The URL can be used to link to this page

Home My WebLink About2003-04-14 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, April 14, 2003, at 2:00 p.m. at the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION April 14, 2003 2:00 p.m. Town Center L Call to Order A. Goodbye to retiring A & P Commissioner Joe Fennel B. Welcome new A & P Commissioner Neal Crawford II. Reports A. Approval of Minutes for March 10, 2003 B. Financial Report 1 . HMR Revenues 2. Financials - Tom Lonon, Scarbrough and Murtishaw 3. Update from City Attorney on Delinquent Tax Collection Efforts C. Director's Report — Marilyn Johnson • D. Convention and Visitor Activity — Allyson Twiggs E. Town Center Activity Report — Denise Bembenek F. Agency Report — Sells/Clark, Inc. III. Old Business IV. New Business A. Refunding Town Center bonds B. Requests for funding of special projects V. Adjourn • • ADVERTISING AND PROMOTION COMMISSION April 1 , 2003 BOB DAVIS — Chairman (term indefinite — appointed 1 /01 ) 3257 Autumn Court Fayetteville, AR 72703 501 -521 -2233 (b) 501 -442-5950 (h) 501 -442-3521 (FAX) NEAL CRAWFORD — (term expires 4/01/07) Jose's 324 W. Dickson Fayetteville, AR 72701 501 -521 -0194 (b) 501 -444-6616 (h) DAVID MCGEADY (term expires 4/1 /04) Radisson Fayetteville 70 N. East Avenue Fayetteville, AR 72701 501 -442-5555 (b) 501 -442-2105 (FAX) • CURTIS SHIPLEY (term expires 4/1/05) 1132 E. Ridgeway Fayetteville, AR 72701 501 -442-6067 (b) 501 -443-3672 (h) 501 -443-2001 (FAX) CHING MONG (term expires 4/1 /05) Quality Inn 523 S. Shiloh Drive Fayetteville, AR 72701 501 -444-9800 cell 466-9327 501 -521 -9006 (FAX) PAT GAZZOLA (term expires 4/1/06) Catfish Hole 356 E. Fairway Lane Fayetteville, AR 72701 501 -521 -7008 (b) cell 841 -0938 501 -443-7577 (h) 501 -521 -4946 (FAX) DAN COODY, MAYOR (term indefinite — appointed 1/03) 113 W. Mountain Fayetteville, AR 72701 501 -575-8330 (b) 501 -443-6758 (h) 501 -575-8257 (FAX) • • GROUP: ADVERTISING & PROMOTION COMMISSION DATE: March 10, 2003 PRESENT: Dan Coody, Bob Davis, Pat Gazzola, Curtis Shipley and Marilyn Johnson. ABSENT: Joe Fennel, David McGeady, and Ching Mong The March meeting of the Advertising and Promotion Commission was called to order on March 10, 2003, at the Fayetteville Town Center conference room at 2 :00 p.m. by Chairman Bob Davis. MINUTES Moved by Shipley, second by Gazzola to approve the minutes of the February 10, 2002 meeting. Motion carried. FINANCIAL REPORT HMR tax collections for February were $ 115,941 .65, an increase of 2.41 % over last February. Tom Lonon, Scarbrough and Murtishaw presented the financial statements for January and February, 2003 . Moved by Shipley, second by Coody. Motion carried. City Attorney Kit Williams reported that City Prosecutor Casey Jones collected $2,034.00 last • month and has worked out plea agreements to collect about $4,000 more in April. DIRECTOR' S REPORT Marilyn Johnson reviewed her activities for the month of February. Inquiries are about the same as last year. The Northwest Arkansas Heritage Trail development is progressing. Routes associated with the Trail of Tears, the Butterfield Stage Coach Route and Civil War Troop Movements make up the primary network of the Trail Plan. AARP magazine has contacted Marilyn about an article for the spring. Town Center Alcohol service provider contract negotiations have been terminated. Maintenance Supervisor at the Town Center was terminated. Marilyn has reached telephone company regarding buried cable behind the Town Center. An engineer is supposed to contact her. Cox Communications have initially indicated that burying their cable will be approximately $ 18,000. She