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Home My WebLink About2003-03-10 - Agendas - Final • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, March 10, 2003, at 2:00 p.m. at the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION March 10, 2003 2:00 p.m. Town Center I. Call to Order II. Reports A. Approval of Minutes for February 10, 2003 B. Financial Report 1 . HMR Revenues 2. Financials - Tom Lonon, Scarbrough and Murtishaw 3. Update from City Attorney on Delinquent Tax Collection Efforts C. Director's Report — Marilyn Johnson D. Convention and Visitor Activity — Allyson Twiggs E. Town Center Activity Report — Denise Bembenek 1 . Town Center Policies and Procedures • F. Agency Report — Sells/Clark, Inc. III. Old Business IV. New Business V. Adjourn 6pX #/� 90 0 • P1 GROUP: ADVERTISING & PROMOTION COMMISSION • DATE: February 10, 2003 PRESENT: Dan Coody, Bob Davis, Pat Gazzola, David McGeady, Ching Mong, Curtis Shipley and Marilyn Johnson. ABSENT: Joe Fennel The February meeting of the Advertising and Promotion Commission was called to order on at the Fayetteville Town Center conference room at 2:00 p.m. by Chairman Bob Davis. MINUTES Moved by Shipley, second by Gazzola to approve the minutes of the January 13, 2002 meeting. Motion carried. FINANCIAL REPORT Marilyn reported that total HMR collections for January were $ 120,554.72 a 4. 11 % decrease from 2002. The financial statements were not available. Marilyn requested a budget adjustment in the amount of $25,000 for legal expenses. Moved by Shipley, second by Coody. Motion carried. • CEC tumback funds received from the state amounted to $280,789 for last year. City Attorney Kit Williams reported that several plea agreements have been reached to recover back HMR taxes owed. DIRECTOR'S REPORT Marilyn Johnson reviewed her activities for the month of January. Inquiries are slightly down from last year. Modern Maturity magazine and My Generations magazine will feature articles on Fayetteville in the near future. CONVENTION AND VISITORS BUREAU REPORT Allyson Twiggs reviewed CVB activities. Tyson Track Invitational will be delayed broadcast on ESPN. Kaleo Holiday Trails Tour Show will bring in 120 tour leaders this year. HGTV is coming to do a show here on buildings that have been converted into single-family dwellings for their series "Building Character". Pat Summerall will narrate a show on Fayetteville High School. The Brumley Gospel will have a breakfast at the Radisson and a Saturday Gospel Sing on the Square in conjunction with the Farmer's Market. In January 55,000 people attended Lady Razorback events. Gymnastics is averaging 5,500 per event. • P2 TOWN CENTER REPORT • Denise Bembenek presented the Town Center report. Three fewer events were held this January than last; however collections are up 22% and average per event price is up 39%. She and Marilyn recommend not pursuing any further the Alcohol Service contract because of negative impact on Town Center sales. AGENCY REPORT Michael Clark reported that 12 publications would start running our ad next month. We should see the effect of this in late February or March. We had 873 unique visitors to our website compared to 83 last year. We are getting 6% response on the web surveys from which Michael is compiling data. OLD BUSINESS Electrical Burial Costs Marilyn presented four scenarios from AEP SWEPCO regarding burial of electrical lines on Rock Street from Block Street to East Street. Moved by Shipley, second by Gazzola to table electrical burial costs until we