HomeMy WebLinkAbout2004-05-10 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, May 10, 2004 at 2:00
p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
May 10, 2004 2:00 p.m. Town Center
I. Call to Order — Chairman Bob Davis
II. Reports
A. Approval of Minutes for April 12, 2004 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements - Scarbrough and Murtishaw
3. Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
1 . Denise Bembenek resigned/ Willistine Smith hired as Facilities Manager
D. CVB Report —
• E. Town Center Report — Denise Bembenek
F. Advertising Agency Report — Brian Clark
III. Old Business
A. Plaza Lighting
IV. New Business
A. Approve Budget adjustments
B. Funding requests
1 . Ozark Blues Society presentation
2. Funding request approval
V. Adjourn
•
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
April 12, 2004
Commissioners Present: Chairman Bob Davis, Dan Coody, David McGeady, and Curtis
Shipley.
Commissioners Absent: Neal Crawford, Pat Gazzola, and Ching Mong
Staff Present: Denise Bembenek, Marilyn Heifner, and Allyson Twiggs
Chairman Bob Davis called the regular monthly meeting of the Fayetteville Advertising
and Promotion Commission to order on April 12, 2004 at the Fayetteville Town Center
conference room at 2:00 p.m.
MINUTES
Moved by Shipley, second by McGeady to approve the minutes of the March 15, 2004
regular meeting. Motion carried.
FINANCIAL REPORT
Wes Murtishaw presented financial report for March. He introduced his partner Larry
Bilbrey. Moved by Shipley, second by Coody to approve the financial statements.
• Motion carried.
HMR collections for the month of March were $ 139,422 representing an 18.89%
increase.
CITY ATTORNEY
City Attorney Kit Williams reported that collections of unpaid taxes in February were
$3,324.94. The total for 2004 is $7,037.94. Williams emphasized that almost 99% of the
HMR tax collected is promptly remitted to the City. With the help of City Prosecutor
Casey Jones, the City has kept the collection rate extremely high.
DIRECTOR'S REPORT
Marilyn Heifner discussed her A & P activities for March. Inquiry responses are down
year-to-date; however, Internet activity continues to rise and is up 377,283 hits over
March 2003.
Marilyn announced the new director of the Farmer's Market is Jim Lukens.
Fayetteville's America in Bloom program has been nominated as a part of the
Community of the Year award from the Keep Arkansas Beautiful program. She is
working with several community members to develop a Festival Resource Manual.
•
• Insurance deductible policy
Marilyn presented written policy for approved policy adopted by Commissions in
October. Moved by Shipley, second by Coody to approve written policy. Motion
carried.
Employee earned benefit time donation
Marilyn explained policy whereby employees could donate sick, vacation, or catastrophic
time to another employee. Moved by Shipley, second by Coody. Motion carried.
CVB REPORT
Allyson Twiggs reported on upcoming conventions coming to Fayetteville and several
that she was bidding on. She will attend the National Association of Sports Commissions
in Florida in April.
TOWN CENTER REPORT
Denise Bembenek reported that the Town Center executed contracts (sales) for March
were up 18.6% over last March; completed events were up 20%. Executed sales
contracts are up 77.4% and collections are up 24.7%.
AGENCY REPORT
Michael Clark presented magazines with spring advertising. Agency was requested to
investigate movie theater advertising in other cities.
• OLD BUSINESS
Lighting for Plaza
Quotes have not been received on plaza lighting. There is difficulty in getting bidders
because of the increased construction in Northwest Arkansas and this is such a small
project in comparison. There is also concern that drilling into plaza may cause water
leaking problem in parking deck below plaza. Marilyn will meet with Thomas Campbell
and Richard Alderman on Friday. A proposal hopefully can be brought to the May
meeting.
HMR Business License ordinance
After discussion, Shipley moved that the business license ordinance be tabled
indefinitely, second by Coody. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Re }
Marilyn Heifner
• Executive Director
• Advertising and Promotion Commission
For month of April 2004
HMR revenues collected $ 149, 113.35
95 Bonds Excess Funds $204,207.67
Interest revenue 9,392.98
Total Revenues $362,714.00
Collection expense -$2,982.27
Accts. Rec. Bad Debt Write Offs (1998 to 2003) -$5,005.76
Bank of OK-Quarterly Payment -$11125.00
CEC Bond Payment -31 ,575.00
Town Center Bond Payment -24, 125.96
Total Expenses -$64,813.99
Total Check to A&P $297,900.01
•
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Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Financial Statements
April 30, 2004
•
SCARBROUGH
L
• MURTISHAWt CERTIFIED PUBLIC ACCDUNFANIS, P.A.
