004
2004 Month of
2004 Year to Date August 2004
Budget Actual Remaining Actual
Revenues
Rental Income $ 269,694.57 $ 179,455.34 $ 90,239.23 $ 22,844.37
Daily Parking 51000.00 31733.00 11267.00 357.00
Parking Leases 30,000.00 25,751 .86 41248. 14
Other Income 500.00 63680.00 (61180.00)
Sales Tax Expense (1 ,071 .30) - (11071 .30) -
LessRetumsBAllowances - (1 ,889.41 ) 1 ,889.41 (625.00)
Total Revenues 304, 123.27 213,730.79 90,392.48 22,576.37
General Expenditures
General Expenditures (See Schedule) 3789285.31 245,195.53 133,089.78 32,952.26
• Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 269.69 114.75 154.94 19.26
Transfers From Other Funds 73,892.35 502000.00 23,892.35
Total Other Revenues (Expenditures) 74,162.04 509114.75 24,047.29 19.26
Excess Revenues Over
Expenditures (Deficit) $ 0.00 $ 18,650.01 $ (189650.01 ) $ (10,356.63)
•
See Accountants' Compilation Report.
Fayetteville Town Center
Schedule of General Expenditures
• Actual vs Budget
Seven Months Ending August 31 , 2004
2004 Month of
2004 Year to Date August 2004
Budget Actual Remaining Actual
General Expenditures
Salaries & Wages $ 165,271 .00 $ 100,398.41 $ 64,872.59 $ 129477.32
Payroll Tax Expense 20, 138.06 11 ,068.68 9,069.38 1 , 156.41
Insurance 21 ,250.00 11 ,905.82 9,344. 18 19400.30
401 (k) Company Match 49602. 15 1 ,790.17 21811 .98 143.62
Commissions 25,583. 18 11 ,797.18 13,786.00 1 ,434.50
Materials and Supplies 61000.00 3,236.80 21763.20 501 .49
Credit Card Discounts 500.00 605. 15 (105.15) 53.82
Public Notification 100.00 - 100.00
Publications & Dues 250.00 455. 10 (205.10)
Postage - 185.58 (185.58)
Post Office Box Rent 125.00 126.00 (1 .00)
Water 7,234.65 31960.28 31274.37 524.05
Gas 91786.70 7,895.21 11891 .49 61 .37
Electricity 56,480.90 32,765.60 23,715.30 41954.80
• Cable 914.10 625.04 289.06 81 .70
Telephone 8,549.20 51511 .25 31037.95 713.87
Insurance - Building 71500.00 71500.00
Taxes and Licenses 2,500.00 11500.00 1 ,000.00
Linens 11 ,250.37 81452.84 21797.53 1 ,352.99
Repairs and Maintenance 259000.00 21 ,815.92 39184.08 51855.17
Special Projects 29500.00 5,671 . 13 (31171 .13) -
Advertising and Marketing 2,500.00 21674.84 (174.84) 650.00
Travel and Training 250.00 27.72 222.28 -
Depreciation Expense - 12,726.81 (129726.81 ) 11590.85
Total General Expenditures $ 3789285.31 $ 245,195.53 $ 133,089.78 $ 32,952.26
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Statement of Revenues and Expenditures
• Actual vs Budget
Seven Months Ending August 31 , 2004
2004 Month of
2004 Year to Date August 2004
Budget Actual Remaining Actual
Revenues
Bus Tours $ 11500.00 $ 554.00 $ 946.00 $
Partnership Income 11500.00 21100.00 (600.00) 300.00
Special Projects - Sponsorships 500.00 500.00
Brumley Shuttle 10500.00 1 ,431 .00 69.00 1 ,431 .00
Other Income 288. 17 (288. 17)
Total Revenues 51000.00 4,373. 17 626.83 11731 .00
General Expenditures
General Expenditures (See Schedule) 163,700.00 100,755.92 62,944.08 13,072.22
Capital Outlay
•
Other Revenues (Expenditures)
Interest Income - Checking 125.00 322.99 (197.99) 22.74
Transfers from Other Funds 158,575.00 150,000.00 81575.00
Total Other Revenues (Expenditures) 158,700.00 150,322.99 8,377.01 22.74
Excess Revenues Over
