HomeMy WebLinkAbout2004-01-12 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, January 12, 2004 at
2:00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
January 12, 2004 2:00 p.m. Town Center
I. Call to Order
A. Election of Chairman for 2004
II. Reports
A. Approval of Minutes for November 10, 2003 regular monthly meeting
1 . Add to minutes for November 3 approval of NWA BEST funding and
budget adjustment in 2003 - $ 1300
B. Financial Report
1 . HMR Revenues
2. Financial Statements - Scarbrough and Murtishaw
3. Update from City Attorney re: delinquent tax collection efforts
• C. Report from Executive Director — Marilyn Heifner
1 . Reconsider request for All-Star Games
D. CVB Report — Allyson Twiggs
E. Town Center Report — Denise Bembenek
F. Advertising Agency Report — Brian Clark
1 . Media Placement — outdoor signs
III. Old Business
IV. New Business
V. Executive Session for Personnel Matter — Marilyn Heifner review
VI. Adjourn
s
' ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
November 10, 2003
Commissioners Present: Chairman Bob Davis, Neal Crawford, Pat Gazzola, David
McGeady, Ching Mong, and Curtis Shipley.
Commissioners Absent: Dan Coody
Staff Present: Denise Bembenek, Marilyn Heifner, and Allyson Twiggs
Chairman Bob Davis called the regular monthly meeting of the Fayetteville Advertising
and Promotion Commission to order on November 10, 2003 at the Fayetteville Town
Center conference room at 2:00 p.m.
MINUTES
Moved by Shipley, second by Gazzola to approve the minutes of the October 13, 2003
regular meeting and the November 3, 2003 special meeting. Motion carried.
FINANCIAL REPORT
• Tom Lonon, Scarbrough & Murtishaw presented financial report for October. Moved by
Shipley, second by McGeady to approve the financial statements.
HMR collections for the month of October were $ 136, 161 . 14. This represents a 3 .6%
increase over October of last year. Excess CEC bond revenue returned in October was
$437,335. 10. Property insurance for the CEC was $8,967.31 .
Moved by Shipley, second by Gazzola that the financial statements be accepted. Motion
carried.
CITY ATTORNEY
City Attorney Kit Williams reported that City Prosecutor Casey Jones had an excellent
month collecting $ 11 ,389.40 in overdue HMR taxes. Yearly total for his collections to
$529379.46.
Kit explained that the A & P Commission and/or the City would likely be challenged in
court from the Bentonville caterer objecting to our ordinance. It appears that this is the
only way to settle the issue. Kit discussed a possible Hotel, Motel, Restaurant business
license to help in the enforcement area.
• DIRECTOR'S REPORT
• Marilyn Heif tier discussed her report in the Commissioner's agenda packet. She
explained 2004 budgets for the A & P, CVB, and Town Center. Moved by Shipley,
second by Mong to approve the budgets. Motion carried.
Shipley asked that at the next meeting staff prepare and present accomplishments for
2003 as well as future dreams, aspirations and what we could do better.
Marilyn explained proposed health insurance plan that would raise deductible for each
employee from $500 to $ 1500 with the A & P covering any deductible above $500. This
would be the most cost effective change and would have the least change for our
employees. Moved by Shipley, second by Gazzola to accept the proposed plan to change
health insurance. Motion carried.
CVB REPORT
Allyson Twiggs reported that approximately 500 kids and 45 businesses participated in
Trick or Treat on the Square promoted by the CVB. The staff is beginning to focus on
the Governor's Conference on Tourism in March.
A tally has been made of NWA hotel rooms as follows:
Fayetteville — 1633 rooms
Johnson — 48 rooms
• Springdale — 1218 rooms
Rogers — 1027 rooms
Siloam Springs — 144 rooms
Total rooms in NWA are 5090.
Survey after Bikes, Blues, and BBQ, War Eagle and football weekends indicated that
most hotel rooms in NWA were filled and 80% were occupied in Ft. Smith.
Allyson announced that Lighting Night for Lights of the Ozarks would be November 26
and would include the Jingle Bell Jog, Holiday Parade, as well as the lighting of the
square.
TOWN CENTER REPORT
The Town Center sales for October were up 23%; however collections year-to-date are —
13%. The Town Center Haunted House "Terror on the Square" was very successful and
$2,000 was donated to the United Way. Sandra Bennett and the UA Housing did an
excellent job. Denise said all inspections are up-to-date.
AGENCY REPORT
• Brian Clark reviewed advertising for Lights of the Ozarks that will run statewide and
played radio advertisement which will run in Little Rock market. The creative for "Step
• into Fayetteville" campaign in the NATA advertisement and the Arkansas Tour Guide
was presented. Brian discussed media placement and budget overview for 2004. Moved
by Davis, second by Mong to approve the media placement as proposed. Motion carried.
The agency was asked to bring back billboard drawings and locations of boards to
December meeting for consideration by Commission.
There being no further business, the meeting was adjourned.
