HomeMy WebLinkAbout2002-01-14 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, January 14, 2002 at
2:00 p.m. at the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
January 14, 2002 2 :00 p.m. Town Center
I. Call to Order
II. Election of Chairman for 2002
III. Reports
A. Approval of Minutes for December 10, 2001
B. Financial Report
1 . Update from City Attorney on Delinquent Tax Collection Efforts
C. Convention and Visitor Activity — Marilyn Johnson
D. Town Center Report — Denise Bembenek
E. Agency Report — Brian Clark, Sells/Clark, Inc.
• IV. Old Business
A. Acoustic Solutions for Town Center - Update
B. Lights of the Ozarks funding request
V. New Business
A. Letter from Off Street Parking Development District
B. Renew contract with City for parking deck leases/maintenance
C. Budget Adjustments for 2001 — reallocate appropriate funds to other accounts
which do not have enough funds at year end. Costs unforeseen at budget time.
VI. Other Business
A. Letter and Impact study from Fayetteville Parks Division
VII. Adjourn
' I
GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: December 10, 2001
PRESENT: Bob Davis, Joe Fennel, Pat Gazzola, Ching Mong, Curtis Shipley, Kevin Santos,
and Marilyn Johnson.
ABSENT: John Gilliam
The regular meeting of the Advertising and Promotion Commission was called to order at the
Fayetteville Town Center conference room at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
Moved by Shipley, second by Gazzola to approve the minutes of the October 24, November 12,
and November 27 meetings. Motion carried.
FINANCIAL REPORT
Marilyn Johnson reviewed the financial report for November. Collections for the month were up
2.71% with total collections of $ 120,282. Year to date collections total $ 1 , 190, 125, a 2.90%
increase. November expenses were $50,880, with largest expenditures for advertising.
It was noted that HMR taxes are were not paid by those operating partnership concessions with
• Sodexho at the stadium during the Razorback games. City Attorney presented the report of the
City Prosecutor's office regarding delinquent HMR collection action through his office. Moved
by Shipley, second by Davis to approve the financial report. Motion carried.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn presented the Convention and Visitor Development report. Inquiries are down from
2000. Lights of the Ozarks festival is in full swing with increased attendance noted at lighting
night.
Town Center Activity
Marilyn reviewed activities related to Town Center — 90 contracted events and $ 122,848.90 in
contracted event sales. Year to date collections are $89,337.29. Budget planning for 2002 as
well as employee benefit planning has been a priority.
Parking revenues are up in the parking deck. We have been working with David Harp on a valet
parking service that he is operating around the Square (Hoffbrau, Hog City and Town Center
events). He uses the deck for parking and we are paid per entry.
OLD BUSINESS
Additional Acoustical Treatment of Exhibit Hall
A proposal by WDD on drawings and cost information for acoustical fabric panels was presented
. for consideration by the Commission. Marilyn recommended having Michael Green of Green
Anderson Engineering calculate amount of noise reduction that could be expected with design.
2
• Following a favorable calculation from him, she recommended going ahead with bidding
process. Moved by Gazzola, second by Davis to proceed with bidding process and work at a
price not to exceed $ 114,000. Motion carried.
Final Approval of 2002 Budgets for Town Center and A & P
Moved by Shipley, second by Davis to approve 2002 Budgets for Town Center and A & P.
NEW BUSINESS
Advertising Agency Contract with Sells/Clark
Moved by Shipley, second Gazzola to approve the advertising agency contract with Sells/Clark,
Inc. Motion carried. Brian Clark thanked the Commission for its confidence. He will present
the 2002 plan at the January meeting.
OTHER BUSINESS
Lights of the Ozarks
Bob Davis presented budget figures for 2000 Lights of the Ozarks festival incurred by the City.
The City has transferred responsibility of Lights festival from City Maintenance to Parks
Department. Bob requested that the A & P Commission pick up a portion of expenditures
excluding salaries (approximately $21 ,440 in 2002). Marilyn will prepare a list of Chamber and
other expenditures for Commission consideration with the request at the January meeting.
There being no further business, the meeting was adjourned.
