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Home My WebLink About2004-06-14 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, June 14, 2004 at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION June 14, 2004 2:00 p.m. Town Center I. Call to Order — Chairman Bob Davis II. Reports A. Approval of Minutes for May 10 regular monthly meeting and special meeting on May 21 B. Financial Report 1 . HMR Revenues 2. Financial Statements - Scarbrough and Murtishaw 3 . Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heifner 1 . Introduce Willistine Smith, Facilities Manager • D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith F. Advertising Agency Report — Brian Clark III. Old Business A. Plaza Lighting IV. New Business V. Adjourn • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING May 10, 2004 Commissioners Present: Chairman Bob Davis, Dan Coody, Neal Crawford, Pat Gazzola, David McGeady, and Curtis Shipley. Commissioners Absent: Ching Mong Staff Present: Denise Bembenek and Marilyn Heifner Chairman Bob Davis called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on May 10, 2004 at the Fayetteville Town Center conference room at 2:00 p.m. MINUTES Moved by Shipley, second by Gazzola to approve the minutes of the April 12, 2004 regular meeting. Motion carried. FINANCIAL REPORT HMR collections are up 18.99% over last year same time. Collections were $ 149, 113 .35 . Hotels are up 18.5% and restaurants are up 2.46%. • Wes Murtishaw presented financial report for April. Moved by Shipley, second by Coody to approve the financial statements. Motion carried. CITY ATTORNEY City Attorney Kit Williams reported that the Prosecutor's office did very well in collecting overdue HMR taxes in April. More than $ 13,000 was collected. The total for the first four months of 2004 is $20,264.02. DIRECTOR'S REPORT Marilyn Heifner discussed her A & P activities for April. April Internet visits are up 144,000 over last year same time period. Marilyn announced that she and Mayor Coody had attended the Keep Arkansas Beautiful Awards ceremony in Hot Springs. Fayetteville was recognized for excellence in Litter Prevention, Recycling and Beautification and for its overall program. CVB REPORT Allyson Twiggs is in Mobile attending an IACVB educational training session. Marilyn gave her report. The Narcotics Dog convention was a huge success for the Clarion and everyone involved. Allyson attended the National Sports Commission show to promote Fayetteville to amateur sports commissions, i.e., AAU, USSSA, and NAIA. She has met • with the Arkansas Forestry Association regarding their upcoming state meeting to be held in Fayetteville. In Phyllis' absence, she booked a tour at the Headquarters House and a • step-on tour of Fayetteville for the Methodist Manor Tour Group from Tulsa. She is researching the possibility of forming a sports commission in Fayetteville. TOWN CENTER REPORT Denise Bembenek reported that the Town Center executed contracts (sales) for April were up 6.6% over last April; completed events were up 50%. Executed sales contracts are down 1 .48% and collections are down 38.28%. Year-to-date sales are up 26.21 % and collections are up 8.23%. Denise has resigned effective May 31 . The Commissioners thanked her for her work. Willistine Smith will replace Denise as Facilities Manager. AGENCY REPORT Michael Clark presented the agency report. He stated that the inquiry responses reflected the trend of inquiries going down and Internet visits up. Fayetteville will be listed on Midwest Living microsite (a site with in their website) as well as on GO !NW.com. The tour leader packet was awarded a gold medal at the recent Addy Awards. OLD BUSINESS Liehtine for Plaza Richard Alderman presented a series of drawings for the plaza lighting showing 4 and 8 • poles. Lighting is the same for both. It was hard to find someone to bid on this small project. He finally got Campbell Electric to agree to bid and do the work. The price is $ 19,976 for 4 poles. Richard made the following points on the 4 poles v. 8 poles: • Four poles will provide the same