Respectfully submitted,
P]
Marilyn Heifner
Executive Director
•
•
• Advertising and Promotion Commission
For month of November 2003
HMR revenues collected $154,821 .72
Interest revenue 91040.77
Excess from CEC Bonds 0.00
Total Revenues $163,862.49
Collection expense -$3,096.43
IRS-Interest Series 1998 Final Arbitrage -61 ,639.95
Bond Resource-calculation of above IRS Arbitrage -11125.00
Bank of OK-1998 Bond Excrow Final Trustee -907.00
Bank of OK-2003 Bond Fund Interest -11125.00
CEC Bond Payment -31 ,575.00
Town Center Bond Payment -24, 125.96
Total Expenses -$123, 594. 34
• Total Check to A&P $409268.15
•
• Advertising and Promotion Commission
For month of December 2003
HMR revenues collected $ 128,205.00
Interest revenue 81351 .63
Excess from CEC Bonds 0.00
Total Revenues $136,556.63
Collection expense -$21564. 10
CEC Bond Payment -31 , 575.00
Town Center Bond Payment -249125.96
Total Expenses -$58,265.06
Total Check to A&P $78,291 .57
•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2000-2003
• 2000 2001 2002 2002 2003 2003
Total Total Total Change Over Total Change Over
HMR Taxes HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year
January $ 100,334 $ 98,397 125,718 $ 27.76% $120,555 -4.11%
February 91,330 95,810 113,207 18. 16% $115,941 2.41%
Mardi 102,971 104,748 118,209 12.85% $117,285 -0.78%
April 1080747 107,624 126,006 17.07% $1250309 -0.55%
May 107,975 103,545 115,354 11.40% $129,663 12.40%
June 107,963 106,217 128,998 21.44% $132,436 2.66%
July 103,894 109,223 128,607 17.75% $130,575 1.53%
August 105,417 112,743 119,426 5.92% $132,966 11.33%
September 104,980 115,765 131,412 13.52% $132,600 0.90%
October 105,820 115,771 126,802 9.53% $136,161 7.30%
November 117,106 120,282 135,777 12.30% $154,822 14.00%
December 97,771 125,971 * 119,627 -0.05% $128,205 7.00%
• Total $ 1,254,310 $ 1,316,096 1,4891144 13,15% $1,556,517 4,52%
•
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Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Financial Statements
December 31 , 2003
•
40
SCARBROUGH
• MURTISHAW, CERTIFIED PUBLIC ACCOUNTANTS, P.A.
2039 Green Acres Rd., Fayetteville, AR 72703.2619 • Telephone (479) 521.1771 • I= (479) 442-0082 • Home Page &MCPAS.com
Wesley D. Murtishaw, CPA
Tommy L Lonon, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet and income statements of the Fayetteville Advertising
and Promotion Commission, The Fayetteville Town Center, and The Convention and Visitors Bureau as of
December 31 , 2003 and for the twelve months then ended in accordance with Statements on Standards for
Accounting and Review Services issued by the American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation
of management. We have not audited or reviewed the accompanying financial statements and, accordingly,
do not express an opinion or any other form of assurance on them.
• Management has elected to omit substantially all of the disclosures and the statements of retained earnings
and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of
retained earnings and cash flows were included in the financial statements, they might influence the user's
conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
3
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
January 6, 2004
•
Members
American Institute of CPAs Private Compania Practice Section Arkamas Society of CPAs
Fayetteville Advertising and Promotion Commission
Balance Sheet
• As of December 31 , 2003
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 19,482. 17
Cash in Mcllroy Bank - A & P General 623,977.03
Cash in Mcllrcy Bank - A & P Payroll 10,655.40
Cash in Bank - Conv & Visitor Bureau 41731 .58
Investments 2,083,146.68
Investment Adjustment to Market 22,933.05
Accounts Receivable 61509.24
Accrued Interest Receivable 10,205.45
Due from City 51667.29
Prepaid 2004 Travel & Training 11150.00
Total Current Assets $ 21788,457.89
Property, Plant, & Equipment at Cost
Furniture and Fixtures 9,602.98
• Building Additions 1819875.24
Equipment 160,725.88
Less: Accumulated Depreciation (80,003.11 )
Net Property and Equipment 272,200.99
Total Assets $ 3,060,658.88
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $
Accounts Payable 58,487.72
Accounts Payable - Parks HMR 3,249.62
Due to Other Funds 65,386.73
Total Current Liabilities $ 127,124.07
Capital
Unrestricted Fund Balance 21347, 192.63
Current Year Earnings 5859742.18
Unearned Income - 2004 Partnership 600.00
• Total Capital 21933,534.81
Total Liabilities and Capital $ 3,060,658.88
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Income Statement
• Actual vs Budget
Twelve Months Ending December 31 , 2003
2003 Month of
2003 Year to Date December 2003
Budget Actual Remaining Actual