• Respectfully submitted,
Marilyn Johnson
Director
Convention and Visitor Development
•
3
Advertising & Promotion Commission
Financial Report - Expenditures
For the Month Ending December 31 , 2001
• 2001 YTD December
Budget Item Budget Expenses Remaining_ Expenses
800 Telephone Number (Chamber of Commerce) $ 10,000 $ 10,000 $ 0 $
Audit Expense 150 150 0
Brochure Development 46,864 40,003 6,861
Chamber of Commerce Operations Contract 100,000 100,000 0
Collection Expense - City of Fayetteville 26,000 26,321 (321 ) 2,519
Convention Support 5,512 5,298 214
Public Notification (BMA ContractlAirport.) 265,311 195,381 69,930 19937
Town Center Architectural Services 43,063 42,146 917
Town Center Equipment & Furnishings 395,000 391 ,356 3,644 29,587
Town Center Operating Expenses 240,740 163,503 77,237 24,673
Special Projects
Air Museum 20,000 20,000 0
Airfest 2001 3,000 3,000 0
Ark. State High School Cross Country Championships 1 ,200 1 ,200 0 1 ,200
Bikes, Blues, and BBQ 3,500 3,500 0
Botanical Garden Society - Master Plan 1 ,532 1 ,498 34
Brumley Gospel Sing 7,000 7,000 0
DDEP Festival Support Project 6,000 6,000 0
•First Night 1 ,600 1 ,600 0
Hog Wild 7,500 3,150 4,350
Holiday Hoops 9,000 9,000 0
Joe Martin Memorial Stage Race 500 500 0
Lights of the Ozarks - Replacement Lights 41000 3,438 562 1 ,438
North Arkansas Symphony Brochure Support 3,600 3,600 0
Professional Services - Legal Fees 9,000 5,035 3,965
Saturday of Champions 2,400 2,400 0
State Track & Field Finals 2,400 21400
Town Center Grand Opening 10,000 9,518 482
Walton Arts Center - Brochures 1 ,200 1 ,200 0 300
Washington County Historical Society - Brochure 2,000 2,000
Subtotal Special Projects 95,432 81 ,639 13,793 2,938
TOTAL USES $ 1 ,228,072 $ 12055,797 $ 1727275 $ 611654
H:\BUDGETIPROJECTSIHMR TAX1A&P2001 .WK4
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 1999-2001
• 1999 2000 2000 2001 2000
Total Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year
January $ 89,125 $ 100,334 12.58% $ 98,397 -1 .93%
February 88,757 91 ,330 2.90% 95,810 4.91%
March 91 ,271 102,971 12.82% 104,748 1 .73%
April 94,588 108,747 14.97% 107,624 -1 .03%
May 96,120 107,975 12.33% 103,545 -4.10%
June 104,709 107,963 3.11 % 106,217 -1 .62%
July 102,279 103,894 1 .58% 109,223 5.13%
August 103,688 105,417 1 .67% 112,743 6.95%
September 97,609 104,980 7.55% 115,765 10.27%
October 95,824 105,820 10.43% 115,771 9.40%
November 109,561 117,106 6.89% 120,282 2.71 %
December 96,583 972771 1 .23% 125,971 28.84%
Total $ 1 ,170 1, 14 $ 1 ,254,310 7.20% $ 1 ,316,096 4.93%
• HMR Tax Collections By Month
150
100
g
3
F
50
0
January February March April May June July August September October November December
O 1999 &Nz 2000 O 2001
' Additional collections from caterers, concession stands, take-out locations, etc. for this month: $9,952.26
•
H:\BUDGET\PROJECTS\HMR TAX\HMRTAX.WK4
S
It
F 'YETTEVI LLE
j, v THE CITY OF FAYETTEVILLE, ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WI-IITAKER, ASST. CITY ATTORNEY
LEGAL DEPARTMENT
DEPARTMENTAL CORRESPONDENCE
TO: A &- P Commission
cc: Casey Jones, City Prosecutor
FROM: Kit Williams, City Attorney �� --
DATE: January 8, 2002
RE: City's enforcement efforts for non-payment
or late payment of HMR taxes
• I am happy to report that the Fayetteville City Prosecutor's Office
collected $14,556.14 in past due HMR taxes during the month of
December, 2001 . I have attached Prosecutor Casey Jones' report
concerning the status of 14 cases he is working on.