lighting. • Four poles pulls down the visual clutter • Uncertainty of future plans for Bradbury's easement He pointed out that we have an unusual structural slab, which will require mini x-ray to locate the post tension reinforcement. However, aesthetics is the most important issue for the Commissioners to consider. Richard could go with either the 4 or 8 pole design. Coody said 2 sets of poles would be more aesthetically pleasing. X-rays to do 8 cuts shouldn't add much to the cost. Richard responded to question from Coody regarding 1 " conduit coming through. The core will have a 1 " conduit with a sleeve with a lip, which is caulked around in order to potentially prevent leaks in deck below. They may have to put a boot up underneath around the core. There could be some small variances in pole placement directly across from each other. Commissioners agreed on 8 lights on 8 poles. Richard Alderman and Marilyn Heifner are to proceed with 8 poles if the bid is not over $25,000. • • Budget Adjustments Marilyn presented budget adjustments for A & P Commission reflecting increase in interest and bond refund. Marilyn was asked to try further negotiations with North Arkansas Symphony for Pops in the Park. Moved by Shipley to approve budget adjustments and financial funding recommendations for special projects, second Coody. Motion carried. Ozark Bluesaoalooza Concert will be held July 17 or 24 from 1 p.m. until 1 a.m. They are planning free music during the day and a ticketed event in the evening. Moved by David McGeady, second by Pat Gazzola to approve $5,000. If this event does not prove successful this time, there will be no more money from A & P Commission. Motion carried. There being no further business, the meeting was adjourned. Respectfully csubmitted, I � Marilyn Heifner U Executive Director • • • ADVERTISING AND PROMOTION COMMISSION SPECIAL MEETING May 21 , 2004 Commissioners Present: Chairman Bob Davis, Neal Crawford, David McGeady, Ching Mong and Curtis Shipley. Commissioners Absent: Dan Coody, Pat Gazzola Staff Present: Marilyn Heifner Chairman Bob Davis called the special meeting of the Fayetteville Advertising and Promotion Commission to order on May 21 , 2004 at the Fayetteville Town Center conference room at noon. The Commissioners reviewed materials requesting $5,000 sponsorship of NCAA Regional Baseball Tournament. There are 16 regionals in the U. S. If the University wins against Auburn this weekend, they have a good chance of getting a regional tournament. If they win the regional, they automatically get a superregional. Shipley moved that the A & P become a sponsor of the Regional Baseball Tournament at a $5,000 sponsorship level contingent on getting the regional. Motion carried. • Decision will be made May 30 for which cities get regional tournaments. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Financial Statements May 31 , 2004 • • SCARBROUGH • MURTISHAWr CERTIFIED PUBLIC ACCOUNTANTS, P.A. 2039 Green Acres Rd., Fayetteville, AR 72703619 • Telephone (479) 52.1771 • Fax (479) 4420082 • Home Paget SMCPAS.com Wesley D. Murrishaw, CPA Larry H. Bilbrey, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, and The Convention and Visitors Bureau as of May 31 , 2004 and for the five months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, • do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. if the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. 'LaGE�I � �1rpSiu�1C Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas June 3, 2004 Members: American Institute of CPAs Private Companies Practice Section Arkamas Society of CPAs Fayetteville Advertising and Promotion Commission Balance Sheet • As of May 31 , 2004 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 54,075.77 Cash in Mcliroy Bank - A & P General 398,635.39 Cash in Bank of Fayetteville - HMR Account 92,978.07 Cash in Mcllroy Bank - A & P Payroll 12,059.60 Cash in Bank - Conv & Visitor Bureau 929989.96 Investments 21284, 181 .58 Investment Adjustment to Market 31381 .37 Accounts Receivable 7,403.36 Accounts Receivable from HMR - Net of Expenses 