HomeMy WebLinkAbout2003-07-14 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, July 14, 2003, at 2:00
p.m. at the Town Center.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
July 14, 2003 2:00 p.m. Town Center
I. Call to Order
H. Reports
A. Approval of Minutes for June 9, 2003
_ B. Financial Report
1 . HMR Revenues
2. Financials - Tom Lonon, Scarbrough and Murtishaw
a. Budget Adjustments
3. Update from City Attorney on Delinquent Tax Collection Efforts
C. Director's Report — Marilyn Johnson
D. Convention and Visitor Activity — Allyson Twiggs
• E. Town Center Activity Report — Denise Bembenek
F. Agency Report — Sells/Clark, Inc.
III. Old Business
A. Video from Joe Martin Stage Race
IV. New Business
A. Smoking Ordinance — council agenda July 15
V. Adjourn
•
• GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: June 9, 2003
PRESENT: Neal Crawford, Bob Davis, Pat Gazzola, David McGeady, Ching Mong, Curtis
Shipley and Marilyn Johnson.
ABSENT: Dan Coody
The monthly meeting of the Advertising and Promotion Commission was called to order on June
9, 2003, at the Fayetteville Town Center conference room at 2:00 p.m. by Chairman Bob Davis.
MINUTES
Moved by Gazzola, second by Shipley to approve the minutes of the May 12, 2002 meeting.
Motion carred.
FINANCIAL REPORT
HMR tax collections for May were $ 129,663.20, an increase of 12.40% over one year ago.
Tom Lonon, Scarbrough and Murtishaw presented the financial statements for May, 2003 .
Moved by Shipley, second by McGeady to approve the financial statements. Motion carried.
• City Attorney Kit Williams presented delinquent tax collection efforts. Collections for the
month are $4,558.60. Year to date collections are $ 16, 196.42. Moved by Gazzola, second by
McGeady to accept the delinquent tax report. Motion carried.
DIRECTOR'S REPORT
Marilyn Johnson reviewed her activities for the month of May. Report was included in agenda.
Items of interest included Mr. and Mrs. Schure, descendent of Jonas Tebbets was here to
celebrate 150 anniversary of Headquarters House. They presented the Washington County
Historical Society with Tebbets furniture and documents. HGTV show filmed in Fayetteville,
Building Character will be shown on June 15 and 21 . Walton College of Business will co-
sponsor Governor's Conference on Tourism speaker. Hugh O'Brien Youth Leadership
Conference was held here.
CONVENTION AND VISITORS BUREAU REPORT
Allyson Twiggs introduced Reanna McGrath, CVB intern for the summer. She is a Walton
College of Business marketing major. All About Town will publish a special All-Star edition.
Bus tours are increasing with a Strawberry Tour from Indiana scheduled for next May and a
Mystery Tour from Kansas scheduled. The Brumley Gospel sing needs volunteers. Musical
Festival 2004 will be the sane weekend as Coach's Clinic. Sunday afternoon will be a Gospel
. Revival on the lawn of Camall Hall. AAU Region 8 track meet will be here the end of June.
• Fayetteville will host a pit stop for the Great Race at 2 p.m. on June 25. CVB will celebrate its
first birthday in July. Party will be held prior to the A & P meeting.
TOWN CENTER REPORT
Denise Bembenek presented the Town Center report. Sales contracts are down for the month
17%; however, year to date, they are up 19%. Town Center staff is working on collections from
in town and out-of-town caterers.
AGENCY REPORT
Brian Clark introduced the new account executive in the Fayetteville office, Megan Griggs.
Inquiries on the website are logging about 208 unique visits per day. 6450 visits were logged in
May.
OLD BUSINESS
None
NEW BUSINESS
None
• ANNOUNCEMENTS
The Town Center will be the site of the Freedom Celebration sponsored by CAT television.
Blues in the Natural State will host their festival on two nights in the Walton Arts Center parking
lot.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Johnson Heifner
Director, Convention and Visitor Development
•
• Advertising and Promotion Commission
For month of June 2003
HMR revenues collected $ 1329436.46
Interest revenue 9,671 .59
Misc. revenue 0.00
Total Revenues $ 142, 108.05
Collection expense -$2,648.73
CEC Bond Payment -31 ,381 .67
Town Center Bond Payment (Bank said not to pay June 2003) 0.00
Total Expenses -$34 ,030.40
Total Check to A&P $1089077.65
•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2000-2003
. 2000 2001 2002 2002 2003 2003
Total Total Total Change Over Total Change Over
HMR Taxes HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year
January $ 100,334 $ 98,397 125,718 $ 27.76% $120,555 -4.11%
February 91,330 95,810 113,207 18.16% $115,941 2.41%
March 102,971 1041748 118,209 12.85% $117,285 -0.78%
April 108,747 107,624 126,006 17.07% $125,309 -0.55%
May 107,975 103,545 115,354 11.40% $129,663 12.40%
June 107,963 106,217 128,998 21.44% $132,436 2.66%
July 103,894 109,223 128,607 17.75%
August 1050417 112,743 119,426 5.92%
September 1041980 115,765 131,412 13.52%
October 105,820 115,771 126,802 9.53%
November 117,106 120,282 135,777 12.30%
December 97,771 125,971 * 119,627 -0.05%
• Total $ 1,254,310 $ 1,316,096 1,489,144 13.150/c $741,189 1.880/0
•
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SCARBROUGH
• MURTISHAWt CERTIFIED PUBLIC ACCOUNTANTS, P.A.