2039 Green Acres Rd., Fayetteville, AR 727032619 • Telephone (479) 52 .1771 • Fax (479) 4420082 • Home Pages SMCPAS.com
Wesley D. Murtishaw, CPA
Larry H. Bilbrey, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures of the Fayetteville Advertising and Promotion Commission, The Fayetteville
Town Center, and The Convention and Visitors Bureau as of April 30, 2004 and for the four months then
ended in accordance with Statements on Standards for Accounting and Review Services issued by the
American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation
of management. We have not audited or reviewed the accompanying financial statements and, accordingly,
• do not express an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures and the statements of retained earnings
and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of
retained earnings and cash flows were included in the financial statements, they might influence the user's
conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
May 51 2004
•
Members:
American Imcimm of CPAs Private Companies; Practice Section Arkansas Society of CPAs
Fayetteville Advertising and Promotion Commission
Balance Sheet
• As of April 30, 2004
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 539947.05
Cash in Mcllroy Bank - A & P General 161 ,344.48
Cash in Bank of Fayetteville - HMR Account 92,978.07
Cash in Mcllroy Bank - A & P Payroll 11 ,798.84
Cash in Bank - Conv & Visitor Bureau 110,893.75
Investments 21284,181 .58
Investment Adjustment to Market 31381 .37
Accounts Receivable 71403.36
Accounts Receivable from HMR - Net of Expenses 78,291 .57
Accrued Interest Receivable 21 ,684.26
Total Current Assets $ 21825,904.33
Property, Plant, & Equipment at Cost
Furniture and Fixtures 91602.98
Building Additions 181 ,875.24
• Equipment 160,725.88
Less: Accumulated Depreciation (92,729.93)
Net Property and Equipment 259,474. 17
Total Assets $ 31085,378.50
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 448.83
Accounts Payable 79,423.57
Accounts Payable - Parks HMR 3,696.68
Due to Other Funds 41 ,674.54
Total Current Liabilities $ 125,243.62
Capital
Unrestricted Fund Balance 21944,722.59
Current Year Earnings 15,412.29
Total Capital 21960, 134.88
Total Liabilities and Capital $ 39085,378.50
•
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Statement of Revenues and Expenditures
• Actual vs Budget
Four Months Ending April 30, 2004
2004 Month of
2004 Year to Date April 2004
Budget Actual Remaining Actual
Revenues
HMR Tax Revenue $ 11500,000.00 $ 533,499.92 $ 966,500.08 $ 139,442.46
Other Income 11248.07 (11248.07)
Govemor's Conference Sponsors 40,838.75 (40,838.75) 29,838.75
CEC Bond Escrow Refund 200,000.00 200,000.00
Total Revenues 1 ,700,000.00 575,586.74 11124,413.26 169,281 .21
General Expenditures
General Expenditures (See Schedule) 634, 150.00 257,682.36 376,467.64 107,090.70
Capital Outlay
Minor Equipment 259000.00 25,000.00 -
• Other Revenues (Expenditures)
Interest Income - Investments 60,000.00 26,243.69 33,756.31 81488.31
CEC Bond Excess -
TC Bond Arbitrage Calculation
CEC Washington County Property Tax (54,000.00) (54,000.00)
Bonds CEC
Bond Payments - Arts Center (85,000.00) (40,282.79) (44,717.21 )
Bond Payments - Town Center (365,320.00) (961503.84) (268,816.16) (24, 125.96)
Bond Payments - CEC (289,640.00) (126,300.00) (163,340.00) (31 ,575.00)
Interest Expense
Arbitrage Expense
