HomeMy WebLinkAbout2003-08-11 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, August 11 , 2003, at
2:00 p.m. at the Town Center.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
August 11 , 2003 2:00 p.m. Town Center
I. Call to Order
H. Reports
A. Approval of Minutes for July 14, 2003
B. Financial Report
1 . HMR Revenues
2. Financials - Tom Lonon, Scarbrough and Murtishaw
3 . Update from City Attomey on Delinquent Tax Collection Efforts
C. Director's Report — Marilyn Johnson
D. Convention and Visitor Activity — Allyson Twiggs
E. Town Center Activity Report — Denise Bembenek
• F. Agency Report — Sells/Clark, Inc.
III. Old Business
A. Smoking Ordinance
IV. New Business
V. Adjourn
•
• GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: July 14, 2003
PRESENT: Dan Coody, Neal Crawford, Pat Gazzola, David McGeady, Curtis Shipley and
Marilyn Heifner.
ABSENT: Bob Davis and Ching Mong
The monthly meeting of the Advertising and Promotion Commission was called to order on July
14, 2003, at the Fayetteville Town Center conference room at 2:00 p.m. by Commissioner Curtis
Shipley.
MINUTES
Moved by Gazzola, second by Coody to approve the minutes of the June 9, 2002 meeting.
Motion carried.
FINANCIAL REPORT
HMR tax collections for June were $ 132,436.46, an increase of 2.66% over one year ago. In the
absence of Scarbrough & Murtishaw representative, Marilyn Heifner presented the financial
• statements for June, 2003 . Marilyn presented budget adjustments for A & P Commission and
Convention Visitor Bureau. Moved by Gazzola, second by Coody to approve financial
statements and budget adjustments. Motion carried.
City Attorney Kit Williams presented delinquent tax collection efforts. Collections for the
month are $ 13,263.82. Year to date collections are $29,460.24.
Richard Sykar, Catering Concepts of Bentonville, addressed the Commission regarding the
policy decision of collecting HMR tax for out-of-town caterers. He has spoken to Senator
Bisbee and Representative Bledsoe to request an attorney general's opinion regarding
constitutionality of policy. Kit reported that he had been contacted by Bentonville A & P
Commission attorney and Kit still felt that his interpretation was correct of charging at place of
sale rather than at place of delivery.
DIRECTOR'S REPORT
Marilyn Johnson reviewed her activities for the month of June. Report was included in agenda. .
CONVENTION AND VISITORS BUREAU REPORT
Allyson Twiggs reported working with All-Stars and Coach's Clinic was successful. She
complimented Sharon Crosson and City staff's work with the CVB for Coach's Clinic and Great
Race. Speakers are getting lined up for Governor's Conference on Tourism — Frank Broyles is a
• definite. Spencer Johnson's Who Moved My Cheese is a possibility. The AAU Track is coming
back next year.
• The CVB in their first year has generated 14 confirmed motor coaches through September 2004.
Estimated economic impact of CVB activity in their first year is $6,296,000.
TOWN CENTER REPORT
Denise Bembenek presented the Town Center report. Year to date executed sales contracts are
up 18.5%. Completed events are up 35 .5%.
AGENCY REPORT
Brian Clark of Sells Clark reported on 6570 unique visits to the website in June. The average is
219 per day. July to date indicates 222 average per day visits. That indicates more unique visits
to the site in fist half of July than in all of January. The library of new photography will be
presented next month.
OLD BUSINESS
Joe Martin Stage Race Video
Bruce Dunn presented video produced by Trey Marley of this year's Joe Martin race. USA
Cycling has asked Fayetteville to bid on Olympic Trials in 2004 and the Amateur
Championships in 2005.
•
NEW BUSINESS
Smoking Ordinance
Neal Crawford said he has concern for this issue and has been contacted by restaurants that want
to know where the A & P stands on the ordinance. Commissioners decided to postpone
discussion until August meeting.
There being no further business, the meeting was adjourned.
Respectfully submitted,
es
Marilyn Johnson Heifner
Director, Convention and Visitor Development
•
Advertising and Promotion Commission
For month of July 2003
HMR revenues collected $ 130,575.30
Interest revenue 9,325.08
Misc. revenue 0.00
Total Revenues $ 139,900.38
Collection expense -$29611 .51
CEC Bond Payment -31 ,381 .67
Town Center Bond Payment -9,743. 16
Total Expenses -$43,736.34
Total Check to A&P $969164.04
•
•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2000-2003
• 2000 2001 2002 2002 2003 2003
Total Total Total Change Over Total Change Over
HMR Taxes HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year
January $ 100,334 $ 98,397 125,718 $ 27.76% $120,555 -4.11%
February 91,330 95,810 113,207 18.16% $115,941 2.41%
March 102,971 104,748 118,209 12.85% $117,285 -0.78%
April 108,747 107,624 126,006 17.07% $125,309 -0.55%
May 107,975 103,545 115,354 11.40% $129,663 12.40%
June 107,963 106,217 128,998 21.44% $132,436 2.66%
July 103,894 109,223 128,607 17.75% $130,575 1.53%
August 105,417 112,743 119,426 5.92%
September 104,980 115,765 131,412 13.52%
October 105,820 115,771 126,802 9.53%
November 117,106 120,282 135,777 12.30%
December 97,771 125,971 * 119,627 -0.05%
• Total $ 1,254,310 $ 1,316,096 11489,144 13.150/9 $871,764 1.830/a
•
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Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Financial Statements
July 31 , 2003
•
•
SCARBROUGH
• MURTISHAW, CERTIFIED PUBLIC ACCOUNTANTS, P.A.