Expenditures (Deficit) $ - $ 53,940.24 $ (53,940.24) $ (11 ,318.48)
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Schedule of General Expenditures
. Actual vs Budget
Seven Months Ending August 31 , 2004
2004 Month of
2004 Year to Date August 2004
Budget Actual Remaining Actual
General Expenditures
Salaries & Wages $ 73,750.00 $ 481366.72 $ 25,383.28 $ 61045.84
Payroll Tax Expense 8,000.00 4,418.62 3,581 .38 459.10
Health Insuance 17,000.00 91198.72 7,801 .28 850.02
401 (k) Company Match 31000.00 11451 .04 1 ,548.96 181 .38
Materials and Supplies 61000.00 21047.09 31952.91 -
Office Expense/Printing 21500.00 11597.09 902.91 357.51
Publications & Dues 11850.00 125.00 11725.00
Postage 150.00 163.00 (13.00) 37.00
Telephone 5,200.00 2, 140.48 3,059.52 282.33
Rent 61000.00 4,500.00 11500.00 500.00
Convention Development 25,000.00 13,489.46 119510.54 31403.87
• Special Projects -
Repairs and Maintenance 250.00 11037.79 (787.79) 121 .83
Travel and Training 159000.00 12,220.91 2,779.09 833.34
Total General Expenditures $ 163,700.00 $ 100,755.92 $ 62,944.08 $ 13,072.22
•
See Accountants' Compilation Report.
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: A & P Commissioners
Casey Jones, City Prosecutor
FROM : Kit Williams, City Attorney
DATE: September 9, 2004
RE: HMR Taxes collected
The City Prosecutor's Office continued its collection and prosecution
efforts in August and collected a total of $4,239.50 in overdue Hotel, Motel,
• and Restaurant taxes. (Attached is the City Prosecutor' s report.) This brings
the total collected this year to $38,395.25 or about $4,800.00 per month.
The City is grateful that 100% of our hotels and motels and almost all
of our restaurants timely remit the HMR taxes they collect to the City. We
shall continue to pursue the few restaurant owners who have not complied
with the law by turning over the taxes they collected from their customers to
the City for the A&P Commission and Parks Department. We hope our
collection efforts ensure a level playing field for all restaurants in
Fayetteville as well as providing needed revenue for City Parks and the A&P
Commission.
CITY OF FAYETTEVILLE
OFFICE OF THE PROSECUTING ATTORNEY
CLINTON K. JONES MANDY FINKLEA
HOT CHECK ADMINISTRATOR
CITY PROSECUTOR E- all: hotcheck@dJayetteville.ar.us
W. BRANT WARRICK 140 W. ROCK
FAYETTEVILLE, ARKANSAS 72701
DEPUTY CITY PROSECUTOR PHONE: (479) 576-8377
(479) 576.8378
MEMO (479) 575-8374
(479) 67541375
Hot Checks: (479) 676-8254
FAX # : (479) 575-8373
TO: K. Williams
Fayetteville City Attorney
FROM, Clinton K. Jones
Fayetteville City Prosecutor
DATE: September 3, 2004
RE. Status of HMR cases
1. Aviator's Grill Tammy Andujar-Johnson Paid $921
W. Kevin Johnson Active Criminal Summons
• 2. Bentonville Meat Anne Cantor Criminal Summons to be issued
& Seafood Co. Richard Cantor Criminal Summons to be fissure
3. Blimpies Ryan McDermott Paid $2,082. 50 (0 balance)
4. Butcher Block Gary W. Bell Active Criminal Summons
aka Hospitality Plus of AR
5. Cafe Santa Fe Sad Abu Haleema 2 Active FTA warrants
6. Casa Torres Arturo Torres TD: 10-27-04
7. Corky Ben Clark Paid $150, TD: 11-3-04
8. Dickson St. Diner Nick Jeffries Active FTA warrant
Deonna Darnell Active FTA warrant