78,291 .57 Accrued Interest Receivable 21 ,684.26 Total Current Assets $ 31045,680.93 Property, Plant, & Equipment at Cost Furniture and Fixtures 9,602.98 Building Additions 181 ,875.24 • Equipment 160,725.88 Less: Accumulated Depreciation (95,911 .63) Net Property and Equipment 256,292.47 Total Assets $ 313019973.40 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 686.28 Accounts Payable 79,423.57 Accounts Payable - Parks HMR 31696.68 Due to Other Funds 41 ,674.54 Total Current Liabilities $ 125,481 .07 Capital Unrestricted Fund Balance 21944,722.59 Current Year Earnings 2319769.74 Total Capital 311769492.33 Total Liabilities and Capital $ 3,3019973.40 • See Accountants' Compilation Report. Fayetteville Advertising and Promotion Commission Statement of Revenues and Expenditures • Actual vs Budget Five Months Ending May 31 , 2004 2004 Month of 2004 Year to Date May 2004 Budget Actual Remaining Actual Revenues HMR Tax Revenue $ 1 ,4181952.00 $ 677,607.51 $ 741 ,344.49 $ 144,107.59 Other Income - 11248.07 (11248.07) - Govemor's Conference Sponsors 47,775.00 46,789.28 985.72 51950.53 Total Revenues 114669727.00 725,644.86 741 ,082. 14 150,058. 12 General Expenditures General Expenditures (See Schedule) 756,875.00 328,915.61 427,959.39 70,108.25 Capital Outlay Minor Equipment 25,000.00 19024.50 23,975.50 11024.50 • Other Revenues (Expenditures) Interest Income - Investments 85,000.00 35,636.67 491363.33 9,392.98 CEC Bond Excess 204,000.00 2049207.67 (207.67) 204,207.67 TC Bond Arbitrage Calculation CEC Washington County Property Tax (54,000.00) (54,000.00) Bonds CEC Bond Payments - Arts Center (41 ,000.00) (40,282.79) (717.21 ) Bond Payments - Town Center (365,320.00) (120,629.80) (244,690.20) (24, 125.96) Bond Payments - CEC (289,640.00) (157,875.00) (131 ,765.00) (31 ,575.00) Interest Expense Arbitrage Expense - - Transfers to Other Funds (2239892.00) (2009000.00) (231892.00) - Total Other Revenues (Expenditures) (684,852.00) (278,943.25) (405,908.75) 157,899.69 Excess Revenues Over Expenditures (Deficit) $ $ 116,761 .50 $ (116,761 .50) $ 236,825.06 • See Accountants' Compilation Report. Fayetteville Advertising and Promotion Commission Schedule of General Expenditures Actual vs Budget • 2004 Month of 2004 Year to Date May 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 58,750.00 $ 23,977.04 $ 34,772.96 $ 41833.90 Payroll Tax Expense 6,000.00 2,195.17 3,804.83 368.44 Insurance 129000.00 3,810.00 8,190.00 637.79 401 (k) Company Match 21500.00 929.32 1 ,570.68 145.02 Car Allowance 3,600.00 1 ,500.00 2,100.00 300.00 Materials and Supplies 1 ,000.00 80.25 919.75 80.25 Publications & Dues 1 ,200.00 963.95 236.05 - Postage 15,000.00 41816.20 10,183.80 676.45 Professional Services 129200.00 51000.00 71200.00 1 ,000.00 Collection Expense 32,000.00 139652.27 18,347.73 29982.27 Bond Paying Agent Fees 4,500.00 19125.00 3,375.00 Kamensky Fountain Maintenance 61000.00 - 6,000.00 New Brochures 30,000.00 2,250.00 27,750.00 2,250.00 Travel and Training 21000.00 238.79 1 ,761 .21 17.79 Depreciation Expense - 7,954.26 (7,954.26) 11590.85 Air Museum 20,000.00 10,000.00 10,000.00 Bikes, Blues, BBQ 25,000.00 25,000.00 25,000.00 Botanical Garden Society 15,000.00 - 15,000.00 Town Center Garden Maintenance 17,500.00 81749.98 81750.02 1 ,458.33 Walton Arts Center 6,000.00 6,000.00 6,000.00 NWA B.E.S.T. 1 ,300.00 1 ,300.00 11300.00 H. S. Coaches Clinic 13,500.00 13,500.00 • Saturday of Champions 31000.00 31000.00 State Soccer Championship 1 ,000.00 11000.00 Holiday Hoops 10,000.00 - 10,000.00 Joe Martin Stage Race 7,500.00 7,500.00 All Star Games 91000.00 91000.00 Ozark Blues Society 51000.00 - 5,000.00 Brumley Gospel Sing 15,000.00 - 15,000.00 Downtown Dickson Enhancement Project - 520.95 (520.95) First Night Fayetteville 10,000.00 10,000.00 10,000.00 Rural Mountain Producers Exchange 60000.00 6,000.00 DDEP Fine Arts Festival 3,500.00 3,500.00 Ozark Valley Triathlon 4,000.00 4,000.00 Lights of the Ozarks 20,000.00 20,000.00 American College Theatre Festival 2,400.00 2,400.00 - Council for the Adv of Science Writers 2,100.00 2,100.00 Governor's Conference 