HomeMy WebLinkAbout2003-02-10 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, February 10, 2003,
at 2:00 p.m. at the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
February 10, 2003 2:00 p.m. Town Center
I. Call to Order
II. Reports
A. Approval of Minutes for January 13, 2003
B. Financial Report
1 . HMR Revenues
2. Financials - Tom Lonon, Scarbrough and Murtishaw
3 . Budget Adjustment for Legal Expenses
4. Update from City Attorney on Delinquent Tax Collection Efforts
C. Director's Report — Marilyn Johnson
D. Convention and Visitor Activity — Allyson Twiggs
• E. Town Center Activity Report — Denise Bembenek
F. Agency Report — Michael Clark, Sells/Clark, Inc.
III. Old Business
A. Electrical Burial Costs
W. New Business
V. Adjourn
FYI: HB 1024
Adjustments to Maintenance Supervisor position
•
• GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: January 13, 2003
PRESENT: Dan Coody, Bob Davis, Joe Fennel, Pat Gazzola, David McGeady, Ching Mong,
Curtis Shipley and Marilyn Johnson.
ABSENT: None
The January meeting of the Advertising and Promotion Commission was called to order at the
Fayetteville Town Center conference room at 2:00 p.m. by Chairman Joe Fennel.
ELECTION OF CHAIRMAN FOR 2003
Moved by Shipley, second by Coody to elect Bob Davis chairman of the A & P Commission for
2003. Motion carried. Bob Davis will be signatory for A & P Commission and Joe Fennel will
be removed as signatory.
Shipley thanked Joe for his long service as Chairman of the A & P Commission. "He has done a
lot for this Commission over a long period of time." Other commissioners agreed and gave
Fennel an ovation.
WELCOME
• Bob Davis welcomed new commissioners, Mayor Dan Coody and David McGeady, manager of
the Radisson hotel.
MINUTES
Moved by Shipley, second by Mong to approve the minutes of the December 9, 2002 meeting.
Motion carried.
FINANCIAL REPORT
Tom Lonon, Scarbrough and Murtishaw, presented the financial report. Commissioners inquired
as to the interest on the Town Center bonds. It was reported later that interest rate was 3.85%.
Marilyn reported that total collections for December were $ 119,627 a .05% decrease. The
investment account for the Town Center construction account was closed out ($343,370.68 has
been deposited into the A & P reserve account held at the city and invested for the Commission
by the City.)
Shipley asked the amount of state turnback funds received this year. Marilyn will check on those
figures and report to the commission.
City Attorney Kit Williams reported that the back tax case with Fuzzy's Restaurant was settled
for a total of $2, 120.90. City Prosecutors report of ongoing cases was presented. Gazzola
thanked Kit and the Prosecutor's office for their great job in collecting past due taxes.
•
• DIRECTOR'S REPORT
Marilyn Johnson reviewed her activities for the month of December. Marilyn worked with Parks
and Recreation on Lights of the Ozarks decorations. The Christmas tree that the A & P
Commission funded was a real asset to the festival, a good investment for A & P, and drew
considerable remarks from the public. New photography has been obtained working with
Sells/Clark and Arkansas Parks and Tourism. The Media Plan for 2003 is in place and should
generate more advertising responses since placement is targeted earlier in the year. Pledging for
A & P funds currently held at ARVEST has been secured through the Federal Reserve Bank.
The Peace Prayer Fountain has been installed and was dedicated on New Year's Eve.
CONVENTION AND VISITORS BUREAU REPORT
Allyson Twiggs reviewed CVB activities. The 2004 ASAE Trade Show is coming to
Fayetteville in 2004. She also received the Narcotics Dogs Convention. Allyson has sent a
letter of invitation for the Promise Keepers Rally to be in Fayetteville in 2004.
Phyllis Tucker has been assigned all bus tour business. She has recruited two new tours to the
Brumley Gospel Sing.
Allyson has been working with A. J. Ballard for the Mardi Gras Parade and Festival. He needs
sponsors for the Saturday Parade. The Ladybacks are sponsoring Chamber of Commerce Night
on January 16. Gary Blair will speak to the A. M. meeting of the Chamber on that day.
• Shipley noted the support for the new UA Gymnastics Team (4,000 attended their first meet) and
the support for the Ladybacks Basketball Team (7,000 at their Sunday game).
The Tyson Invitation will feature Maurice Green, the fastest man in the world, trying the break
his world record. Stacy Gregia, the # 1 pole-vaulter in the world will also be at the meet. Reuben
Reina is putting together the High School Mile to be run at the Tyson Invitational. This will
feature the 10 best high school trackers.
TOWN CENTER REPORT
Denise Bembenek presented the Town Center report. Nineteen events were held in December
with average income per event of $821 .80. Denise introduced Sally Goodsell who will intern
with the Town Center and the CVB this spring. First Night was again a venue at the Town
Center with good crowds and good publicity for the Town Center.
Denise reported that Principal Health Insurance had increased by less than 3%. She
recommended that we keep the insurance and not rebid at this time.