9. Dominoes Pizza Lloyd Hardison Paid $200, TD: 10-20-04
10 El Camino Real Mex Santo O'Campo Active Criminal Summons
Isamael Martinez Active Criminal Summons
• 11. Fat Toney 's Tony Goucher TD: 9-22-04
12. Frullad Cafe Todd/Mary McNeill TD: 9-15-04
1
• 13. Grubs Matt Christie Paid $836
14. Heavenly Ham Robert Flocks Active Criminal Summons
15. Hog City Diner Richard T. Byrne Active FTA warrant
16 HIOP Kathy Lewis Active FTA warrant
17. Judy's I5' St Diner Judy N. Smith Active Criminal Summons
Earl Smith Active Criminal Summons
I& La Familia Virgina Amaral Paid $50 TD: 9-15-04
19. Madame Wu Christina Wu Active FTAS warrant
20. Morning Glory's William Reeves TD: 10-06-04
21. Old Town Deli M. Boroujeni Active Criminal Summons
22. Pepper's Pepper D. Glass TD: 8-18-04 — No Show
• 23. Quizno's John Ford Active Criminal Summons
Tim Ford TD: 9-22-04
24, Taco Shack Mario Underhill Active FTAS warrant
aka: M. Hunt
25. The Skate Place Davis, Laurie TD: 8-04-04 - Dismissed
Davis, Ernest W. Active Criminal Summons
26. Tones, Ina D. Heerwagen TD: 10-13-04
27. Xtreme Pizza/ William Acklin Active Criminal Summons
DBA: Dominos
TOTAL COLLECTED: $ 4,239. 50
•
2
DIRECTOR'S REPORT
• August, 2004
INQUIRY RESPONSES
Advertising Responses
August 2004 — 1349 Year to date 2004 — 11 ,862
August 2003 — 617 Year to date 2003 — 12,666
Tour Packets
August 2004 — 23 Year to date 2004 - 881
Tourist Inquiries
August 2004 — 149 Year to date 2004 — 926
August 2003 — 194 Year to date 2003 — 2147
Relocation Inquiries
August 2004 — 52 Year to date 2004 — 429
August 2003 — 64 Year to date 2003 — 615
July Total Advertising Inquiries
2004 — 1573 2003 — 875
Year to Date Total Advertising Inquiries
2004 — 145098 2003 — 159428
• Internet Inquiries
August 2004 — 750,831 hits August 2003 — 379,773 hits
August 2004 unique visits — 14, 100 August 2003 unique visits — 7, 114
August 2004 per day average visits — 454 August 2003 per day average visits - 229
AUGUST ACTIVITY
Tourism Activities — Daniel Hintz, Autumnfest
Heritage Trail Partners
West Mud Creek Trail opening
Farmer's Market — Jim Lukens
Autumnfest — Cindy Kalke
America in Bloom — Lisa Netherland
Washington Co. Historical Society — Ann Sugg
First Night — Jim Mitchell
Howard Scott — State Horseshoe Tournament
Robbie Lintz — Lindsey Management (rooms for Football games)
Relations with Media — HMR to Crystal Cody
• Drew — NWA Times — Sells Clark contract
Stephanie Sagent — video promoting Arkansas
Drew — NWA Times — HMR tax
John Anderson — Morning News, Rogers - $ 1 for transit
Sondra Rosenberg — "Guide to the Ozarks" book
• Leah King — Arkansas Traveler
A & P — Orientation with Don Marr
HMR to Charles Reeves
Arkansas Hospitality Assn. — Rita Walker
John Wisdom— HMR figures
Dining and LodgingNisitor Guide update
Pat — Bentonville A & P
HMR — Alan Cole, Rogers
Thad Hanna — Edward Jones
CVB — Marketing plan
2005 Budget
Town Center — 2005 Budget
Lights on the Plaza installed
Miscellaneous — Chamber Lunch — Steve Russ, speaker
NATA — Dale Christy
HMR Collections — August (July sales)
• Red Robin Gourmet Burgers
Golden Corral
Olive Garden
Chartwell's Dining
Chili's Restaurant
Red Lobster
Jose's
Radisson Hotel
Clarion Inn
Chick-Fil-A
Penguin Ed's Barbecue
McDonald's — Joyce St.