can find easement costs and utility relocation costs for cable and telephone. Motion carred. There being no further business, the meeting was adjourned. • Respectfully submitted, I 0� qpk� Marilyn Johnson Director, Convention and Visitor Development P3 • Advertising and Promotion Commission For month of February 2003 HMR revenues collected $ 115,941 .65 Interest revenue 61032 .20 Misc. revenue 0.00 Total Revenues $ 121 ,973 .85 Collection expense -$29318.83 CEC Bond Payment -319381 .67 Town Center Bond Payment -31 , 131 .88 Total Expenses -$64,832.38 Total Check to A&P $57,141 .47 • • P4 0 0 X 'y O N S y `n Ln v X Ln ON N 2 L o 0 0 0 0 %0 0 0 0 r 0 0 0 N L O n O Ln N N M O In N > r0 r� 06 coW O 7 r< 01 In In M O 74 O N n C7 N n .r ..-� I< Ln M T N O NON N M L rr N C O r aL U it 00 r� rT to V- 00 r� O N N n n � 1 u1 O O O m 0l O N .--i O r� N N r� N N O M O tD V d' 00 n tD Ln M O tD Ln 00 00 01 ti tp In G . O N . + N N .--i M N M .--� Nco.-� .--i . -� .ti .ti .--i . -� .ti .-L .-� .--i .--� r� O o0 7 Ln N m M Ln N 0) V- N V V' to N 00 r� N M O N to Ln N% N r� N N% N ti m 00 Lf7 N M t0 Ot N Ln Ln O Ln O N N tD N H ZT4 O . + N Ln M V N O O tD Vf M M n V- N tD ON .ti 00 N O n O) M M Ot N% Ot m O V- D1 O . -L N M o - m o ri r400 r\ r� (n Ln v Ln r� � f+1 O Cl ,� o m O O o O O O o O NN fO ..r .ti .ti .-� .-L .--L .� .� .-y .ti N at = Of 1NLpp N O Ln N '-L O O of Ot 00 Dt Nr . -1 M a C ya w N Ln N co N O N 00 O N O OD LO fJ U) .--L r� N Ln . -L N N tD tD Go Ln Ln y 4) O m m Op ti d' to Nr N M N Ln m tD VO N 00 m Ot O O O O m T O 01 = rl d V�ce _ lLQ 2: i'7'1 x'7'1 Q U� U Z 0 P5 Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Financial Statements January 31, 2003 • • P6 SCARBROUGH . SL • MURTISHAW, CERTIFIED PUBLIC ACCOUNTANTS, P.A. 2039 Green Acta Rd., Fayetteville, AR 72703-2619 • Telephone (479) 521-1771 - Fax (479) 442-0082 - Home Pagn SMCPAS.com Waley D. Murtiehaw, CPA Tommy L Lonon, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet and income statements of the Fayetteville Advertising and Promotion Commission, the Fayetteville Town Center, and the Convention and Visitors Bureau as of January 319 2003, and for the one month then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. • Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. l?Zt3CfTo & 4 444795=1W EW Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas February 21 , 2003 • Metnhern American Institute of CPAs Private Compania Practice Section Arkantaa Society of CPAs P7 Fayetteville Advertising and Promotion Commission Balance Sheet As of January 31, 2003 • ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 30,365.05 Cash in Mcllroy Bank - A & P General 367,796.97 Cash in Mcllroy Bank - A & P Payroll 41518.48 Cash in Bank - Conv & Visitor Bureau 27,235.46 Investments 114079048.42 Investment Adjustment to Market 59682.44 Accrued Interest Receivable 10,049.45 Due from City 92, 159.60 Total Current Assets $ 19944,855.87 Property, Plant, & Equipment at Cost Furniture and Fixtures 152,637.55 Building Additions 189,002.04 Equipment 168,229.69 • Less: Accumulated Depreciation (65,802.94) Net Property and Equipment 444,066.34 Total Assets $ 21388,922,21 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 780.99 Due to Other Funds 77,231 .78 Total Current Liabilities $ 78,012.77 Capital Unrestricted Fund Balance 2,282,238.05 Current Year Earnings 28,671 .39 Total Capital 21310,909.44 • Total Liabilities and Capital $ 21388,922,21 See Accountants' Compilation Report. P8 Fayetteville Advertising and Promotion Commission