AGENCY REPORT
Brian Clark presented new high-end digital photography that has been updated for fall/winter
photography. They are getting a spring photo list ready to update that photography. The overall
advertising program for 2002 was managed and items were kept under budgeted amount.
• OLD BUSINESS
• Alcohol Lease and Concession Contract
Recommendation from sub-committee to negotiate with Star Four Corp. for Alcohol Concession
was moved by Coody, Fennel second. Amended by Shipley, second by Coody to authorize
Denise Fennel, and McGeady to negotiate contract with Four Star to bring back to the
Commission for approval. Amendment carried. Motion carried. Negotiations should seek
win/win situation in long term contract for both Star Four and the Town Center include
specifying wine, liquor and beer brands and standard glassware. Contract should have out-clause
for both parties.
Peace Prayer Fountain
Hank Kaminsky was present to address Commission. He asked that he be forgiven the debt of
$ 12, 149 for fountain rough-in. Additional plumbing and electrical work was required on the
fountain. The project ran $50,000 over budget. Bradbury's spend an additional $27,000 to cover
overages. Payroll was 100% over, material costs were higher than anticipated, and salary of the
artist was cut 60%.
Solutions for the fountain spraying outside the fountain base and creating an ice base were
discussed. The pool is narrower than the original design by 1 % feet. 3% of the water at
maximum level will drip over onto the plaza. Turning off the fountain now will fix the problem
of overspray until it can be fixed in the spring.
Moved by Gazzola, second by Shipley to table the issue of reimbursement of $ 12, 149 until May
• agenda. Motion carried.
Electrical Wires Behind Town Center
Coody asked if the Commission would consider sharing the costs for burying the electrical wires
behind the Town Center. He said the Council would be willing to pay for half of those costs.
Marilyn will get cost estimates from AEP/SWEPCO.
Executive Session
Moved by Fennel to adjourn to Executive Session for the purpose of review of Marilyn Johnson.
Motion carried.
Return from Executive Session. Moved by Fennel, second by Gazzola to approve goals Marilyn
set for 2003 and grant her a 5% raise.
There being no further business, the meeting was adjourned.
Respectfully submitted,
904J
Marilyn Johnson
• Director, Convention and Visitor Development
• Advertising and Promotion Commission
For month of January 2003
HMR revenues collected $ 120,554.72
Interest revenue 51746.23
Misc. revenue 0 .00
Total Revenues $ 1260300.95
Collection expense -$2,411 .09
CEC Bond Payment -31 ,381 .67
Town Center Bond Payment -31 , 131 .88
Total Expenses -$64,924.64
Total Check to A&P $619376.31
•
•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2000-2003
•
2000 2001 2002 2002 2003 2003
Total Total Total Change Over Total Change Over
HMR Taxes HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year
January $ 100,334 $ 98,397 125,718 $ 27.76% $120,555 -4. 11%
February 91,330 95,810 113,207 18.16%
March 102,971 1041748 118,209 12.85%
April 108,747 107,624 126,006 17.07%
May 107,975 103,545 115,354 11.40%
June 107,963 106,217 128,998 21.44%
July 103,894 109,223 128,607 17.75%
August 105,417 112,743 119,426 5.92%
September 104,980 115,765 131,412 13.52%
October 105,820 115,771 126,802 9.53%
November 117,106 120,282 135,777 12.30%
December 97,771 125,971 * 119,627 -0.05%
• Total $ 1,254,310 $ 1,316,0961,489,144 �Y13,15% $120555 -4.11%
•
\filename
• DIRECTOR'S REPORT
January, 2003
INQUIRY RESPONSES
Advertising Responses
January 2003 — 551 Year to date 2003 — 551
January 2002 — 657 Year to date 2002 — 657
Tourist Inquiries
January 2003 — 221 Year to date 2003 — 221
January 2002 — 86 Year to date 2002 — 86
Relocation Inquiries
January 2003 — 53 Year to date 2003 — 53
January 2002 — 93 Year to date 2002 — 93
January Total Inquiries
2003 — 825 2002 — 836
Year to Date Total Inquiries
2003 — 825 2002 — 836
• JANUARY ACTIVITY
Tourism Activities — Grand Travelers Bus Tour, Patti Beth Anderson
American Horticultural Show — presentation on America in Bloom
Delilah Onafrey — America in Bloom
Relations with Other Tourism — Downtown Dickson Marketing Meeting
Tulsa Boat Sport and Travel Show
Laurie Nelson — American Lung Association, Clean Air Challenge
Washington County Historical Society — Ann Sugg
David Nolan — A. & M. Railroad
First Night
U of A Alumni — Class of '53 Reunion
Relations with Media — U of A Sports Information, Stephanie Wetzel
Dwight Irwin — Trip South
Tracy Morton — Ozark Hospitality Guide
Matt Wagner — Democrat Gazette
Sarah Terry — Northwest Arkansas Times
Elaine Robbins — Modern Maturity magazine
Greg Mack — Photos for DDEP
Bill Bowden — NWA Business Journal
Marit McCabe — AARP article in My Generations magazine
• A & P — Len Pitcock — HB 1024
Tommy DeWeese — burying AEP/SWEPCO lines
Karen Alvarado — "Fun in the Sun" trade show
Town Center/CVB — Visit with Dr. Runnels
Interview intern candidate Erin Hughes
Martin Luther King dinner practice
Miscellaneous — Fayetteville A. M.