471775.00 46,789.28 985.72 Art Car Weekend 4,500.00 - 41500.00 Chile Pepper Cross Country Festival 31500.00 31500.00 Diamond Classic Baseball Tournament 750.00 750.00 Evergreen Cemetery Fence 10,000.00 10,000.00 Heritage Trail Partners 5,000.00 5,000.00 Lewis & Clark Urban Adventure Race 21000.00 29000.00 Pagnozzi Charities 3,000.00 3,000.00 UA Baseball Regionals 5,000.00 51000.00 Walton Arts Center Ext. Banners 9,900.00 9,900.00 Washington County Historical Society 2,000.00 - 2,000.00 Advertising and Marketing 250,000.00 107,540.30 142,459.70 11 ,467.16 • Airport Information Booth 4,800.00 2,400.00 20400.00 Interspace Airport Advertising 5,100.00 1 ,232.85 3,867.15 Website Update 10,000.00 2,390.00 7,610.00 Signage - Tourism 10,000.00 10,000.00 Total General Expenditures $ 756,875.00 $ 328,915.61 $ 427,959.39 $ 70,108.25 See Accountants' Compilation Report. Fayetteville Town Center Statement of Revenues and Expenditures • Actual vs Budget Five Months Ending May 31 , 2004 2004 Month of 2004 Year to Date May 2004 Budget Actual Remaining Actual Revenues Rental Income $ 269,694.57 $ 107,079.79 $ 162,614.78 $ 19,087.60 Daily Parking 59000.00 21562.00 21438.00 497.00 Parking Leases 30,000.00 16,937.00 13,063.00 8,453.00 Other Income 500.00 61380.00 (59880.00) - Sales Tax Expense (1 ,071 .30) (11071 .30) - Less Returns & Allowances (625.00) 625.00 (625.00) Total Revenues 304,123.27 132,333.79 1719789.48 27,412.60 General Expenditures General Expenditures (See Schedule) 378,285.31 1551139. 16 223, 146. 15 28,872.07 • Capital Outlay - Other Revenues (Expenditures) Interest Income - Checking 269.69 57. 13 212.56 20.65 Transfers From Other Funds 73,892.35 50,000.00 23,892.35 Total Other Revenues (Expenditures) 749162.04 509057. 13 24, 104.91 20.65 Excess Revenues Over Expenditures (Deficit) $ 0.00 $ 27,251 .76 $ (27,251 .76) $ (11438.82) • See Accountants' Compilation Report. Fayetteville Town Center Schedule of General Expenditures • Actual vs Budget 2004 Month of 2004 Year to Date May 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 165,271 .00 $ 63,396.46 $ 101 ,874.54 $ 14, 149.40 Payroll Tax Expense 20,138.06 71296.84 12,841 .22 11429.03 Insurance 21 ,250.00 7,832.92 13,417.08 11612.53 401 (k) Company Match 41602.15 1 ,359.31 3,242.84 252.38 Commissions 259583.18 61136.68 19,446.50 11450.25 Materials and Supplies 61000.00 2,142.90 31857.10 481 .76 Credit Card Discounts 500.00 433.19 66.81 74.83 Public Notification 100.00 100.00 Publications & Dues 250.00 455.10 (205. 10) Postage 37.39 (37.39) Post Office Box Rent 125.00 126.00 (1 .00) Water 7,234.65 29324.48 41910.17 451 .69 Gas 99786.70 71560.06 21226.64 468.88 Electricity 56,480.90 18,384.37 38,096.53 5,204.93 Cable 914.10 379.94 534.16 - Telephone 81549.20 31484.27 5,064.93 631 .40 • Insurance - Building 71500.00 - 7,500.00 Taxes and Licenses 21500.00 2,500.00 Linens 11 ,250.37 51236.08 61014.29 1 ,166.89 Repairs and Maintenance 25,000.00 14, 118.33 10,881 .67 (92.75) Special Projects 2,500.00 51671 .13 (3,171 .13) Advertising and Marketing 2,500.00 781 .73 1 ,718.27 Travel and Training 250.00 27.72 222.28 - Depreciation Expense 7,954.26 (7,954.26) 11590.85 Total General Expenditures $ 378,285.31 $ 155, 139.16 $ 223,146.15 $ 28,872.07 • See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau Statement of Revenues and Expenditures • Actual vs Budget Five Months Ending May 31 , 2004 2004 Month of 2004 Year to Date May 2004 Budget Actual Remaining Actual Revenues Bus Tours $ 1 ,500.00 $ 224.00 $ 19276.00 $ 224.00 Partnership Income 1 $ 00.00 11500.00 300.00 Special Projects - Sponsorships 500.00 500.00 - Brumley Shuttle 12500.00 11500.00 Other Income w 288. 17 (288. 17) - Total Revenues 51000.00 21012. 