2039 Green Acres Rd., Fayetteville, AR 72703.2619 • Telephone (479) 521-1771 - Fax (479) 442-0062 • Home Page S-MCPAS.com
Wesley D. Murtishaw, CPA
Tommy L. Lonon, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet and income statements of the Fayetteville Advertising
and Promotion Commission, The Fayetteville Town Center, and The Convention and Visitors Bureau as of
July 31 , 2003 and for the seven months then ended in accordance with Statements on Standards for
Accounting and Review Services issued by the American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation
of management. We have not audited or reviewed the accompanying financial statements and, accordingly,
do not express an opinion or any other form of assurance on them.
• Management has elected to omit substantially all of the disclosures and the statements of retained earnings
and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of
retained earnings and cash flows were included in the financial statements, they might influence the user's
conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
August 5, 2003
•
Members:
American Institute of CPAs Private Companies Practice Section Arkansas Society of CPAs
Fayetteville Advertising and Promotion Commission
Balance Sheet
• As of July 31 , 2003
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 38,853.02
Cash in Mcllroy Bank - A & P General 223,849.16
Cash in Mcllroy Bank - A & P Payroll 9,251 .49
Cash in Bank - Conv & Visitor Bureau 9,623.54
Investments 2,083,146.68
Investment Adjustment to Market 22,933.05
Accounts Receivable 61499.24
Accrued Interest Receivable 10,205.45
Due from City 59667.29
Total Current Assets $ 21410,028.92
Property, Plant, & Equipment at Cost
Furniture and Fixtures 91602.98
Building Additions 181 ,875.24
• Equipment 160,725.88
Less: Accumulated Depreciation (64,094.61 )
Net Property and Equipment 2889109.49
Total Assets $ 21698, 138.41
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 81 .36
Accounts Payable 58,467.72
Accounts Payable - Parks HMR 31249.62
Due to Other Funds 65,386.73
Total Current Liabilities $ 1279185.43
Capital
Unrestricted Fund Balance 213471192.63
Current Year Earnings 2237760.35
Total Capital 21570,952.98
• Total Liabilities and Capital $ 2,698, 138.41
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Income Statement
• Actual vs Budget
Month of
2003 Year to Date July 2003
Budget Actual Remaining Actual
Revenue
HMR Tax Revenue $ 1 ,478,000.00 $ 860,816.75 $ 617, 183.25 $ 132,436.46
Refunds 400,000.00 - 400,000.00
Less Returns & Allowances (400,000.00) (400,000.00)
Total Revenue 11478,000.00 860,816.75 617, 183.25 132,436.46
Materials and Supplies
Office Supplies/Printing 39500.00 224. 15 3,275.85
Total Materials and Supplies 31500.00 224.15 31275.85
General Expenses
General Expenses (See Schedule) 674,455.00 346,031 .12 328,423.88 21 ,822.99
•
Capital Outlay
Minor Equipment 50,000.00 31595.93 46,404.07
Other Income (Expense)
Interest Income - Investments 50,000.00 449372.61 51627.39 91671 .59
CEC Bond Excess 208,050.39 (208,050.39)
TC Bond Arbitrage Calculation (11100.00) 1 ,100.00
Bonds CEC (45,000.00) (45,000.00)
Bond Payments - Arts Center (85,000.00) (85,000.00)
Bond Payments - Town Center (375,000.00) (186,791 .28) (1889208.72)
Bond Payments - CEC (380,000.00) (219,671 .69) (160,328.31 ) (31 ,381 .67)
Transfers to Other Funds (259,400.00) (135,000.00) (124,400.00)
Total Other Income (Expense) (11094,400.00) (290, 139.97) (8049260.03) (21 ,710.08)
Net Income (Loss) $ (344,355.00) $ 220,825.58 $ (565,180.58) $ 88,903.39
•
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Schedule of General Expenses
• Actual vs Budget
Month of
2003 Year to Date July 2003
Budget Actual Remaining Actual
General Expenses
Salaries & Wages $ 60,000.00 $ 32,625.08 $ 27,374.92 $ 41776.44
Payroll Tax Expense 13,200.00 2,866.08 10,333.92 368.91
Insurance 12,000.00 5,262.46 6,737.54 769.48