is awaiting their written estimate. CONVENTION AND VISITORS BUREAU REPORT Allyson Twiggs reviewed CVB activities. Smokin' Bones, a Darden restaurant, has contacted her about locating in Fayetteville. Fayetteville lost the bid for the Arkansas Cattlemen's Association meeting in 2004-2005 . The Great Race will be here June 25 for a pit stop. Fayetteville will host a break at the Governor's Conference on Tourism in Ft. Smith. The NCAA Track Championships will meet this Saturday at Tyson Track Center. • • TOWN CENTER REPORT Denise Bembenek presented the Town Center report. Completed events in February are up 150% over last year. Sales are up 27.2% for the month and 14.9% year to date. Denise has provided Charlotte Manual (city) with out of town caterers in order to collect HMR tax. Plaza lighting has been postponed until after the spring display of tulips on the plaza. Alcohol Service Policy addendum was included in agenda for Commissioners. The addendum asks specifically for clients to indicate their method of alcohol service and requirements for each. AGENCY REPORT Brian Clark reported ads were running on track for the spring placements. The Agency is excited about helping to showcase Fayetteville at the Governor's Conference on Tourism. Michael Clark will bring web results in April. A steady increase has been seen in the web visitors. Marilyn and agency have made a list of spring photography needed and that will begin shortly. OLD BUSINESS None NEW BUSINESS Appointment of New Commissioner Joe Fennel's term will expire on April 1 . Three applications were received for A & P • Commissioner: Neal Crawford (manager, Jose's), Andy Doss (manager, Days Inn), and Lee Ann Van Winkle (manager, Super 8). Moved by Shipley, second by Coody to recommend to City Council appointment of Neal Crawford. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, "bIrl Marilyn Johnson Director, Convention and Visitor Development • • Advertising and Promotion Commission For month of March 2003 HMR revenues collected $ 117,284.77 Interest revenue 51955.45 Misc. revenue 0.00 Total Revenues $ 123,240.22 Collection expense -$2,345.70 CEC Bond Payment -31 ,381 .67 Town Center Bond Payment -317131 .88 Total Expenses -$64,859.25 Total Check to A&P $58,380.97 • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2000-2003 • 2000 2001 2002 2002 2003 2003 Total Total Total Change Over Total Change Over HMR Taxes HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 100,334 $ 98,397 125,718 $ 27.76% $120,555 -4.11% February 91,330 95,810 113,207 18.16% $115,941 2.41% March 102,971 104,748 118,209 12.85% $117,285 -0.78% April 108,747 107,624 126,006 17.07% May 107,975 103,545 115,354 11.40% June 107,963 106,217 128,998 21.44% July 103,894 109,223 128,607 17.75% August 105,417 112,743 119,426 5.92% September 104,980 115,765 131,412 13.52% October 105,820 115,771 126,802 9.53% November 117,106 120,282 135,777 12.30% December 97,771 125,971 119,627 -0.05% • Total $ 1,254,310 $ 1,316,096 11489,144 _ 13.15% $353,780 _-0.930/0 • \filename Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Financial Statements March 31 , 2003 • • SCARBROUGH • MURTISHAWr CERTIFIED PUBLIC ACCOUNTANTS, P.A. 2039 Green Acres Rd., Fayetteville, AR 72703-2619 • Telephone (479) 521.1771 • Fos: (479) 442.0082 • Home Page, SMCPAS.com Wesley D. Murtishaw, CPA Tommy L Lonon, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet and income statements of the Fayetteville Advertising and Promotion Commission, the Fayetteville Town Center, and the Convention and Visitors Bureau as of March 31 , 2003, and for the three months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. • Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas April 7, 2003 • Members; American Institute of CPAs Private Companies Practice Section Arkansas Society of CPAs Fayetteville Advertising and Promotion Commission • Balance Sheet As of March 31 , 2003 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 15,852.50 Cash in Mcllroy Bank - A & P General (41364.57) Cash in Mcllroy Bank - A & P Payroll 6,214.66 Cash in Bank - Conv & Visitor Bureau 4,441 .97 Investments 210831146.68 Investment Adjustment to Market 22,933.05 Accounts Receivable 61499.24 Accrued Interest Receivable 10,205.45 Due from City 51667.29 Total Current Assets $ 21150,596.27 Property, Plant, & Equipment at Cost Furniture and Fixtures 91602.98 • Building Additions 181 ,875.24 Equipment 160,725.88 Less: Accumulated Depreciation (51 ,367.81 ) Net Property and Equipment 300,836.29 Total Assets $ 21451 ,432.56 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 2,203.05 Accounts Payable 58,467.72 Accounts Payable - Parks HMR 39249.62 Due to Other Funds 659386.73 Total Current Liabilities $ 129,307.12 Capital Unrestricted Fund Balance 20347, 192.63 Current Year Earnings (25,067.19) Total Capital 21322,125.44 • Total Liabilities and Capital $ 2,451 ,432.56 See Accountants' Compilation Report. Fayetteville Advertising and Promotion Commission • Income Statement Actual vs Budget Month of 2003 Year to Date March 2003 Budget Actual Remaining Actual Revenue HMR Tax Revenue $ 11478,000.00 $ 356,123.35 $ 19121 ,876.65 $ 115,941 .65 Refunds 400,000.00 400,000.00 Total Revenue 1 ,878,000.00 356, 123.35 11521 ,876.65 1159941 .65 Materials and Supplies Office Expense 31500.00 224.15 39275.85 25.00 Total Materials and Supplies 3,500.00 224.15 30275.85 25.00 General Expenses General Expenses (See Schedule) 660,455.00 148,304.92 512, 150.08 100,114.91 • Capital Outlay Minor Equipment 50,000.00 11904.00 48,096.00 6.00 Other Income (Expense) Interest Income - Investments 50,000.00 15,501 .26 34,498.74 69032.20 Bonds - CEC (45,000.00) (45,000.00) Bond Payments - Arts Center (85,000.00) (85,000.00) Bond Payments - Town Center (375,000.00) (93,395.64) (281 ,604.36) (31 ,131 .88) Bond Payments - CEC (380,000.00) (94,145.01 ) (285,854.99) (311381 .67) Transfers to Other Funds (259,400.00) (35,000.00) (224,400.00) Total Other Income (Expense) (1 ,094,400.00) (207,039.39) (887,360.61 ) (56,481 .35) Net Income (Loss) $ 69,645.00 $ (11349.11 ) $ 70,994. 11 $ (40,676.53) • See Accountants' Compilation Report. Fayetteville Advertising and Promotion Commission • Schedule of General Expenses Actual vs Budget Month of 2003 Year to Date March 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 60,000.00 $ 13,924.32 $ 46,075.68 $ 41641 .44 Car Allowance 31600.00 900.00 2,700.00 300.00 Payroll Tax Expense 13,200.00 19436.08 11 ,763.92 362.80 Publications & Dues 11000.00 696.95 303.05 Postage 151000.00 2,155.60 12,844.40 953.67 Company 401 (k) Match 11800.00 424.37 1 ,375.63 139.24 Insurance 12,000.00 2,237.64 96762.36 751 .78 Professional Services 12,200.00 3,000.00 99200.00 1 ,000.00 Legal Services 25,000.00 - 25,000.00 Collection Expense 30,000.00 79122.46 220877.54 20318.83 Miscellaneous Expense 150.87 (150.87) - Kamensky Fountain Maintenance 31000.00 - 39000.00 New Brochures 30,000.00 51272. 