Transfers to Other Funds (237,592.00) (200,000.00) (379592.00) (50,000.00)
Total Other Revenues (Expenditures) (9719552.00) (436,842.94) (534,709.06) (97,212.65)
Excess Revenues Over
Expenditures (Deficit) $ 69,298.00 $ (118,938.56) $ 1889236.56 $ (35,022. 14)
•
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Schedule of General Expenditures
• Actual vs Budget
2004 Month of
2004 Year to Date April 2004
Budget Actual Remaining Actual
General Expenditures
Salaries & Wages $ 58,750.00 $ 19, 143.14 $ 39,606.86 $ 41833.90
Payroll Tax Expense 5,000.00 11826.73 31173.27 368.44
Insurance 12,000.00 31172.21 81827.79 11275.58
401 (k) Company Match 21000.00 784.30 1 ,215.70 145.02
Car Allowance 31600.00 1 ,200.00 21400.00 300.00
Materials and Supplies 11000.00 19000.00 -
Publications & Dues 11200.00 963.95 236.05 -
Postage 15,000.00 41139.75 10,860.25 2,071 .10
Professional Services 12,200.00 41000.00 81200.00 1 ,000.00
Taxes and Licenses -
Collection Expense 32,000.00 10,670.00 21 ,330.00 21788.85
Convention Development 10,000.00 10,000.00
Miscellaneous Expense
Kamensky Fountain Maintenance 61000.00 6,000.00
New Brochures 30,000.00 - 30,000.00
Travel and Training 21000.00 221 .00 1 ,779.00 175.00
Depreciation Expense 21 ,500.00 61363.41 15, 136.59 1 ,590.85
Air Museum 20,000.00 10,000.00 109000.00 50000.00
• Botanical Garden Society 15,000.00 159000.00
Town Center Garden Maintenance 17,500.00 79291 .65 10,208.35 11458.33
Walton Arts Center 61000.00 6,000.00 -
H. S. Coaches Clinic 13,500.00 13,500.00 13,500.00
Saturday of Champions 31000.00 3,000.00 3,000.00
State Soccer Championship 11000.00 1 ,000.00 11000.00
Holiday Hoops 10,000.00 10,000.00 -
Joe Martin Stage Race 7,500.00 7,500.00 71500.00
All Star Games 9,000.00 91000.00 91000.00
Brumley Gospel Sing 15,000.00 159000.00
Downtown Dickson Enhancement Project 520.95 (520.95)
Lights of the Ozarks 20,000.00 20,000.00
American College Theatre Festival 21400.00 27400.00 2,400.00
Council for the Adv of Science Writers 2,100.00 2,100.00
Governor's Conference 46,789.28 (46,789.28) 11583.33
Advertising and Marketing 250,000.00 96,073. 14 1531926.86 449510.30
Airport Information Booth 41800.00 21400.00 2,400.00 11200.00
Interspace Airport Advertising 51100.00 11232.85 31867.15 -
Website Update 10,000.00 21390.00 71610.00 21390.00
Signage - Tourism 10,000.00 10,000.00 -
Total General Expenditures $ 634,150.00 $ 257,682.36 $ 376,467.64 $ 107,090.70
•
See Accountants' Compilation Report.
Fayetteville Town Center
Statement of Revenues and Expenditures
• Actual vs Budget
Four Months Ending April 30, 2004
2004 Month of
2004 Year to Date April 2004
Budget Actual Remaining Actual
Revenues
Rental Income $ 269,694.57 $ 87,992.19 $ 181 ,702.38 $ 20,339.55
Daily Parking 51000.00 21065.00 29935.00
Parking Leases 30,000.00 81484.00 21 ,516.00
Other Income 500.00 61380.00 (51880.00)
Sales Tax Expense (1 ,071 .30) (11071 .30)
Less Returns & Allowances
Total Revenues 304, 123.27 104,921 .19 199,202.08 20,339.55
General Expenditures
General Expenditures (See Schedule) 378,285.31 126,267.09 252,018.22 32,750.10
Capital Outlay
• Other Revenues (Expenditures)
Interest Income - Checking 269.69 36.48 233.21 12.74
Transfers From Other Funds 73,892.35 50,000.00 23,892.35 50,000.00
Total Other Revenues (Expenditures) 74,162.04 50,036.48 24,125.56 50,012.74
Excess Revenues Over
Expenditures (Deficit) $ 0.00 $ 28,690.58 $ (28,690.58) $ 379602. 19
•
See Accountants' Compilation Report.