401 (k) Company Match 12800.00 11011 .33 788.67 139.24
Car Allowance 3,600.00 2, 100.00 11500.00 300.00
Publications & Dues 11000.00 991 .95 8.05
Postage 151000.00 8,546.97 61453.03 -
Professional Services 12,200.00 79000.00 51200.00 1 ,000.00
Taxes and Licenses 500.00 (500.00) -
Collection Expense 309000.00 17,216.33 12,783.67 2,648.73
Miscellaneous Expense 150.87 (150.87) -
Kamensky Fountain Maintenance 31000.00 21606.66 393.34 13.01
New Brochures 30,000.00 71084.07 229915.93
Travel and Training 21500.00 775.90 1 ,724. 10 8.00
Depreciation Expense - 11 , 135.97 (11 ,135.97) 11590.85
Air Museum 25,000.00 18,750.00 61250.00 61250.00
Bikes, Blues, BBQ 81000.00 81000.00 -
• Botanical Garden Society 45,000.00 31250.00 41 ,750.00 =
Town Center Garden Maintenance 17,500.00 21916.66 14,583.34
Walton Arts Center 21400.00 11500.00 900.00
North Arkansas Symphony 61000.00 31000.00 31000.00
H . S. Coaches Clinic 15,000.00 15,000.00
Sturday of Champions 3,000.00 31000.00 -
State Soccer Championship 13000.00 - 11000.00
Holiday Hoops 10,000.00 - 10,000.00
Joe Martin Stage Race 20,000.00 20,000.00
All Star Games 5,000.00 5,000.00 -
Ozark Blues Society 10,000.00 71366.20 21633.80
Brumley Gospel Sing 15,000.00 - 15,000.00
Downtown Dickson Enhancement Project 17,600.00 14,077.96 31522.04
First Night Fayetteville 10,000.00 10,000.00 -
Don Glass Charity Classic 61300.00 - 69300.00
Hogeye Marathon & Relays 1 ,500.00 11500.00 -
Natural State Games 975.00 975.00
America in Bloom 21500.00 21500.00
City of Fayetteville - Plaza Gardens - 10,504.98 (10,504.98) 11458.33
Rural Mountain Producers Exchange 3,000.00 655.00 21345.00
DDEP Fine Arts Festival 3,000.00 - 31000.00
Ozark Valley Triathlon 21500.00 21500.00 21500.00
Advertising and Marketing 250,000.00 109,563.10 140,436.90
• Airport Information Booth 41800.00 21400.00 21400.00
Interspace Airport Advertising 51080.00 39698.55 1 ,381 .45
Total General Expenses $ 674,455.00 $ 346,031 .12 $ 328,423.88 $ 219822.99
See Accountants' Compilation Report.
Fayetteville Town Center
Income Statement
• Actual vs Budget
Month of
2003 Year to Date July 2003
Budget Actual Remaining Actual
Revenue
Rental Income $ 282,350.66 $ 129,301 .58 $ 153,049.08 $ 14,861 .94
Daily Parking 2,400.00 21295.00 105.00 301 .00
Parking Revenue 33,600.00 15,216.00 18,384.00
Other Income - 221 .23 (221 .23) (24.62)
Less Returns & Allowances (1 ,000.00) (9.00) (991 .00)
Total Revenue 317,350.66 147,024.81 170,325.85 15,138.32
Materials and Supplies
Office Supplies/Printing 61125.00 11996.84 41128.16 10.65
Total Materials and Supplies 61125.00 11996.84 41128. 16 10.65
• General Expenses
General Expenses (See Schedule) 476,948.32 205, 166.69 271 ,781 .63 32,121 . 12
Capital Outlay - -
Other Income (Expense)
Interest Income - Checking 750.00 141 .88 608. 12 24.21
Transfers From Other Funds 50,000.00
Total Other Income (Expense) 750.00 50, 141 .88 (49,391 .88) 24.21
Net Income (Loss) $ (803,173.98) $ (91996.84) $ (793,177. 14) $ (16,969.24)
•
See Accountants' Compilation Report.
Fayetteville Town Center
Schedule of General Expenses
• Actual vs Budget
Month of
2003 Year to Date July 2003
Budget Actual Remaining Actual
General Expenses
Salaries & Wages $ 218,475.00 $ 89,704.12 $ 128,770.88 $ 15, 182.59
Payroll Tax Expense 169000.00 81759.79 71240.21 11087.54
Insurance 26,237.20 10,528.59 15,708.61 11564.36
401 (k) Company Match 41000.00 29311 .34 11688.66 314.26
Commissions 27,500.00 119888.65 15,611 .35 11303.50
Credit Card Discounts 500.00 303.21 196.79 74.48
Public Notification 500.00 500.00
Publications & Dues 750.00 73.65 676.35
Water 6,875.00 2,583.07 4,291 .93
Gas 11 ,300.00 5,016.23 61283.77 -
Electricity 66,211 . 12 273623.53 38,587.59 4,854.86
Cable 11200.00 404.52 795.48
Telephone 10,300.00 43857.87 51442. 13 594.68
Insurance - Vehicles 15,600.00 159600.00 -
• Legal Services 25,000.00 5.67 249994.33
Taxes and Licenses 1 ,500.00 11000.00 500.00
Linens 10,000.00 51319. 13 41680.87 797.04