17 21987.83 524.00 General Expenditures General Expenditures (See Schedule) 1639700.00 64,498.31 99,201 .69 18,462.52 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 125.00 242.62 ( 117.62) 34.73 Transfers from Other Funds 1581575.00 150,000.00 8,575.00 Total Other Revenues (Expenditures) 158,700.00 150,242.62 81457.38 34.73 Excess Revenues Over Expenditures (Deficit) $ - $ 87,756.48 $ (87,756.48) $ (17,903.79) • See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau Schedule of General Expenditures Actual vs Budget 2004 Month of 2004 Year to Date May 2004 Budget Actual Remaining Actual General Expenditures Salaries & Wages $ 73,750.00 $ 30,229.20 $ 43,520.80 $ 61045.84 Payroll Tax Expense 81000.00 31041 .32 4,958.68 459.10 Health Insuance 17,000.00 6,500.66 109499.34 924.02 401 (k) Company Match 31000.00 906.90 2,093. 10 181 .38 Materials and Supplies 61000.00 11506.88 41493. 12 742.90 Office Expense/Printing 2,500.00 834.37 19665.63 - Publications & Dues 1 ,850.00 125.00 11725.00 Postage 150.00 150.00 Telephone 51200.00 11294.31 31905.69 273.97 Rent 61000.00 31000.00 3,000.00 500.00 Convention Development 25,000.00 8,513.42 16,486.58 61275.53 Special Projects • Repairs and Maintenance 250.00 915.96 (665.96) 110.47 Travel and Training 15,000.00 7,630.29 7,369.71 29949.31 Total General Expenditures $ 163,700.00 $ 64,498.31 $ 99,201 .69 $ 18,462.52 • See Accountants' Compilation Report. • Advertising and Promotion Commission For month of May 2004 HMR revenues collected $ 145,039.49 Interest revenue 82122.88 Total Revenues $ 153 , 162.37 Collection expense -$2 ,900.79 CEC Bond Payment -31 ,575.00 Town Center Bond Payment -24 , 125.96 Total Expenses -$58 ,601 . 75 Total Check to ABP $94,560.62 • i p � p N CD 00 C5 06 m N C O = a V , O O ti O O �O fX0 M N M V' a% N F K iR +ff iA fR iA � f = i I o o a a a o a ' \ . 00 to O tD M M .-1 O O O p 11" %D 1!) 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Lr N � C fh tR FPr fR fPr Lf tPr W iPr W H fH� hU SII O >o O O O o y 0 o O o p V O % O O O !T O S O O O O C al tD tD to n O N N N M O N N > 1� ti N O � � n 01 to In M (D T4 N O "� N 00 N n .ti ti n to M 6 N Q O a) } N .-1 .-I H H N T 1'A N O ~ L D_ U II 00 Ot t0 7 00 I� tD N N N N a .y O O O to T O N .� O N N N O M m t0 R V, 00 %N tD �y i X t/1 M C7 l0 V1 00 W 0) ti tC m ON .ti G O N r CC fH iPr VF iR iPr M to tls iPr iPr iPr Vf eil H MF O N N h 10 C N O O 00 V- lA N M M C C% .� N 7 .y N t0 1� 07 n M 00 I, t0 lA N N N N N N ON 00 N 7 N M ID 0) N Vl V1 O l!1 0 O a� IT m 01 O O O O O .+ .-1 .-1 N N M) Q O O O fR iPr .ti .y .ti 'i .-. .y N H .-I N rl a1 V N H K iH w vi in iH yr in vi V* M M = N ai • 4fcc cc > _ N 2' g' c vE yy �+ O C a 'C C >. rn a O > L f V f ° x qt f �, 75 ¢ 0 z° g • HMR Comparison 2003 to 2004 Using Year-End totals per HMR Report HOTELS 2003 2004 % Dec 10,773.64 12,048.60 11 .83% Jan 10,638.74 12,397.02 16.53% Feb 12,140.56 15,880.91 30.81 % Mar 15,371 .78 18,217.06 18.51 % Apr 16,534.22 17,283.48 4.53% 65,458.94 75,827.07 15.80% May 16,568.61 Jun 18,530.45 Jul 16,031 .25 Aug 16,098. 10 Sep 16,875.70 Oct 25, 183.66 Nov 16,468.24 2569673.89 151 ,654.14 RESTAURANTS • 2003 2004 % Dec 112, 143.74 121 ,932.28 8.73% Jan 104, 133.72 114,689.20 10. 14% Feb 99,436. 17 113,449.63 14.09% Mar 113,299. 12 116,089.97 2.46% Apr 108, 157.35 116,906.50 8.08% 537,170.10 583,067.58 8.54% May 114,543.92 Jun 111 ,410.87 Jul 1099920.03 Aug 117,824.90 Sep 1129098.50 Oct 127,371 .76 Nov 104,084.85 11871 ,595.03 1 ,166,135.16 • FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS is KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners Casey Jones, City Prosecutor FROM : Kit Williams, City Attorney DATE: June 1 , 2004 RE: HMR Taxes collected City Prosecutor Casey Jones and his staff continued their successful • efforts to prosecute and collect overdue Hotel, Motel and Restaurant taxes in May. Their efforts resulted in collecting $3,508.00 in May for a total of $23,772.02 to date this year. The City Prosecutor' s emphasis in this area has led to increased compliance by all establishments and has had some effect on the increasing overall HMR revenues received by the A & P Commission as well as the City' s Parks Department. City staff including the Accounting Division are working on ways to further streamline the collection process so that nonremitting establishments are referred for prosecution efforts sooner. Our goal is to get the few nonremitting restaurants to join with the vast majority of Fayetteville ' s restaurants