We believe the stepped up enforcement will continue to yield
improved payments to the City and A & P Commission of the tax
collected from restaurant customers. I believe City Prosecutor Casey
Jones has earned a statement of commendation from the A & P
Commission and citizens of Fayetteville for his diligent efforts to
ensure compliance with the law.
CITY OF FAYETTEVILLE
k: OFFICE OF THE PROSECUTING ATTORNEY
140 W.
CLINTON K. JONES FAYETTEVILLE, AROKANSAS 72701
CITY PROSECUTOR PHONE: (501) 575-5377
(501) 5754375
W. BRANT WARRICK (501) 575.8374
DEPUTY CITY PROSECUTOR (501) 5758375
FA% # : (501) 5758373
MEMO
TO: K. Williams
Fayetteville City Attorney
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: January 3, 2002
RE: Status of HMR cases
• 1 . Fat Toneys Tony Goucher TD of 12/5/01 - Reset to 12/19 to return
forms and make payment. Agreement
reached w/Mr. Goucher where he pays $300
per month plus keep current on HMR taxes.
2. IHOP Herbert Lewis Agreement reached w/Kathy Lewis on 12/5.
She has paid $2, 155.74 towards arrearage
3. Fat City James Roberts TD of 2/20/02
4. Corky's Ben Clark TD 1/2/02 . Agreement reached. Owes
approx. $ 16,215, 10 plus penalties/interest.
Is to pay $1 ,500.00 per month and keep
current on HMR/Supp. Beverage Tax. Will
not attempt to pull liquor license if he abides
by agreement. Accounting will report back
to Prosecutor in 30 days.
5. Back Porch BBQ Keith Kidd TD of 8/29/01 - $0 paid - Criminal Summons
For Contempt outstanding.
6. Cafd Santa Fe Sad Abu-Haleema TD of 12/19/01 - Reset to 1/9/02
•
• Page 2
• January 3, 2002
7. Taco Casito Marlo Underhill Owes September/October/November -
Criminal Summons filed.
8. Landmark Inn J. Curley Served Summons on 11/15/01 - Paid
$10,666.00 on 12/10/01 and $1 ,735.40
which brought him current through October,
2001 .
9. KFC Has filed Chapter 13 Bankruptcy
10. Schlegel Bagels Leslie Treat is new owner . Letter sent.
11 . Hog City Dimer Is paying as per agreement
12. Fuzzy's Rest. James Blakemore Criminal Summons filed.
13. Arm's Rest. Accounting is attempting to locate owners.
14. KJ's Pizza Kenley Johnson TD of 2/13/02
•
•
• ACTIVITY REPORT
January, 2002
INQUIRY RESPONSES
Tourist Inquiries
December 2001 — 15 Year to date 2001 — 1019
December 2000 — 21 Year to date 2000 — 1825
Advertising Responses
December 2001 — 659 Year to date 2001 — 28321
December 2000 — 3684* Year to date 2000 — 33411
Includes spring and fall inquiries from Travel Marketing Group
Relocation Inquiries
December 2001 — 40 Year to date 2001 — 768
December 2000 — 55 Year to date 2000 — 965
December Total Inquiries
2001 — 714 2000 — 3760