2039 Green Acres Rd., Fayetteville, AR 72703-2619 • Telephone (479) 521.1771 • Fax (479) 4420082 • Home Page, &MCPAS.com
Wesley D. Murtishaw, CPA
Tommy L. Lonon, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet and income statements of the Fayetteville Advertising
and Promotion Commission and the Fayetteville Town Center as of June 30, 2002 and for the six months then
ended in accordance with Statements on Standards for Accounting and Review Services issued by the
American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation
of management. We have not audited or reviewed the accompanying financial statements and, accordingly,
do not express an opinion or any other form of assurance on them.
• Management has elected to omit substantially all of the disclosures and the statements of retained earnings
and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of
retained earnings and cash flows were included in the financial statements, they might influence the user's
conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
July 7, 2003
•
Memben,
American Institute of CPAs Private Companies Practice Section Arkansas Society of CPAs
Fayetteville Advertising and Promotion Commission
Balance Sheet
As of June 30, 2003
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 52,232.26
Cash in Mcllroy Bank - A & P General 133,337.22
Cash in Mcllroy Bank - A & P Payroll 8,648.94
Cash in Bank - Conv & Visitor Bureau 20,262.62
Investments 21083,146.68
Investment Adjustment to Market 22,933.05
Accounts Receivable 6,499.24
Accrued Interest Receivable 10,205.45
Due from City 5,667.29
Total Current Assets $ 2,342,932.75
Property, Plant, & Equipment at Cost
Furniture and Fixtures 9,602.98
• Building Additions 181 ,875.24
Equipment 160,725.88
Less: Accumulated Depreciation (60,912.91 )
Net Property and Equipment 291 ,291 .19
Total Assets $ 21634,223.94
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $
Accounts Payable 58,467.72
Accounts Payable - Parks HMR 31249.62
Due to Other Funds 65,386.73
Total Current Liabilities $ 1272104.07
Capital
Unrestricted Fund Balance 21347,192.63
Current Year Earnings 159,927.24
Total Capital 2,507, 119.87
• Total Liabilities and Capital $ 21634,223.94
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Income Statement
Actual vs Budget
Month of
2003 Year to Date June 2003
Budget Actual Remaining Actual
Revenue
HMR Tax Revenue $ 11478,000.00 $ 728,380.29 $ 749,619.71 $ 1291663.20
Refunds 400,000.00 400,000.00
Less Returns & Allowances (400,000.00) - (400,000.00) -
Total Revenue 1 ,478,000.00 728,380.29 749,619.71 129,663.20
Materials and Supplies
Office Supplies/Printing 3,500.00 224.15 31275.85
Total Materials and Supplies 31500.00 224.15 31275.85
General Expenses
General Expenses (See Schedule) 674,455.00 324,208. 13 350,246.87 31 ,424.50
•
Capital Outlay
Minor Equipment 50,000.00 31595.93 469404.07 270.93
Other Income (Expense)
Interest Income - Investments 50,000.00 34,701 .02 15,298.98 51964.73
CEC Bond Excess - 208,050.39 (208,050.39)
TC Bond Arbitrage Calculation (11100.00) 11100.00
Bonds CEC (45,000.00) (45,000.00)
Bond Payments - Arts Center (85,000.00) (85,000.00)
Bond Payments - Town Center (3759000.00) (1869791 .28) (188,208.72) (31 , 131 .88)
Bond Payments - CEC (380,000.00) (188,290.02) (191 ,709.98) (31 ,381 .67)
Transfers to Other Funds (259,400.00) (135,000.00) (124,400.00) (501000.00)
Total Other Income (Expense) (11094,400.00) (268,429.89) (825,970.11 ) (1069548.82)
Net Income (Loss) $ (344,355.00) $ 131 ,922.19 $ (4769277. 19) $ (8,581 .05)
See Accountants' Compilation Report.