in sending the HMR taxes collected from their customers to the City in a prompt and legal manner. • CITY OF FAYETTEVILLE . • OFFICE OF THE PROSECUTING ATTORNEY MANCLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR CITY PROSECUTOR Et all: hotcheck&Uayetteville.aLUS W. BRANT WARRICK W. RAN FAYETTEVILLILLE, ARKKANSAS 72707 DEPUTY CITY PROSECUTOR PHONE: (479) 575$377 (479) 575-8378 MEMO (479) 575-8374 (479) 575-8375 Hot Checks: (479) 575-8254 FAX # : (479) 575-8373 TO: K. Williams Fayetteville City Attorney FROM: Clinton K. Jones Fayetteville City Prosecutor DATE: June 1, 2004 RE: Status of HMR cases 1. Fat Toney's Tony Goucher TD: 6-16-04 • 2. Corky Ben Clark Paid $150, TD: 11-3-04 3, Cafe Santa Fe Sad Abu Haleema 2 Active FTA warrants 4. Hog City Diner Richard T. Byrne Active FTA warrant 5. Tones, Inc. D. Heerwagen Active FTA warrant 6. Dominoes Pizza Lloyd Hardison TD: 10-20-04 7, Dickson St. Diner Nick Jeffries TD: 6-23-04 Deonna Darnell Active FTA 8, Quizno's John Ford Active Criminal Summons Tim Ford TD: 6-9-04 9. IHOP Kathy Lewis Active FTA warrant 10. Old Town Deli M. Boroujeni Active Criminal Summons 11. Morning Glory's William Reeves Paid $464 TD: 6-9-04 • 12. Frnllati Cafe Todd/Mary McNeill Paid $500TD: 6-2-04 CITY OF FAYETTEVILLE • OFFICE OF THE PROSECUTING ATTORNEY LINTON K. JONES MANDY FINKLEA HOT CHECK ADMINISTRATOR CITY PROSECUTOR Email: hotcheck&i.tayetteville.arms W. BRANT WARRICK 149 W. ROCK FAYETTEVILLE, ARKANSAS 72701 EPUTY CITY PROSECUTOR PHONE: (479) 676-8377 (479) 675.9378 13. Pepper's Pepper/D. Glass Paid $1,512 TD: 6-16-04 (479167 (47916765-8374 -8375 Hot Checks: (4791676-8254 14. La Familia Virgina Amaral Paid $50 TD: 6-2-04 FAX # : (479) 676-8373 15. Taco Shack Mario Underhill Paid $513.78, Active FTAS warrant aka: M. Hunt 16, EI CaminoReal Mea Santo O'Campo Active Criminal Summons Isamael Martinez u u 17. Madame Wu Christina Wu Active FTAS warrant 18. Heavenly Ham Robert Flocks Active Criminal Summons 19. XtremePizza/ William Acklin Active Criminal Summons • DBA: Dominos 20, The Skate Place Davis, Laurie Paid $40.22, TD: 8-4-04 Davis, Ernie (Sr.) Active Criminal Summons 21, Brenda's Fast Traa Brenda Dobbs Warning Ltr. Sent, Paid in full: $278 22. Judy's 15'h St. Diner Judy Smith Warning Itr. Sent & Summons Issued Earl Smith Warning Itr. Sent & Summons Issued 23, Casa Torres Arturo Torres Warning Itr. Sent & Summons Issued Miquel Torrres Warning Itr. Sent & Summons Issued 24. Butcher Block Gary W. Bell Warning Itr. Sent & Summons Issued Steakhouse aka: Hospitality Plus of AR. 25, Aviator's Grill Tammy Andujar- Johnson Warning Itr. Sent & Summons W. Kevin Johnson Issued . TOTAL COLLECTED: $ 3,508.00 p. 2 HMR • v DIRECTOR'S REPORT May, 2004 INQUIRY RESPONSES Advertising Responses May 2004 — 2117 Year to date 2004 — 7924 May 2003.'— 2249 Year to date 2003 -- 10,417 v Tour Packets May 2004 — 46 Year to date 2004 - 701 Tourist Inquiries May 2004 — 115 Year to date 2004 — 881 May 2003 — 214 Year to date 2003 — 1437 Relocation Inquiries May 2004 — 33 Year to date 2004 — 267 May 2003 — 106 Year to date 2003 — 476 May Total Advertising Inquiries 2004 — 2311 2003 — 2569 • Year to Date Total Advertising Inquiries 2004 — 9773 2003 — 12,330 Internet Inquiries May 2004 — 514,264 hits May 2003 — 341 , 145 Unique visits — 10,848 Per day average visits — 349 MAY ACTIVITY Tourism Activities — ASAE conference planning meeting Chuck Rutherford — fall conference Relations with Other Tourism — Matt Lawrence, Relocation Guide Arkansas Hospitality Assn, Northwest Arkansas chapter meeting in Eureka Springs Bikes, Blues and BBQ press conference America in Bloom meetings Northwest Arkansas Tourism Association meeting Heritage Trail Partners meeting Rogers A & P Commission meeting • Dale Christy — NATA agenda Blair Johansen — economic impact of additional %2 day tourist destination • Sheila Boyd — Mall grand re-opening in Rogers Janet Edwards — Rodeo of the Ozarks Greg Nabholz — development of Weideker Village Neal Crawford — See Arkansas First promotion at Jose's Jay Harrod — Writer's Colony fellowships for travel writers Susan (Food