Fayetteville Town Center
Schedule of General Expenditures
• Actual vs Budget
2004 Month of
2004 Year to Date April 2004
Budget Actual Remaining Actual
General Expenditures
Salaries & Wages $ 165,271 .00 $ 49,247.06 $ 116,023.94 $ 12,885.87
Payroll Tax Expense 20,138.06 5,867.81 14,270.25 1 ,481 .93
Insurance 21 ,250.00 6,220.39 15,029.61 2,409.68
401 (k) Company Match 41602.15 1 ,106.93 31495.22 252.38
Commissions 25,583. 18 49686.43 20,896.75 19415.26
Materials and Supplies 6,000.00 19661 . 14 41338.86 457.23
Credit Card Discounts 500.00 358.36 141 .64 29. 17
Public Notification 100.00 - 100.00 -
Publications & Dues 250.00 455. 10 (205.10)
Postage - 37.39 (37.39)
Post Office Box Rent 125.00 126.00 (1 .00)
Water 71234.65 1 ,872.79 59361 .86 555.44
Gas 91786.70 7,091 .18 21695.52 957.13
Electricity 56,480.90 13,179.44 43,301 .46 3,468.19
Cable 914. 10 379.94 534.16 163.40
Telephone 8,549.20 21852.87 51696.33 639.84
• Insurance - Building 7,500.00 - 71500.00 -
Taxes and Licenses 29500.00 2,500.00
Linens 11 ,250.37 41069.19 7,181 .18 1 ,580.99
Repairs and Maintenance 25,000.00 14,211 .08 10,788.92 49862.74
Special Projects 21500.00 5,671 .13 (3,171 .13) -
Advertising and Marketing 21500.00 781 .73 1 ,718.27
Travel and Training 250.00 27.72 222.28
Depreciation Expense 61363.41 (61363.41 ) 11590.85
Total General Expenditures $ 378,285.31 $ 126,267.09 $ 252,018.22 $ 32,750.10
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Statement of Revenues and Expenditures
• Actual vs Budget
Four Months Ending April 30, 2004
2004 Month of
2004 Year to Date April 2004
Budget Actual Remaining Actual
Revenues
Bus Tours $ 11500.00 $ $ 19500.00 $
Partnership Income 11500.00 11200.00 300.00
Special Projects - Sponsorships 500.00 500.00
Brumley Shuttle 1 ,500.00 11500.00
Other Income 288.17 (288.17)
Total Revenues 51000.00 11488. 17 31511 .83
General Expenditures
General Expenditures (See Schedule) 163,700.00 46,035.79 1179664.21 13,040.89
Capital Outlay - -
• Other Revenues (Expenditures)
Interest Income - Checking 125.00 207.89 (82.89) 46.37
Transfers from Other Funds 158,575.00 150,000.00 81575.00
Total Other Revenues (Expenditures) 158,700.00 150,207.89 81492.11 46.37
Excess Revenues Over
Expenditures (Deficit) $ $ 105,660.27 $ (105,660.27) $ (12,994.52)
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Schedule of General Expenditures
• Actual vs Budget
2004 Month of
2004 Year to Date April 2004
Budget Actual Remaining Actual
General Expenditures
Salaries & Wages $ 73,750.00 $ 24,183.36 $ 49,566.64 $ 61045.84
Payroll Tax Expense 81000.00 21582.22 51417.78 531 .98
Health Insuance 17,000.00 51576.64 11 ,423.36 21848.04
401 (k) Company Match 31000.00 725.52 29274.48 181 .38
Materials and Supplies 6,000.00 763.98 51236.02 472.51
Office Expense/Printing 21500.00 834.37 11665.63 405.21
Publications & Dues 11850.00 125.00 11725.00 -
Postage 150.00 - 150.00 -
Telephone 51200.00 11020.34 4, 179.66 311 .51
Rent 61000.00 21500.00 3,500.00 19000.00
Convention Development 25,000.00 21237.89 22,762. 11 11007.89
• Special Projects -
Repairs and Maintenance 250.00 805.49 (555.49) 236.53
Travel and Training 15,000.00 4,680.98 10,319.02
Total General Expenditures $ 163,700.00 $ 46,035.79 $ 117,664.21 $ 13,040.89
•
See Accountants' Compilation Report.
• DIRECTOR'S REPORT
April, 2004
INQUIRY RESPONSES
Advertising Responses
April 2004 — 3529 Year to date 2004 — 5807
April 2003 — 5146 Year to date 2003 — 8186
Tour Packets
April 2004 — 353 Year to date 2004 - 655
Tourist Inquiries
April 2004 — 143 Year to date 2004 — 766
April 2003 — 363 Year to date 2003 — 1223
Relocation Inquiries
April 2004 — 79 Year to date 2004 — 234
April 2003 — 107 Year to date 2003 — 264
April Total Advertising Inquiries
2004 — 4104 2003 — 5616
• Year to Date Total Advertising Inquiries
2004 — 7462 2003 — 9673
Internet Inquiries
April 2004 — 459,732 hits April 2003 — 315,978
Unique visits — 8,826 Per day average visits — 294
APRIL ACTIVITY
Tourism Activities — Governor's conference wrap-up with committee
America in Bloom local meetings
Keep Arkansas Beautiful awards ceremony — Hot Springs
Relations with Other Tourism — DDEP designer house meeting
Heritage Trail Partners meeting
Northwest Arkansas Tourism Association annual meeting
Farmer's Market — Jim Lukens
Altus development — Greg Nabholz, Nabholz Construction
Gary Coover — Art Cars
• Kelly Holt — Harrison CVB
State signage applications to Johnice Cross, Beth Stephens, and Marvin Peterson
• Ozark Charity Horse Show — Jan Treat
Dick Johnson — Saturday of Champions
Relations with Media — Bart Haney, ARN News,All-Star Game economic impact
Jill Rohrbach — Arkansas Parks and Tourism
Jill Carroll — Serendipity magazine
Sarah Terry — Morning News
Anita French — Morning News
Lori — Meetings South
Laura Lee Hudson — Arkansas Business
Michelle — See Arkansas First
Jamey — KHOG-TV — relocation inquiries coming from where
A & P — explained HMR to Leadership Fayetteville class
Special Funding Presentations
Shelly Tuberville — letter for city auditors
Shelly Tuberville — CEC tumback amount
Ordered Fayetteville tear-away maps
Lori — Burger King — HMR tax payments
Pops in the Park — Barb Putman
John Gilliam
Jim Bums — Walton Arts Center
• Barbara Price Davis — HMR collections
Town Center — website meeting with staff and Positive Idea
Plaza lighting meeting with Richard Alderman/Thomas Campbell
Interviewed/Hired Facilities manager
Arkansas Sales Tax section — tax letter for Alcohol permit
Miscellaneous — Chamber Tourism Committee
Political Animals
Kevin Kestner, potential new restaurant
Photo Shoot — contact fire dept. to waterdown Dickson St.