19 249727.81 41922.19 Travel and Training 21500.00 161 .00 21339.00 8.00 • Depreciation Expense - 41772.57 (49772.57) 1 ,590 85 Air Museum 25,000.00 6,250.00 18,750.00 Botanical Garden Society 45,000.00 3,250.00 411750.00 Town Center Garden Maintenance 17,500.00 21916.66 149583.34 Walton Arts Center 2,400.00 21400.00 North Arkansas Symphony 61000.00 6,000.00 H. S. Coaches Clinic 15,000.00 15,000.00 - Sturday of Champions 31000.00 31000.00 - State Soccer Championship 11000.00 100.00 - Holiday Hoops 10,000.00 10,000.00 - Joe Martin Stage Race 20,000.00 20,000.00 All Star Games 51000.00 5,000.00 Brumley Gospel Sing 15,000.00 - 15,000.00 - Downtown Dickson Enhancement Pr 17,600.00 31465.00 14,135.00 39465.00 Don Glass Charity Classic 61300.00 - 61300.00 - Hogeye Marathon & Relays 11500.00 11500.00 Natural State Games 975.00 - 975.00 Advertising and Marketing 250,000.00 86,503.51 163,496.49 779228.26 Airport Information Booth 4,800.00 1 ,200.00 3,600.00 11200.00 Interspace Airport Advertising 5,080.00 2,465.70 2,614.30 11232.85 Total General Expenses $ 660,455.00 $ 148,304.92 $ 512,150.08 $ 100,114.91 • See Accountants' Compilation Report. Fayetteville Town Center • Income Statement Actual vs Budget Month of 2003 Year to Date March 2003 Budget Actual Remaining Actual Revenue Rental Income 282,350.66 50,296.09 232,054.57 25,103.09 Parking Revenue 36,000.00 - 369000.00 - Daily Parking 677.00 (677.00) 224.00 Parking Leases - 71716.00 (7,716.00) - Other Income 151 .99 (151 .99) 142.24 Less Returns & Allowances (1 ,000.00) (9.00) (991 .00) - Total Revenue 317,350.66 58,832.08 258,518.58 25,469.33 Materials and Supplies Office Supplies/Printing 61125.00 1 ,482.43 41642.57 718.62 • Total Materials and Supplies 6,125.00 11482.43 41642.57 718.62 General Expenses General Expenses (See Schedule) 476,948.32 83,115.81 3939832.51 26,703.39 Capital Outlay Other Income (Expense) Interest Income - Checking 750.00 76.79 673.21 15.10 Total Other Income (Expense) 750.00 76.79 673.21 15.10 Net Income' (Loss) $ (164,972.66) $ (25,689.37) $ (139,283.29) $ (11937.58) • See Accountants' Compilation Report. Fayetteville Town Center Schedule of General Expenses • Actual vs Budget Month of 2003 Year to Date March 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 218,475.00 $ 34, 119.42 $ 184,355.58 $ 111943. 13 Commissions 27,500.00 31961 .90 23,538. 10 1 ,443.50 Payroll Tax Expense 16,000.00 31982.38 12,017.62 11381 .41 Credit Card Discounts 500.00 107.51 392.49 32.25 Public Notification 500.00 - 500.00 Publications & Dues 750.00 73.65 676.35 Water 61875.00 11233.73 5,641 .27 411 . 13 Gas 11 ,300.00 41185.42 7,114.58 2,420.04 Electricity 66,211 .12 10,200.79 56,010.33 3,145.55 Cable 11200.00 202.26 997.74 134.84 Telephone 10,300.00 2, 136.91 81163.09 1 ,384.74 Insurance - Vehicles 15,600.00 15,600.00 Insurance 26,237.20 41555.75 21 ,681 .45 19396.20 • Legal Services 25,000.00 5.67 249994.33 - Taxes and Licenses 11500.00 11500.00 Linens 109000.00 21355.42 71644.58 595.99 Repairs and Maintenance 24,000.00 61478.18 17,521 .82 485.00 401 (k) Company Match 41000.00 11058.80 21941 .20 309.76 Special Projects - 198.77 (198.77) Advertising and Marketing 10,000.00 31449.70 6,550.30 - Travel and Training 11000.00 37.00 963.00 29.00 Depreciation Expense 41772.55 (4,772.55) 1 ,590.85 Total General Expenses $ 476,948.32 $ 83,115.81 $ 393,832.51 $ 26,703.39 • See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau • Income Statement Actual vs Budget Month of 2003 Year to Date March 2003 Budget Actual Remaining Actual Revenue $ $ $ $ Materials and Supplies Materials and Supplies 21400.00 29167.54 232.46 448.32 Office Supplies/Printing 11950.00 11947.00 3.00 11541 .79 Total Materials and Supplies 41350.00 41114.54 235.46 11990. 