Science dept, UA) — photos of Fay. for conference Relations with Media — Drew Terry, Northwest Arkansas Times (4 new hotels, March HMR, Pete's Place) Scott Shackleford - NWA Times (symphony shuttle) Leslie Seldin, Mass Marketing Retailers Magazine, June 28 issue Cassandra Barnes — Channel 5 — HMR and smoking Shellie Snyder — AAA Southern Traveler (Fayetteville and fall football, tailgating) Bill Bowden — Sales of Ozark Brewing Co. Anita French — Morning News of Rogers (HMR tax and smoking) Jonathan — Channel 29/40 (water park in Lowell) Arkansas Bride magazine — listing for T. C. A & P — Walton Arts Center banner unveiling Barbara Price Davis — HMR reports Richard Alderman, Mayor, Coy Hurd — plaza lighting Bob Bova — HMR reports • Katherine Hunt — Faith in Action Matt Shanklin — NCAA Baseball regional tournament CVB — Manor Nursing Home (Tulsa) Bus Tour — step on guide Town Center — Willistine Smith hired as Facilities manager Sign-A-Rama — lost letters on Town Center parking deck Hank Kaminsky — fountain won't turn (broken parts in ball bearings) Miscellaneous — meeting with Betty Turner NYSP Board meeting Retirement party for Bootsie Ackerman Meeting with Mark Harper, The Richland Group Meeting with Eileen Roufa and Melissa Evans re: DDEP signage Uarkettes (U of A) Reunion PRSA Luncheon — received P. R. Professional of the Year Award Political Animals Breakfast Debbie Tinnell — Fayetteville skyline photo Judy Hammond — airshow program Carol Friedman — Arkansas Parks and Tourism brochures Sydney Simon (Sydney's Emporium) & Jim Lukens — vending in Farmer's Market Kirby Sanders — press person for Jan Judy • • Monthly Advertising Inquiries by State - 2004 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL AL 15 16 28 60 34 153 AK 1 5 2 8 AZ 7 3 14 31 18 73 AR 12 23 66 124 95 320 CA 16 10 71 139 63 299 CO 2 2 21 44 14 83 CT 2 2 15 17 8 44 DE 2 10 3 15 DC 1 2 2 1 6 FL 16 12 41 122 85 276 GA 7 50 26 54 46 183 HI 3 2 5 ID 5 9 6 20 IL 22 24 122 334 200 702 IN 12 14 40 155 85 306 IA 8 17 43 117 49 234 KS 10 5 43 83 39 180 KY 5 10 21 54 33 123 LA 17 22 37 93 87 256 ME 1 2 4 2 9 MD 3 4 15 27 16 65 MA 4 5 11 36 12 68 MI 21 24 54 192 91 382 MN 12 11 43 119 46 231 MS 10 17 28 62 56 173 MO 30 25 101 240 147 543 • MT 3 4 2 9 NE 3 8 16 62 22 111 NV 1 5 10 6 22 NH 5 14 19 NJ 1 5 32 49 28 115 NM 1 3 7 5 16 NY 4 6 38 75 49 172 NC 7 13 27 60 38 145 ND 2 4 17 8 31 OH 15 17 51 157 96 336 OK 8 15 43 132 74 272 OR 1 4 14 28 6 53 PA 3 7 33 79 48 170 RI 2 2 1 3 8 Sc 5 7 17 23 27 79 SD 2 5 10 13 30 TN 16 20 24 87 79 226 TX 24 56 145 307 218 750 UT 5 14 2 21 Vi 1 1 1 3 4 10 VA 8 3 21 37 36 105 WA 2 2 11 28 10 53 WV 2 4 5 31 14 56 WI 25 15 53 151 81 325 WY 1 1 3 1 6 APO 2 2 CAN 2 3 5 2 2 14 FOR 3 2 1 2 3 11 • TOTAL 367 489 1422 3529 2117 0 0 0 0 0 0 0 0 7924 • Dest S Advertising Inquiries Pubs by State - May 2004 Demo Dest S BHBG Gaz USA FC LHJ MWL NATA SL 24-7 TOTAL AL 2 4 1 27 34 AK 1 1 2 AZ 2 6 1 2 7 18 AR 11 1 3 7 16 55 2 95 CA 21 1 9 9 7 16 63 CO 4 1 5 1 3 14 CT 2 2 2 1 1 8 DE 1 1 1 3 DC 1 1 FL 11 11 7 7 46 3 85 GA 7 1 1 1 1 35 46 HI 1 1 2 ID 3 2 1 6 IL 12 3 8 128 13 34 2 200 IN 7 1 58 3 16 85 IA 4 4 31 2 7 1 49 KS 4 2 18 8 7 39 KY 3 5 4 1 20 33 LA 12 7 5 62 1 87 ME 1 1 2 MD 4 1 1 10 16 MA 6 2 1 3 12 MI 10 1 7 55 4 14 91 MN 7 8 20 5 5 1 46 • MS 6 3 1 2 56 51 MO 12 8 61 14 51 1 147 MT 1 1 2 NE 3 2 14 1 2 22 NV 1 1 2 2 6 NH 0 NJ 9 1 4 1 13 28 NM 1 4 5 NY 13 1 9 1 6 19 49 NC 7 3 3 25 38 ND 1 7 8 OH 11 1 10 51 3 19 1 96 OK 10 1 2 7 14 38 2 74 OR 3 1 1 1 6 PA 14 15 4 3 12 48 RI 2 1 3 Sc 3 1 2 21 27 SO 2 5 5 1 13 TN 10 2 13 1 1 49 3 79 TX 32 1 5 25 153 2 218 UT 2 2 VT 2 2 4 VA 10 2 3 21 36 WA 3 1 1 2 3 10 WV 6 1 6 1 14 WI 11 1 60 3 6 81 WY 1 1 APO 2 2 CAN 2 2 • FOR 2 1 3 TOTAL 301 0 0 22 177 572 163 862 20 2117 • ADVERTISING INQUIRIES - 2004 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist AY 0 BH & G 36 884 301 1221 Dest. S 49 477 526 FC 9 39 678 392 22 1140 LHJ 37 561 177 775 MP 0 ML 125 97 196 570 572 1560 MN 0 MS 0 MT 0 MVG 0 NATA 67 66 76 173 163 545 OK 0 Parade 0 MC/Rosie 0 SL 145 238 288 445 862 1978 SNI 0 ST 0 TA 0 TH 0 • TM 0 USA 0 VG 0 24-7 V 21 