Construction and Developers Committee
NWA Regional P-16 luncheon
Scott Varady — Leadership Fayetteville
Top HMR Tax Collectors reported in January for December 2002
Red Lobster
Radisson
• Olive Garden
Chartwell's
Chili's
Noodles
Clarion
Ryan's
Applebee's
Chic-Fil-A (NW Village)
McDonald's — Joyce
Colton's Steakhouse
Shogun
Penguin Ed's
Sodexho Operations
• ADVERTISING INQUIRIES - 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
Tourist
AY 217 217
BT 0
FC 2 2
H&A 0
MP 0
ML 203 203
MN 9 9
MS 6 6
MT 0
MVG 0
NATA 48 48
OK 0
Parade 0
MC/Rosie 0
SL 66 66
SNI 0
ST 0
TA 0
TM 0
USA 0
0
• TOTAL 551 0 0 0 0 0 0 0 0 0 0 0 551
551
AY - Active Years
BT - Budget Travel
FC - Family Circle
H & A - Home and Away
MC - McCalls
MG - Meeting Guide
ML - Midwest Living
MN - Meeting News
MS - Meeting South
MT - Midwest Traveler
MVG - Midwest Vacation Guide
NATA - NATA Tour Guide
OK - Oklahoma Today
Parade - Parade
SL - Southern Living
SNI - State Newspaper Insert
ST - Southern Traveler
TA - Travel America
TM - Texas Monthly
TM G-Travel Marketing Group
• USA - USA Today
VG - Vacation Guide
• Advertising Inquiries Pubs by State • January 2003
AB AY FC ML MVG NATA MC/Rosie MG MS OkT SL SNI MN Parad( USA VG TOTAL
AL 2 2
AK 2 1 3
AZ 1 1
AR 184 1 2 2 189
CA 1 13 3 2 2 21
CO 3 3
CT 1 1
DE 0
DC 1 1
FL 2 1 4 2 9
GA 2 1 5 1 9
HI 0
ID 1 1
IL 1 43 4 1 49
IN 14 1 15
IA 2 19 3 24
KS 7 2 9
KY 2 2 4
LA 1 1 9 11
ME 1 1
MD 1 1 1 3
MA 0
MI 2 21 1 1 25
MN 1 1 13 1 1 17
MS 1 1 2 4
MO 11 14 3 2 30
MT 0
NE 3 1 4
NV 0
• NH 1 1
NJ 3 1 4
NM 0
NY 2 3 2 1 8
NC 3 3
NO 1 1
OH 9 1 1 1 12
OK 3 1 2 1 5 12
OR 1 1
PA 2 2 4
RI 0
Sc 1 1 2
SD 2 2
TN 7 1 5 13
TX 5 4 4 11 24
UT 1 1
VT 0
VA 3 3
WA 2 2
WV 2 2 4
WI 16 1 17
WY 0
APO 0
CAN 0
FOR 1 1
TOTAI 0 217 2 203 0 48 0 0 6 0 66 0 9 0 0 0 551
•
• Monthly Advertising Inquiries by State - 2003
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AL 2 0
AK 3 0
AZ 1 0
AR 189 0
CA 21 0
CO 3 0
CT 1 0
DE 0
DC 1 0
FL 9 0
GA 9 0
HI 0
ID 1 0
IL 49 0
IN 15 0
IA 24 0
KS 9 0
KY 4 0
LA 11 0
ME 1 0
MD 3 0
MA 0
MI 25 0
MN 17 0
MS 4 0
MO 30 0
• MT 0
NE 4 0
NV 0
NH 1 0
NJ 4 4
NM 0
NY 8 8
NC 3 3
ND 1 1
OH 12 12
OK 12 12
OR 1 1
PA 4 4
RI 0
Sc 2 2
SD 2 2
TN 13 13
TX 24 24
UT 1 1
VT 0
VA 3 3
WA 2 2
WV 4 4
WI 17 17
WY 0
APO 0
CAN 0
FOR 1 1
• TOTAL 551 0 0 0 0 0 0 0 0 0 0 0 0 114
Relocation Inquiry 2002
JAN FEB MARI APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
AL 0
• AK 0
AR 14 14
AZ 1 1
CA 2 2
CO 2 2
CT 0
DC 0
DE 0
FL 2 2
GA 1 1
HI 0
ID 0
IL 4 4
IN 0
IA 0
KS 3 3
KY 0
LA 1 1
ME 0
MD 0
MA 0
MI 1 1
MN 1 1
MS 0
MO 2 2
• MT 0
NE 0
NV 0
NH 0
NJ 1 1
NM 1 1
NY 2 2
NC 1 1
ND 1 1
OH 0
OK 2 2
OR 0
PA 1 1
RI 0
SC 0
SD 0
TN p
TX 6 6
UT 0
VT 0
VA 1 1
WA 0
WV 0
WI 0
WY 1 1
• APO p
CAN 2 2
FORp
7otal 1 531 01 01 01 01 01 01 01 OF 01 01 01 531
A & P TOURIST INQUIRIES 2003 1 _
JAN FEB MAR JAPR MAY JUN JUL AUG SEP OCTNOV DEC TOTAL
AL 4 4
AK 0
AZ 1 1
• AR 23 23
CA 17 17
CO 3 3
CT 0
DE 0
DC 0
FL 7 7
GA 2 2
HI 0
ID 0
IL 15 15
IN 5 5
IA 12 12
KS 6 6
KY 1 1
LA 9 9
ME 0
MD 0
MA 0
MI 6 6
MN 4 4
MS 3 3
MO 121 12
MT 1 1
• NE 0
NV 1 1
NH 0
NJ 1 1
NM 2 2
NY 3 3
NC 1 1
ND 0
OH 5 5
OK 7 7
OR 3 3
PA 2 2
PR 0
RI 1 1
SC 2 2
SD 2 2
TN 10 10
TX 22 22
UT 2 2