Ryan's Steak House
McDonald's
Hooter's
•
• Monthly Advertising Inquiries by State - 2004
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AL 15 16 28 60 34 35 15 27 230
AK 1 5 2 5 2 2 17
AZ 7 3 14 31 18 20 3 13 109
AR 12 23 66 124 95 110 66 48 . 544
CA 16 10 71 139 63 105 30 65 499
CO 2 2 21 44 14 20 7 7 117
CT 2 2 15 17 8 10 8 12 74
DE 2 10 3 1 4 4 24
DC 1 2 2 1 2 1 1 _ 10
FL 16 12 41 122 85 85 32 58 451
GA 7 50 26 54 46 54 19 49 305
HI 3 2 3 2 10
ID 5 9 6 6 3 4 33
IL 22 24 122 334 200 119 32 81 934
IN 12 14 40 155 85 48 19 40 413
IA 8 17 43 117 49 32 13 27 306
KS 10 5 43 83 39 44 7 17 248
KY 5 10 21 54 33 29 13 22 187
LA 17 22 37 93 87 63 41 70 430
ME 1 2 4 2 7 2 6 24
MD 3 4 15 27 16 25 6 11 107
MA 4 5 11 36 12 14 5 5 92
MI 21 24 54 192 91 63 17 51 513
MN 12 11 43 119 46 39 15 21 306
MS 10 17 28 62 56 43 30 43 289
MO 30 25 101 240 147 105 49 68 765
• MT 3 4 2 4 1 5 19
NE 3 8 16 62 22 17 6 12 146
NV 1 5 10 6 7 3 4 36
NH 5 14 4 2 6 31
NJ 1 5 32 49 28 28 5 29 177
NM 1 3 7 5 6 3 25
NY 4 6 38 75 49 70 17 36 295
NC 7 13 27 60 38 30 16 25 216
ND 2 4 17 8 7 3 41
OH 15 17 51 157 96 63 22 46 467
OK 8 15 43 132 74 60 25 46 403
OR 1 4 14 28 6 8 4 12 77
PA 3 7 33 79 48 59 18 48 295
RI 2 2 1 3 2 2 2 14
Sc 5 7 17 23 27 20 12 16 127
SD 2 5 10 13 4 2 4 40
TN 16 20 24 87 79 50 32 40 348
TX 24 56 145 307 218 188 98 155 1191
UT 5 14 2 5 1 4 31
VT 1 1 1 3 4 3 3 16
VA 8 3 21 37 36 19 12 23 159
WA 2 2 11 28 10 16 5 15 89
WV 2 4 5 31 14 10 4 10 80
WI 25 15 53 151 81 63 15 41 444
WY 1 1 3 1 3 1 10
APO 2 1 3
CAN 2 3 5 2 2 4 2 2 22
FOR 3 2 1 2 3 5 3 4 23
• TOTAL 367 489 1422 3529 2117 1843 746 1349 0 0 0 0 0 11862
• Advertising Inquiries Pubs by State - August 2004
Dest S Ozark
Country Derno Dest S Vac.