11 General Expenses General Expenses (See Schedule) 130,050.00 28,955.75 101 ,094.25 10,604.02 • Capital Outlay - - - Other Income (Expense) Interest Income - Checking 150.00 41 .58 108.42 10.22 Transfers from Other Funds 134,400.00 35,000.00 99,400.00 Total Other Income (Expense) 134,550.00 35,041 .58 99,508.42 10.22 Net Income (Loss) $ 150.00 $ 11971 .29 $ (11821 .29) • See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau Schedule of General Expenses • Actual vs Budget Month of 2003 Year to Date March 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 91 ,000.00 $ 17,025.00 $ 73,975.00 $ 51675.00 Payroll Tax Expense 11909.96 (11909.96) 636.66 Publications & Dues 750.00 750.00 - Postage 31000.00 39000.00 Mileage 214.20 (214.20) - Telephone 41800.00 940.06 3,859.94 353.31 Rent 61000.00 11500.00 4,500.00 500.00 Insurance 31211 .26 (31211 .26) 1 ,085.52 Convention Development 15,000.00 21767.29 12,232.71 2,167.29 401 (k) Company Match - 417.98 (417.98) 170.24 Advertising and Marketing 500.00 500.00 - Travel and Training 99000.00 970.00 8,030.00 16.00 • Total General Expenses $ 130,050.00 $ 28,955.75 $ 101 ,094.25 $ 10,604.02 • See Accountants' Compilation Report. • DIRECTOR'S REPORT March, 2003 INQUIRY RESPONSES Advertising Responses March 2003 — 2069 Year to date 2003 — 3022 March 2002 — 3355 Year to date 2002 — 4575 Tourist Inquiries March 2003 — 316 Year to date 2003 — 830 March 2002 — 201 Year to date 2002 — 395 Relocation Inquiries March 2003 — 53 Year to date 2003 — 157 March 2002 — 64 Year to date 2002 — 227 March Total Inquiries 2003 — 2438 2002 — 3620 Year to Date Total Inquiries 2003 — 4009 2002 — 5197 • MARCH ACTIVITY Tourism Activities — Lisa Netherland, Fayetteville Parks and Rec. horticulturalist America in Bloom lunch Ozark Festival Horse Show — Jan Treat Communities in Bloom — Julie Despatty Calvin Wasson — AARP Arkansas AARP article press conference — "15 Best Places for Baby Boomers to Reinvent Themselves" Relations with Other Tourism — Keep Arkansas Beautiful press conference Jim Mitchell — First Night Governor's Conference on Tourism — Ft. Smith Leigh (Arkansas Parks and Tourism) — FAM tour on April 30 for TIC employees Airport Information Booth — John Griffey Cindy Kalke — Autumnfest James Alford — movie, "Crystal" Joy Williamson — church bus tour — April 28-30 Northwest Arkansas Tourism Association — nominations of directors from Washington County Bikes, Blues and BBQ — Mark Pryor Relations with Media — Lori Hilveldum — Meeting South magazine • April Bliss — Southern Living Taylor Mack Advertising — credit A & P Commission for photographs used in DDEP website and • BBBBBQ website Susan Audibert — use of Lights of the Ozarks square photo on front cover of Hometown Directory Anthony — Channel 29/40 (story on Jo Bennett's house) Anthony — Morning News (AARP) A& P — Marsha Farthing, City — auditor's visit Belva Clark — Boardwalk Cafe Barb Putnam — Walton Arts Center Town Center/CVB — Shannon Stewart, C. C. E., parking for 2 conferences SBC — moving telephone lines underground Richard Cazzell, Ft. Smith — daughter's wedding reception Scott Lunsford — running conduit for Towers Event Miscellaneous — Chamber Convention & Visitor's Committee Hank Kaminsky — Peace Fountain Greening of the Garden (Botanical Garden Society of the Ozarks) City Council Agenda setting session PRSA luncheon Tena — Wal-Mart community involvement Robert Moore — ABC, regarding liquor license and casino nights • Julie Martin — hotel occupancy in Fayetteville Brenda Emery — starting America in Bloom in Huntsville Robert Caudle — UA grounds Kim Hesse — Tree giveaway on Plaza in celebration of Arbor Day — April 5 Top HMR Tax Collectors reported in March for February 2003 sales Olive Garden Radisson Red Lobster Clarion Ryan's Chili 's Jose's Noodles Sodexho Chartwell 's Shogun Applebee's Penguin Ed's Barbecue Colton's Steak House Chic-Fil-A (NW Village) • • ADVERTISING INQUIRIES - 2003 