Fayetteville Advertising and Promotion Commission
Schedule of General Expenses
• Actual vs Budget
Month of
2003 Year to Date June 2003
Budget Actual Remaining Actual
General Expenses
Salaries & Wages $ 60,000.00 $ 27,848.64 $ 32,151 .36 $ 4,641 .44
Payroll Tax Expense 13,200.00 21497.17 10,702.83 353.66
Insurance 12,000.00 41492.98 7,507.02 751 .78
401 (k) Company Match 11800.00 872.09 927.91 139.24
Car Allowance 31600.00 11800.00 1 ,800.00 300.00
Publications & Dues 1 ,000.00 991 .95 8.05
Postage 15,000.00 89546.97 61453.03 39132.46
Professional Services 129200.00 61000.00 61200.00 11000.00
Taxes and Licenses 500.00 (500.00) 500.00
Collection Expense 30,000.00 14,567.60 15,432.40 21593.26
Miscellaneous Expense 150.87 (150.87) -
Kamensky Fountain Maintenance 3,000.00 29593.65 406.35 13.01
New Brochures 30,000.00 79084.07 22,915.93 10811 .88
Travel and Training 2,500.00 767.90 11732. 10 525.27
Depreciation Expense - 91545. 12 (91545. 12) 19590.85
Air Museum 25,000.00 12,500.00 12,500.00
Bikes, Blues, BBQ 81000.00 81000.00
. Botanical Garden Society 45,000.00 3,250.00 41 ,750.00
Town Center Garden Maintenance 179500.00 21916.66 14,583.34
Walton Arts Center 21400.00 11500.00 900.00 300.00
North Arkansas Symphony 6,000.00 31000.00 31000.00 31000.00
H. S. Coaches Clinic 15,000.00 15,000.00 -
Sturday of Champions 31000.00 3,000.00
State Soccer Championship 11000.00 11000.00
Holiday Hoops 10,000.00 - 10,000.00
Joe Martin Stage Race 20,000.00 209000.00
Ail Star Games 5,000.00 51000.00
Ozark Blues Society 10,000.00 71366.20 21633.80 11606.14
Brumley Gospel Sing 151000.00 15,000.00
Downtown Dickson Enhancement Project 17,600.00 14,077.96 3,522.04
First Night Fayetteville 10,000.00 10,000.00
Don Glass Charity Classic 6,300.00 - 61300.00
Hogeye Marathon & Relays 11500.00 11500.00 11500.00
Natural State Games 975.00 975.00
America in Bloom 29500.00 21500.00
City of Fayetteville - Plaza Gardens 91046.65 (9,046.65) 1 ,458.33
Rural Mountain Producers Exchange 31000.00 655.00 2,345.00 255.00
DDEP Fine Arts Festival 31000.00 3,000.00
Ozark Valley Triathlon 2,500.00 - 21500.00
Advertising and Marketing 250,000.00 109,563. 10 140,436.90 5,952. 18
• Airport Information Booth 41800.00 21400.00 21400.00 -
Interspace Airport Advertising 51080.00 31698.55 1 ,381 .45
Total General Expenses $ 674,455.00 $ 324,208.13 $ 350,246.87 $ 31 ,424.50
See Accountants' Compilation Report.
Fayetteville Town Center
Income Statement
• Actual vs Budget
Month of
2003 Year to Date June 2003
Budget Actual Remaining Actual
Revenue
Rental Income $ 282,350.66 $ 114,439.64 $ 167,911 .02 $ 16,800.46
Daily Parking 21400.00 11994.00 406.00 497.00
Parking Revenue 33,600.00 15,216.00 18,384.00 -
Other Income - 245.85 (245.85) 64.57
Less Returns & Allowances (11000.00) (9.00) (991 .00) -
Total Revenue 317,350.66 131 ,886.49 185,464. 17 17,362.03
Materials and Supplies
Office Supplies/Printing 6,125.00 11986. 19 41138.81 318. 17
Total Materials and Supplies 61125.00 1 ,986.19 41138.81 318.17
• General Expenses
General Expenses (See Schedule) 4511948.32 173,045.57 278,902.75 32,912.99
Capital Outlay -
Other Income (Expense)
Interest Income - Checking 750.00 117.67 632.33 9.35
Transfers From Other Funds 50,000.00 50,000.00
Total Other Income (Expense) 750.00 501117.67 (49,367.67) 50,009.35
Net Income (Loss) $ (8039173.98) $ 61972.40 $ (810,146.38) $ 34, 140.22
•
See Accountants' Compilation Report.
Fayetteville Town Center
Schedule of General Expenses
• Actual vs Budget
Month of
2003 Year to Date June 2003
Budget Actual Remaining Actual
General Expenses
Salaries & Wages $ 2189475.00 $ 74,521 .53 $ 143,953.47 $ 15,402.59
Payroll Tax Expense 16,000.00 71672.25 8,327.75 1 ,136.12
Insurance 26,237.20 81964.23 17,272.97 1 ,446.20
401 (k) Company Match 4,000.00 11997.08 29002.92 314.26
Commissions 27,500.00 10,585.15 16,914.85 11666.00
Credit Card Discounts 500.00 228.73 271 .27 17.82
Public Notification 500.00 500.00
Publications & Dues 750.00 73.65 676.35 -
Water 61875.00 29583.07 4,291 .93 429.87
Gas 119300.00 51016.23 61283.77 373.83
Electricity 66,211 . 12 22,768.67 43,442.45 41196.08
Cable 11200.00 404.52 795.48 67.42
Telephone 10,300.00 41263.19 61036.81 739.29
Insurance - Vehicles 15,600.00 - 15,600.00
• Legal Services 5.67 (5.67)
Taxes and Licenses 1 ,500.00 17000.00 500.00
Linens 10,000.00 4,522.09 51477.91 772.58
Repairs and Maintenance 24,000.00 14,927.69 91072.31 41503.83
Special Projects 198.77 (198.77)
Advertising and Marketing 101000.00 3,705.95 61294.05 256.25
Travel and Training 11000.00 62.00 938.00 -
Depreciation Expense 91545.10 (93545. 10) 11590.85
Total General Expenses $ 451 ,948.32 $ 173,045.57 $ 278,902.75 $ 32,912.99
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Income Statement
. Actual vs Budget
Month of
2003 Year to Date June 2003
Budget Actual Remaining Actual
Revenue
Bus Tours $ $ 982.50 $ (982.50) $ 57.50
Sponsorships $ $ 225.00 $ (225.00) $ 225.00
Total Revenue 11207.50 (1 ,207.50) 282.50
Materials and Supplies
Materials and Supplies 2,400.00 21167.54 232.46
Office Supplies/Printing 11950.00 41385.54 (21435.54) 936.97
Total Materials and Supplies 4,350.00 61553.08 (21203.08) 936.97
• General Expenses
General Expenses (See Schedule) 130,050.00 58,711 . 17 71 ,338.83 71071 .89
Capital Outlay -
Other Income (Expense)
Interest Income - Checking 150.00 89.40 60.60 14.82
Transfers from Other Funds 134,400.00 85,000.00 49,400.00
Total Other Income (Expense) 134,550.00 85,089.40 499460.60 14.82
Net Income (Loss) $ 150.00 $ 21 ,032.65 $ (20,882.65) $ (71711 .54)
•
See Accountants' Compilation Report.