Year to Date Total Inquiries
2001 — 30108 2000 — 36201
• ACTIVITY
Conventions and Meetings — Brumley Gospel Sing
Governor's Community Forum
Bus Tours — Goodwill Tours (Patti Fisher)
Arkansas Parks and Tourism, Group Travel — Travel South
Tourist Activities — Lights of the Ozarks including Choirs on the Square, Jingle Bell Jog,
Bugs in the Lights, Decorating Contest, Lighted Parade, West Fork Choir, Sweet
Adoration Singers, Arkansas Winds, Animal Pictures with Santa
Relations with Other Tourism — First Night
Ann Lowe — Walton Arts Center
Jef Russell — Eureka Springs A & P Commission
Bernie Brugman — Bentonville A & P Commission
Dale Christy — Northwest Arkansas Tourism Association
Paige Patrick — Star Touring and Riding Association
Tom Ginn — Rogers Chamber of Commerce
Relations with Media — Heather (Active Years)
• Rosemary (Arkansas Business)
Sharla — Morning News
�O
• Relations with Media (cont)
Stephanie Harris — Arkansas Democrat Gazette
Bridget — Arkansas NBC
Mark DeVault — Travel Marketing Group
Town Center — Mike Green on acoustics
Transition from Chamber — Tom Lonon, Scarbrough & Murtishaw
Miscellaneous — John Burrows — Off Street Parking Improvement District
Mark Haisten — American Lung Association "Clean Air Challenge"
TOP HMR COLLECTIONS
Sodexho
Radisson
Clarion
Chili's
Red Lobster
Chartwell's
Jose's
• Shorty Small'
Dixie Cafd
Ryan's
McDonald's
Ozark Brewing Company
•
I I TOURIST INQUIRIES 2001 1 1 1 1 1 1
IJANIFEB IMARIAPRIMAYIJUNIJULIAUGSEPIOCTINOVIDECITOTALI
AL 11 1 21 21 21 11 1 1 1 11 1 I 1 9
AK I I I I I I I I I I I
• AZ 31 1 1 1 21 6
AR 25 4 48 18 31 13 23 361 14 23 6 5 246
CA 1 1 2 5 5 3 51 3 2 1 28
CO 2 2 2 1 1 31 1 1 13
CT I 11 i 1 1 21 3
DE I I 11 I I I I I 1
Dc I I I I I I I I I I
FL 11 11 31 71 11 11 21 11 1 21 1 1 19
GA 21 1 1 1 1 11 1 21 11 1 1 1 8
HI 1 i I A 11 2
ID 21 1 1 4
IL 21 1 8 5 6 1 1 9 5 4 42
IN I 11 1 51 21 1 1 21 11 31 11 11 1 1 16
IA 1 31 11 101 21 11 11 1 11 81 31 1 1 1 30
KS 1 21 11 51 41 51 61 41 31 101 21 21 1 1 44
KY I I 1 31 11 1 11 1 1 1 11 1 1 6
LA 1 31 11 101 11 91 31 41 4 2 61 31 1 1 46
ME I 1 1 1
MD 1 1 1 1 4
MA 1 1 2
MI 11 11 101 11 11 1 1 61 11 11 11 1 23
MN 1 21 1 71 1 11 1 1 1 71 31 21 1 1 22
MS 1 21 1 1 51 21 11 11 zi 2 21 17
MO 8 2 11 111 7 8 81 101 171 9 4 2 97
MT I I I I I I I I
• NE 1 6 21 1 1 1 1 1 14
NV 1 1 1
NH 1 1 I I 1 1 1 1 1 1 1 2
NJ 1 1 111 1I I 1I I 1 1 4
NM I 11 21 11 21 1 11 1 11 1 1 1 s
NY 11 1 21 11 11 1 11 11 11 I 1 1 s
NC 1 21 21 1 11 11 1 11 1 1 7
ND 1 11 1 1 1 1 11
OH 1 1 1 6 2 21 1 3 1 101 25
OK 91 31 3 12 71 11 91 81 61 21 11 4 65
OR 1 1 1 1 4
PA 1 I 11 1 11 I 4
PR
RI I I I I
Sc 11 1 I 2
SD 1 1
TN 1 11 3 ? 1
2 7 1 1 19