Income Statement Actual vs Budget • One Month Ended 2003 Year to Date January 31 , 2003 Budget Actual Remaining Actual Revenue HMR Tax Revenue $ 114783000.00 $ 119,626.98 $ 1 ,358,373.02 $ 119,626.98 Refunds 400,000.00 - 400,000.00 Total Revenue 19878,000.00 119,626.98 117589373.02 1199626.98 Materials and Supplies Office Supplies/Printing 31500.00 126.00 31374.00 126.00 Total Materials and Supplies 31500.00 126.00 3,374.00 126.00 eneral Expenses General Expenses (See Schedule) 635,455.00 14,960.80 620,494.20 14,960.80 Capital Outlay Minor Equipment 50,000.00 - 50,000.00 Other Income (Expense) Interest Income - Investments 50,000.00 3,722.83 46,277.17 31722.83 Bond Payments - Arts Center (85,000.00) (85,000.00) Bond Payments - Town Center (3752000.00) (31 , 131 .88) (343,868. 12) (31 , 131 .88) Bond Payments - CEC (380,000.00) (31 ,381 .67) (348,618.33) (31 ,381 .67) Transfers to Other Funds (259,400.00) (35,000.00) (224,400.00) (35,000.00) Total Other Income (Expense) (1 ,0499400.00) (93,790.72) (955,609.28) (93,790.72) Net Income (Loss) $ 139,645.00 $ 10,749.46 $ 128,895.54 $ 10,749.46 • See Accountants' Compilation Report. P9 Fayetteville Advertising and Promotion Commission Schedule of General Expenses Actual vs. Budget • 1 Month Ended 2003 Year to Date January 31 , 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 60,000.00 $ 4,641 .44 $ 559358.56 $ 41641 .44 Car Allowance 31600.00 300.00 39300.00 300.00 Payroll Tax Expense 13,200.00 553. 12 129646.88 553.12 Publications & Dues 11000.00 363.00 637.00 363.00 Postage 15,000.00 519.29 14,480.71 519.29 Insurance 12,000.00 751 .78 11 ,248.22 751 .78 Professional Services 129200.00 1 ,000.00 11 ,200.00 1 ,000.00 Collection Expense 30,000.00 2,392.54 27,607.46 21392.54 Miscellaneous Expense - 150.87 (150.87) 150.87 Kamensky Fountain Maintenance 3,000.00 31000.00 401 (k) Company Match 11800.00 139.25 11660.75 139.25 New Brochures 30,000.00 30,000.00 Travel and�iaining ';500:00 2 500:00-- -- --- - - Air Museum 25,000.00 25,000.00 Botanical Garden Society 45,000.00 - 45,000.00 Town Center Garden Maintenance 17,500.00 21916.66 14,583.34 21916.66 • Walton Arts Center 21400.00 21400.00 North Arkansas Symphony 6,000.00 6,000.00 H. S. Coaches Clinic 15,000.00 15,000.00 Sturday of Champions 33000.00 31000.00 State Soccer Championship 19000.00 11000.00 Holiday Hoops 102000.00 10,000.00 Joe Martin Stage Race 20,000.00 20,000.00 All Star Games 51000.00 5,000.00 Brumley Gospel Sing 15,000.00 15,000.00 Downtown Dickson Enhancement Project 173600.00 173600.00 Don Glass Charity Classic 6$ 00.00 6,300.00 Hogeye Marathon & Relays 1 ,500.00 19500.00 Natural State Games 975.00 975.00 Advertising and Marketing 250,000.00 250,000.00 Airport Information Booth 4,800.00 41800.00 Interspace Airport Advertising 51080.00 11232.85 39847.15 11232.85 Total General Expenses $ 635,455.00 $ 14,960.80 $ 6209494.20 $ 141960.80 • See Accountants' Compilation Report. P10 Fayetteville Town Center Income Statement Actual vs. Budget • One Month Ended 2003 Year to Date January 31 , 2003 Budget Actual Remaining Actual Revenue Rental Income $ 282,350.66 $ 91999.00 $ 272,351 .66 $ 9,999.00 Parking Revenue 36,000.00 - 36,000.00 Daily Parking 225.00 (225.00) 225.00 Parking Leases 7,716.00 (7,716.00) 71716.00 Other Income 9.75 (9.75) 9.75 Less Returns & Allowances (1 ,000.00) (9.00) (991 .00) Total Revenue 317,350.66 17,940.75 299,409.91 17,940.75 Materials and Supplies Office Supplies/Printing 69125.00 678.92 5,446.08 678.92 Tofal-Mafenls an pu p ies F----------676.92 General Expenses • General Expenses (See Schedule) 476,948.32 27,309.26 449,639.06 273309.26 Capital Outlay Other Income (Expense) Interest Income - Checking 750.00 38.44 711 .56 38.44 Total Other Income (Expense) 750.00 38.44 711 .56 38.44 Net Income (Loss) $ (164,972.66) $ (10,008.99) $ (154,963.67) $ (10,008.99) • See Accountants' Compilation Report. P11 Fayetteville Town Center Schedule of General Expenses Actual vs. Budget • 1 Month Ended 2003 Year to Date Januar 31 , 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 218,475.00 $ 13,360.23 $ 205, 114.77 $ 13,360.23 Commissions 27,500.00 1 ,422.00 26,078.00 1 ,422.00 Payroll Tax Expense 16,000.00 1 ,574.42 145425.58 11574.42 Credit Card Discounts 500.00 50.20 449.80 50.20 Public Notification 500.00 500.00 Publications & Dues 750.00 73.65 676.35 73.65 Water 69875.00 435.44 61439.56 435.44 Gas 11 ,300.00 11 ,300.00 Electricity 66,211 . 12 3,506.58 62,704.54 31506.58 - -Cable 1 .200.00 1 ,200.00 Telephone 10,300.00 752. 17 91547.83 752.17 Insurance - Vehicles 15,600.00 - 15,600.00 - • Insurance 26,237.20 1 ,830.55 243406.65 11830.55 Legal Services 25,000.00 25,000.00 Taxes and Licenses 11500.00 1 $ 00.00 - Linens 10,000.00 10,000.00 Repairs and Maintenance 24,000.00 877.54 23, 122.46 877.54 401 (k) Company Match 41000.00 439.28 31560.72 439.28 Travel and Training 11000.00 11000.00 Advertising and Marketing 10,000.00 23987.20 71012.80 21987.20 Total General Expenses $ 4769948.32 $ 27,309.26 $ 4499639.06 $ 27,309.26 • See Accountants Compilation Report. P12 Convention and Visitors Bureau Income Statement Actual vs. Budget • 1 Month Ended 2003 Year to Date January 31 , 2003 Budget Actual Remaining Actual Revenue $ $ $ $ - Materials and Supplies Materials and Supplies 21400.00 - 2,400.00 Office Supplies/Printing 11950.00 405.21 11544.79 405.21 Total Materials and Supplies 41350.00 405.21 3,944.79 405.21 General Expenses General Expenses (See Schedule) 130,050.00 69675.86 123,374. 14 6,675.86 Capital Outlay - • Other Income (Expense) Interest Income - Checking 150.00 11 .99 138.01 11 .99 Transfers from Other Funds 134,400.00 35,000.00 99,400.00 35,000.00 Total Other Income (Expense) 134,550.00 35,011 .99 99,538.01 35,011 .99 Net Income (Loss) $ 150.00 $ 27,930.92 $ (27,780.92) $ 27,930.92 • See Accountants' Compilation Report. P13 Convention and Visitors Bureau Schedule of General Expenses Actual vs. Budget • 1 Month Ended 2003 Year to Date January 31 , 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 91 ,000.00 $ 31091 .66 $ 873908.34 $ 39091 .66 Payroll Tax Expense 346.02 (346.02) 346.02 Publications & Dues 750.00 750.00 - Postage 31000.00 - 31000.00 Telephone 4,800.00 276. 16 41523.84 276.16 Rent 61000.00 500.00 51500.00 500.00 Insurance 19085.52 (1 ,085.52) 11085.52 Convention Development 15,000.00 500.00 14,500.00 500.00 401 (k) Company Match - 77.50 (77.50) 77.50 Advertising and Marketing 500.00 500.00 - Travel and Training 92000.00 799.00 81201 .00 799.00 • Total General Expenses $ 130,050.00 $ 69675.86 $ 123,374. 14 $ 61675.86 • See Accountants' Compilation Report. P14 T - - I • Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Financial Statements February 28, 2003 • • SCARBROUGH • MURTTSHAW, CERTITUD PUBLIC ACCOUNTANTS, P.A. 2039 Green Acro Rd., Fayetteville, AR 72703.2619 • Telephone (479) 521.1771 • Fa: (479) 4410082 • Home Pagn S•MCPAS.com Waley D. Murisha , CPA Tommy L Lonon, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet and income statements of the Fayetteville Advertising and Promotion Commission, the Fayetteville Town