Fayetteville Convention and Visitors Bureau
Schedule of General Expenses
Actual vs Budget
Month of
2003 Year to Date June 2003
Budget Actual Remaining Actual
General Expenses
Salaries & Wages $ 70,000.00 $ 31 ,496.66 $ 389503.34 $ 31091 .66
Payroll Tax Expense 71000.00 31284.92 31715.08 432.92
Insurance 13,000.00 61467.82 61532.18 1 ,085.52
401 (k) Company Match 11000.00 928.70 71 .30 170.24
Publications & Dues 750.00 1 ,025.00 (275.00) 600.00
Postage 31000.00 126.00 21874.00 126.00
Mileage - 684.45 (684.45) 298.80
Telephone 41800.00 11763.87 31036.13 267.52
Rent 61000.00 31000.00 31000.00 500.00
Convention Development 15,000.00 81040.32 6,959.68 499.23
• Repairs and Maintenance - 105.67 (105.67)
Advertising and Marketing 500.00 500.00
Travel and Training 91000.00 1 ,787.76 79212.24
Total General Expenses $ 130,050.00 $ 589711 . 17 $ 71 ,338.83 $ 71071 .89
•
See Accountants' Compilation Report.
A 8 P COMMISSION - 2003 BUDGET I YTD - June 3q 2003 Amended Budget Justification
INCOME
HMR Tax Revenue 1 ,478,000 749,619.71 $1 ,478,000.00
Interest 50,000 34,701 .021 $50,000.00
Bond Refund 400,000 208,050.391 $400,000.00
Miscellaneous
TOTAL 1 ,928,000 992,371 .12 $1,9289000.00
EXPENSES
Transfers '
Arts Center Bonds 85,000 $85,000.00
CEC Bond Fund 380,000 188,290.02 $380,000.00
Town Center Fund 375,000 186,791 .28 $375,000.00
CEC Taxes 45,000 $45,000.00 -
Collection Ex ense 30,000 14,567.60 $30,000.00
Transfer to CVB 134,400 85,000.00 $150,950.00 To cover additional CVB expenses
Transfer to Town Center 125,000 50,000.00 $125,000.00
Peace Fountain Maintenance 3,000 2,593.65 $60000.00 unanticipated expense of sump pump
Salaries 60,000 27,848.64 $60,000.00
Payroll Tax Expense 13,200 2,497.17 $13,200.00
Insurance 12,000 4,492.98 $12,000.00
401K Match 1 ,800 872.09 $1 ,800.00
Car Allowance 3,600 1 ,800.00 $3,600.00
Advertising and Marketing 250,000 109,563.10 $250,000.00
Airport Information Booth4,800 3,698.55 $4,800.00
Airport Advertising5,080 2,400.00 $5,080.00
Brochures 30,000 7,084.07 $35,000.00 Additional tourist bags needed
Publication and Dues 1 ,000 991 .95 $1 ,000.00
Travel and Training. 2,500 767.90 $2,500.00
Office Supplies and Printing 3,500 224.15 $3,500.00
Postage 15,000 8,546.97 $15,000.00
Professional Services
Accounting 12,000 6,000.00 $12,000.00
Legal 25,000 $25,000.00
Audit Expense 200 $200.00
Convention Development
Special Pro'acts - . :: : ' "
• Air Museum 25,000 12,500.00 $25,000.00
NI Star Games 5,0110 $5,000.00 $5,000.00
America In Bloom $2,500 $2,500.00 $2,500.00
Arkansas H. S. Coaches Clinic 15,000 $15,000.00 $15,000.00
Bikes, Blues 8 BBO 1 $8,0001 $8,000.00 $8,000.00
Botanical Garden Society 1 45,000 $3,250.00 $45,000.00
Brumley Gos el Sing I 15,000 $15,000.00
Don Glass Charity Classic 6,300 $6,300.00
Downtown Dickson Enhanceme 17,600 $14,077.96 $17,600.00
DDEP Fine Arts Festival $3,000 $3,000.00
DDEP Merchant Guide $2,000 $2,000.00
Fanners Market $3,000 $655.00 $3,000.00
First Night Fayetteville 10,000 $10,000.00 $10,000.00
High School Saturday of Chempi 3,000 $3,000.00 $3,000.00
High School State Soccer Cham 1 ,000 $1 ,000.00
Hogeye Marathon 8 Relays 1 ,500 $1 ,500.00
Holkla
y Hoops 10,000 $10,000.00