VT 0
VA 2 2
WA 1 1
WV 1 1
WI 5 5
WY 0
• APO 0
CAN 3 3
FOR 1 1
12081 208
AAA 2
AARP 3
AR Tourism 63
•
e-mail 5
e-mail 19
Family Circle
interne 6
LOTO
NATA 3
Midwest Living 5
Newspaper Insert 2
Parade
So.Liv 3
Rosie
USA
Women's Da
Places Rated 2
HGTV 1
•
•
Tourists III quiry 2003
JAN FEB MAR APR MAY JUN JUL AUG SEP JOCNOV I DEC TOTAL
AL I I 1 0
AK
AZ 1 1
• AR 0
CA 0
CO 0
CT 0
DE 0
DC
FL 0
GA 0
HI 0
ID 0
IL 1 1
IN 0
IA 0
KS 0
KY 0
LA 0
ME 0
MD 0
MA 0
MI 1 1
MN 1 1
MS 1 1
MO 2 2
MT
• NE p
NV
NH 0
NJ 0
NM 1 1
NY 0
NC 0
ND p
OH 1 1
OK 0
OR 1 1
PA 0
PR
RI
Sc 0
SD
TN 0
TX 2 2
UT p
VT
VA 0
WA p
WV
WI p
WY p
• APO
CAN 1 L103
FOR TOTAL 13 0 0 00 0 0 0 0 0 0 0 LO
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Fayetteville Town Center Activity Report
January 1 , 2003 to January 31 , 2003
. Sales:
January 2003 YTD 2003 January 2002 YTD 2002
Sales
# executed contracts by log date — GL 9 9 12' 12'
Complete Events (Paid/Sponsored) 11 11 9 9
EMS Calendar - attached
Sales
$ executed contracts b to date — GL 13,770.00 13,770.00 11 ,219.91 " 11 ,219.91 "
Collections 14,771 .50 14,771 .50 11 ,509.81 11 ,509.81
$ - Payment Lo
Credit 0.00 0.00 $0.00 $0.00
$ - GL
Average per event 11530.00 1 ,530.00 934.99 934.99
$ Sales / # Sales
' Per January 2001 reporting, 45 contracts were shown on books as of 1 /31 /02. Actual number of contracts
executed in January 2002 based on list comparison of 2001 Year End and January 02 reports is 12. This
number will be use for comparison purposes. As of January 31 , 2003, we have 48 events on the books.
Total Sales for contracts executed in January 02.
Marketing and Public Relations:
• UA, Hospitality & Restaurant Management, Janet Nobles — Guidelines for joint internship with FTC/CVB
• UA, Dept of Health Science, Kinesiology, Recreation and Dance — Guideline for joint internship with FTC/CVB
• Operations:
• Edward Jones, FAP Employee/Shareholder's Meeting
• Alcohol Service Agreement — A&P Interviews, agreement negotiations
• Personnel matters - DOUFMLA regulations for disability, State of AR responses, Executive session for FAP
Commission
• Internship Placement — Erin Hughes, Sally Goodsell
• 2003 Accounts and Reporting — setup system and update reporting
• Clean-out and archive old files
• Develop open-end, standard contract for City of Fayetteville
• Review of Insurance policies for FTC/CVB
• Bids for walk-in cooler
• Financial reporting, payroll,
Event List:
• Junior Cotillion (regular session) • Peace Rally
• NWA Regional Planning Commission • Lewis Automotive Group
• Federal Judge Rick Taylor Reception • Funderburg Wedding Reception
• Junior Cotillion Graduation Ball • Beta-Rubicon Business Meeting
• City of Fayetteville Citizen's Summit • City of Fayetteville Traffic/Transportation seminar
• MLK Celebration Banquet
Miscellaneous Activity:
• Government Relations Meeting, Chamber of Commerce
• UA Special Events, Scott Lunsford and Vista Productions for Towers Event
• Room diagram for Kathryn Long reception, meeting with client
Final room diagram and setup for MLK Celebration
• FHS Prom committee tour of room
• General cleaning and building maintenance to fill Maintenance person absence.