Revenue
HMR Tax Revenue $ 1 ,478,000.00 $ 19547,940.28 $ (69,940.28) $ 154,821 .72
Refunds 400,000.00 400,000.00
Less Returns & Allowances (4009000.00) (400,000.00)
Total Revenue 11478,000.00 11547,940.28 (69,940.28) 154,821 .72
General Expenses
General Expenses (See Schedule) 716,504.00 709,342.03 71161 .97 66,203.05
Capital Outlay
Minor Equipment 50,000.00 14,352.04 35,647.96 31415.15
• Other Income (Expense)
Interest Income - Investments 50,000.00 83,577.49 (33,577.49) 91040.77
CEC Bond Excess 645,385.49 (645,385.49)
TC Bond Arbitrage Calculation (29225.00) 21225.00 (11125.00)
CEC Washington County Property Tax (48,988.10) 48,988. 10
Bonds CEC (45,000.00) (45,000.00)
Bond Payments - Arts Center (85,000.00) (85,000.00)
Bond Payments - Town Center (375,000.00) (264,272.68) (110,727.32) (24, 125.96)
Bond Payments - CEC (380,000.00) (376,966.70) (3,033.30) (31 ,575.00)
Interest Expense (1 ,125.00) 19125.00 (1 ,125.00)
Arbitrage Expense (61 ,639.95) 61 ,639.95 (61 ,639.95)
Transfers to Other Funds (275,950.00) (185,000.00) (90,950.00)
Total Other Income (Expense) (1 ,110,950.00) (211 ,254.45) (8999695.55) (110,550.14)
Net Income (Loss) $ (3993454.00) $ 612,991 .76 $ (11012,445.76) $ (25,346.62)
•
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Schedule of General Expenses
• Actual vs Budget 2003 Month of
2003 Year to Date December 2003
Budget Actual Remaining Actual
General Expenses
Salaries & Wages $ 60,000.00 $ 55,832.28 $ 41167.72 $ 41641 .44
Bonuses 31248.48 31248.48
Payroll Tax Expense 13,200.00 41883.22 81316.78 602.26
Insurance 12,000.00 81269.58 31730.42
401 (k) Company Match 1 ,800.00 11707.53 92.47 139.24
Car Allowance 31600.00 3,600.00 300.00
Materials and Supplies 3,500.00 383.31 3,116.69
Publications & Dues 1 ,000.00 1 ,156.95 (156.95)
Postage 15,000.00 18,235.64 (3,235.64) 88.30
Building Insurance 9,488.18 (9,488. 18)
Professional Services 12,200.00 13,761 .20 (1 ,561 .20) 11000.00
Taxes and Licenses 500.00 (500.00)
Collection Expense 30,000.00 30,958.80 (958.80) 39096.43
Bond Paying Agent Fees - 11569.00 (11569.00) 907.00
Miscellaneous Expense 650.00 150.87 499.13
Kamensky Fountain Maintenance 61000.00 51856.66 143.34
New Brochures 49,500.00 519060.83 (11560.83) 91629.98
Travel and Training 21500.00 19072.66 11427.34 -
Depreciation Expense 19,090.22 (19,090.22) 11590.85
• Air Museum 25,000.00 25,000.00
Bikes, Blues, BBQ 15,500.00 15,500.00
Botanical Garden Society 45,000.00 45,000.00 6,031 .32
Town Center Garden Maintenance 17,500.00 19,254.96 (1 ,754.96) 1 ,458.33
Walton Arts Center 21400.00 21100.00 300.00 300.00
North Arkansas Symphony 6,000.00 39000.00 31000.00 -
NWA B.E.S.T. 1 ,300.00 (11300.00)
H. S. Coaches Clinic 15,000.00 15,000.00
Saturday of Champions 31000.00 3,000.00
State Soccer Championship 11000.00 11000.00
Holiday Hoops 10,000.00 10,000.00
Joe Martin Stage Race 20,000.00 20,000.00
All Star Games 51000.00 51000.00 -
Ozark Blues Society 15,899.00 15,897.81 1 . 19
Brumley Gospel Sing 15,000.00 15,000.00
Downtown Dickson Enhancement Project 19,600.00 21 ,315. 12 (11715.12)
First Night Fayetteville 10,000.00 109000.00 -
Don Glass Charity Classic 6,300.00 41500.00 11800.00
Hogeye Marathon & Relays 11500.00 11500.00
Natural State Games 975.00 975.00
America in Bloom 21500.00 21500.00
Rural Mountain Producers Exchange 3,000.00 21999.56 0.44
DDEP Fine Arts Festival 31000.00 11587.09 1 ,412.91
• Ozark Valley Triathlon 2,500.00 21500.00 -
Advertising and Marketing 250,000.00 224,622.83 25,377. 17 31 ,936.57
Airport Information Booth 41800.00 41800.00 -
Interspace Airport Advertising 51080.00 6,164.25 (11084.25) 11232.85
Total General Expenses $ 716,504.00 $ 7099342.03 $ 71161 .97 $ 669203.05
See Accountants' Compilation Report.
Fayetteville Town Center
Income Statement
• Actual vs Budget
Twelve Monthe Ending December 31 , 2003
2003 Month of
2003 Year to Date December 2003
Budget Actual Remaining Actual
Revenue
Rental Income $ 282,350.66 $ 239,150.96 $ 43,199.70 $ 19,447.61
Daily Parking 21400.00 41126.00 (11726.00) 264.00
Parking Revenue 33,600.00 32,690.75 909.25
Other Income 4,027.85 (41027.85)
Sales Tax Expense (693.00) 693.00 (693.00)
Less Returns & Allowances (19000.00) (9.00) (991 .00) -
Total Revenue 317,350:66 279,293.56 38,057.10 199018.61
General Expenses
General Expenses (See Schedule) 483,073.32 360,416.67 122,656.65 31 , 118.07
• Capital Outlay
Other Income (Expense)
Interest Income - Checking 750.00 229. 13 520.87 14.64
Transfers From Other Funds 50,000.00 (50,000.00) -
Total Other Income (Expense) 750.00 50,229.13 (49,479.13) 14.64
Net Income (Loss) $ (164,972.66) $ (30,893.98) $ (134,078.68) $ (12,084.82)
•
See Accountants' Compilation Report.