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist AY 217 217 BT 35 35 FC 2 120 777 899 H&A 0 MP 0 ML 203 99 716 1018 MN 9 9 MS 6 6 MT 0 MVG 0 NATA 48 137 138 323 OK 0 Parade 0 MC/Rosie 0 SL 66 46 393 505 SNI 0 ST 0 TA 0 TM 0 USA 0 • 0 TOTAL 551 402 2059 0 0 0 0 0 0 0 0 0 3012 3012 AY - Active Years BT - Budget Travel FC - Family Circle H & A - Home and Away MC - McCalls MG - Meeting Guide ML - Midwest Living MN - Meeting News MS - Meeting South MT - Midwest Traveler MVG - Midwest Vacation Guide NATA - NATA Tour Guide OK - Oklahoma Today Parade - Parade SL - Southern Living SNI - State Newspaper Insert ST - Southern Traveler TA - Travel America TM - Texas Monthly TM G-Travel Marketing Group • USA - USA Today VG - Vacation Guide • Advertising Inquiries Pubs by State • March 2003 AB AY BT FC ML MVG NATA MC/Rosie MG MS OkT SL SNI MN Paradr USA VG TOTAL AL 1 21 17 39 AK 1 1 1 3 AZ 1 7 2 1 1 12 AR 26 5 11 36 78 CA 6 42 10 12 3 73 CO 4 2 6 CT 2 1 3 DE 2 2 DC 1 1 2 FL 3 33 5 3 20 64 GA 17 1 1 16 35 HI 0 ID 2 1 1 4 IL 1 51 160 14 7 233 IN 3 23 67 4 3 100 IA 8 60 3 3 74 KS 1 8 35 7 4 55 KY 8 3 2 5 18 LA 25 5 41 71 ME 2 1 1 4 MD 2 8 1 1 6 18 MA 5 1 1 7 MI 1 50 62 3 6 122 MN 12 41 9 5 67 MS 14 2 2 15 33 MO 2 36 96 11 26 171 MT 1 1 2 NE 5 11 1 1 18 NV 4 1 1 6 NH 2 2 • NJ 1 20 1 2 24 NM 3 1 2 6 NY 2 43 1 5 1 52 NC 1 31 1 17 50 ND 1 2 3 OH 1 22 43 4 6 76 OK 1 29 11 7 16 64 OR 4 3 1 8 PA 3 37 3 2 1 46 RI 1 1 Sc 18 1 7 26 SO 1 3 4 TN 30 2 2 26 60 TX 3 62 7 7 71 150 UT 4 1 2 7 VT 1 1 1 3 VA 1 14 3 1 17 36 WA 7 3 1 11 WV 6 1 7 WI 19 57 9 1 86 WY 1 1 APO 0 CAN 4 4 FOR 1 7 4 12 TOTAI 0 0 35 777 716 0 138 0 0 0 0 393 0 0 0 0 0 2059 • • Monthly Advertising Inquiries by State - 2003 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL AL 2 6 39 47 AK 3 3 6 AZ 1 6 12 19 AR 189 38 78 305 CA 21 12 73 106 CO 3 6 9 CT 1 3 3 7 DE 1 2 3 DC 1 2 3 FL 9 7 64 80 GA 9 5 35 49 HI 0 ID 1 4 5 IL 49 32 233 314 IN 15 18 100 133 IA 24 8 74 106 KS 9 15 55 79 KY 4 10 18 32 LA 11 10 71 92 ME 1 2 4 7 MD 3 5 18 26 MA 6 7 13 MI 25 20 122 167 MN 17 13 67 97 MS 4 7 33 44 MO 30 19 171 220 • MT 1 2 3 NE 4 1 18 23 NV 1 6 7 NH 1 2 2 5 NJ 4 4 24 32 NM 2 6 8 NY 8 22 52 82 NC 3 8 50 61 NO 1 1 3 5 OH 12 21 76 109 OK 12 6 64 82 OR 1 3 8 12 PA 4 12 46 62 RI 1 1 2 Sc 2 5 26 33 SD 2 3 4 9 TN 13 6 60 79 TX 24 13 150 187 UT 1 1 7 9 VT 1 3 4 VA 3 14 36 53 WA 2 5 11 18 WV 4 3 7 14 WI 17 20 86 123 WY 1 1 APO 0 CAN 1 4 5 FOR 1 2 12 15 • TOTAL 551 402 2059 0 0 0 0 0 0 0 0 0 0 3012 _ Tourists Inquiry 2003 _ JAN FEB MAR APR MAY JUN JUL AUG SEP OCTNOV DEC TOTAL AL _ — — p AK • AZ 11 AR 1 3 4 CA 2 2 CO 2 2 CT — — 0 DE — p DC FL 1 2 3 GA 1 1 HI 0 ID _ _ 0 IL 1 1 1 3 IN 0 IA 1 1 KS 3 1 4 KY 1 1 LA 1 _ _ 1 ME 0 MD 0 MA 1 _- - — _ 1 MI 1 1 2 MN 1 1 2 MS 1 1 2 MO 2 3 1 6 _ MT • NE 1 — — 1 NV NH 0 NJ - - p NM 1 1 NY 1 _ —_ 1 NC 0 ND _ _ 0 OH 1 1 OK 1 1 OR 1 1 PA 1 1 PR RI Sc 1 1 SD TN 1 1 2 TX 2 1 5 8 UT — — — 0 VT — — VA - - 0 WA 1 _ - - 1 WV WI 0 WY 1 1 • APO CAN 1 1 2 FOR 0 TOTALI 131 261 191 01 01 01 01 01 01 01 01 01 01 581 A & P TOURIST INQUIRIES 2003 JAN FEB MAR IAPR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AL 4 3 7 14 AK 0 • AZ 1 2 2 - 5 AR 23 28 27 78 CA 17 4 9 30 CO 3 2 3 8 CT 1 21 3 DE 0 DC 0 FL 7 8 6 21 GA 2 7 5 14 HI 1 - -_ - - -_ 1 ID 0 IL 151 16 26 57 IN 5 8 12 _ 25 IA 12 11 10 _ _ _ 33 KS 6 13 9 28 KY 1 5 8 14 LA 9 14 11 34 ME 1 1 MD 1 1 MA 3 1 _ 4 MI 6 9 8 _ 23 MN 4 12 11 27 MS 3 7 6 _ _ 16 MO 12 21 23 56 MT 1 1 • NE 2 7 9 NV 1 1 NH 1 1 NJ 1 1 1 3 NM 2 1 3 NY 3 3 5 11 NC 1 2 7 _ 10 ND 1 1 OH 5 11 10 26 OK 7 8 11 26 OR 3 4 1 8 PA 2 8 7 17 PR _ _ 0 RI 1 2 3 SC 2 3 1 6 SD 2 1 _ 3 TN 10 5 11 26 TX 22 29 26 77 UT 2 1 3 VT 0 VA 2 2 4 WA 1 2 3 WV 1 1 1 3 WI 5 4 