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Memorandum
DATE: February 3, 2003
TO: Tommy Deweese / City of Fayetteville
FROM: Jack Regal
RE: Relocation request — Fayetteville Town Center
CC: Richard Forney, Ron Cosby
Summary of estimated Costs to convert 2 spans of existing 477 ACSR primary overhead
cables to underground 1000 KCM cables. Length of project 255 ' on the South side of
Rock St. from Block Ave. to East Ave. in Fayetteville, AR.
NOTE: Alternative 42 and #4 are dependent on acquiring property or an easement in the
parking area signed as `Bank of America Plaza Parking Area". This will result in the loss
of 1 or 2 parking spaces. Neither of these options can be contemplated without this
negotiation. I have allocated $4 500 for that expense ALSO these 2 alternatives will
require a 1 .5 day electrical outage to the
• /SWEPCO will expect the City of Fayetteville to assist in co-ordination of this
outage at me Town Center and the adjoining affected businesses.
Of course all estimates exclude costs that might be incurred by Cable TV,
Telephone or other utilities
Alternative #1 : (2 poles on corner of Rock St. & Block Ave. — no outage to Town
Center). . . . . . ..This option would require the addition of a second pole on the Southeast
corner of Rock St. & Block Ave. This would allow the existing primary dip pole
(#74473) that serves the Town Center to remain in place. An additional new pole would
be installed on the east side of the dip pole (#74473). This new pole would be a self-
supporting laminated wood pole and would not require any guy wire leads or anchors.
The existing overhead circuit would transfer to underground cable at this location. In
designing the work in this manner we could still maintain an uninterrupted electric source
to the Fayetteville Town Center building. There would be 2 driveway cuts (Bank of
America Plaza parking area) and 1 street cut (East Ave.). Our contractor would install 2-
6" schedule 40 PVC conduits between the street curb and the sidewalk. A new self-
supporting laminated wood pole would replace the pole at the Southeast comer of Rock
St. & East Ave. The circuit would then transfer back to overhead conductors at that point
and continue east. We would then remove pole #86756 and it's associated three-phase
transformer station. We would also remove pole 981825, the 35 ' floodlight pole and
• secondary cable. We would also remove pole #86757, the replaced pole on the comer of
Rock St. & East Ave. That would then allow removal of the existing 477 ACSR three-
s
• phase overhead circuit for this 255 ' . Our contractor would repair the driveway and street
cuts to current City specifications.
Total underground distance of 255 ' Cost due from the City $60,974.07
Alternative #2: ( 1 pole on the comer of Rock St. & Block Ave. — 1 .5 day outage to the
Town Center) . . . . . . . This option would require the replacement of the existing primary
dip pole (#74473) that serves the Town Center. This new pole would be a self-supporting
laminated wood pole and would not require any guy wire leads or anchors. The existing
overhead circuit would transfer to underground cable at this location. A new underground
vault would have to be placed approximately 1Oft. south of the pole on property
purchased from the Bank of America Plaza parking area and would eliminate one parking
space. On the cover of this vault, a newly purchased pad-mount switch-gear would be
placed that would allow the underground cable to be tapped for the two existing
underground radial runs to the Town Center. This would require the removal of both of
the existing underground cable runs to the Town Center so the existing 4 - 4" conduit
runs could be re-routed into the new vault. The new 1000 KCM UG cable would run
through this switch-gear and continue east and new cable would need to be installed to
the Town Center from this vault. There would be 2 driveway cuts (Bank of America
Plaza parking area) and 1 street cut (East Ave.). Our contractor would install 2-6"
• schedule 40 PVC conduits between the street curb and the sidewalk. A new self-
supporting laminated wood pole would replace the pole at the Southeast corner of Rock
St. & East Ave. The circuit would then transfer back to overhead conductors at that point
and continue east. We would then remove the replaced pole #74473 on the corner of
Rock St. & Block Ave. Pole #86756 and it's associated three-phase transformer station
would then removed. We would also remove pole #81825, the 35 ' floodlight pole and
secondary cable. We would also remove pole #86757, the replaced pole on the corner of
Rock St. & East Ave. That would then allow removal of the existing 477 ACSR three-
phase overhead circuit for this 255 ' . Our contractor would repair the driveway and street
cuts to current City specifications. The estimate includes overtime labor to permit the 1 .5
day outage to be performed during the weekend.
Total underground distance of 255 ' Cost due from the City $97,032.05.
Alternative #3: (2 poles on corner of Rock St. & Block Ave. — no outage to Town
Center). . . . . . ..This is the same design plan as Alternative #1 EXCEPT, the City will
install the primary conduit run from Block Ave. to East Ave. This option would require
the addition of a second pole on the Southeast comer of Rock St. & Block Ave. This
would allow the existing primary dip pole (#74473) that serves the Town Center to
remain in place. An additional new pole would be installed on the east side of the dip
pole (#74473). This new pole would be a self-supporting laminated wood pole and would
• not require any guy wire leads or anchors. In designing the work in this manner we could
still maintain an uninterrupted electric source to the Fayetteville Town Center building.