Joe Martin Memorial Stage Rac 20,000 $20,000.00 $20,000.00
Natural State Games 975 $975.00 $975.00
North Arkansas Symphony 6,000 $6,000.00
Ozark Blues Society --$-10,000 $5,760.06 $10,000.00
Ozark Valle Triathlon $2,500 $2,500.00
Town Center Garden Maintenan 17,500 $2,916.66 $17,500.00
Walton Arts Center 2,400 $1 ,500.00 $2,400.00
Minor Equipment Capital OullaY 1 50,000 3,595.93 $50,000.00
Miscellaneous 650.87 $650.00
Unallocated Revenues 28,645 $3,445.00
1,92%000 $1 ,928,000.00
Liquor permit for T. Center
•
TOWN CENTER - 2003 BUDGET YTD - June 31 Adjusted Budget
2003 BUDGET
INCOME
Rental incl Service charge 282,350.66 $114,439.64 $282,350.66
Interest - Checking 750.00 $117.67 $250.00
Miscellaneous $245.85 $500.00
Parking Revenue
Daily 29400.00 $1 ,994.00 $2,400.00
Tokens
Leases 33,600.00 $15,216.00 $33,600.00
Sales Tax Expense (refund) -19000.00 -$10000.00
Transfer from A & P Commission 125,000.00 $50,000.00 $50,000.00
Less Returns & Allowances -$9.00 -$9.00
TOTAL 443,100.66 $182,004.16 $368,091 .66
Depreciation 32,100.00 $9,545.10
EXPENSES
Salaries & Wages 2180475.00 $74,521 .53 $1579726. 17
Commissions 279500.00 $10,585.15 $249000.00
Payroll Taxes 16,000.00 $7,672.25 $159000.00
Credit Card Discounts 500.00 $228.73 $500.00
Insurance 26,237.20 $8,964.23 $111000.00
401KMatch 4,000.00 $1 ,997.08 $4,000.00
Utilities - $95,886. 12
Water 6,875.00 $2,583.07 $6,603.20
Phone 10,300.00 $4,263.19 $9,373.90
Electricity 66,211 . 12 $22,768.67 $57,383.59
Gas 11 ,300.00 $5,016.23 $10,017.00
Cable 11200.00 $404.52 $813.10
Post Office Box 125.00 $125.00
Contract Services
Linens 10,000.00 $4,522.09 $101000.00
Repairs and Maintenance 24,000.00 $14,927.69 $29,000.00
Materials & Supplies 61000.00 $1 ,986.19 $61199.70
Advertising and Promotion 10,000.00 $3,705.95 $7,500.00
Public Notification 500.00 $500.00
Travel & Training 11000.00 $62.00 $1 ,000.00
Publications & Dues 750.00 $73.65 $250.00
Building Insurance 15,600.00 $15,600.00
Taxes and Licenses 1 ,500.00 $1 ,000.00 $1 ,500.00
Special Projects - T. C. Projects
Legal Services
TOTAL 458vO73.321 $165,282.22 $368,091 .66
Request A & P subsidy of $125,000
•
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FAYETTEVILLE
THE CITY OF FAYETTEVIEEE, ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY 49
DAVID WHITAKER, ASST. CITY ATTORNEY
LEGAL DEPARTMENT
DEPARTMENTAL CORRESPONDENCE
TO: A & P Commission
CC: Casey Jones, Fayetteville City Prosecutor
FROM: Kit Williams, City Attorney
DATE: July 8, 2003
RE: HMR Tax Collection
Fayetteville City Prosecutor Casey Jones had a banner month
• collecting overdue Hotel, Motel and Restaurant taxes -- $13,263.82.
That increases our yearly total to $29,460.24 and pushes our average
monthly collection to over $4,000.00. I have attached his report.
Casey and I both agree that a non-revenue producing business
license for any business which should collect HMR taxes would be a
good method to improve our collection efforts. Our right to revoke our
city liquor permit is very effective for businesses selling liquor or beer.
An HMR business permit would give us much the same power over
restaurants and hotels that do not sell alcohol.