Center, and the Convention and Visitors Bureau as of February 28, 2003, and for the two months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. • Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas March 7, 2003 Member+ American Institute of CPAs Private Compania Pn ice Section Arkan u Society of CPAs Fayetteville Advertising and Promotion Commission Balance Sheet As of February 28, 2003 • ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 149082.96 Cash in Mcllroy Bank - A & P General 340721 .11 Cash in Mcllroy Bank - A & P Payroll 5,463.33 Cash in Bank - Conv & Visitor Bureau 16,822.14 Investments 2,083, 146.68 Investment Adjustment to Market 22,933.05 Accounts Receivable 6,499.24 Accrued Interest Receivable 10,205.45 Due from City 51667.29 Total Current Assets $ 2, 1991541 .25 Property, Plant, & Equipment at Cost Furniture and Fixtures 162,240.53 Building Additions 189,002.04 Equipment 176,529.91 • Less: Accumulated Depreciation (79,565.90) Net Property and Equipment 448,206.58 Total Assets $ 216479747.83 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 1 ,563.78 Accounts Payable 58,467.72 Accounts Payable - Parks HMR 3,249.62 Due to Other Funds 650386.73 Total Current Liabilities $ 128,667.85 Capital Unrestricted Fund Balance 21495,943.50 Current Year Earnings 23, 136.48 Total Capital 2,5192079.98 • Total Liabilities and Capital $ 21647,747.83 See Accountants' Compilation Report. Fayetteville Advertising and Promotion Commission Income Statement Actual vs Budget • Month of 2003 Year to Date February 2003 Budget Actual Remaining Actual Revenue HMR Tax Revenue $ 11478,000.00 $ 2403181 .70 $ 1 ,237,818.30 $ 120,554.72 Refunds 4002000.00 400,000.00 Total Revenue 1 ,878,000.00 240, 181 .70 1 ,637,818.30 1202554.72 Materials and Supplies Office Supplies/Printing 3,500.00 199. 15 31300.85 73. 15 Total Materials and Supplies 31500.00 199. 15 31300.85 73.15 General Expenses General Expenses (See Schedule) 635,455.00 500462.26 584,992.74 32,770.03 • Capital Outlay Minor Equipment 50,000.00 1 ,898.00 48,102.00 11898.00 Other Income (Expense) Interest Income - Investments 50,000.00 91469.06 40,530.94 5,746.23 Bond Payments - Arts Center (85,000.00) (85,000.00) Bond Payments - Town Center (3759000.00) (62,263.76) (312,736.24) (319131 .88) Bond Payments - CEC (380,000.00) (62,763.34) (317,236.66) (31 ,381 .67) Transfers to Other Funds (259,400.00) (35,000.00) (224,400.00) Total Other Income (Expense) (1 ,0499400.00) (150,558.04) (898,841 .96) (56,767.32) Net Income (Loss) $ 139,645.00 $ 37,064.25 $ 102,580.75 $ 29,046.22 • See Accountants' Compilation Report. Fayetteville Advertising and Promotion Commission Schedule of General Expenses Actual vs Budget • Month of 2003 Year to Date February 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 60,000.00 $ 9,282.88 $ 50,717. 12 $ 4,641 .44 Car Allowance 39600.00 600.00 31000.00 300.00 Payroll Tax Expense 13,200.00 10064.39 12, 135.61 511 .27 Publications & Dues 11000.00 696.95 303.05 333.95 Postage 15,000.00 11201 .93 13,798.07 682.64 Insurance 129000.00 19485.86 10,514.14 734.08 Professional Services 12,200.00 21000.00 109200.00 11000.00 Collection Expense 30,000.00 40803.63 25, 196.37 21411 .09 Miscellaneous Expense - 150.87 (150.87) Kamensky Fountain Maintenance 39000.00 3,000.00 401 (k) Company Match 19800.00 285. 