Fayetteville Town Center
Schedule of General Expenses
• Actual vs Budget
2003 Month of
2003 Year to Date December 2003
Budget Actual Remaining Actual
General Expenses
Salaries & Wages $ 2189475.00 $ 1499263.35 $ 69,211 .65 $ 13,750. 14
Outside Services 170.00 (170.00)
Payroll Tax Expense 16,000.00 14,524.40 11475.60 1 ,221 .78
Insurance 26,237.20 17,103.19 91134.01 (177.37)
401 (k) Company Match 4,000.00 31882.64 117.36 314.26
Commissions 27,500.00 22,026.37 51473.63 1 ,962.67
Materials and Supplies 6,125.00 31649.78 21475.22 729.46
Credit Card Discounts 500.00 539. 11 (39.11 ) 41 .28
Public Notification 500.00 500.00
Publications & Dues 750.00 73.65 676.35 -
Water 61875.00 51649.41 19225.59 420.12
Gas 11 ,300.00 61687.80 4,612.20 900.25
Electricity 66,211 .12 45,848.81 209362.31 31203.51
Cable 1 ,200.00 741 .62 458.38 67.42
Telephone 10,300.00 8,371 .99 1 ,928.01 783.73
• Insurance - Building 159600.00 71913.00 71687.00
Legal Services 259000.00 5.67 24,994.33
Taxes and Licenses 1 ,500.00 1 ,395.00 105.00 -
Linens 10,000.00 109139.90 (139.90) 1 ,116.26
Miscellaneous 330.88 (330.88) 330.88
Repairs and Maintenance 24,000.00 28,751 .78 (41751 .78) 870.96
Special Projects 81592.01 (81592.01 ) 39169.46
Advertising and Marketing 10,000.00 5,604.11 4,395.89 822.41
Travel and Training 11000.00 62.00 938.00
Depreciation Expense 193090.20 (19,090.20) 11590.85
Total General Expenses $ 483,073.32 $ 360,416.67 $ 122,656.65 $ 31 ,118.07
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Income Statement
• Actual vs Budget
Twelve Months Ending December 31 , 2003
2003 Month of
2003 Year to Date December 2003
Budget Actual Remaining Actual
Revenue
Bus Tours $ 57.50 $ 1 ,282.50 $ (11225.00) $
Brumley Shuttle - 1 ,575.00 (11575.00)
Sponsorships 525.00 (525.00)
Total Revenue 57.50 31382.50 (31325.00)
General Expenses
General Expenses (See Schedule) 137, 130.67 134,877.17 2,253.50 71765.57
Capital Outlay
• Other Income (Expense)
Interest Income - Checking 150.00 139.07 10.93 4.42
Transfers from Other Funds 1509950.00 135,000.00 15,950.00 -
Total Other Income (Expense) 1519100.00 135, 139.07 15,960.93 4.42
Net Income (Loss) $ 14,026.83 $ 3,644.40 $ 10,382.43 $ (7,761 .15)
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Schedule of General Expenses
f• Actual vs Budget
2003 Month of
2003 Year to Date December 2003
Budget Actual Remaining Actual
General Expenses
Salaries & Wages $ 70,000.00 $ 66, 130.00 $ 11870.00 $ 51675.00
Payroll Tax Expense 71000.00 51882.44 11117.56 432.92
Health Insuance 13,000.00 11 ,940.72 1 ,059.28
401 (k) Company Match 21000.00 11950. 14 49.86 170.24
Materials and Supplies 7,200.00 61440.22 759.78 -
Office Expense/Printing 11950.00 21282.95 (332.95)
Publications & Dues 11500.00 1 , 169.46 330.54
Postage 150.00 126.00 24.00
Telephone 41000.00 31486.88 513.12 385.84
Rent 6,000.00 51500.00 500.00 -
• Convention Development 150000.00 19,175.09 (4,175.09) 144.26
Special Projects 225.00 225.00
Repairs and Maintenance 105.67 203.21 (97.54) -
Travel and Training 91000.00 81590.06 409.94 957.31
Total General Expenses $ 137,130.67 $ 134,877.17 $ 21253.50 $ 71765.57
•
See Accountants' Compilation Report.