TX 5 61 13 101 171 8 16 221 11 16 2 126
UT I1 1 21 I I 1 1 1 I 1 1 2
VT I I I I I I I I I I I I I
VA I I 1 21 I I 1 11 I 1 11 I 1 1 4
WA I I 11 11 I 1 11 1 3
WV
WI 1 6 1 21 1 31 31 1 1 16
WY 1 1
• APO
CAN I I 11 1 1 11 3
FOR 1 21 11 1 1 21 11 11 1 1 1 1 1 7
1 I I 1 1 1 1 1 1 1
1 831 261 1761 971 116 61 871 1191 1211 811 371 151 01 1019
• ADVERTISING INQUIRIES - 2001
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
Tourist
AY 163 137 104 141 405 154 73 1177
BT 0
FC 207 909 769 588 244 23 33 34 9 6 2822
HSA 0
ML 30 41 316 972 612 419 196 31 881 791 495 254 5038
MT 1133 1133
MVG 894 881 56 407 2238
NATA 111 133 251 232 171 206 157 150 135 110 103 25 1784
OK 91 63 107 31 2 68 49 15 426
Parade 2278 1473 3751
MC/Rosie 2 363 77 489 332 68 25 9 1365
SL 18 10 48 232 143 65 83 472 464 280 157 252 2224
SNI 2246 288 60 1337 110 23 106 4170
ST 0
TA 0
TM 0
USA 187 1428 235 6 224 99 2179
MN 9 4 1 14
TOTAL 413 384 4494 7844 3945 2685 1021 956 2943 2038 939 659 28321
• 28321
AY - Active Years
BT - Budget Travel
FC - Family Circle
H & A - Home and Away
MC - McCalls
ML - Midwest Living
NM - Meeting News
MT - Midwest Traveler
MVG - Midwest Vacation Guide
NATA - NATA Tour Guide
OK - Oklahoma Today
Parade - Parade
SL - Southern Living
SNI - State Newspaper Insert
ST - Southern Traveler
TA - Travel America
TM - Texas Monthly
TM G-Travel Marketing Group
USA - USA Today
VG - Vacation Guide
•
9
• Advertising Inquiries Pubs by State - December, 2001
AY FC ML MVG NATA MC/Rosie OkT SL SNI MN USA VG TOTAL
AL 9 9
AK 0
AZ 1 1
AR 1 13 1 17 32
CA 3 1 4 8
CO 3 1 1 5
CT 1 1
DE 0
DC 0
FL 1 6 2 19 1 29
GA 1 18 19
HI 1 1
ID 0
IL 45 3 4 12 64
IN 23 1 6 9 39
IA 23 2 3 6 34
KS 3 3 1 5 12
KY 8 8 16
LA 14 14
ME 0
MD 4 4
MA 1 1 2
MI 1 19 5 19 44
MN 15 2 17 34
MS 1 1 14 1 17
• M1 14 1 11 19 46
MT
2 1 3
NE 8 1 9
NV 1 1
NH 3 3
NJ 1 1 3 5
NM 3 3
NY 4 1 3 8
NC 1 10 11
NO 2 2
OH 12 2 11 25
OK 5 2 12 9 28
OR 1 1
PA 1 1 3 5
RI 0
SC 1 8 9
SD 0
TN 1 8 17 1 1 28
TX 5 1 1 40 47
UT 0
VT 0
VA 6 6
WA 1 1
WV 4 4
WI 17 1 3 21
WY 2 2
APO 0
CAN 2 2
• FOR 2 1 1 4
TOTAL 0 6 254 0 25 0 15 252 0 1 0 106 659
/O
• Monthly Advertising Inquiries by State - 2001
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AL 1 2 13 67 32 19 15 25 18 12 9 9 222
AK 4 1 3 9 2 2 2 3 26
AZ 2 3 15 24 10 11 15 4 2 6 2 1 95
AR 22 33 740 312 198 72 53 56 513 146 43 32 2220
CA 27 20 64 100 105 75 54 34 20 19 18 8 544
CO 8 5 22 32 18 9 7 3 4 22 9 5 144
CT 1 2 6 18 15 24 9 3 1 79
DE 1 1 1 4 2 3 2 2 16
DC 2 1 1 1 1 6
FL 20 18 35 200 75 74 49 52 49 41 23 29 665
GA 2 4 28 56 33 30 11 31 23 22 18 19 277
HI 2 1 5 2 2 1 3 2 1 1 20
ID 1 3 7 2 2 1 16