2
• The existing overhead circuit would transfer to underground cable at this location. The
City installed conduit run will include 2 - 6" - 90 degree elbows that will be 48" radius
steel. The City will continue the conduit run with 2 - 6" schedule 40 PVC conduits east
along the south side of Rock St. approximately 255' at a depth of 54". The conduit will be
placed between the existing sidewalk and existing curb. It will be necessary to cross 2
paved drives (into the parking area) and cross East Ave. to the east side of the road to
AEP/ SWEPCO pole 486757. At this location AEP/ SWEPCO will install a new self-
supporting laminated wood pole that will replace pole #86757. The City installed conduit
runs will need to tum above ground 90 degrees at the base of this new pole. The 90
degree elbows will be 48" radius steel. The City will be responsible for all repairs to
earthen areas, sidewalks, curbs, driveways and Rock St. The City will supply all material
for this conduit run. The circuit would then transfer back to overhead conductors at that
point and continue east. AEP/SWEPCO would then remove pole #86756 and it's
associated three-phase transformer station. We would also remove pole #81825, the 35 '
floodlight pole and secondary cable. We would also remove pole #86757, the replaced
pole on the corner of Rock St. & East Ave. That would then allow removal of the existing
477 ACSR three-phase overhead circuit for this 255 '.
Total underground distance of 255 ' Cost due from the City $39,860.81
Alternative #4: ( 1 pole on the corner of Rock St. & Block Ave. — 1 .5 day outage to the
. Town Center) . . . . . . This is the same design plan as Alternative #1 EXCEPT, the City will
provide and install the primary conduit and excavate the hole for the concrete vault at the
comer of Block Ave. and Rock St.
1 . AEP/ SWEPCO will install a new self supporting laminated wood pole on the
SW corner of Rock St. & Block Ave. this will replace pole #31016 and require the re-
working of the downtown 500 MCM underground cable on that pole.
2. New overhead cable will be run from this new pole east across Block Ave. to a
new pole that will replace pole #81491 . This pole is located approximately 50' south of
the SE intersection corner of Rock St. & Block Ave. This will become the beginning
point for the underground 1000 MCM cable that will run north and then east along Rock
St. The City will provide & install 2- 6" schedule 40 PVC conduits with 48" radius steel
elbows installed to a depth of 54". The 2-6" conduit runs will begin here and run under a
sidewalk and rock wall approximately 50' north to the underground vault location. In
addition to the 90 degree elbows this may require 45 degree elbows to tum into the vault
site. These would also need to be 48" radius steel elbows. The City will be responsible
for repairs to the earthen areas, sidewalk and rock wall.
•
3
• 3 . The vault location will be on property that will need to be purchased from a
private party (parking lot area). An estimate of the property purchase costs is included in
the estimate. The City will need to excavate a 10' by 12' hole to a depth of 10' for the
vault. The hole will be level and the city will place a 6" bed of SB-2 gravel on bottom.
The City will extend this hole at a depth of 54" north and east to the base of pole #74473
(town center 'dip' pole). The 2-6" conduit runs will use this route then tum 90 degrees
east to continue along Rock St. The 90 degree elbows will be 48" radius steel. A large
above ground switch gear cabinet (58" x 67" x 44' tall) will be placed on this new vault
by AEP/ SWEPCO crews. A working space 10' east and west of this cabinet will need to
be clear of objects for emergency work access at all times.
4. AEP/ SWEPCO contractors, with assistance from company crews, will set the
concrete vault in place and re-work the existing town center conduit and wire into the
new vault. The CITY of Fayetteville will coordinate the day long outage at the Town
center and adjoining affected businesses on the block. Following installation of the vault
and associated conduit the City will restore the vault area to its present condition
including repair of earthen areas, sidewalks, curbs, and parking area.
5 . The City will continue the 2 - 6" conduits east along Rock St. approximately
255' at a depth of 54". The conduit will be placed between the existing sidewalk and
existing curb. It will be necessary to cross 2 paved drives (into the parking area) and
cross East Ave. to the east side of AEP/ SWEPCO pole #86757. At this location AEP/
SWEPCO will install a new self supporting laminated wood pole that will replace pole
#86757. The 2 - 6" conduit runs will need to turn above ground 90 degrees at the base of
• this new pole. The 90 degree elbows will be 48" radius steel. The City will be responsible
for all repairs to earthen areas, sidewalks, curbs, driveways and Rock St.
6. AEP/ SWEPCO will pull and terminate all underground cable and switch-gear.
Remove old poles #86757, #86756, #74473 and #31016. Of course this includes
removing the old pole hardware and existing overhead cable along Rock St. for
approximately 270'.
7. It will be necessary to remove the street light at the SE comer of Rock St. &
Block Ave. It will also be necessary to remove the floodlight and area light that
illuminates the parking lot south of Rock St. It will also be necessary to remove the
floodlight that illuminates the contractors trailer on the SW corner of Rock St. and East
Ave.