BHBG Home Gaz USA FC LHJ MWL NATA SL 24-7 Com TOTAL
AL 1 3 2 2 18 1 27
AK 2 2
AZ 2 3 2 1 1 1 3 13
AR 2 6 2 2 3 7 23 3 48
CA 6 25 6 6 2 9 4 7 65
CO 1 1 4 1 7
CT 3 2 6 1 12
DE 1 3 4
DC 1 1
FL 5 14 4 1 8 21 5 58
GA 11 6 31 1 49
HI 1 1 2
ID 1 2 1 4
IL 7 20 3 10 19 5 14 3 81
IN 6 8 4 1 10 4 5 2 40
IA 5 3 3 1 9 4 2 27
KS 5 1 2 3 2 1 3 17
KY 9 2 1 1 8 1 22
LA 1 19 6 1 6 33 4 70
ME 3 1 2 6
MD 2 1 1 1 6 11
MA 1 2 1 1 5
MI 3 19 5 6 11 1 3 3 51
MN 4 2 8 4 1 2 21
MS 8 1 1 31 2 43
• MO 5 20 3 2 16 5 12 5 68
MT 4 1 5
NE 2 1 4 2 2 1 12
NV 1 1 1 1 4
NH 5 1 6
NJ 2 12 4 2 6 3 29
NM 1 1 1 3
NY 3 13 3 5 1 4 5 2 36
NC 7 1 16 1 25
NO 1 1 1 3
OH 5 13 10 11 3 4 46
OK 3 13 5 4 2 17 2 46
OR 1 3 1 1 5 1 12
PA 4 20 11 2 1 2 7 1 48
RI 2 2
Sc 1 2 12 1 16
SD 2 1 1 4
TN 1 7 2 2 1 26 1 40
TX 8 33 8 12 8 79 7 155
UT 1 2 1 4
VT 2 1 3
VA 1 3 1 2 16 23
WA 2 6 3 1 1 2 15
WV 2 4 2 2 10
WI 1 13 2 5 12 3 3 2 41
WY 1 1
APO 0
CAN 1 1 2
• FOR 1 2 1 4
TOTAL 84 352 2 0 120 88 115 87 433 68 0 1349
i
• ADVERTISING INQUIRIES - 2004
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
Tourist
AY 0
BH & G 36 884 301 84 1305
Country Home 352
Dest. S 49 477 2 528
FC 9 39 678 392 22 120 1260
LHJ 37 561 177 88 863
MP 0
ML 125 97 196 570 572 115 1675
MN 0
MS 0
MT 0
MVG 0
NATA 67 66 76 173 163 87 632
OK 0
Parade 0
MC/Rosie 0
SL 145 238 288 445 862 433 2411
SNI 0
ST 0
TA 0
TH 0
• TM 0
USA 0
VG 0
24-7 V 21 49 62 27 20 68 247
TOTAL 367 489 1422 3529 2117 0 0 1349 0 0 0 0 9273
AY - Active Years
BH & G - Better Homes & Gardens
Dest. S - Destination Success
FC - Family Circle
LHJ - Ladies Home Journal
MC - McCalls
MG - Meeting Guide
ML - Midwest Living
MN - Meeting News
MS - Meeting South
MT - Midwest Traveler
MVG - Midwest Vacation Guide
NATA - NATA Tour Guide
OK - Oklahoma Today
Parade - Parade
SL - Southern Living
SNI - State Newspaper Insert
• ST - Southern Traveler
TA - Travel America
A & P TOURIST INQUIRIES 2004
JAN FEB MAR APR MAY JUN JUL AUG SEP OCTNOV DEC TOTAL
AL 1 1 2 2 1 4 11
AK 0
• AZ 2 3 1 2 2 10
AR 24 15 6 18 12 16 11 16 118
CA 3 4 1 4 2 2 2 8 26
CO 1 2 1 3 7
CT 1 1 1 3
DE 1 1 2
DC 1 1 2
FL 3 5 3 1 1 4 1 18
GA 3 4 1 1 1 2 12
HI 0
ID 1 1
IL 5 3 1 5 5 3 4 4 30
IN 1 2 2 4 2 1 1 1 14
IA 2 2 6 2 2 1 2 17
KS 9 4 2 6 4 1 5 8 39
KY 3 3 6
LA 3 4 6 8 5 7 9 42
ME 1 1
MD 1 1 1 3
MA 1 4 1 6
MI 2 1 1 2 1 1 1 9