12 21 WY 2 2 • APO _ 0 CAN 3 5 1 _ _ 9 FOR 1 1 2 208 267 297 0 0 0 0 0 0 0 0 0 772 Jan IFeb Mar AAA 2 2 1 AARP 3 1 AR Tourism 63 60 18 • Brumley 5 7 3 e-mail 19 9 11 Family Circle 21 17 internet, 6 8 9 LOTO 1 NATA 3 Midwest Living 5 6 Newspaper Insert 2 9 _ Parade So.Liv 3 11 8 Rosie USA 45 Tour Packets 114 Places Rated 2 4 HGTV 1 114 132 233 • • Relocation Inquiry 2003 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AL 2 2 • AK 0 AR 14 6 10 30 AZ 1 4 2 7 CA 2 2 1 5 CO 2 1 1 4 CT 0 DC 0 DE 0 FL 2 2 GA 1 1 1 3 HI 0 ID 1 1 IL 4 3 3 10 IN 0 IA 2 2 KS 3 2 5 KY 2 1 3 LA 1 1 4 6 ME 1 1 MD 1 1 MA 0 MI 1 1 MN 1 1 2 MS 2 2 • M 2 2 4 8 MT 0 NE 5 5 NV 0 NH 0 NJ 1 1 2 NM 1 1 2 4 NY 2 1 3 6 NC 1 1 ND 1 1 OH 1 1 2 OK 2 7 2 11 OR 1 1 PA 1 1 2 4 RI 0 SC 1 1 SD 0 TN 1 1 2 TX 6 5 5 16 UT 1 1 VT 0 VA 1 1 WA 0 WV 0 WI 0 • WY 1 1 2 APO 0 CAN 2 2 FOR 0 Total 53 51 53 0 0 0 0 0 0 0 0 0 157 • Y a) N c n a) C N N O O Y =O .L.. C — C tOp O �O O) C 0 C O a) L 3 Y 3 c o rim m c � CL m U . —' o >. N M O 'a a) a) O L O N � L m > No ayi 3 ° w 0 OD mE - v w ° N m N 0) U y c o p m c O 7 C O y C c N m O -0 .L.. d C CL Y7 E Y = > O 'N L a) > N CD y C N E N O 'y y N CO a) > > N $ L W Lc 'N = O N O cm C m �Q ' 0 " ` Op n mA a� a rnc c � LU N O pO N m N c c -0 .0 m co 0)Eo Li ya) = :3UQ0. 0) m N c NwOa) C > N n yywm > > c c O Q > L N p 0) m wU pU mm o g 0ca .0c 0) y LL c N 0 •E m NE m a > L y0 L0 m 0 c c m 0 > U O 8 �wE 0 m 4) 0 m 0 E 0 O aNcON O > > LO cu 15 0 E m E EL 2 21 N N N 'O Y N H m c > 7 • Fyc m O 0 y ad m u OmO O L _ r= a)m U m 0 O co 0 m Q ca NU V ' y O 0N c 0 U C a) O O O N iU U E Oca E m =o Y m r U Q E c0 y c LL L L Y F C E U Q c0i x c r _0 'm Q c 0 Ui W y c - U U rn � N C) c c N Y c cm O Z m S N > C E O C a) N = Y Y O U OL c a) a) S CD EO C c F U' U Q U a) Q Z N O 0 a) a aV a) go 4)_E N Q Q 0) Uy UN U O _aUp)O E 2 `) a ° 0 0 0 0 °) ° °) c v Q 3 E E a n n a E E E n M M m M co M (h M M M M M M a) O O O O O O O O O O O O O 0) O O O O O O O O O O O O O m O N N N N O O N N N N N N N N N C .. c7 r� Ncc m _ 7 �+ �+ to r� n c) m O M V 2 G ) (7 M 0 G o m cn M r N N N 7 M CO) m fh m U t o. E a) y N • 0) O 0 w C H m a7 Q cc Y c 2 U S j � \ k \ _) \ \ \ \ E < C13 X \ca w \ \ = 2 Cc / f / \ CD ff $ ) 2 A � @ { a CCDCL & § ) A / E5k kC LU 2 'cm / E \ @ % \ 7 § / 7 | k % 2 § ; z % co { / m 0 k7 « / ) a) Em ) k / § je2 ) < A? < e 0 / ) # § { 0 \ 0 \ } } ) o J — ) E ! ) \ $ @ _ { 7 K o R / ƒ Coo , $ / f / 12 { ] 76 �ffi / J k { { \ k k § § \ § § k k � { ] Fayetteville Town Center Activity Report March 1 , 2003 to March 31 , 2003 • Sales: March March Month YTD YTD YTD 2003 2002 Change 2003 2002 Change Sales 14 5 +180% 39 29 +35% # executed contracts b to date — GL Complete Events (Paid/Sponsored) 10 9 +11 % 31 22 +41 % EMS Calendar - attached Sales $19,330.00 $9, 159.03 +111 % $49,856.00 $35,721 .84 +40% $ executed contracts b to date — GL Collections $25, 103.09 $11 ,025. 19 +128% $50, 108.59 $33,836. 19 +48% $ - Payment Lo Credit $ - GL $0.00 -$2.03 N/A ($2.00) -$2.59 N/A Average per event $1 ,380.71 $1 ,831 .81 -25% $1 ,278.36 $1 ,231 .79 +4% $ Sales / # Sales Marketing, Advertising and Public Relations: • Wal-mart, Executive Security Division — Site training and roll-play. • Vantage Point Communications — DDEP ad and directory listing • Arkansas Democrat Gazette — Matt, interview re: impact of war on convention business • Fayetteville Chamber of Commerce — Teen Leadership, Q/A and tour • AR Publishing Group — 10 largest FTC events in 2002 and economic impact"' • Operations: • Payroll, monthly reporting, budget/goal tracking, staff meetings, commission meetings, etc. • Alcohol Service Policy — questions from various local service