IL 18 31 398 1114 780 269 89 42 202 308 138 64 3453
IN 12 10 147 628 228 168 44 31 84 126 51 39 1568
IA 8 9 171 478 183 99 27 16 102 61 27 34 1215
KS 8 15 103 182 63 79 35 32 80 47 38 12 694
KY 5 4 18 82 38 33 20 13 13 33 19 16 294
LA 8 7 138 105 65 47 21 68 101 44 24 14 642
ME 1 7 3 6 5 3 1 1 27
MD 1 10 21 16 14 15 8 2 7 4 4 102
MA 2 1 9 25 24 19 8 5 5 3 1 2 104
MI 15 12 214 763 351 318 28 36 203 191 60 44 2235
MN 16 13 65 404 227 81 32 22 5 146 39 34 1084
MS 6 6 45 79 27 25 14 47 57 15 9 17 347
MO 21 18 765 474 173 220 43 36 354 163 48 46 2361
• MT 4 2 6 2 3 1 2 1 2 3 26
NE 9 8 40 163 94 26 10 3 3 26 20 9 411
NV 3 1 4 10 4 8 0 3 4 3 6 1 47
NH 1 8 4 0 0 1 1 3 18
NJ 7 4 24 36 36 50 23 8 5 4 4 5 206
NM 1 7 14 7 6 2 4 2 2 1 3 49
NY 10 4 43 98 58 82 39 7 13 12 9 8 383
NC 1 3 34 100 30 44 27 19 17 24 15 11 325
ND 1 2 4 42 28 2 0 2 5 2 2 90
OH 18 16 111 695 359 243 37 16 84 152 43 25 1799
OK 52 39 360 274 96 72 20 41 314 55 65 28 1416
OR 6 1 11 8 12 9 7 2 3 1 1 61
PA 9 6 30 61 58 52 38 23 2 22 7 5 313
RI 1 3 1 1 5 1 2 14
Sc 2 1 6 40 17 14 13 27 11 13 8 9 161
SD 1 1 3 37 21 6 1 5 3 7 85
TN 7 4 122 126 55 57 29 33 87 60 23 28 631
TX 36 39 483 276 176 128 89 155 476 117 55 47 2077
UT 2 1 6 10 7 5 0 3 1 2 37
VT 1 4 4 5 0 2 16
VA 2 3 23 37 31 27 12 12 14 13 10 6 190
WA 4 3 11 22 18 10 8 7 7 6 3 1 100
WV 2 2 8 331 14 5 4 2 2 4 1 4 379
WI 13 20 135 257 110 115 45 20 37 94 63 21 930
WY 1 2 4 2 2 1 1 1 2 16
APO 2 0 0 2
CAN 1 2 4 3 2 3 1 1 1 2 20
FOR 11 5 1 5 5 13 4 5 2 3 5 4 63
• TOTAL 413 384 4494 7844 3945 2685 1021 956 2943 2038 939 659 0 28321
I I IRELOCATION 20011 1 1
JAN FEBIMARIAPR MAYJUN JUL AUGISEPIOCTINOV DEC ITOTAL
AL I 1 11 11 11 1 31 1 1 31 1 1 9
• AK I I I 1 1 1 1 1 1 1
AZ 1 21 11 21 1 11 21 11 4 1 4 2 20
AR 1 141 51 221 91 211 61 131 201 21 131 61 51 136
CA 52 5 21 71 31 41 71 21 61 41 41 51
CO 4 2 1 21 11 21 21 1 1 23 21
CT 1 1
DE I I 1 I 1
DC 0
FL 1 3 5 5 4 5 71 11 21 1 34
GA 11 21 11 1 21 11 11 11 11 11 1 12
HI 1 11 i 11 1 1 1 3
ID 1 21 1 2
IL 21 11 51 21 31 21 1 21 41 41 21 1 27
IN 1 I 1 11 1 41 1 1 1 1 1 21 1 7
IA 241 3 2 1 4 3 3 3 1 27
KS 4 2 6 1 2 3 5 3 3 1 30
KY 1 21 1 1 1 1 1 1 1 1 21 1 a
LA 5 1 2 4 2 1 31 31 1 11 11 23
ME 1 1 11 2
MD 1 1 2
MA 11 11 11 11 1 21 1 11 11 1 1 8
MI1 1 1 1 1 3 4 3 15
MN 1 1 2 2 1 1 1 9
MS 1 21 1 11 21 21 41 41 21 1 11 21 11 21
MO 5 12 3 3 2 5 21 1 41 41 61 38
• MT 2 21 1 1 11 1 5
NE 21 1 11 11 11 1 11 1 1 1 6
NV I 1 11 21 11 11 11 1 1 1 1 6
NH 0
NJ 1 1
NM 1 1 11 1 11 1 1 11 1 11 11 1 6
NY 1 1 11 1 11 11 1 11 11 6
NC 1 3 1 1 3 2 1 1 13
ND 1 1 1 1 1 1 1 2
OH 1 21 11 11 31 1 1 21 11 11 11 21 11 15
OK 1 41 1 91 34 2 5 a 3 5 3 2 43
OR 1 11 1 2 1 6
PA 11 1 21 1 11 11 31 1 1 21 1 21 12