CITY OF FAYETTEVILLE
OFFICE OF THE PROSECUTING ATTORNEY
MANCLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR
CITY PROSECUTOR Et ail: hotcheck@cl.layettevllle.arms
W. BRANT WARRICK R
FAVETTEVILLLLE, ARKKANAN
SAS 72701
DEPUTY CITY PROSECUTOR PHONE: (479) 576-8377
(479) 676-8378
MEMO (479) 676-8374
(479) 675375
Hot Checks: (479) 576-8254
FAX # : (479) 575.8373
TO: K. Williams
Fayetteville City Attorney
FROM : Casey Jones
Fayetteville City Prosecutor
DATE: July 8, 2003
RE: Status of HMR cases
1 . Fat Toneys Tony Goucher Currently in ADC — Tentative Release
• Release date of 8/14/03
2. Fat City James Roberts T.D. of 8/20/03
3. Corky Ben Clark T.D. of 7/23/03
4. Back Porch BBQ Keith Kidd $6,387.60 paid in full
5. Cafd Santa Fe Sad Abu-Haleema Active warrants x 2
6. Hog City Diner Richard Byrne Active FTA warrant
7. Tones, Inc. D. Heerwagon Active FTA warrant
8. Dominoes Pizza Lloyd Hardison Active FTA warrant — Closed
Reportedly filed bankruptcy
9. Dickson St. Diner Michael Starkey $ 100 paid
Nick Jefferies FTA on 4/9/03 — In WC Jail
Deonna Darnell T.D. of 11/5/03 to pay in full
10. Quizno's Classic Subs John Ford Active Criminal Summons
• 11 . IHOP Kathy Lewis Active FTA warrant
Page 2
Kit Williams
July 8, 2003
12. Olde Town Deli Mahmoud Boroujeni Active Criminal Summons
13 . Morning Glory's William Reeves Active Criminal Summons
14. Frullati Cafe/Bakery Todd/Mary McNeill Active Criminal Summons
15. Squrley's Billy/Carol Lehman TD: 8/20/03
16. Reuben Delight Beth Eagles Active Criminal Summons
Larry Flowers
17. Pepper's Restaurant Pepper/Dennis Glass Active Criminal Summons
18. Virginia Amarel Reset to 9/10/03 to pay $2,000.
Or go to jail
• 19. Wes's BBQ Wesley Whitmore Active Criminal Summons
Paid $265.82
20. Taco Shack Mario Underhill Active Criminal Summons
21 . Restaurant on the Tony Nelms Paid $4,504.67 - Current
Comer
22. Madame Wu's C. Wu Filed Criminal Summons
24. Ramada Inn G. Addington Paid $2,005.74 - Current
25. Hoflbrau Matt Charboneau Letter Sent
TOTAL COLLECTED: $ 13,263.83
•
• DIRECTOR'S REPORT
June, 2003
INQUIRY RESPONSES
Advertising Responses
June 2003 — 1013 Year to date 2003 — 11 ,420
June 2002 — 2785 Year to date 2002 — 13,703
Tourist Inquiries
June 2003 — 260 Year to date 2003 — 1697
June 2002 — 178 Year to date 2002 — 908
Relocation Inquiries
June 2003 — 75 Year to date 2003 — 445
June 2002 — 66 Year to date 2002 — 448
June Total Inquiries
2003 — 1348 2002 — 3029
Year to Date Total Inquiries
2003 — 13,562 2002 — 15,059
• JUNE ACTIVITY
Tourism Activities — AHSCC reception
Landers Coaches Reception
All- Star dinner
Governor's Conference planning session
America in Bloom
Terrapin Consulting/NWA Mall — hospitality/secret shopping
Joe Martin Stage Race appreciation event
Ozark Blues Society press conference
Great Race
American Lung Association Clean Air Challenge - Robin
Region 8 Track meet — concession stand issue
Relations with Other Tourism — Heritage Trail partners meeting
Famous Dave's BBQ opening
North Arkansas Symphony — Karen Kapela
NATA website meeting
Siloam Springs Chamber of Commerce — HMR tax
Connie Edmonston — Parks & Recreation — Lights of the Ozarks
• Relations with Media — Wal-Mart economic impact — Channel 29/40, Channel 24/51
Rachel Katz — Bloomberg Financial News
• Dwight Irwin — Trip South
Bonnie — Hawkeve Racing News
Arkansas Democrat Gazette — Brad
Morning News — Steve Carroway
Bill Bowden — Business Journal
A& P — Dean Haefner, EI Dorado Convention Center
Bentonville A & P — special project funding
Town Center/CVB — Repairs and Maintenance issues
Miscellaneous — N. Y. S. P. evaluation
DDEP First Thursday meeting
W. D. D. open house
Paul Moms — Rotary Scholarship
Top HMR Tax Collectors reported in June for May 2003 sales
Radisson
Clarion
Olive Garden
Red Lobster
Ryan's
• Jose's
Chili's
Chartwell's
Penguin Ed's
Noodles
Chick-fil-A — Northwest Village
Powerhouse Seafood
Catfish Hole
McDonald's — Joyce St.