• DIRECTOR'S REPORT
December, 2003
INQUIRY RESPONSES
Advertising Responses
December 2003 — 517 Year to date 2003 — 17,340
December 2002 — 468 Year to date 2002 — 21 ,083
Tourist Inquiries
November 2003 — 46 Year to date 2003 — 2,677
December 2002 — 81 Year to date 2002 — 1 ,629
Relocation Inquiries
December 2003 — 57 Year to date 2003 — 818
December 2002 — 32 Year to date 2002 — 764
December Total Advertising Inquiries
2003 — 620 2002 — 581
Year to Date Total Advertising Inquiries
2003 — 205835 2002 — 23,476
• Internet Inquiries
December 2003 Year to date 2003 — 73,032
Unique visits — 5,778 Per day average visits — 186
DECEMBER ACTIVITY
Tourism Activities — Governor's Conference meeting
Relations with Other Tourism — Coop luncheon with Radisson, CCE, CVB, and Agency
Heritage Trail partners meeting
LOTO Choirs on the Square
NATA media plan
Relations with Media — Elise Brown, Washington D. C. — HMR tax
Adam Wallace, Northwest Arkansas Times — BBB article
Bill Bowden, Northwest Arkansas Business Journal — HMR tax collections
Sarah Terry — NWA Times — CVB article
Steve Carroway — Morning News — HMR tax collections
Lori — Meetings South
• Greg Harton — NWA Times — editorial
Mark Cosby — Ladies Home Journal
I
• Miscellaneous — Keep Arkansas Beautiful award with City
Fayetteville Community Development Foundation press conference
Chamber of Commerce annual meeting
Director Charles Wallace retirement from Mt. Sequoyah
Shiloh Museum — spinning wheel placement
W. R. M. C. — pharmacist recruitment conference (Lisa Whitaker)
Stan Morris, UA Music department brochure
Walt Eilers — private label water/customer service survey
Top HMR Tax Collectors reported in December for November 2003 sales
Chartwell's Dining
Olive Garden
Radisson
Clarion
Red Lobster
Chili's
Ryan's
Jose's
Chick-Fil-A
i • Sodexho
Noodles Italian Kitchen
Ruby Tuesday
McDonald's — Joyce St.
Inn at Carnall Hall
McDonald's
Top HMR Collectors — 2003
i
The Olive Garden
Radisson Hotel
Red Lobster
Clarion Inn
Chili's
j Jose's
Chartwell's
Ryan's
Chick-Fil-A
Noodles Italian Kitchen
Penguin Ed's
Applebee's
McDonald's — Joyce St.
• Shogun of Fayetteville
Holiday Inn Express
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Fayetteville Town Center Activity Report
December 1 , 2003 to December 31 , 2003
• Sales:
Dec Dec Month YTD YTD YTD
2003 2002 % Change 2003 2002 % Change
Sales 12 7 +41 % 167 166 +.5%
# executed contracts b to date — GL
Complete Events (Paid/Sponsored) 22 19 +13.6% 177 153 +13.6%
EMS Calendar - attached
Sales
$ executed contracts by log date — GL 12,085.15 107525. 11 +12.9% 219,283.06 247,419.49 -12.8%
Collections
$ - Payment Lo 16,541 .85 21 ,094. 11 -27.5% 242,606.70 209,026.40 +13.8%
Credit 0.00 ( 10.27) N/A -8,219.97 -21940.95 N/A
$ - GL
Average per event 1 ,007. 10 821 .80 +18.4% 1 ,313.07 11490.48 -13.5%
$ Sales / # Sales
Operations:
• Maintenance and Cleaning
o Lighting system repair
o Lobby painted
o Bids for installation of electric lines in service alley
o HVAC repair
o Building leak in lower storage
• Administration
• o Aflac — billing correction — ongoing
o Allstate — looking at alternative cafeteria plan (comparable to Aflac) for employees
o 2004 filing system and archive 2003 files
o Hispanic Documents (Contract, Policies & Procedures, Check-out lists, etc.) review
o General bookkeeping, collections and event tracking, payroll, benefits, etc.
Marketing and Public Relations
• West Memphis A&P Commission re: FTC rates and floorplans
Event List:
• World AIDS Day Open House • Newell/Rubbermaid Holiday Party
• Levi-Strauss Video Conference • Tyson IT Holiday Party
• Benchmark Holiday Party 0 Collier's Drug Stores Holiday Party
• Chamber of Commerce Annual Meeting • Hanson Pipe and Product Seminar
• SWEPCO/AEP Holiday Party 0 WRMC Marketing Holiday Event
• UA Law School Reception • JB Hunt Holiday Party
• NWA Apartment Association Holiday Party • First Federal Bank Holiday Party
• ThompsonMurray Holiday Party • Tyson Foods Business Meeting
• Lindsey & Associates Holiday Luncheon • Athletic World Advertising Holiday Party
• Health South Holiday Party 0 Covington/Rogers Wedding Reception
• Dorman/Haines Wedding Reception 9 First Night Fayetteville 2003
Miscellaneous Activity:
• Event Management, sales, tours, cleaning and building maintenance as needed.