PR I I I I 0
RI 0
SC 1 1 +21 1 4
SD I I I 11 21 I 1 3
TN 2 3 1 21 11 1 11 1 21 11 3 16
TX 1 71 41 91 41 91 71 111 141 41 81 71 3 87
UT I I 11 11 1 2
VT I 1 11 1 1
VA 1 11 21 11 1 1 6
WA 11 11 2
wv I I I I 1 0
w 1 3 1 11 21 13 51 1 1 19
WY0
APO I 11 I 1
CAN I 11 I 11 2
FOR 0
768
TOTAL 761 301 981 441 921 491 741 921 451 751 531 401 768
JZ
ACTIVITY REPORT
• December 5, to December 31 , 2001
Town Center Activity
Current Previous
Month Month
Number of Contracted Events 98 90
YTD Contracted Sales (room + 140,688.90 122,848.90
incidental rentals
YTD Income from events 102,947.48 89,337.29
Credits (Credits + returned ( 11 ,914. 15) ( 11 ,862.96)
deposits + tax returns
Outstanding as of 12/04/01 3195.37 91170.56
collection letters sent
Average Income per event 1435.60 1364.99
Proposals sent 11 12
Contracts sent 5 1 16
Town Center Activity — General Activity
• • Acoustic Solutions — Alderman, Green • Employee Benefits Planning (Retirement)
• KFAY Radio Interview • Scarborough & Murtishaw Mtg — T. Lonon
• First Night Planning •
Town Center Activity — Events (84 completed vtd)
• General Mills Training
• Winter Dreams 2001 — Jr. League of NWA
• Nabholz Construction Co Holiday Parry
• Bank of Fayetteville Holiday Parry
• Fayetteville Chamber of Commerce Annual Meeting
• Weapons of Mass Destruction Seminar
• Wright, Lindsey and Jennings Training
• ThompsonMurray Holiday Parry
• Metro Area Board of Realtors Holiday Party
• Tyson IS Dept Holiday Party
• Pinnacle Foods Holiday Party
• Lindsey Employee Luncheon
• Proctor and Gamble HR Meeting
• UAMS Holiday Party
• Turner/Goodson Reception
• • Patsy Campbell 50'" Anniversary Party
• First Night
13
CDate ,, Account Name , : Contact Name - Actlon ,Notes Kyle Swope Kyle contract Reception
Tumer-Goodson Reception Andy Goodson contract Reception
Jennifer McFetter contract Reception
Patsy Campbell Patsy contract 50th wedding anniv.
NWA Nursing School Barb Conrad Proposal . Gala
Highlands Oncology Group Kristina Rykert Proposal,
Carol Hood Carol Proposat Aug 3rd Recpt., Ozark
12/10/01 Ozark Film Society James Alford Proposal; Feb 22 & 23
Tyson IS Holiday Parry Janelle Coffee Proposal. 2002 Hliday Party
Highland Dairy Wayne Propose ,
Melissa McCandless Proposal
Tau Beta Sigma Mace Springer Proposal ; 2003
Highlands Oncology Group Proposal
Spinning Star Fabrics Cancelled No U
UA Lecture Series Propsal
Heather Mllholland Proposal Wedding
Cisco Systems Jim Strafuss contract Jen meeting
WITTENBERG, DELONY 8 DAVIDSON ARCHITECTS
100 W. Center Street, Suite 102
FAYFnEV , AR 72701
• 501/443-6666
501/443-9515 FAX 1' '•
January 9, 2002
Estimate Dept.