Brian Rose — Fairfield Inn
Top HMR Tax Collectors reported in March for February sales
Radisson Hotel
The Olive Garden
Red Lobster
Clarion Inn
Chili's
Ryan's
Jose's
Ruby Tuesday's
. Chartwell's
Applebee's
. Chick-Fil-A
Sodexho Operations
Penguin Ed's
Noodles
McDonald's 13440 (Joyce St.)
Hampton Inn
Colton's
McDonald's 10937
Applebee's
McDonald's #13440
Inn at Camall Hall
McDonald's #10937
•
•
• Monthly Advertising Inquiries by State - 2004
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AL 15 16 28 60 119
AK 1 5 6
AZ 7 3 14 31 55
AR 12 23 66 124 225
CA 16 10 71 139 236
CO 2 2 21 44 69
CT 2 2 15 17 36
DE 2 10 12
DC 1 2 2 5
FL 16 12 41 122 191
GA 7 50 26 54 137
HI 3 3
ID 5 9 14
IL 22 24 122 334 502
IN 12 14 40 155 221
IA 8 17 43 117 185
KS 10 5 43 83 141
KY 5 10 21 54 90
LA 17 22 37 93 169
ME 1 2 4 7
MD 3 4 15 27 49
MA 4 5 11 36 56
MI 21 24 54 192 291
MN 12 11 43 119 185
MS 10 17 28 62 117
MO 30 25 101 240 396
• MT 3 4 7
NE 3 8 16 62 89
NV 1 5 10 16
NH 5 14 19
NJ 1 5 32 49 87
NM 1 3 7 11
NY 4 6 38 75 123
NC 7 13 27 60 107
ND 2 4 17 23
OH 15 17 51 157 240
OK 8 15 43 132 198
OR 1 4 14 28 47
PA 3 7 33 79 122
RI 2 2 1 5
Sc 5 7 17 23 52
SD 2 5 10 17
TN 16 20 24 87 147
TX 24 56 145 307 532
UT 5 14 19
VT 1 1 1 3 6
VA 8 3 21 37 69
WA 2 2 11 28 43
WV 2 4 5 31 42
WI 25 15 53 151 244
WY 1 1 3 5
APO 0
CAN 2 3 5 2 12
FOR 3 2 1 2 8
• TOTAL 367 489 1422 3529 0 0 0 0 0 0 0 0 0 5807
• Dest S Advertising Inquiries Pubs by State - April 2004
Demo Dest S
BHBG Gaz USA FC LHJ MWL NATA SL 24-7 TOTAL
AL 14 6 15 4 2 17 2 60
AK 2 1 2 5
AZ 16 3 7 3 2 31
AR 30 11 2 21 11 6 17 24 2 124
CA 57 15 29 8 19 11 139
CO 16 7 9 6 3 3 44
CT 4 4 6 1 2 17
DE 2 3 2 3 10
DC 1 1 2
FL 36 12 28 11 5 28 2 122
GA 17 6 12 19 54
HI 2 1 3
ID 3 1 4 1 9
IL 57 75 25 32 117 13 12 3 334
IN 17 46 15 15 55 5 2 155
IA 21 25 11 17 35 3 - 5 117
KS 14 25 5 6 26 3 4 83
KY 24 1 9 11 6 3 54
LA 22 17 8 15 1 1 27 2 93
ME 1 3 4
MD 8 3 3 1 2 10 27
MA 19 6 10 1 36
MI 36 1 42 12 24 58 7 10 2 192
MN 19 32 15 14 31 5 3 119
• MS 7 7 1 1 2 1 62
61
MO 61 41 20 30 51 13 211 3 240
MT 1 2 1 4
NE 11 1 16 4 5 20 5 62
NV 5 2 1 1 1 10
NH 4 4 4 2 14
NJ 18 13 13 2 3 49
NM 2 1 2 2 7
NY 31 11 21 9 3 75
NC 22 6 10 1 21 60
NO 3 2 1 3 7 1 17
OH 22 45 19 20 36 4 9 2 157
OK 35 25 15 17 2 11 26 1 132
OR 12 7 5 2 2 28
PA 28 14 27 1 4 5 79
RI 1 1
Sc 5 2 5 11 23
SD 6 2 2 10
TN 35 1 10 16 4 21 87
TX 90 26 25 50 7 16 88 5 307
UT 1 7 4 2 14
VT 2 1 3
VA 7 7 6 4 12 1 37
WA 9 3 12 2 2 28