Repairs and Maintenance 24,000.00 18, 108.90 5,891 .10 31181 .21
Special Projects 1 , 198.77 (11198.77) 11000.00
Advertising and Marketing 10,000.00 4,281 .70 51718.30 575.75
Travel and Training 1 ,000.00 62.00 938.00
Depreciation Expense 11 ,135.95 (11 ,135.95) 11590.85
Total General Expenses $ 476,948.32 $ 205, 166.69 $ 271 ,781 .63 $ 32,121 .12
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Income Statement
• Actual vs Budget
Month of
2003 Year to Date July 2003
Budget Actual Remaining Actual
Revenue
Bus Tours $ $ 982.50 $ (982.50) $
Sponsorships $ $ 225.00 $ (225.00) $
Total Revenue 11207.50 (19207.50)
Materials and Supplies
Materials and Supplies 21400.00 2,167.54 232.46
Office Supplies/Printing 11950.00 41739.67 (2,789.67) 354.13
Total Materials and Supplies 41350.00 6,907.21 (21557.21 ) 354.13
• General Expenses
General Expenses (See Schedule) 130,050.00 66,466.65 63,583.35 7,755.48
Capital Outlay
Other Income (Expense)
Interest Income - Checking 150.00 97.97 52.03 8.57
Transfers from Other Funds 134,400.00 85,000.00 49,400.00 -
Total Other Income (Expense) 134,550.00 85,097.97 49,452.03 8.57
Net Income (Loss) $ 150.00 $ 12,931 .61 $ (12,781 .61 )
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Schedule of General Expenses
• Actual vs Budget
Month of
2003 Year to Date July 2003
Budget Actual Remaining Actual
General Expenses
Salaries & Wages $ 70,000.00 $ 34,588.32 $ 35,411 .68 $ 3,091 .66
Payroll Tax Expense 7,000.00 31717.84 31282.16 432.92
Insurance 13,000.00 73598.64 51401 .36 11130.82
401 (k) Company Match 11000.00 11098.94 (98.94) 170.24
Publications & Dues 750.00 11025.00 (275.00)
Postage 31000.00 126.00 21874.00
Mileage 922.59 (922.59) 238. 14
Telephone 41800.00 11763.87 3,036. 13 -
Rent 61000.00 3,000.00 31000.00
Convention Development 15,000.00 10,681 .63 41318.37 21641 .31
• Repairs and Maintenance - 105.67 (105.67)
Advertising and Marketing 500.00 500.00
Travel and Training 91000.00 1 ,838.15 71161 .85 50.39
Total General Expenses $ 1309050.00 $ 66,466.65 $ 63,583.35 $ 7,755.48
•
See Accountants' Compilation Report.
• DIRECTOR'S REPORT
July, 2003
INQUIRY RESPONSES
Advertising Responses
July 2003 — 629 Year to date 2003 — 12,049
July 2002 — 974 Year to date 2002 — 14,677
Tourist Inquiries
July 2003 — 256 Year to date 2003 — 1953
July 2002 — 103 Year to date 2002 — 1011
Relocation Inquiries
July 2003 — 106 Year to date 2003 — 551
July 2002 — 57 Year to date 2002 — 505
July Total Inquiries
2003 - 991 2002 - 1134
Year to Date Total Inquiries
2003 — 159544 2002 — 16, 193
• JULY ACTIVITY
Tourism Activities — America in Bloom international judges visit
Relations with Other Tourism — Positive Ideas, Eureka Springs
Convention and Visitor's Committee
Heritage Trail Partners meeting
NATA meeting
Arkansas Hospitality Association — Renee Borchert
Donna Perrin, Dept. of Parks and Tourism — golf trail package development
Louann Tannenberger — Mt. View Chamber of Commerce
Relations with Media — Michelle Town, Inviting Arkansas
Ray Pissell, senior producer, Business Odyssey
Suzanne, Northwest Arkansas Times
Melissa, Channel 40/29 interview
TRIP media group, Rick
Ozark Today Magazine, Springfield, MO
Jackie Batey, Inviting Arkansas
Pete Hartman, KUAF
Crystal Cody, Arkansas Demo Gazette
• Anita French, Morning News
Sarah Terry — Northwest Arkansas Times
• Mike Disney — Family FM
Terry Herren — Northwest Arkansas travel section
A& P — Neopost meeting
Anne Jenkins — atty for Little Rock CVB
Town Center/CVB — TAP Luncheon
Brumley Shuttle meeting
Johnson Plumbing — sewer leak at T. C.
Miscellaneous — NYSP Board Meeting
Debbie Blume, Arkansas Alumni Association
Fayetteville, N. C. request for photos for comparison article
Top HMR Tax Collectors reported in July for June 2003 sales
Olive Garden
Radisson
Clarion
Red Lobster
Jose's
Chili's
• Ryan's
Noodles
Chick-fil-A — Northwest Village
Penguin Ed's
Applebees
Powerhouse Seafood
Catfish Hole
McDonald's — Joyce St.