13 1 ,514.87 145.88 New Brochures 30,000.00 350.00 29,650.00 350.00 Travel and Training 2,500.00 153.00 21347.00 153.00 Depreciation Expense - 5,462.86 (59462.86) 21731 .43 Air Museum 259000.00 61250.00 18,750.00 61250.00 • Botanical Garden Society 45,000.00 3,250.00 411750.00 3,250 00 Town Center Garden Maintenance 17,500.00 21916.66 14$ 83.34 Walton Arts Center 2,400.00 20400.00 North Arkansas Symphony 6,000.00 61000.00 - H. S. Coaches Clinic 159000.00 15,000.00 - Sturday of Champions 39000.00 31000.00 - State Soccer Championship 11000.00 12000.00 - Holiday Hoops 10,000.00 10,000.00 - Joe Martin Stage Race 20,000.00 20,000.00 All Star Games 59000.00 5,000.00 Brumley Gospel Sing 15,000.00 15,000.00 Downtown Dickson Enhancement Project 17,600.00 176600.00 Don Glass Charity Classic 6,300.00 61300.00 Hogeye Marathon & Relays 11500.00 11500.00 Natural State Games 975.00 975.00 Advertising and Marketing 250,000.00 91275.25 240,724.75 91275.25 Airport Information Booth 41800.00 41800.00 Interspace Airport Advertising 51080.00 11232.85 3,847.15 Total General Expenses $ 635,455.00 $ 50,462.26 $ 5849992.74 $ 32,770.03 • See Accountants' Compilation Report. Fayetteville Town Center Income Statement Actual vs Budget • Month of 2003 Year to Date February 2003 Budget Actual Remaining Actual Revenue Rental Income $ 282,350.66 $ 25, 193.00 $ 257, 157.66 $ 15,194.00 Parking Revenue 36,000.00 36,000.00 Daily Parking - 453.00 (453.00) 228.00 Parking Leases 73716.00 (73716.00) Other Income 9.75 (9.75) Less Returns & Allowances (11000.00) (9.00) (991 .00) Total Revenue 317,350.66 33,362.75 283,987.91 15,422.00 Materials and Supplies Office Supplies/Printing 61125.00 737.85 5,387.15 58.93 Total Materials and Supplies 6,125.00 737.85 5,387.15 58.93 • General Expenses General Expenses (See Schedule) 476,948.32 66,626.88 4109321 .44 369586.20 Capital Outlay Other Income (Expense) Interest Income - Checking 750.00 61 .69 688.31 23.25 Total Other Income (Expense) 750.00 61 .69 688.31 23.25 Net Income (Loss) $ (803, 173.98) $ (33,940.29) $ (769,233.69) $ (21 , 199.88) • See Accountants' Compilation Report. Fayetteville Town Center Schedule of General Expenses Actual vs Budget • Month of 2003 Year to Date February 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 218,475.00 $ 27,342.97 $ 1919132.03 $ 13,982.74 Commissions 27,500.00 2,518.40 24,981 .60 11096.40 Payroll Tax Expense 16,000.00 21891 .65 13,108.35 1 ,317.23 Credit Card Discounts 500.00 75.26 424.74 25.06 Public Notification 500.00 25.96 474.04 25.96 Publications & Dues 750.00 73.65 676.35 - Water 63875.00 822.60 6,052.40 387.16 Gas 11 ,300.00 1 ,765.38 9,534.62 11765.38 Electricity 66,211 . 12 71055.24 590155.88 3,548.66 Cable 11200.00 67.42 11132.58 67.42 Telephone 10,300.00 752. 17 99547.83 Insurance - Vehicles 15,600.00 159600.00 Insurance 26,237.20 3, 159.55 23,077.65 1 ,329.00 Legal Services 251000.00 5.67 24,994.33 5.67 Taxes and Licenses 1 ,500.00 11500.00 • Linens 10,000.00 1 ,759.43 81240.57 1 ,759.43 Repairs and Maintenance 242000.00 81443.18 15,556.82 71565.64 401 (k) Company Match 4,000.00 749.04 3,250.96 309.76 Brumley Gospel Sing 150.00 (150.00) 150.00 Downtown Dickson Enhancement Project 48.77 (48.77) 48.77 Advertising and Marketing 10,000.00 31449.70 69550.30 462.50 Travel and Training 10000.00 8.00 992.00 8.00 Depreciation Expense 59462.84 (5,462.84) 2,731 .42 Total General Expenses $ 476,948.32 $ 66,626.88 $ 4109321 .44 $ 36,586.20 See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau Income Statement Actual vs Budget • Month of 2003 Year to Date February 2003 Budget Actual Remaining Actual Revenue $ $ $ $ - Materials and Supplies Materials and Supplies 2,400.00 575.26 1 ,824.74 575.26 Office Supplies/Printing 1 ,950.00 405.21 1 ,544.79 Total