WV 7 3 4 4 1 7 5 31
WI 15 33 16 19 64 4 151
WY 1 1 1 3
APO
CAN 1 1 2
• FOR 1 1 2
TOTAL 884 14 463 392 561 570 173 445 27 3529
ADVERTISING INQUIRIES - 2004
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
Tourist
BH & G 36 884 920
Dest. S 49 477 526
FC 9 39 678 392 1118
LHJ 37 561 598
ML 125 97 196 570 988
NATA 67 66 76 173 382
SL 145 238 288 445 1116
SNI 0
24-7 V 21 49 62 27 159
TOTAL 367 489 1422 3529 0 0 0 0 0 0 0 0 5807
BH & G - Better Homes & Gardens
Dest. S - Destination Success
FC - Family Circle
LHJ - Ladies Home Journal
ML - Midwest Living
NATA - NATA Tour Guide
SL - Southern Living
SNI - State Newspaper Insert
• TM G-Travel Marketing Group
USA - USA Today
VG - Vacation Guide
24-7 Vacations
•
A & P TOURIST INQUIRIES 2004
JAN FEB MAR APR MAY JUN JUL AUG SEP OCTNOV DEC TOTAL
AL 1 1 2
AK 0
• AZ 2 3 5
AR 24 15 6 18 63
CA 3 4 1 4 12
CO 1 2 3
CT 0
DE 1 1
DC 1 1
FL 3 5 3 11
GA 3 4 7
HI 0
ID 0
IL 5 3 1 5 14
IN 1 2 2 4 9
IA 2 2 6 10
KS 9 4 2 6 21
KY 0
LA 3 4 6 13
ME 0
MD 1 1
MA 1 4 5
MI 2 1 1 4
MN 1 2 3
MS 1 1 1 3
MO 6 4 1 7 18
MT 1 1
• NE 2 1 1 2 5
NV 0
NH 0
NJ 1 1 2 4
NM 1 1 2
NY 1 1 2
u
1 1
0
2 1 4 7
5 4 3 6 18
1 1
1 1 1 3
PR 0
RI 1 1
SC 1 1 2
SD 1 1 1 3
TN 1 1 2
TX 9 11 4 16 40
UT 0
VT 0
VA 0
WA 3 1 2 6
WV 0
WI 2 4 6 12
WY 0
• APO 0
CAN 0
FOR 1 1
92 79 30 116 0 0 0 0 0 0 0 0 317
Jan Feb Mar jApr May June July Aug
AAA 1
AARP
AR Tourism 4 2
• BBB
Brumle 3 3
e-mail 7 9
Family Circle 2 4
interne 6
LOTO
NATA 2
Midwest Living 2 1
Newspaper Insert 1
Parade
So.Liv
Rosie
USA
Places Rated
Travel Holiday
HGTV
2417 Vac
qd25 U05 0 0Tour Packets 206 these aren't in the in ui co
•
•
Tourists Inquiry 2003
JAN FEB MAR JAPR MAY JUN JUL AUG SEP OCTNOV DEC TOTAL
AL 0
AK
• AZ 1 1
AR 13 1 10 8 32
CA 2 1 4 4 11
CO 1 1 2
CT 0
DE 0
DC
FL 1 1
GA 0
HI 1 1
ID 0
IL 1 1 2
IN 1 1
IA 1 1
KS 3 1 3 1 8
KY 1 1
LA 2 1 2 5
ME 0
MD 0
MA 0
MI 1 1 2
MN 1 1 2 4
MS 1 1
MO 3 3 2 6 14
MT 1 1
• NE 1 1
NV 1
NH 0
NJ 0
NM 0
NY 2 2
NC 0
ND 0
OH 2 2
OK 6 1 5 12
OR 0
PA 1 1
PR
RI
Sc 0
SD
TN 1 1 1 3
TX 3 2 6 1 12
UT 0
VT
VA 0
WA 1 1 2
WV
WI 1 1
WY 0
• APO
CAN 0
FOR 1 ill
ITOTA4 411 181 411 271 01 01 01 01 01 01 01 0 01 127
Relocation Inquiry 2004
JAN FEB MARI APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
AL 1 1 1
• AK 1
AR 8 8 4 13
AZ 2 3
CA 4 3 6 9
CO 1 2 2
CT 1 1 2
DC I 1
DE 1 4
FL 2 3 4
GA 1 1
HI
ID
It. 1 1 2 4
IN 1
IA 3 1 1
KS 1 2
KY 1
LA 1 1 1 1
ME 1
MD 1
MA 1 1 1
MI 1 2 2
MN 1 1 4 1
MS 1 1 3
MO 3 3 4 2
• MT