•
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Jan 2004 10969 954-F 5382 196 1124 302946 1373 37676 66813 76784
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Nov Zooi 10052 8630 531 218 4046 116504 656 159515 258905 301568
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Mai 2003 1100490164872 208 4419 127405816450 151061 279526 341145'
A r 2001 10332 85864563 F198 4152 1I8i251 3958 136905 257589 315978
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In
f FAYETTEVILLE
4V CITY OF FAYETTEVILLE. ARKANSAS
KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
LEGAL DEPARTMENT
DEPARTMENTAL CORRESPONDENCE
TO: A & P Commissioners
FROM: Kit Williams, City Attorneac
DATE: January 5, 2004
RE: HMR Taxes collected
Attached is the City Prosecutor's Report of January 2, 2004,
detailing his work in December and cases pending in 2004. During
• 2003, over $50,000.00 in unpaid, overdue HMR taxes were collected
primarily by the City Prosecutor's Office. With the help from the
Town Center Staff, out of town caterers are now in compliance with
our HMR ordinances.
After I assumed office, I moved collection of HMR taxes
collected from customers but withheld from the City Parks
Department and A & P Commission to a high priority for our City
Prosecutor. Without additional personnel, City Prosecutor Casey
Jones, with assistance from the City's Accounting Department and
my office, increased collection of those unpaid taxes from almost
nothing to over $150,000.00 during 2002 and 2003.
We shall continue to emphasize this area so citizens will know
the HMR taxes they pay in restaurants will go to the City Parks
Department and the A & P Commission pursuant to the city-wide
elections authorizing these taxes.
I
�d`"°"►� CITY OF FAYETTEVILLE
• OFFICE OF THE PROSECUTING ATTORNEY
CLINTON K. JONESMANDY FINKLEA
HOT CHECK ADMINISTRATOR
CITY PROSECUTOR Ei ail: hotcheck@d.tayetteville.arms
W. BRANT WARRICK 14ow. ROCK
FAVETTEVILLE, ARKANKANSA572701
DEPUTY CITY PROSECUTOR PHONE: (479) 575.8377
(479) 575-8378
(479) 575.8374
M (479) 576-8375
EMO
Hot Checks: (479) 5754254
FAX # : (479) 5754373
TO: K. Williams
Fayetteville City Attorney
FROM: . Clinton K. Jones
Fayetteville City Prosecutorli
DATE: January 2, 2004
RE: Status of HMR cases
• 1. Fat Toney's Tony Goucher Paid $300, Court Date: 1-21-04
2, Fat City James H. Roberts Active FTA warrant
3. Corky Ben Clark Paid $150, Court Date: 5-5-03
4, Cafe Santa Fe Sad Abu Haleema 2 Active FTA warrants
5. Hog City Diner Richard T. Byrne Active FTA warrant
6. Tones, Inc. D. Heerwagon Active FTA warrant
7. Dominoes Pizza Lloyd Hardison Active FTA warrant
8. Dickson St. Diner M.Starkey Paid $262, File Closed
Nick Jeffries Active FTA warrant
Deonna Darnell Active FTA
9. Quizno's John Ford Active Criminal Summons
10, Quizno's Tim Ford Issued Criminal Summons
• 11. IHOP Kathy Lewis Active FTA warrant
12. Old Town Deli M. Boroujeni Active Criminal Summons
CITY OF FAYETTEVILLE
OFFICE OF THE PROSECUTING ATTORNEY
CLINTON K. JONES MANDY FINKLEA
HOT CHECK ADMINISTRATOR
CITY PROSECUTOR E mall: hotcheckgcl.tayetteville.ar.us
W. BRANT WARRICK 140 W. ROCK
FAYETTEVILLE, ARKANSAS 72701
DEPUTY CITY PROSECUTOR PHONE: (479) 675-0377
(479( 575-9379
(479) 576-0374
(479) 575-9376
Hot Checks: (479) 575-0254
FAX # : (479) 575-0373
13, Morning Glory's William Reeves TD: 2-11-04
14, Frullatie Cafe Todd/Mary McNeill TD: 1-28-04
15, Reuben Delight Larry Flowers Active Criminal Summons
17, Pepper's Pepper/D. Glass Paid $200, New TD: 5-5-03
18, La Familia Virgina Amaral TD: 3-3-03
19, Taco Shack Mario Underhill Active Criminal Summons
20, EI CaminoReal Mea Santo O'Campo Active Criminal Summons
• Isamael Martinez 64
21, Madame Wu Christina Wu Active Criminal Summons
22, Heavenly Ham Robert Flocks Active Criminal Summons
23. XtremePizza/ William Acklin Active Criminal Summons
DBA: Dominos
24. The Skate Place Davis, Laurie Sent Warning Ltr.
The Skate Place Davis, Ernie Sent Warning Ltr.
25, The Ramada Inn Curley, Jerry Sent Warning Ltr.