Shogun
•
• Monthly Advertising Inquiries by State - 2003
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AL 2 6 39 57 35 16 155
AK 3 3 5 3 2 16
AZ 1 6 12 28 19 7 73
AR 189 38 78 434 188 43 970
CA 21 12 73 87 63 36 292
CO 3 6 25 22 12 68
CT 1 3 3 19 8 6 40
DE 1 2 3 1 1 8
DC 1 2 2 1 1 7
FL 9 7 64 235 85 49 449
GA 9 5 35 101 40 29 219
HI 5 2 2 9
ID 1 4 6 5 2 18
IL 49 32 233 504 215 105 1138
IN 15 18 100 236 69 37 475
IA 24 8 74 153 53 25 337
KS 9 15 55 151 56 27 313
KY 4 10 18 68 29 14 143
LA 11 10 71 112 59 26 289
ME 1 2 4 4 1 1 13
MD 3 5 18 24 20 7 77
MA 6 7 24 15 9 61
MI 25 20 122 282 118 47 614
MN 17 13 67 131 64 31 323
MS 4 7 33 89 36 23 192
MO 30 19 171 409 147 63 839
• MT 1 2 5 5 1 14
NE 4 1 18 50 17 8 98
NV 1 6 14 13 2 36
NH 1 2 2 8 8 3 24
NJ 4 4 24 52 13 12 109
NM 2 6 6 17 3 34
NY 8 22 52 92 54 19 247
NC 3 8 50 118 19 23 221
ND 1 1 3 12 37 1 55
OH 12 21 76 245 78 58 490
OK 12 6 64 252 81 24 439
OR 1 3 8 9 24 6 51
PA 4 12 46 63 34 23 182
RI 1 1 7 14 0 23
Sc 2 5 26 52 11 12 108
SD 2 3 4 20 19 2 50
TN 13 6 60 128 89 23 319
TX 24 13 150 482 199 106 974
UT 1 1 7 6 6 4 25
VT 1 3 2 12 18
VA 3 14 36 34 22 19 128
WA 2 5 11 21 12 3 54
WV 4 3 7 66 16 3 99
WI 17 20 86 170 79 32 404
WY 1 2 1 4
APO 3 1 1 5
CAN 1 4 16 4 2 27
FOR 1 2 12 17 10 2 44
• TOTAL 551 402 2059 5146 2249 1013 0 0 0 0 0 0 0 11420
• Advertising Inquiries Pubs by State • June 2003
AB AY BT FC ML MVG NATA Rosie MG MS OkT SL SNI TH Parad( USA VG TOTAL
AL 3 1 1 11 16
AK 1 1 2
AZ 1 2 2 1 1 7
AR 6 3 10 10 8 6 43
CA 5 8 5 4 14 36
CO 2 1 1 3 5 12
CT 1 2 2 1 6
DE 1 1
DC 1 1
FL 8 4 6 21 10 49
GA 8 1 13 6 1 29
HI 2 2
ID 1 1 2
IL 1 10 61 11 6 3 9 4 105
IN 2 28 3 2 2 37
IA 1 15 7 1 1 25
KS 1 12 4 4 1 3 2 27
KY 6 2 1 4 1 14
LA 3 5 16 2 26
ME 1 1
MD 1 1 3 2 7
MA 4 5 9
MI 1 13 26 1 5 1 47
MN 2 20 4 1 3 1 31
MS 3 2 1 15 1 1 23
MO 8 30 6 9 5 4 1 63
MT 1 1
NE 1 6 1 8
NV 2 2
• NH 1 1 1 3
NJ 2 1 9 12
NM 1 2 3
NY 6 2 3 3 5 19
NC 9 1 2 5 1 4 1 23
ND 1 1
OH 10 34 3 2 2 7 58
OK 2 6 5 4 4 2 1 24
OR 2 1 1 1 1 6
PA 1 4 2 7 7 2 23
RI 0
Sc 4 1 5 2 12
SD 1 1 2
TN 4 1 2 12 1 2 1 23
TX 12 10 9 58 3 12 2 106
UT 1 3 4
VT 0
VA 2 5 9 3 19
WA 1 1 1 3
WV 2 1 3
W I 4 21 4 1 1 1 32
WY 0
APO 1 1
CAN 1 1 2
FOR 2 2
TOTAI 0 0 5 156 304 0 117 0 0 0 0 239 29 136 0 27 0 1013
•
• ADVERTISING INQUIRIES - 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
Tourist
AY 217 217
BT 35 122 73 5 235
FC 2 120 777 989 471 156 2515
H&A 0
MP 0
ML 203 99 716 547 527 304 2396
MN 9 9
MS 6 6
MT 0
MVG 0
NATA 48 137 138 164 191 117 795
OK 0
Parade 0
MC/Rosie 0
SL 66 46 393 380 484 239 1608
SNI 1002 274 29 1305
ST 0
TA 0
TH 63 132 136 331
TM 0
• USA 1836 97 27 1960
VG 43 43
TOTAL 551 402 2059 5146 2249 1013 0 0 0 0 0 0 11420
11420
AY - Active Years
BT - Budget Travel
FC - Family Circle
H & A - Home and Away
MC - McCalls
MG - Meeting Guide
ML - Midwest Living
MN - Meeting News
MS - Meeting South
MT - Midwest Traveler
MVG - Midwest Vacation Guide
NATA - NATA Tour Guide
OK - Oklahoma Today
Parade - Parade
SL - Southern Living