Total underground distance of 255 ' Cost due from the City $92,396.62
If there are ftuther questions please contact Jack Regal — ph: 973-2306 or fax 973-2326.
Thanks
Jack Regal
•
4
Page 1 of 1
Marilyn Johnson
• From: Len Pitcock [len@conservation-associates.com]
Sent: Tuesday, January 21 , 2003 1 :47 PM
To: mjohnson@twncenter.com
Subject: Fw: H61024
Marilyn,
Here's the information 1 sent to the other folks this morning. Will check back with you later this week.
Len Pitcock
Conservation Associates, Inc.
P.O. Box 7203
Little Rock, Arkansas 72217
(501 ) 907-6440
(501 ) 580-4300 mobile
len@conservation-associates.com
-- Original Message —
From: Len Pitcock
To: Shelby.Woods@cjrw.com
Sent: Tuesday, January 21 , 2003 8:21 AM
Subject: HB1024
Good morning Shelby,
• Here's the information we spoke about yesterday. In a nutshell, HB1024 will re-enact the universal helmet law for motorcycle
riders repealed in 1997. 1 spoke with the bill's sponsor, Cecile Bledsoe of Rogers, last week. She's indicated this is not a
matter of safety, but the economic impact on the state. Particularly, she points to a study done by UAMS that looked at the
three years prior to the repeal, and the three years after. UAMS had $982,560 in un-reimbursed charges to the hospital during
the period of the study. That amounts to just over $ 163,000 per year. She indicated to me that in these times of financial
hardship on the state's economy, we need to do everything we can to save money.
Many of the lawmakers I've spoken with oppose the bill solely on individual choice. Nonetheless, we still need help. I'm
working on a coalition of groups in Arkansas that will join my client, The Arkansas Motorcycle Dealers Association, as
opposing the bill. I'm not looking for anyone to testify or show up for a committee meeting (unless they just want to).
I've already had positive feedback from The Hot Springs A&P Commission. Montine is looking the bill over on behalf of
AHA and I'm scheduled to follow-up with her later this week. 1 have a call into Eureka Springs and would like the Arkansas
Tourism Development Foundation to consider joining the list of opposition as well.
The bill will probably be a "special order of business" within the next two weeks. Please let me know if you think the
Foundation might consider joining this list of those opposed to the bill on the basis of its potential impact on tourism in the
state.
Len Pitcock
Conservation Associates, Inc.
P.O. Box 7203
Little Rock, Arkansas 72217
(501) 907-6440
(501) 5804300 mobile
• len@conservation-associates.com
2/5/03
• FAYETTEVILLE TOWN CENTER
0
Memorandum
To: Marilyn Johnson, Director of Conventions and Visitor Development
Fayetteville Advertising and Promotion Commissioners
From: Denise Bembenek
CC: Tom Lonon, Scarbrough and Murtishaw
Date: January 6, 2003
Re: Fayetteville Town Center Maintenance Supervisor
Evaluation of the actual duties and requirements necessary for the Maintenance Supervisor position for the
Fayetteville Town Center warrants the following position changes. It is my recommendation that the following
adjustments be made.
• • Change the title of the position to "Custodial and Maintenance Worker" as the current title is
misleading.
• Change requirements and duties assigned to this position as outlined in the attached job description.
• Change the salary structure for this position from annual salary to hourly wage as established by US
Department of Labor guidelines. Overtime will be scheduled by the Facilities Manager and will be
compensated at a rate of 1 :1 .5 per hour for hours worked over 40 per week.
• Change current job grade ($20K to $26K), with exception to current employee, to reflect appropriate
wage range of $8.65/hour ($18K @ 2080 hours) to $11 .54/hour ($24K @ 2080 hours).
•
15 W. Mountain Street ♦ Fayetteville, Arkansas ♦ 72701
P.O. Box 4157 ♦ Fayetteville, Arkansas ♦ 72702
(501) 587-9944 ♦ (501) 582-4935 — fax
www.twneenter.com
TOWN CENTER/EXHIBIT HALL
• CUSTODIAL & MAINTENANCE WORKER
JOB SUMMARY
The Custodial & Maintenance worker reports directly to the Facilities Manager. This position has
the responsibility for maintaining clean facilities, providing primary support with event set-up, and
providing not contractual mechanical maintenance.
JOB DUTIES
1 . Monitor and tour facilities on a regular basis to determine areas that need attention.
2. Insure Fayetteville Town Center facility is cleaned daily including all common areas,
service and storage areas, and administrative offices.
3. Monitor and maintain Peace Fountain.
4. Perform administrative duties to include, but not limited to, maintaining supplies and
equipment inventories.
5. Interact with other Fayetteville Town Center employees and clients in a courteous,
cooperative and professional manner.
• 6. Perform special duties or projects upon request of the Facilities Manager and/or the
Director.
KNOWLEDGE, SKILLS AND ABILITIES
1 . Physical ability to push, pull, lift and/or move materials and equipment exceeding 50lbs.