NE 1 2
NV 2
NH
NJ 1
NM 2 1
NY 1 3
NC 1
ND 2
OH 4 2
OK 5 2 5 10
OR 2 1
PA 1 1
RI 1
SC 1 1
SO 1 1 1 2
TN 3 3 2
TX 1 2 6 5
LIT 1
VT
VA 1 1 1
WA
WV 1
WI 1 2 1
• APO
CAN 1
FOR
Total 1 46 4-6f-6--3 79 0 0 0 0 0 0 0 0 234
Fayetteville A&P www.fayettevilletoutism.com - Last 12 Months Page 1 of 1
Fayetteville A&P www.fayettevilletourism.com
• Summary Period: Last 12 Months
Generated 05-May-2004 23:59 CDT
47 N
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Summary by Month
• C Daily Avg Monthly 'I ol a is_�
Hits Files Pa es Visits Sites KB tes Visits Pa es Files Hits
16590 14055 8235 374 1278 303001F 1871 41178 70279 82950
EE24MEK-7016F 294 5180 1827071F 8826 211105 391492 459732
=1 =6F 8126 279 521E 2050695F 8661 251913 4379291 518661
15040 12642 7031 259 4629 1738380F 7539 203924 366619 436182
13112 11119 6392 225 4270 1600854F 6980 198165 344694 406483
9390 7972 4826 186 3626 1126378 5778 149611 247162 291094
10052 8630 5317 218 4046 1165047 6567 159515 258905 301568
14483 12275 7151 277 51741755512 8616 221699 380533 448979
14898 12606 6886 2865186 1782803 85961 206599 378194 446958
EH50EHflF9477]F 229 4665 1509819 7114 169815 316545 379773
13286 10910 5964 243 4720 1587085 7533 184897 338210 411893
12533 10084 5254 2194641 1411932 6570]L 157643 302539 376016
Totals17858577 F46512156064 3833101 4560289
Generated by Wehalizer Vvrsiw
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•
Fayetteville Town Center, Manager's Activity Report
April 1 , 2004 to April 30, 2004
ales:
APR APR Month YTD YTD , i.Y.,�T,D '
a . , . 2003 (base) 2004 . % Change 2003 2004 , %°,Change
Sales n
15 16 +6.66% 54 62 +14811%:'
ut
execed"contr'acts b to date — GL
Complete Events (Paid Sponsored)
EMS Calendar - attached 12 18 +50% 43 45 +4.65°/6:
Salesr b ..;; ., - 21 ,421 .88 21 , 105.00 -1 .48% $71 ,277.88 89,959.23
$' executed. contracts by log date — GL
Collec
... ti1oo.n
ns "
$a-t'Pa"ment Lo 32,954.98 20,339.96 38.28% $83,063.57 89t897.60 48s23�%
Credlt ;; gr r�r-
05,020.00) 1 ,965.00 NA -$5,022.00 3,930.00 �� NA� ,l .,
Average per event ='' 'AA""i
$;Sales"/'#"Sales 1 ,428. 13 11319.06 NA $1 ,319.96 1 ,450.96 NA "
We collected 20,339.96 for rentals, incidentals and service charges in April bringing our YTD collections to
89,897.60. This amount leaves us at 33.47% of our 2004 goal (268,623.27) and represents an decrease of 38.28%
from April 2003 collections but an increase of 8.23% over 2003 YTD collections.