TOTAL COLLECTED: $912.00
p. 2
Kit Williams
HMR 1-2-04
•
• Monthly Advertising Inquiries by State - 2003
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AL 2 6 39 57 35 16 14 19 36 17 19 6 266
AK 3 3 5 3 2 4 1 2 1 1 25
AZ 1 6 12 28 19 7 7 9 8 5 5 5 112
AR 189 38 78 434 188 43 19 37 343 362 59 82 1872
CA 21 12 73 87 63 36 33 22 23 23 15 14 422
CO 3 6 25 22 12 4 2 5 8 2 2 91
CT 1 3 3 19 8 6 6 4 4 2 1 57
DE 1 2 3 1 1 2 1 3 14
DC 1 2 2 1 1 2 2 11
FL 9 7 64 235 85 49 30 28 68 115 22 28 740
GA 9 5 35 101 40 29 13 16 47 28 11 18 352
HI 5 2 2 4 2 3 1 19
ID 1 4 6 5 2 3 1 22
IL 49 32 233 504 215 105 41 42 115 90 37 18 1481
IN 15 18 100 236 69 37 27 16 51 52 12 12 645
IA 24 8 74 153 53 25 9 9 16 21 6 8 406
KS 9 15 55 151 56 27 17 17 23 19 7 10 406
KY 4 10 18 68 29 14 10 12 21 30 9 12 237
LA 11 10 71 112 59 26 21 26 89 72 22 21 540
ME 1 2 4 4 1 1 2 2 4 1 22
MD 3 5 18 24 20 7 4 3 11 9 5 3 112
MA 6 7 24 15 9 4 3 3 2 1 74
MI 25 20 122 282 118 47 27 22 46 56 14 20 799
MN 17 13 67 131 64 31 14 10 23 28 14 16 428
MS 4 7 33 89 36 23 7 23 42 50 13 11 338
MO 30 19 171 409 147 63 38 45 103 83 21 28 1157
MT 1 2 5 5 1 1 1 1 17
NE 4 1 18 50 17 8 5 3 11 6 2 4 129
NV 1 6 14 13 2 3 2 6 4 1 1 53
NH 1 2 2 8 8 3 1 3 1 29
NJ 4 4 24 52 13 12 12 9 13 13 2 4 162
NM 2 6 6 17 3 4 2 4 3 47
NY 8 22 52 92 54 19 23 12 12 16 5 8 323
NC 3 8 50 118 19 23 5 11 40 35 11 14 337
ND 1 1 3 12 37 1 1 2 2 1 2 63
OH 12 21 76 245 78 58 24 13 61 48 14 13 663
OK 12 6 64 252 81 24 24 21 168 110 30 17 809
OR 1 3 8 9 24 6 2 3 3 2 61
PA 4 12 46 63 34 23 23 16 19 14 6 10 270
RI 1 1 7 14 0 3 2 28
Sc 2 5 26 52 11 12 3 11 24 19 9 8 182
SO 2 3 4 20 19 2 2 1 5 1 3 62
TN 13 6 60 128 89 23 18 10 56 73 13 17 506
TX 24 13 150 482 199 106 73 91 360 218 69 55 1840
UT 1 1 7 6 6 4 3 1 1 30
VT 1 3 2 12 1 19
VA 3 14 36 34 22 19 7 11 16 14 7 7 190
WA 2 5 11 21 12 3 6 6 3 1 3 2 75
WV 4 3 7 66 16 3 3 2 5 3 2 114
WI 17 20 86 170 79 32 22 15 39 57 15 22 574
WY 1 2 1 1 1 2 8
APO 3 1 1 2 7
CAN 1 4 16 4 2 2 3 1 1 34
FOR 1 2 12 17 10 2 5 3 6 1 1 60
• TOTAL 551 402 2059 5146 2249 1013 629 617 1945 1726 486 517 0 17340
I
lAdvertislng_Lnqvides Pubs by State - December 2003
• AB AY CNT IBT FC ML IMVG INATA Rosie MG IMS lOkT ISL SNI TH 24-7 Pared USA VG TOTAL
AL 6 6
AK 0
AZ 1 1 3 5
AR 56 1 3 21 1 62
CA 1 8 5 14
CO 1 1 2
CT 1 1
DE 1 2 3
DC 0
FL 1 1 1 20 5 28
GA 17 1 18
HI 1 1
ID 1 0
IL 11 4 3 - 18
IN 8 1 2 1 12
W 5 2 1 a
KS 1 3 4 2 10
KY 1 2 9 12
LA 2 19 21
ME 1 1
MD 3 3
MA 0
MI 1 13 2 4 20
MN 1 6 3 4 2 16
MS 9 2 11
MO 2 1 7 3 14 1 28
MT 0
NE 1 2 1 4
NV 1 1
NH 0
NJ 1 3 4
NM 0
• NV 2 2 4 B
I NC 1 2 11 14
NO 1 1 2
OH 1 4 1 5 2 13
OK 3 2 1 10 1 17
OR 1 1 2
PA 1 2 6 1 - 10
RI 1 1 2
Sc 8 8
SO 1 2 1 3
TN 1 1 2 12 1 17
TX 2 1 4 45 3 - 55
UT 1 1
VT 1 1
VA 7 7
WA 2 2
WV 2 2
W I 1 12 2 2 5 22
WY I I I I I 0
APO 0
CAN 1 1
FORff 1 1
TOTAI 0 70 0 0 6 85 0 44 0 0 0 0 273 0 0 01 01 391 0 517
I
II
• ADVERTISING INQUIRIES - 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
Tourist
AY 217 85 180 70 552