2. Physical ability to endure consistent, lengthy periods of heavy manual labor.
3 . Knowledge of general housekeeping operations, equipment and supplies.
4. Knowledge of convention center operations.
5. Ability to work on multiple projects, to work independently and to follow directions.
6. Ability to plan, organize, prioritize and follow-up on assignments on a daily basis.
7. Ability to make decisions using sound logic and judgement.
8. Ability to communicate effectively both orally and in written form.
• MINIMUM QUALIFICATIONS:
High School diploma or its equivalent plus two (2) years of experience in a building-service
• position.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this job, the employee must frequently stand, walk, talk, and hear.
Occasionally sit; use hands to handle objects, and reach with hands and arms. Specific vision
abilities required by this job include close and color vision.
•
•
• ADVERTISING AND PROMOTION COMMISSION
January 22, 2003
BOB DAVIS — Chairman (term indefinite — appointed 1/01)
3257 Autumn Court
Fayetteville, AR 72703
501 -521 -2233 (b) 501 -442-5950 (h) 501-442-3521 (FAX)
JOE FENNEL — (term expires 4/01/03)
Jose's
324 W. Dickson
Fayetteville, AR 72701
501 -521 -0194 (b) 501 -521-0337 (answering machine and FAX)
DAVID MCGEADY (term expires 4/1/04)
Radisson Fayetteville
70 N. East Avenue
Fayetteville, AR 72701
501-442-5555 (b) 501 -442-2105 (FAX)
• CURTIS SHIPLEY (term expires 4/1/05)
1132 E. Ridgeway
Fayetteville, AR 72701
501 -442-6067 (b) 501-443-3672 (h) 501 -443-2001 (FAX)
CHING MONG (term expires 4/1/05)
Quality Inn
523 S. Shiloh Drive
Fayetteville, AR 72701
501 -444-9800 cell 466-9327 501 -521 -9006 (FAX)
PAT GAZZOLA (term expires 4/1/06)
Catfish Hole
356 E. Fairway Lane
Fayetteville, AR 72701
501 -521 -7008 (b) cell 841 -0938 501 -443-7577 (h) 501 -521-4946 (FAX)
DAN COODY, MAYOR (term indefinite — appointed 1/03)
113 W. Mountain
Fayetteville, AR 72701
501 -575-8330 (b) 501-443-6758 (h) 501-575-8257 (FAX)
•
FAYETTEVI LLE
THE CITY-OF FAYEMVILLL ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WFIITAKER, ASST. CITY ATTORNEY
LEGAL DEPARTMENT
DEPARTMENTAL CORRESPONDENCE
TO: A & P Commission
FROM: Kit Williams, City Attorney
DATE: February 7, 2003
RE: HMR Tax Collection
Attached please find Casey Jones' memo concerning the City
Prosecutor's efforts to collect back HMR taxes and prosecution of non-
payers. As you see, the City Prosecutor has worked out several plea
• agreements to recover a few thousand dollars in back HMR taxes by
early April. Some cases have been put on hold by bankruptcy filings
which automatically stay collection efforts for a period of time.
Please note that there are few active restaurants now on the list
for back taxes. Most of our cases now involve failed establishments
and hard to find previous owners. This is actually good because our
goal has always been uniform voluntary compliance with the HMR
taxes. I believe we have gotten significantly closer to that goal over the
last year and a half.
�+ J CITY OF FAYETTEVILLE a
OFFICE OF THE PROSECUTING ATTORNEY r
CLINTON K. JONES HOT CHECK ADMwi ADMINISTRATOR
CITY PROSECUTOR E mail: hotcheck@dJayettevllleArms
149 W. ROCK
W. BRANT WARRICK
FAYETTEVILLE, ARKANSAS 72701
DEPUTY CITY PROSECUTOR PHONE: (479) 575-8377
(479) 675.9378
MEMO (478) 76-874
. (479) 6576-83376
Hot Checks: (479) 676.826{
FAX k : (478) 6768373
TO: K. Williams
Fayetteville City Attorney
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: February 7, 2002
RE: Status of HMR cases
1 . Fat Toneys Tony Goucher Active Contempt Summons /TD of 3/5/02
2. Fat City James Roberts Reset to 4/23/03 to pay $1830. •
3 . Corky Ben Clark TD of 4/23/03
4. Back Porch BBQ Keith Kidd Active FTA wan-ant
5. Cafe Santa Fe Sad Abu-Haleema Active warrants x 2
8. Hog City Diner Richard Byrne Active FTA warrant
9. Tones, Inc. D. Heerwagon Active FTA warrant
10. Dominoes Pizza Lloyd Hardison Active FTA warrant — Closed
Reportedly Sled bankruptcy
12. Dickson St. Diner Michael Starkey TD of 1/29/03 — To pay $ 1 ,066. by 4/9/03
Nick Jefferies TD of 1/8/03 — To pay $ 1 ,066 by 4/9/03
Deonna Darnell TD of 1/8/03 — Same as Jefferies
13. Quizno's Classic Subs John Ford Active Criminal Summons
14. IHOP Kathy Lewis T.D. of 3/5/03 •