Holiday Inn Express
•
• ADVERTISING INQUIRIES - 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
Tourist
AY 217 217
BT 35 122 73 5 235
CNT 2 2
FC 2 120 777 989 471 156 441 2559
H&A 0
MP 0
ML 203 99 716 547 527 304 122 2518
MN 9 9
MS 6 6
MT 0
MVG 0
NATA 48 137 138 1641 191 117 57 852
OK 0
Parade 0
MC/Rosie 0
SL 66 46 393 380 484 239 117 1725
SNI 1002 274 29 48 1353
ST 0
TA 0
TH 631 132 136 217 548
• TM 0
USA 1836 97 27 1960
VG 43 43
24-7 V 22 22
TOTAL 551 402 2059 5146 2249 1013 629 0 0 0 0 0 12049
12049
AY - Active Years
BT - Budget Travel
CNT - Conde Nast Traveler
FC - Family Circle
H & A - Home and Awa
MC - McCalls
MG - Meeting Guide
ML - Midwest Living
MN - Meeting News
MS - Meeting South
MT - Midwest Traveler
MVG - Midwest Vacation Guide
NATA - NATA Tour Guide
OK - Oklahoma Today
Parade - Parade
SL - Southern Living
SNI - State Newspaper Insert
• ST - Southern Traveler
TA - Travel America
TH - Travel Holida
• Monthly Advertising Inquiries by State - 2003
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AL 2 6 39 57 35 16 14 169
AK 3 3 5 3 2 4 20
AZ 1 6 12 28 19 7 7 80
AR 189 38 78 434 188 43 19 989
CA 21 12 73 87 63 36 33 325
CO 3 6 25 22 12 4 72
CT 1 3 3 19 8 6 6 46
DE 1 2 3 1 1 2 10
DC 1 2 2 1 1 7
FL 9 7 64 235 85 49 30 479
GA 9 5 35 101 40 29 13 232
HI 5 2 2 4 13
ID 1 4 6 5 2 18
IL 49 32 233 504 215 105 41 1179
IN 15 18 100 236 69 37 27 502
IA 24 8 74 153 53 25 9 346
KS 9 15 55 151 56 27 17 330
KY 4 10 18 68 29 14 10 153
LA 11 10 71 112 59 26 21 310
ME 1 2 4 4 1 1 2 15
MD 3 5 18 24 20 7 4 81
MA 6 7 24 15 9 4 65
MI 25 20 122 282 118 47 27 641
MN 17 13 67 131 64 31 14 337
MS 4 7 33 89 36 23 7 199
MO 30 19 171 409 147 63 38 877
• MT 1 2 5 5 1 14
NE 4 1 18 50 17 8 5 103
NV 1 6 14 13 2 3 39
NH 1 2 2 8 8 3 1 25
NJ 4 4 24 52 13 12 12 121
NM 2 6 6 17 3 4 38
NY 8 22 52 92 54 19 23 270
NC 3 8 50 118 19 23 5 226
ND 1 1 3 12 37 1 1 56
OH 12 21 76 245 78 58 24 514
OK 12 6 64 252 81 24 24 463
OR 1 3 8 9 24 6 2 53
PA 4 12 46 63 34 23 23 205
RI 1 1 7 14 0 23
Sc 2 5 26 52 11 12 3 111
SD 2 3 4 20 19 2 2 52
TN 13 6 60 128 89 23 18 337
TX 24 13 150 482 199 106 73 1047
UT 1 1 7 6 6 4 3 28
VT 1 3 2 12 18
VA 3 14 36 34 22 19 7 135
WA 2 5 11 21 12 3 6 60
W V 4 3 7 66 16 3 3 102
WI 17 20 86 170 79 32 22 426
WY 1 2 1 1 5
APO 3 1 1 5
CAN 1 4 16 4 2 2 29
FOR 1 2 12 17 10 2 5 49
• TOTAL 551 402 2059 5146 2249 1013 629 0 0 0 0 0 0 12049
• Advertising In uiries Pubs by Slate - Jul2003
AB AY CNT BT FC ML MVG NATA Rosie MG IMS lOkT ISL SNI TH 24-7 Pared USA VG TOTAL
AL 1 7 1 4 1 14
AK 2 1 1 4
AZ 1 2 2 2 7
AR 2 2 6 6 3 19
CA 1 1 1 3 2 3 21 1 33
CO 1 3 4
CT 1 1 3 1 6
DE 2 2
DC 1 0
FL 5 3 8 1 12 1 30
GA 5 7 1 13
HI 2 1 1 4
ID 0
IL 2 21 4 2 10 2 41
IN 3 17 2 4 1 27
IA 5 4 9
KS 7 3 2 1 3 1 17
KY 2 2 3 3 10
LA 2 12 3 4 21
ME 1 1 2
MD 1 1 2 4
MA 1 1 2 4
MI 1 8 31 1 3 2 9 1 27
MN 1 7 1 1 4 14
MS 2 4 1 7
MO 2 14 3 2 4 12 1 38
MT 0
NE 1 2 1 1 5
NV 2 1 3
NH 1 1
NJ 1 1 9 1 12
NM 1 2 1 4
• NY 2 21 23
NC 3 1 1 5
NO 1 1
OH 2 10 2 3 2 5 24
OK 2 2 1 11 4 3 1 24
OR 1 1 2
PA 1 2 1 17 2 23
RI 0
Sc 2 1 3
SO 1 1 2
TN 2 2 5 5 4 16
TX 4 1 12 28 11 15 2 73
UT 1 2 3
VT 0
VA 1 1 1 3 1 7
WA 2 4 8
WV 1 1 1 3
WI 2 15 2 3 22
WY 1 1
APO 0
CAN 2 2
FOR 1 3 1 5
TOTA 0 0 2 0 44 122 0 57 0 0 0 0 117 48 217 22 0 0 0 629
•
Tourists Inquiry 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OCTNOV DEC TOTAL
AL 1 1 2
AK
• AZ 1 1
AR 1 3 1 6 6 12 29
CA 2 1 3 6
CO 2 2 1 5
CT 0
DE 0
DC
FL 1 2 2 1 1 2 9
GA 1 1
HI 0
ID 0
IL 1 1 1 1 2 6
IN 1 2 3
IA 1 3 4
KS 3 1 3 1 3 11
KY 1 1
LA 1 4 1 1 2 9
ME 0
MD 0
MA 1 1
MI 1 1 3 5
MN 1 1 1 3
MS 1 1 2 1 2 7
MO 2 3 1 1 6 1 3 17
MT
• NE 1 1
NV
NH 0
NJ 0