MN 1 2 2 3 3 2 13
MS 1 1 1 4 2 1 1 11
MO 6 4 1 7 6 6 11 10 51
MT 1 1
• NE 2 1 2 2 1 1 9
NV 1 1 1 1 3
NH 0
NJ 1 1 2 1 1 1 7
NM 1 1 1 3
NY 1 1 2 1 3 4 1 12
NC 1 1
ND 0
OH 1 21 1 4 3 2 4 4 20
OK 5 4 3 6 2 2 9 7 38
OR 1 3 4
PA 1 1 1 1 2 2 8
PR 0
RI 1 1 2
SC 1 1 1 1 4
SD 1 1 1 1 4
TN 1 1 1 1 2 4 10
TX 9 11 4 16 13 5 16 14 88
UT 2 2
VT 0
VA 1 1 1 3
WA 3 1 2 1 1 1 9
WV 1 2 3
W I 2 4 6 3 2 1 2 20
WY 1 1
• APO 0
CAN 2 1 3
FOR 1 4 1 1 7
92 79 30 116 100 75 101 121 0 0 0 0 714
Jan IFeb IMar lApr May June July Aug
AAA 1
AARP
AR Tourism 4 2 2 2
• BHBG 1 2
BBB 1 1 13
Brumley 3 3 12 10
Country Home 6 5
e-mail 7 9 11 7
Family-C'rcle 2 4 1 3
Initeirnetl 6 1
Ladies Home Journal 2
LOTO
NATA 2
Midwest Living 2 1 3 2
Newspaper Insert 1
Parade
So.Liv 3
Rosie
USA
Places Rated
Travel Holiday
HGTV
24/7 Vac
25 17 0 5 0 0 39 47
Tour Packets 206 96 353 46 39118 23
• these aren't in the inquiry count
•
Tourists Inquiry 20
JAN FEB MAR JAPR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
AL 1 2 3
AK
AZ 1 1
• AR 13 1 10 8 5 6 9 4 56
CA 2 1 4 4 11
CO 1 1 1 3
CT 0
DE 0
DC
FL 1 2 3
GA 2 2 4
HI 1 1
ID 0
IL 1 1 1 3
IN 1 1 1 3
IA 1 1
KS 3 1 3 1 1 2 1 2 14
KY 1 1 2
LA 2 1 2 1 1 7
ME 0
MD 0
MA 0
MI 1 1 2
MN 1 1 21 1 5
MS 11 1 1 3
MO 3 3 21 6 1 31 4 22
MT 1 1
• NE 1 1 1 3
NV 1
NH 0
NJ 0
NM 1 1
NY 2 1 3
NC 1 1
ND 0
OH 2 2
OK 6 1 5 3 1 1 17
OR 0
PA 1 1
PR
RI
Sc 0
SD
TN 1 1 1 3 6
TX 3 2 6 1 31 5 11 5 26
UT 0
VT
VA 0
WA 1 1 2
WV
WI 1 1 2
WY 0
• APO
CAN 0
1 1 1 HEf FOR 1 1
TOTAL 411 181 411 271 151 181 241 281 01 01 01 01 01 2121
Relocation Inquiry 2004
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
AL 1 1 1 3
• AK 1 1
AR 8 8 4 13 3 13 5 11 65
AZ 2 3 2 5 1 13
CA 4 3 6 9 3 4 8 5 42
CO 1 2 2 1 1 1 1 9
CT 1 1 2 4
DC 1 1
DE 4 4
FL 2 3 4 1 2 4 16
GA 1 1 2 1 2 7
HI 1 1
ID 2 2
IL 1 1 2 4 2 1 1 12
IN 1 2 2 1 6
IA 3 1 1 1 2 8
KS 1 2 1 2 2 4 12
KY 1 1 2 1 5
LA 1 1 1 1 2 3 9
ME 1 1
MD 1 1
MA 1 1 1 3
MI 1 2 2 5
MN 1 1 4 1 1 2 10
MS 1 1 3 2 1 2 10
• MO 3 3 4 2 3 3 3 1 22
MT 1 1
NE 1 2 1 2 6
NV 2 1 2 5
NH 0
NJ 1 1 1 3
NM 2 1 1 1 5
NY 1 3 1 1 6
NC 1 1 3 5
ND 2 2
OH 4 2 1 2 3 12
OK 5 2 5 10 2 3 2 29
OR 2 1 1 4
PA 1 1 2
RI 1 1
SC 1 1 2
SD 1 1 1 2 1 6
TN 3 3 2 1 1 10
TX 1 2 6 5 3 6 8 8 39
UT 1 1 2
VT 0
VA 1 1 1 2 5
WA 1 1
WV 1 1
WI 1 2 1 1 2 7
• WY 1 1
APO 0
CAN 1 1
FOR 1 1
Total 46 46 63 79 33 52 58 52 0 0 0 0 429