Materials and Supplies 40350.00 980.47 3,369.53 575.26 General Expenses General Expenses (See Schedule) 130,050.00 149038.37 116,011 .63 71362.51 Capital Outlay - - • Other Income (Expense) Interest Income - Checking 150.00 31 .36 118.64 19.37 Transfers from Other Funds 134,400.00 35,000.00 99,400.00 Total Other Income (Expense) 134,550.00 35,031 .36 995518.64 19.37 Net Income (Loss) $ (268,950.00) $ 20,012.52 $ (288,962.52) $ (7,918.40) • See Accountants' Compilation Report. Fayetteville Convention and Visitors Bureau Schedule of General Expenses Actual vs Budget • Month of 2003 Year to Date February 2003 Budget Actual Remaining Actual General Expenses Salaries & Wages $ 919000.00 $ 61183.32 $ 84,816.68 $ 31091 .66 Payroll Tax Expense 982.66 (982.66) 636.64 Publications & Dues 750.00 750.00 Postage 31000.00 31000.00 Mileage 214.20 (214.20) 214.20 Telephone 4,800.00 586.75 49213.25 310.59 Rent 6,000.00 19000.00 5,000.00 500.00 Insurance - 2,125.74 (21125.74) 1 ,040.22 Convention Development 15,000.00 600.00 149400.00 100.00 401 (k) Company Match - 247.74 (247.74) 170.24 Advertising and Marketing 500.00 - 500.00 • Travel and Training 90000.00 29097.96 6,902.04 11298.96 Total General Expenses $ 130,050.00 $ 14,038.37 $ 116,011 .63 $ 71362.51 • See Accountants' Compilation Report. V - ,� FAYET T'EVI LLE • F FAYIETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY LEGAL DEPARTMENT DEPARTMENTAL CORRESPONDENCE TO: A & P Commission FROM: Kit Williams, City Attorney DATE: March 10, 2003 RE: HMR Tax Collection City Prosecutor Casey Jones collected $2,034.00 last month and has worked out plea agreements to collect about $4,000.00 more in April. There are seven arrest warrants or criminal citations issued awaiting service. Some of the • defendants are probably no longer in Fayetteville. The City needs to ensure that itinerant food and beverage vendors allowed to serve during the next Bikes, Blues and Barbeque and all other events are monitored and pay all sales taxes as well as HMR taxes. City Staff will probably propose an itinerant business license requirement to ensure all vendors have proper tax forms and know their legal duty to collect and remit sales and HMR taxes. F CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES HOT CHECK ADMINISTRATOR CITY PROSECUTOR Enall: hotcheok&l.fayetteville.a.oa 140 W. BRANT WARRICK FAYETTEVILLILLw. RAN E, ARKKANSAS rnot DEPUTY CITY PROSECUTOR PHONE: (479) 6768377 (479) 676-0378 MEMO (479) 6768874 (419) 6768376 Hot Checks: (479) 5768T64 FAX N : (4T9) 675-8373 TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: March 7, 2003 RE: Status of HMR cases 1 . Fat Toneys Tony Goucher Paid $ 1 ,500 — TD 5/7/03 2. Fat City James Roberts Reset to 4/23/03 to pay $ 1830. • 3. Corky Ben Clark TD of 4/23/03 4. Back Porch BBQ Keith Kidd Warrant Served: June 4, 2003 5. Cafd Santa Fe Sad Abu-Haleema Active warrants x 2 8. Hog City Diner Richard Byrne Active FTA warrant 9. Tones, Inc. D. Heerwagon Active FTA warrant 10. Dominoes Pizza Lloyd Hardison Active FTA warrant — Closed Reportedly Sled bankruptcy 12. Dickson St. Diner Michael Starkey TD of 1/29/03 — To pay $ 1 ,066. by 4/9/03 Nick Jefferies TD of 1/8/03 — To pay $ 1 ,066 by 4/9/03 Deonna Darnell TD of 1/8/03 — Same as Jefferies 13 . Quizno's Classic Subs John Ford Active Criminal Summons 14. IHOP Kathy Lewis No Show on 3/5/03 • • Page 2 Kit Williams March 7, 2003 15. Olde Town Deli Mahmoud Boroujeni Active Criminal Summons 16. Morning Glory's William Reeves Active Criminal Summons 17. Frullati CafdBakery Todd/Mary McNeill Active Criminal Summons 18. Squrley's Billy/Carol Lehman Criminal Summons filed. 