NM 1 1
NY 1 1
NC 0
ND 0
OH 1 1
OK 1 6 2 3 4 16
OR 1 1 2
PA 1 1 1 3
PR
RI
Sc 1 1
SD
TN 1 1 2
TX 2 1 5 5 1 4 6 24
UT 0
VT
VA 1 1
WA 1 1
WV
WI 0
WY 1 1 2
• APO
CAN 1 1 2
FOR 1 1
TOT77 731=61 191 30 28 25 381 01 01 01 01 01 0 179
A & P TOURIST INQUIRIES 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OCTNOV DEC TOTAL
AL 4 3 7 9 5 4 3 35
AK 2 2
• AZ 1 2 2 7 2 4 2 20
AR 23 28 27 46 19 32 28 203
CA 17 4 9 15 8 11 22 86
CO 3 2 3 3 2 2 4 19
CT 1 2 6 1 1 1 12
DE 0
DC 1 1 2
FL 7 8 6 12 7 4 9 53
GA 2 7 5 15 4 1 3 37
HI 1 1
ID 1 1 2
IL 15 16 26 20 14 11 8 1 1 1 1 110
IN 5 8 121 9 7 31 51 49
IA 12 11 101 6 6 31 21 50
KS 6 13 9 11 8 23 9 79
KY 1 5 8 9 3 2 1 29
LA 9 14 11 8 10 9 8 69
ME 1 2 2 3 8
MD 1 1 2
MA 3 1 1 1 1 7
MI 6 9 8 12 5 6 5 51
MN 41 121 11 10 7 41 21 50
MS 3 71 6 7 4 31 2 32
MO 12 21 23 11 11 31 13 122
MT 1 1 1 1 4
• NE 2 7 4 2 5 1 21
NV 1 1
NH 1 1 2
NJ 1 1 1 7 1 2 4 17
NM 2 1 2 31 8
NY 31 31 5 13 6 51 131 48
NC 11 21 7 8 2 21 21 24
ND 1 3 1 1 4
OH 5 11 10 13 1 1 21 43
OK 7 8 11 12 8 19 61 71
OR 3 4 1 3 2 2 11 16
PA 2 8 7 8 4 31 32
PR 1 1
RI 1 2 1 4
SC 21 31 1 4 2 1 1 14
SD 21 1 1 2 1 1 7
TN 10 51 11 9 4 3 4 46
TX 22 29 26 31 17 23 30 178
UT 2 1 3
VT 0
VA 2 2 1 6 11
WA 1 2 1 1 2 7
WV 1 1 1 4 7
WI 5 4 12 13 3 9 21 48
• 21 1 3
APO I I 1 2 3
CAN 3 5 1 6 1 2 18
FOR 1 1 1 3
208 267 297 363 186 235 218 0 0 0 0 0 1774
Jan Feb Mar Apr May June July
AAA 2 2 1 2 1
AARP 3 1 3 4 1 1
AR Tourism 63 60 18 12 8 8
• BBB 1 2 3
Brumley 5 7 3 8 12 10
e-mail 1 19 9 11 13 11 7
Family Circle 21 17 6 2 4
internee 6 8 9 15 9 3
LOTO 1 1
NATA 1 3 1 2 2
Midwest Living 5 6 4
Newspaper Insert 2 9 3 1
Parade
So. Liv 3 11 8 2 3 5
Rosie
USA 45 12
Places Rated 2 4
Travel Holiday 1
HGTV 1
24/7 Vac 36
114 132 119 7 82 85 43
Tour Packets 114 233 180 98 355
these aren't in the inquiry count
•
•
Relocation Inquiry 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
AL 2 2 1 5
• AK 0
AR 14 6 10 15 9 7 13 74
AZ 1 4 2 1 2 2 4 16
CA 2 2 1 6 8 5 13 37
CO 2 1 1 5 2 5 3 19
CT 11 11 2
DC 1 0
DE 0
FL 2 1 8 4 1 4 19
GA 1 1 11 1 2 2 2 10
HI 1 1 2
ID 1 2 2 1 6
IL 4 3 3 3 2 3 3 21
IN 4 2 6
IA 2 3 31 1 9
KS 3 2 4 21 1 1 13
KY 2 1 1 1 11 6
LA 1 1 41 3 3 2 6 20
ME 1 1
MD 1 2 3
MA 3 3
MI 1 1 2 4
MN 1 1 2 3 2 9
MS 2 2 1 1 5
• MO 2 2 4 4 6 3 41 25
MT 1 1 2
NE 5 2 2 1 10
NV 1 1 2
NH 1 1 2
NJ 1 1 2 1 2 1 8
NM 1 1 2 1 1 2 8
NY 2 1 3 3 41 1 14
NC 1 4 1 21 1 8
ND 1 1 11 3
OH 1 1 4 2 1 9
OK 2 7 2 3 7 1 12 34
OR 1 1 1 3
PA 1 1 2 2 1 2 9
RI 0
Sc 11 1 1 3
SD 1 1 2
TN 1 1 2 11 5 6 16
TX 6 5 5 11 151 8 19 69
UT 1 2 3
VT 1 2 3
VA 1 2 3
WA 5 2 1 8
WV 1 1
WI 2 2 2 2 8
• WY 1 1 1 3
APO 1 1 2
CAN 2 2
FOR 11 1
Total I 53 511 531 1071 106 7511061 01 01 01 01 01 551
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Fayetteville Town Center Activity Report
July 1 , 2003 to July 31 , 2003
•sales:
July July Month YTD YTD YTD
2003 2002 % Change 2003 2002 % Change
Sales 11 24 -54.2 88 89 -1 .1
# executed contracts by log date — GL
Complete Events (Paid/Sponsored) 10 9 +11 . 1 94 71 +32.4
EMS Calendar - attached
Sales
$ executed contracts by log date — GL $11 ,470.00 41 ,616.03 -72.4 $114,057.88 $131 ,233.48 -13.1
Collections $14,861 .94 18,074.76 -17.8 $133,869.08 $94,669.55 +41 .4
$ - Payment Lo
Credit ($1 ,000.00) ($264.91 ) N/A -$81230.00 -$1 ,127.50 N/A
$ - GL
Average per event $1 ,042.73 $1 ,734.00 -39.9 11296.11 $1 ,474.53 12.1
$ Sales / # Sales
Marketing, Advertising and Public Relations:
• Brian Crowne, entertainment promoter — looking at other revenue sources
• Convention South directory listing
Operations:
• HMR delinquencies for out-of-town service providers. Delinquent HMR memo attached.