49 62 27 20 179 TOTAL 367 489 1422 3529 2117 0 0 0 0 0 0 0 7924 AY - Active Years BH & G - Better Homes & Gardens Dest. S - Destination Success FC - Family Circle LHJ - Ladies Home Journal MC - McCalls MG - Meeting Guide ML - Midwest Living MN - Meeting News MS - Meeting South MT - Midwest Traveler MVG - Midwest Vacation Guide NATA - NATA Tour Guide OK - Oklahoma Today Parade - Parade SL - Southern Living SNI - State Newspaper Insert • ST - Southern Traveler TA - Travel America TH - Travel Holiday Tourists Inquiry 2003 JAN FEB MAR JAPR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AL 0 AK • AZ 1 _ — 1 AR 13 1 10 8 5 37 CA 2 1 4 4 11 CO 1 1 1 3 CT 0 DE 0 D 1 _ — —_ — —_ _ 1 GA 0 HI 1 1 ID 0 IL 1 1 1 3 IN 1 1 2 IA 1 1 KS 3 1 3 1 1 9 KY 1 1 - - - - 2 LA 2 1 2 — 5 ME 0 MD 0 MA 0 MI 1 — 1 _— - - _ — _— 2 MN 1 1 2 4 MS 1 1 2 MO 3 3 2 6 14 MT 1 1 - - — • NE 1 1 NV 1 NH _ _ 0 NJ 0 NM 0 NY 2 2 NC 1 _ 1 ND 0 OH —_ 2 —_ —_ —_ _ —_ 2 OK 6 1 5 12 OR 0 PR ScRI 0 SD TN 1 1 1 _ _ 3 TX 3 2 6 1 3 15 UT 0 VT L 0 1 1 - - - - - 2 - - - — 1 — — — 1 - - - - - 0 • — 0 1 1 181 411 271 151 01 01 01 01 01 01 01 01 1421 A & P TOURIST INQUIRIES 2004 1 1-1— JAN FEB MAR APR MAY JUN JUL AUG SEP OC NOV DEC TOTAL AL 1 1 2 _ 4 AK _ _ 0 • AZ 2 3 - - — = 5 AR 24 15 6 18 12 75 CA 3 4 1 4 2 14 CO 1 2 3 CT 1 1 DE 1 1 DC 1 1 FL 3 5 3 1 _ _ 12 GA 3 4 1 8 HI _ _ _ _ 0 ID _ _ 0 IL 5 3 1 5 5 19 IN 1 2 2 4 2 11 IA 2 2 6 2 12 KS 9 4 2 6 4 25 KY 3 _ _ _ _ 3 LA 3 4 6 8 21 ME 0 MD 1 1 —_ —_ — —_ —_ — 2 MA 1 _ 4 _ _ 5 MI 2 1 1 2 6 MN 1 2 2 _ _ 5 MS 1 1 1 4 7 MO 6 4 1 7 6 _ 24 MT 1 _ 1 • NE 2 1 _ 2 2 - - 7 NV _ _ 1 _ _ _ 1 NH 0 NJ 1 1 2 1 5 NM 1 1 — - - - - 2 NY 1 1 2 — — 4 NC —_ —_ 1 _ _ — — _ 1 ND 0 OH 2 1 4 3 10 OK 5 4 3 6 2 20 OR 1 3 4 PA 1 1 1 1 4 PR 0 RI 1 1 SC 1 1 — _ 2 SD 1 1 1 1 4 TN 1 1 1 _ _ _ _ 3 TX 9 11 4 16 13 _ 53 UT 0 VT 0 VA 1 1 WA 3 1 2 1 7 WV 1 1 WI 2 4 6 3 15 WY — - - 0 • APO — — — — — _ — 0 CAN 2 _ 2 FOR 1 4 5 92 79 30 116 100 0 lo 0 0 0 0 0 417 _ Jan Feb Mar Apr May June July Aug_ _ _ AAA 1 AARP — _ AR Tourism 4 2 • BBB — Brumley 3 3 e-mail 1 7 9 _ Family Circle 2 4 interne _ 6 LOTO _ _ NAT, 2 _ Midwest Living 2 1 _ Newspaper Insert 1 _ Rrade ffi Liv sieA _ Places Rated Travel Holiday HGTV 24/7 vac 25 17 0 5 0 0 0 0 Tour Packets 206 96 353 46 these aren't in the in ui count • • Relocation Inquiry 2004 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AL 1 1 1 • AK 1 AR 8 8 4 13 3 AZ 2 3 CA 4 3 6 9 3 CO 1 2 2 1 CT 1 1 2 DC 1 DE 4 FL 2 3 4 GA 1 1 2 HI ID IL 1 1 2 4 2 IN 1 2 IA 3 1 1 1 KS 1 2 1 KY 1 1 LA 1 1 1 1 2 ME 1 MD 1 MA 1 1 1 MI 1 2 2 MN 1 1 4 1 MS 1 1 3 2 • M3 3 4 2 3 MT NE 1 2 1 NV 2 1 NH NJ 1 NM 2 1 1 NY 1 3 NC 1 1 ND 2 OH 4 2 1 OK 5 2 5 10 OR 2 1 PA 1 1 RI 1 SC 1 1 SD 1 1 1 2 TN 3 3 2 TX 1 2 6 5 3 UT 1 VT VA 1 1 1 WA WV 1 WI 1 2 1 1 • APO CAN 1 FOR 1 Total 46 46 63 79 33 0 0 0 0 0 0 0 267 Fayetteville A & P www. fayettevilletourism . com • Summary Period: Last 12 Months Generated 31 -May-2004 23:59 CDT usage sunnary for uuu , fayettevilletourisn .con / � s m n In��II IIIn InII a W W � i e p v, Y N Jun Jul Rup Sep Oct tbv Oec Jan Feb Mar Apr Mau Daily Avg FY y Summa b Month IMonth Monthly Totals Mi, Files Pages Visits iSites I KBytes Visits � Pages I__ .,pUN it[-15o4o 16589 141551 8110 349J S696J _ 1941670 10848 F 2514401 4388o6 514264 • _ 15324 8049 7036 x94 StBo 1827071 8626 21110539492459732 167;1 14126 8126 279 5216 2050645 8661 25198 437929 _ St866, 12642 7031 259 4629 1738380 7539. 203924 366619 _ 436182 Jan 2004 13112 111191_ . 63921 225 4270 1600854 6480 1- -- 198165 344694; 4o6483 Dec 2003 9390 7972 F 4826 186 F1626 F 26378 5778 F 49611 x47162 F7291094 Nov 20o3 1oo52. . _ 8630 5317 218 4046 1165047 , 6567 159515 _2S8905 301568 Oct 2003 14483 122751 715177 5174 _1755512 86161r 221699r 38o 533 448979 Sep x003 14898 . 12606 6886 286 5186 1782803 ' 6596 z06599I 378194 46958 Aug 2003 122Soi to211 5477 F 229 4665 15o 8819 7114 169815 316545 7379773 1ul 2003 13286 1o910 S964 243F4720 1587085 7533 184897 338210 1891 _ _ — _ 12533 10084 5254 219 4641 �l ' ' . . , E ' I ,Totals r 19497246 93628 2366326 4201628 4991603 Generated by Webalizer Version 2.01 •