BT 35 122 73 5 235
CNT 2 2
FC 2 120 777 989 471 156 44 61 77 16 13 6 2732
H&A 0
! MP 0
ML 203 99 716 547 527 304 122 87 57 149 97 85 2993
MN 9 9
MS 6 6
MT 0
MVG 0
NATA 48 137 138 164 191 117 57 122 114 87 61 44 1280
OK 0
Parade 0
MC/Rosie 0
SL 66 46 393 380 484 239 117 273 595 412 250 273 3528
SNI 1002 274 29 48 614 369 65 2401
ST 0
TA 0
TH 63 132 136 217 74 10 632
TM 0
USA 1836 97 27 393 513 39 2905
�• VG 43 43
24-7 V 22 22
I
TOTAL 551 402 2059 5146 2249 1013 629 617 1945 1726 486 517 17340
17340
AY - Active Years
BT - Budget Travel
CNT - Conde Nast Traveler
FC - Family Circle
H & A - Home and Away
MC - McCalls
MG - Meeting Guide
ML - Midwest Living
MN - Meeting News
MS - Meeting South
MT - Midwest Traveler
MVG - Midwest Vacation Guide
NATA - NATA Tour Guide
OK - Oklahoma Today
Parade - Parade
SL - Southern Living
SNI - State Newspaper Insert
• ST - Southern Traveler
TA - Travel America
TH - Travel Holiday
A & P TOURIST INQUIRIES 2003
JAN FEB MAR I APR MAY IJUN JUL AUG SEP OCTNOV DEC TOTAL
AL 4 3 71 9 5 4 31 11 4 3 1 54
AK 2 1 2
• AZ 1 2 2 7 2 4 2 1 3 4 1 29
AR 23 28 27 46 19 32 28 12 39 20 6 4 284
CA 17 4 9 15 8 11 22 5 4 3 1 1 100
CO 3 2 3 3 2 2 4 3 2 1 1 1 27
CT 1 2 6 1 1 1 12
DE 0
DC 1 1 2
FL 7 8 61 12 7 4 91 13 51 61 1 1 79
GA 2 7 51 15 4 1 3 1 11 21 1 1 43
HI 11 1
ID 1 1 2
IL 15 16 26 20 14 11 8 7 5 7 4 133
IN 5 8 12 9 7 3 5 4 4 3 1 21 1 63
IA 12 11 10 6 6 3 2 4 4 2 60
KS 6 13 9 11 8 23 9 7 8 4 2 1 101
KY 1 5 8 9 3 2 1 1 2 1 33
LA 9 14 11 8 10 9 8 6 11 71 2 1 96
ME 11 2 2 3 1 0 1 10
MD 1 1 1 1 1 1 6
MA 3 1 1 1 1 1 1 9
MI 6 9 8 12 5 6 5 2 3 2 1 59
MN 4 12 11 10 7 4 2 2 5 4 1 1 63
MS 3 7 6 7 41 3 2 8 4 5 1 50
MO 12 21 23 11 11 31 13 11 19 13 3 2 170
MT 1 1 1 1 4
• NE 2 7 4 2 5 1 1 1 2 1 26
NV 1 2 1 1 5
NH 1 1 1 3
NJ 1 1 1 7 1 2 4 2 1 2 22
NM 2 1 2 3 1 1 10
NY 3 3 5 13 61 5 13 5 3 3 59
NC 1 2 7 8 21 2 2 1 1 1 1 1 29
ND 1 31 1 11 1 6
OH 5 11 10 13 1 1 2 6 5 3 1 58
OK 7 8 11 12 8 19 6 8 24 13 4 120
OR 31 4 1 3 2 2 1 3 19
PA 2 8 7 8 4 3 1 1 2 36
PR 1 1
RI 1 1 21 1 1 5
SC 2 3 11 4 2 1 1 1 1 16
SD 2 1 2 1 1 2 9
TN 10 5 11 9 4 3 4 4 4 6 1 61
TX 22 29 26 31 17 23 30 22 27 20 9 4 260
UT 2 1 3
VT 1 1 2
VA 2 2 1 6 2 1 2 16
WA 1 2 1 1 2 2 9
WV 1 1 1 4 7
WI 5 4 12 13 3 9 2 5 6 1 1 1 62
WY 2 1 1 4
• APO 1 2 3
CAN 3 5 1 6 1 2 1 2 21
FOR 1 1 1 3
208 267 297363 186 235 218 165 201 151 55 21 2367
Jan IFeb Mar Apr IMay June July Aug Sept Oct Nov Dec.
AAA 2 2 1 2 1
AARP 3 1 3 4 1 1 5 3
Active Years 2 1
AR Tourism 63 60 18 12 8 8 6 7 5 2 1
• BBB 1 2 3 4 7 4
Brumle 5 7 3 8 12 10 5 1
e-mail 19 9 11 13 11 7 8 6 4 3
Family Circle 21 17 6 2 4 4 3 5 2
intern et 6 81 9 1 15 9 3
LOT O 1
NATA 1 1 3 1 2 2 1 4 1 1
Midwest Living 5 6 4 2 1 5
Newspaper Insert 2 9 3 1 21 3
Parade
So.Liv3 11 8 2 3 5 4 6 5 3 1
Rosie
USA 45 12 30 6
Places Rated 2 4
Travel Holiday 1 1
HGTV 1
24/7 Vac 36
114 132 119 7 82 85 43 39 84 37 17
Tour Packets 114123311801 98 -3-5-5 -2-68-f-66 8111 38 83
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