• • Administration — Payroll, monthly reporting, budget/goal tracking, staff meetings, collections, employee benefit
tracking.
• AIB assistance
• Employee Insurance enrollment
• Sales Brainstorming and Planning — staff
• Update on AC failures — July failures reported to Trane, Mountain Mechanical, NW Controls and SW EPCO
(unable to retrieve info from monitor unit. Will re-install).
• Repairs and Maintenance — NW Controls (air supply to admin offices), Commercial Audio Systems (retune
backhouse equipment), Harness Roofing (leaks),
Event List:
• Fayetteville Freedom Festival Dearien Reception
• Culp Reception • Salgado Baptism
• Inside Cancer Lecture • JDRF Luncheon
• Cisco/SBC product demo • State Volunteers Mutual Training
• Cox Reception Rotton Reception
• State Volunteers Mutual Training (2nd event)
Miscellaneous Activity:
• Event Management, sales, tours, cleaning and building maintenance as needed.
•
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Activity Report for Denise Bembenek
Date ]Contact/Activity Notes
July 1 , 2003
Out of office
July 2, 2 03
Commissions - 6/16-6/30
Reconcile FTC deposits
Month end reports Financials and A&P report
Walker Bros. Insurance Schedule enrollment for Rachael
Came by to check E freight - not going all the way down. Will come back 7/3 to do
TheisenKrupp, Rich regular 6 mo. Maintenance.
Payroll correction - Jeremy was left off the 6/30 payroll. Adjusted and paycheck
Scarbrough and Murtishaw issued. Requested change - Marilyn's name
HMR tracking updated
Simplex Grinnell Rick. LMTC re: discrepancy invoice 158-74419
July 3, 2003
Out of office
July 4, 2003
Fayetteville Freedom Festival Work event
July 7, 2003
Sandra's computer Re-map G drive.
Purchase Spam-Block Marilyn and Denise's systems
Mail/papers
New contracts
Update GL
HMR tracking Update July Staff Memo (cc: to commissioners)
Retrieving data from elec. Monitor. He will call Mountain Mechanical, Trane and NW
Controls. No outages since monitor installed. I asked him for detail report re: what
SWEPCO, Adian Zachry has been done and when
Event Schedule Update info to Shellie
July 8, 2003
Staff Meeting
Update Maintenance List Rachael
Ptimer for Mondays.
Sales Brainstorm Meeting Schedule Keith and Jamey for Wed, July 16 @ 2pm
Help Rachael with cleaning/reset
Mark wlSwinging Door Reunion Info re: Alcohol Service policy
June numbers - % of goal
July 9, 2003
Lee - no way to get someone down here this week. Gave me suggestions on how to
Darraugh Company get panel into place temporarily.
America in Bloom unzip pies and email to Phyllis
Update GL
New contracts
Employee Benefit Tracking update through 6/30/03
July 10, 2003
Payroll
Richard Alderman Notice of inefficient air in Administrative Offices
Josh. He will dial into system and check each office to determine what can be done
w/air problem in offices and women's bathroom. He says this is an air-Flow problem
NW Controls we've had since the beginning
SBC, Christy Long distance dialing codes.
Brian Crowne Promoter referred by Allyson - 973-4428. Meeting with Keith and 1 7/15
Jul 11 , 2003
Per Meg, Joe will be out next week to enroll Rachael and talk to Sandra about
Walker Bros. Insurance signing up Lindsay.
•
Josh - checking roof units and trying to see if there is a way to fix air flow in my office
and women's bathroom. Per Josh - the unit is working at full capacity. There is not
enough air coming through the system to cool all east side rooms. Josh closed
vents down Keith's office and Director's room for a short time to cool off my office
then opened them back up. He said Mike (NW Controls) would come out to look at
unit to see if there is anything we can do mechanically to produce more air. He also
NW Controls suggested tinting windows to help cooling from direct sun in mornings.
JoEllen Bach Contract
Michelle Ross Proposal, Info. - scheduled tour for 7/15 at noon
Carla Culp Event load in.