Operations Items:
• Aflac renewal
• Phyllis Tucker, medical claims
• CPR training — Julie to comply with AED Protocol
• New HR Policies — medical insurance administration and Employee Donation of earned benefit time
• Website — Staff meeting to discuss improvements necessary
41 • City, Susan Ferrell — discuss possible leak in plaza bed
• CVB support as needed
• Notice of resignation — 6 weeks given (last day 6/1 /04)
• Update job description and list of duties
• HMR report
• Outline specific administrative processes
• Overhead Door Co. — West freight overhead door broken during Towers load-out
• Schedule training dates with new hire for Facilities Manager position
• Letter to Meredith Miller on behalf of Elkins HS property damage
Marketing, Sales and Public Relations:
• None
Event List:
• Farmington HS Prom • Edens Wedding Reception
• Center St. Church of Christ luncheon . McNair Jr. HS Choir concert
• Greenland HS Prom a Oseguera Baptism party
• UA College of Education Banquet • UA Industrial Engineering Banquet
• Miller Wedding Rehearsal Dinner 0 Elkins HS Prom
• Soriano Wedding Reception • UA Residence Housing Banquet
• Woodland Jr. HS Band Concert . UA Towers of Old Main event
• Fayetteville HS Prom a Order of Omega Award Presentation
•
Usage Statistics for Faymmille ARP www.fayettevilletourism.com - Last 12 Months 5/12/03 10: 15 AP
Usage Statistics for Fayetteville A& P www.fayetteviRetourism.com
(.fnmary Period: Last 12 Months
Generated 11-May-2003 23:59 CDT
Usage sunnary for uuu. fayettevilletourisn.con
I
to
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00
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Jun Jul AugSep Oct Nov Dec Jan Feb Mar A r Ma tes
Summary by Month
`• Daily Avg.- ' I Monthly Totals
Month ����O� �®00
Hits Files Pa es Vislts Sites KB tes les Visits Pa es Files Hits
_Mav 2003_ 11822 97121529 20_6 1�J62 477696 22671 58200 106841 130050
A r2003 10532 8586. 4 19>8 4152 1181251 5958; 136905 257589 315978,
IMar20033 2087 525222 2500 _ 61983 114281 141378
Feb 2003 9:41 5694 3079 1241 2738 245261F 34841 786234 159451 195845
1Jan 2003 6732 5415 28791 1331 2734 7177411 38661 _ 83515 1570351 1952521
IDec 2002J 56771 4786 2763 131 2402 F56955F7061 85663EL48�3851F 760041
Nov X002 J60645242 30581 _ 144 23811 _ 767333 4345 91760 157283 _ 18194
Oc22002 I 6392 5377 31001 _ 1401 _2477 7885491E 4216 93012 1613311E 191760
Sep 2002_1 _ 7947 6727 3960 163 2901 1002641 4890 118810 201817 238420
Aus 2002_ _ 6669 5648 3358 I4J 2665 _859842 4447 _ 1041091 _ 1751 161 2067641
Ju12002 j 5198 4357 26521 Ill1969 666200 3467 82222135080 ,161159
; Jun 2002 4738 3991 2435 931E868 588190 2800 - 73078 119756 142158
` Totals
1[ 9614eX62951 ;1075491 1893965 2276715
Generated by Webalizer Version 2.01
http://www.fayettevilletoorism.com/lo&s/ Page 1 of
WITTENBERG, DELONY 9 DAVIDSON ARCHITECTS
2434E Joyce BML State 10
FAYErtEVLLS AR 72703
479/251.0731 FAX
TO: Mayor Coody FROM: Richard Alderman
Marilyn Heifner
Coy Hurd
COMPANYIDEPARMENT:
FAX: PAGES (including coverl: 7
PHONE: DATE: 5-05-2004
RE:
PROJECT NUMBER:
FC:
❑ URGENT ❑ FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ VERIFY RECEIPT
❑ FOLLOW-UP HARD COPY BEING SENT BY REGULAR MAIL ❑
• Mayor, Marilyn & Coy:
I have done drawings that showing both schemes for lighting the Plaza at the Town Center. We have done
them with trees and without.
One scheme is for poles on the west side only with 2 lights per pole.
One scheme is for poles on both the east and west with only 1 light per pole.
We still think the single set of poles is less intrusive on the Plaza. Let me know what you think. I can
meet at your convenience to discuss further.
Richard Alderman
(479) 442-6681
•
THE INFORMATION CONTAINED IN THIS FAX IS FOR THE RECEIVER NOTED ABOVE ONLY AND SHOULD BE CONSIDERED CONFIDENTIAL.
IF YOU HAVE RECEIVED THIS FAX IN ERROR, PLEASE CONTACT US AT (501) 376-6681 OR BY FAX (501) 376-0231