businesses about requirements for licensing and insurance. • City of Fayetteville — final draft of open contract for 2003 events. • SBC — "slammed" on 3 of 6 long-distance lines/unauthorized change of long-distance service • AR Public Service Commission, AR Attorney General and FCC — "slamming" reported • Bassett Law Firm, David Wall — on-going communication re: WCC issue. Hearing scheduled. • Various contractors - Harness Roofing, Ozark Floors, AR Glass and Mirror, Mighty Lite, Industrial Electrical Supply — ongoing building maintenance • Administration - Review process for collecting incidental charges/new invoicing system, update Employee Handbook, Update Personnel Files, FTC letter to caterers and food providers outlining HMR and alcohol requirements, create new sales-to-sold filing process, collect info to track revenue/expenses per event, review/update Risk Assessment to require security. • Hank Kaminsky — fountain maintenance walk-through with Rachael Event List: • Leal Birthday Party • Thompson Murray Training Seminars (3 days) • Puddephatt/Zimmerman wedding reception Keep AR Beautiful Press Conference • James/Jackson wedding Reception • American in Bloom Press Conference • Emerson/Shanklin wedding reception Pomfret Hall Residence Banquet • Greenland H.S. Prom • Prairie Grove H.S. Prom Miscellaneous Activity: • • Government Relations Meeting, Chamber of Commerce 0 Event Management, sales, tours, cleaning and building maintenance as needed. u 0 k | | ! | \ | | k ! k g § § C § § alk � � LL � | k w & mk k � CD ( ! � CD f k % k | ) ILO 2 I ui ui ) m ! � v | | _ § )to = g § | / \ C ■ \ m e ( » a Cf) k F- %� § /co c { a / 2 rre FAYETTEVILLE TOWN CENTER March 21 , 2003 Barbara Lindsey Creative Kitchens P.O. Box 100 West Fork, AR 72774 Dear Barbara: This letter will inform you, as a past caterer at the Fayetteville Town Center, about our requirements for alcohol/food service and requirements for compliance with Fayetteville HMR tax regulations. You will find enclosed with this letter copies of the following documents: 1 . The Fayetteville Town Center's Contract Addendum (blank) for Client Alcohol Service outlining alcohol provision options and the license/insurance requirements specific to each choice of service. i. Blank Forms: • 1 . FTC's Alcohol Service Cleanup Checklist 2. FTC's Food Service Cleanup Checklist 3. Alcoholic Beverage Servers Awareness Form 2. City of Fayetteville's ordinances 4317 and 4318 defining requirements for HMR tax payment by caterers and restaurants providing off-premise service within the city limits of Fayetteville 3. The Fayetteville Town Center client contract (blank) specifying requirements for food service and alcohol service providers (applicable areas highlighted). This information is being provided to you as a service provider at the Fayetteville Town Center. If you have questions about any of the enclosed information, please contact me at (479) 587- 9944 or at dbembenek<a�twncenter.com. Denise Bembenek Facilities Manager Fayetteville Town Center Enclosures • Cc: Charlotte Manuel, City of Fayetteville Accounting Division Commissioners, Fayetteville Advertising and Promotion Commission P. O. BOX 4157 • 15 WEST MOUNTAIN • FAYETTEVILLE, AR 72702 .4157 1 -479-587- 9944 • 1 - 800- 766-4626 • WWW.TWNCENTER.COM � » ! _ ! # 7 # ƒ _ al ; , . , , - a - ! , ! / - § 0l � 0 , , o - _ | ! \ ko ` 0 E { § 3 ww ` } { ƒ 0 k $ = ! ( S | y \ ) ( , ! / ) f2 E / ; § ; § IL LU 2 k ¥ ( 2 \ z k 2 k ; ! ( 0 # ; « § - Lu m ) k } CL / / \ m \ kk ; - _ j : # ■ ƒ / k / Ir 0 k / { / ! o ) I £ ! ! \ 7 0 � 2 , ! mk - r � _ / ! § - # ` » ' A J 2 | , ( | k � § \ § $ ` E � ! t f ) k � 2 k / k � d \ \ k CLk