Monday, July 14, 2003
Setup Mock for ASP
Setup Lobby for CVB Birthday
ASP Meeting
Tuesday, July 15, 2003
AIB Stuff
Payroll deposit
Staff Meeting
Brian Crowne Brainstorm meeting to discuss in-house productions.
Mountain Mechanical Gary Harvey - AC failure in Ozark. Also - SW EPCO and Jim Bradford
Walker Bros. Ins. - Joe Harriman Insurance enrollment for Rachael and Sandra
Scarbrough and Murtishaw Tommy re: pre-tax setup for Rachael and Sandra's insurance
Wednesday, July 16, 2003
SBC, Sharon Clayton Checking minute rate for ISDN lines. Charged 52.91 per month for each line.
Update GL
New contracts
Cauley Geller Video Conference - 4 hours
Collection Letters Incidental Charges for Culp, Dearien, Gessler, Short
Sales Meeting Keith and Jamey. F/U memo to staff
Thursda 1, July 17, 2003
AIB Stuff PP presentation - setup for dinner tonight
Update Employee Benefit Time
SBC, Sharon Clayton Checking on long distance codes
Jullian Meyer, WAC Change date for POPS concert
Contracts for Keith
Friday, July 18, 2003
Out of office
SaturdaJuly 19, 2003
,
Salgado Baptism Party Work event
Monday, July 21 , 2003
New employee Ross Hurley
Southwestern Energy Co. Anita Thrasher - checking dates for awards banquet
Staff Meeting
Update HMR SpringStreet Grill, Denton's Troutline payments posted
Roz Ingersol RE: artists putting holes in walls.
CAS, Jim Crews Coming out today to check sound system, equipment and connections.
Staff Communication Principal Insurance Group's disease management program.
Newspapers
LD codes have been put through their system and should take about 72 hours to be
SBC Long Distance in effect.
Gary Harvey - thinks they have found problem but wants to wait to make sure if it
Mountain Mechanical kicks off again.
Event Schedule Ray Dotson, Shelley and Miles
Bakewell Industries Order dishwasher detergent - 756-6723
Amplifiers adjusted. Training with Jim, Sandra and Jamey about different ways to
CAS, Jim Crews manipulate the sound system.
Tuesda , July 22, 2003
Ray Dotson fax event schedule
Elevator Inspection, Mark White Billing @ $40/elevator. Will call Rich about oil spill cleanup in engine room
Long Distance Codes lAssigned to staff.
Fayetteville Public Library I Georgia - checking dates for event
Nick Watson Tour of facility
Mark Enlow Info request
Johnson Plumbing Leak in Diamond closet. Not fixed. Will come check out in am.
Wednesda , Jul 23, 2003
Leak in Diamond closet is not from pipes. He found a hole in the ceiling that doesn't
41 - go through to the roof, but thinks rain water may be coming in somewhere and
Johnson Plumbing making it's way to that hole. Will call Jr.
Nabholz Construction Jr. re: leak. Out on vacation until next week
Harness Roofing Will come out tomorrow to check leak.
Juvenile Diabetes Research Foundation Luncheon - Dogwood. AN problems, banners - Jamey worked event
SVMIC Setup for Thursday.
Thursda f, July 24, 2003
Update GL
New contracts
SVMIC Event and tear-down
Cisco Event - phoneline needed (analogue)
Collection Letters
Friday, July 25, 2003
Setup Cox/Simmons Reception, Rotton Receptions
Payroll
Allyson's B-day party
Update GL
Men have been here since 6:30 fixing roof leaks. Rachael talked to guys who told
Harness Roofing her that this stuff was under warranty
Monday, July 28, 2003
Staff Meeting
Mail/papers
Dogwood A/C problem - Saturday Unit blowing hot air. Told Sandra to contact NW Controls. Sent tech.
Trane, Jim Bradford
Mountain Mechanical, Gary Harvey Out until Wed. 7/30. LMTC
Cada Culp Payment for incidentals - GL posting
Research PT wages through 6/30/03. Missing journal for 2/15/03. Requested copy
Payroll Journal from Linda at S&M.
Walker Bros. Insurance LMTC for Joe. Rachael hasn't received insurance cards
Tuesday, July 29, 2003
Walker Bros. Insurance 2nd call re: Rachael's insurance card.
10.26 rental of Mock. Waive service charge for half day use 1 to to 6p (for cleaning).
jennifer Hausel Will call back. NP @ 250.00
Mailoo Letter of Cancellation
JoEllen Bach Redo contract for Ozark
ACUL Contract
American Red Cross Contract
Wednesday, July 30, 2003
Rachael Out sick with child
Update GL
New contracts
ACUL room diagram
Walker Bros. Ins. Meg - Rachael's cards mailed on 7/21
Use display for October 5 - 10 event. Wants to pick up today. Cannot because
Ray Boudreaux Allyson needs for trade show on August 14th
Thursda , July 31, 2003
Update GL
FTC Deposit
Requesting comped space for 8/31/03. Gave him NP pricing and holding room in
M & N Augustine Foundation EMS
Commissions - 7/16-7/31
Employee Benefit Tracking
City of Fayetteville Sharon and Jamie - parking money - deposited
Jesus Ortiz Cancel wedding reception. No refund of deposit, but will not pay balance due.