SNI - State Newspaper Insert
ST - Southern Traveler
TA - Travel America
TH - Travel Holiday
• TM - Texas Monthly
TM G-Travel Marketing Group
USA - USA Today
A & P TOURIST INQUIRIES 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OCTNOV DEC TOTAL
AL 4 3 7 9 5 4 32
AK 2 2
• AZ 1 2 2 7 2 4 18
AR 23 28 27 46 19 32 175
CA 17 4 9 15 8 11 64
CO 3 2 3 3 2 2 15
CT 1 21 6 1 1 11
DE 0
DC 1 1
FL 7 8 6 12 7 4 44
GA 2 7 5 15 4 1 34
HI 1 1
ID 1 1
IL 15 16 26 20 14 11 102
IN 51 8 121 9 7 3 44
IA 12 11 101 6 6 3 48
KS 6 13 9 11 8 23 70
KY 1 5 8 9 3 2 28
LA 9 14 11 8 10 9 61
ME 1 2 2 5
MD 1 1 2
MA 3 1 1 1 1 7
MI 61 9 8 12 5 6 46
MN 4 12 11 10 7 4 48
MS 3 7 6 7 4 3 30
MO 12 21 23 11 11 31 109
• 1 1 1 3
NE
NE 2 7 4 2 5 1 20
NV 1 1
NH 1 1
NJ 1 1 1 7 1 2 13
NM 2 1 2 5
NY 31 3 5 13 6 5 35
NC 1 2 7 8 2 2 22
ND 1 3 4
OH 5 11 10 13 1 1 41
OK 7 8 11 12 8 19 65
OR 3 4 1 3 2 2 15
PA 2 8 7 8 4 29
PR 0
RI 1 2 3
SC 2 3 1 4 2 1 13
SD 21 1 2 1 6
TN 10 5 11 9 4 3 42
TX 22 29 26 31 171 23 148
UT 2 1 3
VT 0
VA 2 2 1 5
WA 1 2 1 1 5
WV 1 1 1 4 7
W I 51 4 12 13 3 9 46
• AP 2 1 3
APO 1 2 3
CAN 3 5 1 6 1 21 18
FOR 1 1 2
208 267 297 363 186 235 0 0 0 0 0 0 1556
Jan Feb Mar Apr May June
AAA 2 2 1 2 1
AARP 3 1 3 4 1
AR Tourism 63 60 18 12 8
• Brumley 5 7 3 8 12
e-mail 19 9 11 13 11
Family Circle 21 17 6 2
internet 6 8 9 151 9
LOTO 1
NATA 3 1 2
Midwest Living 5 6 4 _
Newspaper Insert 2 9 3 1
Parade
So.Liv 1 3 11 8 2 3
Rosie
USA 45 12 _
Places Rated 2 4
Travel Holiday 1
HGTV 1
2417 Vac 36
114 132 119 7 82 83
Tour Packets 114 233 180 98
these aren't in the in ui count
•
•
Tourists Inquiry 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OC7 NOV DEC TOTAL
AL 1 1 2
AK
• AZ 1 1
AR 1 3 1 6 6 17
CA 2 1 3
CO 2 2 4
CT 0
DE 0
DC
FL 1 2 2 1 1 7
GA 1 1
HI 0
ID 0
IL 1 1 1 1 4
IN 1 21 1 3
IA 1 1 31 1 4
KS 3 1 3 1 3 11
KY 1 1
LA 1 4 1 1 7
ME 0
MD 0
MA 1 1
MI 1 1 3 5
MN 1 1 1 3
MS 1 1 2 1 5
MO 2 3 1 1 6 1 14
MT
• NE 1 1
NV
NH 0
NJ 0
NM 1 1
NY 1 1
NC 0
ND 0
OH 1 1
OK 1 6 2 3 12
OR 1 1 2
PA 1 1 2
PR
RI
Sc 1 1
SD
TN 1 1 2
TX 2 1 5 5 1 4 18
UT 0
VT
VA 1 1
WA 1 1
WV
WI 0
• WY 1 1 2
APO
CAN 1 1 2
FOR 1 1
TOTAU 13 26 19 301 281 251 0 0 0 0 0 0 0 141
Relocation Inquiry 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
AL 2 2 1 5
• AK 0
AR 14 6 10 15 9 7 61
AZ 1 4 2 1 2 2 12
CA 2 2 1 6 8 5 24
CO 2 1 1 5 2 5 16
CT 1 1 2
DC 0
DE 0
FL 2 8 4 1 15
GA 1 1 1 1 2 2 8
HI 1 1 2
ID 1 2 2 1 6
IL 4 3 3 3 2 3 18
IN 1 411 1 4
IA 2 3 3 1 9
KS 3 2 4 2 1 12
KY 2 1 1 1 5
LA 1 1 4 3 3 2 14
ME 1 1
MD 1 2 3
MA 3 3
MI 11 1 1 2 4
MN 1 1 2 3 2 9
MS 2 2 4
• MO 2 2 4 4 6 3 21
MT 1 1 2
NE 5 2 2 1 10
NV 1 1 2
NH 1 1 2
NJ 1 il 2 1 2 7
NM 1 11 2 1 1 21 1 8
NY 2 1 3 3 4 113
NC 1 4 2 7
ND 1 1 1 3
OH 1 1 4 2 8
OK 2 7 2 3 7 1 22
OR 1 1 1 3
PA 1 1 2 2 1 7
RI 0
SC 1 1 1 2
SD 1 1 2
TN 1 1 2 1 5 10
TX 6 5 5 11 15 8 50
UT 1 2 3
VT 1 1
VA 1 2 3
WA 5 2 7
WV 1 1
WI 21 2H_ _ 6
• WY 1 1 1 3
APO 1 1 2
CAN 2 2
FOR 1 1
Total 531 511 531 1071 106 75 01 0 0 0 01 0 4451
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