19. Reuben Delight Beth Eagles Letter sent/Change in ownership Larry Flowers Letter sent to new owner 20. Pepper's Restaurant Pepper/Dennis Glass Letter sent 21 . TCBY Stan/Lynn Forrest Paid $534.00 — Current 22. Dart Room Duke Welsh Letter sent • Collected a total $2,034.00 • { DIRECTOR'S REPORT ;• February, 2003 INQUIRY RESPONSES Advertising Responses February 2003 — 402 Year to date 2003 — 953 February 2002 — 563 Year to date 2002 — 1220 Tourist Inquiries February 2003 — 293 Year to date 2003 — 514 February 2002 — 108 Year to date 2002 — 194 Relocation Inquiries February 2003 - 51 Year to date 2003 — 104 February 2002 — 70 Year to date 2002 — 163 February Total Inquiries 2003 — 745 2002 — 741 Year to Date Total Inquiries 2003 — 1571 2002 — 1577 • FEBRUARY ACTIVITY Tourism Activities — NWA Home Show Tyson Track meet Press Conference for All Star Games Bikes, Blues, and BBQ — meeting with Mark Pryor, director Relations with Other Tourism — Tulsa Boat, Sport and Travel Show, Tulsa Kathy Turner — Siloam Springs city director — HMR issues Heritage Trail meeting Northwest Arkansas Tourism meeting Steve Leashaw — El Dorado A & P member — HMR issues Rene Bourchet, Ark. Hospitality Assn. — A & P Ordinance for Mt. Home Relations with Media — All Star Press Conference America in Boom press conference Sarah Terry — NWA Times — burying cables Jim Kolv — Visitor's Network Television Elaine Robbins — Modern Maturity magazine Lorene Allene — Broadcasting and Cable magazine Photos for WRMC brochure Dwight Irwin — Trip South • Meredith Denham — AARP (the magazine) Anthony — 40/29 television • A& P — Burying cable research Town Center/CVB — Town yCenter Alcohol contract issues resolved Miscellaneous — Chamber of Commerce coy vention and visitor's committee meeting Downtown/Dickson marketing meeting Leadership Fayetteville — governmental day panel discussion Maureen Fancher — restaurant prospect Top HMR Tax Collectors reported in February for January 2003 Olive Garden Red Lobster Chili 's Ryan's Clarion Jose's Radisson Noodles Chick-fil-A (Northwest Village) Shogun • Colton's Steak House Applebee's • Monthly Advertising Inquiries by State - 2003 • AL JAN 2 FEB 6 MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL 0 AK 3 0 AZ 1 6 0 AR 189 38 0 CA 21 12 0 CO 3 0 CT 1 3 0 DE 1 0 DC 1 0 FL 9 7 0 GA 9 5 0 HI 0 ID 1 0 IL 49 32 0 IN 15 18 0 IA 24 8 0 KS 9 15 0 KY 4 10 0 LA 11 10 0 ME 1 2 0 MD 3 5 0 MA 6 0 MI 25 20 0 MN 17 13 0 MS 4 7 0 MO 30 19 0 MT 1 0 • NE 4 1 0 NV 1 0 NH 1 2 0 NJ 4 4 8 NM 2 2 NY 8 22 30 NC 3 8 11 ND 1 1 2 OH 12 21 33 OK 12 6 18 OR 1 3 4 PA 4 12 16 RI 1 1 Sc 2 5 7 SD 2 3 5 TN 13 6 19 TX 24 13 37 UT 1 1 2 VT 1 1 VA 3 14 17 WA 2 5 7 WV 4 3 7 WI 17 20 37 WY 0 APO 0 CAN 1 1 FOR 1 2 3 . TOTAL 551 402 0 0 0 0 0 0 0 0 0 0 0 953 P15 Advertising Inquiries Pubs by State - February 2003 • AB AY FC ML MVG NATA MC/Rosie MG MS OkT SL SNI MN Parade USA VG TOTAL AL 3 3 6 AK 0 AZ 1 5 6 AR 7 26 5 38 CA 2 9 1 12 CO 0 CT 2 1 3 DE 1 1 DC 0 FL 3 4 7 GA 5 5 HI 0 ID 0 IL 3 17 11 1 32 IN 6 8 2 2 18 IA 1 5 2 8 KS 2 5 7 1 15 KY 2 4 2 2 10 LA 2 4 4 10 ME 2 2 MD 5 5 MA 5 1 6 MI 3 14 3 20 MN 5 5 3 13 MS 1 2 4 7 MO 2 9 7 1 19 MT 1 1 NE 1 1 NV 1 1 NH 2 2 • NJ 2 2 4 NM 2 2 NY 15 1 5 1 22 NC 3 2 3 8 NO 1 1 OH 13 6 2 21 OK 1 3 2 6 OR 1 1 1 3 PA 11 1 12 RI 1 1 Sc 3 2 5 SD 3 3 TN 1 1 4 6 TX 11 2 13 UT 1 1 VT 1 1 VA 12 2 14 WA 5 5 WV 3 3 WI 1 14 4 1 20 WY 0 APO 0 CAN 1 1 FOR 1 1 2 TOTAI 0 0 120 99 0 137 0 0 0 0 46 0 0 0 0 0 402 • P16