Re: Fayetteville Town Center
We would like to get an estimate for " PS80AL" square profile 2 " panels w/ 4FR701 ". They will be mounted
approx. 25' above the floor. See the attached drawings. The drawings show 188 Cloud mounted 4'x6'
panels & 102 wall mounted panels with either Z-clip mounting.
Shipping will be to the 72701 zipcode
Please let me know if you have any questions.
• Sincerely
WITTENBERG, DELONY & DAVIDSON, INC.
Richard Alderman, AIA
Principal Northwest Arkansas Office
JAN - 10 - 2002 10 : 31 AM PANELSOLUTIONS 5704593499 P . O1
4 MOWAX - "QUICK GARM*
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TOTAL COST FOR 2000 CHRISTMAS LIGHTS
ADSALARIES
CITY EMPLOYEES $35,216.60
PUB. SERV./TRUSTEES $23,527.50
PARKS - $2,406.37
TOTAL SALARIES $61 , 150.47
EXPENDITURES
(INCLUDES ELECTRIC) $129229.67
1
TOTAL PROJECT COST - $731380. 14
qo q
is
Building Maintenance Labor/X-Mas Lights
Hrs. worked
Hourly for project
Employees Rate Lights
Larry Rennie 20.003 0.00
Gary Fowler 18.780 0.00
Keith England 10.988 28.00
Rocky Jones 14.306 0.00
Weldon Orand 14.306 47.50
Harlan Sawin 18.062 135.50
Jim Higgins 18.974 3.75
Randy Sturgeon 12.500 56.00
Monthly Total for Sept. 2000 $4,205.75
Hrs. worked
Hourly for project
Employees Rate Lights
Lary Rennie 20.003 0.00
Gary Fowler 18.780 52.50
�eith England 10.988 0.00
ocky Jones 14.306 72.00
Weldon Orand 14.306 155.25
Harlan Sawin 18.062 150.00
Jim Higgins 18.974 92.50
Randy Sturgeon 12.500 105.00
Johnny Yell 13. 193 80.00
Monthly Total for Oct. 2000 $11 ,069.32
Hrs. worked
Hourly for project
Employees Rate Lights
Larry Rennie 20.003 0.00
Gary Fowler 18.780 61 .00
Rocky Jones 14.306 104.00
Weldon Orand 14.306 112.00
Harlan Sawin 18.062 150.50
Jim Higgins 18.974 124.00
Jamie Leach 13. 193 66.00
is Randy Sturgeon 12.500 66.50
AAEMP HR 01 .WK4
Johnny Yell 13. 193 123.50
)*Aonthly Total for Nov. 2000 $12,638.11
Hrs. worked
Hourly for project
Employees Rate Lights
Larry Rennie 20.003 0.00
Gary Fowler 18.780 0.00
Rocky Jones 14.306 2.75
Weldon Orand 14.306 14.50
Harlan Sawin 18.062 0.00
Jim Higgins 18.974 23.00
Jamie Leach 13. 193 6.00
Monthly Total For Dec. 2000 $762.34
• Hrs. worked
Hourly for project
Employees Rate Lights
Larry Rennie 20.003 0.00
Gary Fowler 18.780 30.50
Rocky Jones 14.306 2.00
Weldon Orand 14.306 121 .00
Harlan Sawin 18.062 78.25
Jim Higgins 18.974 41 .00
Jamie Leach 13. 193 69.00
Monthly Total For Jan. 2001 $5,434.03
Hrs. worked
Hourly for project
Employees Rate Lights
Harold Dahlinger 31 .630 35.00
• Marvin Searles 10.988 219.00
(Parks)
A1 =-MP HR 01 .WK4
� 7
Public Service 7.500 645.00
Trustee 7.500 2,492.00
•
Total For Project $27,040.92
GRAND TOTAL
LABOR COST $61 , 150.47
•
•
AAEMP HR 01 .WK4 p
�O
HOURS WORKED ON XMAS LIGHTS--2000
%
SEPT DEC.
ISE TH 28.00 ROCKY 2.75
JIM 3.75 WELDON 14.50
WELDON 47.50 RANDY
HARLAN 135.50 HARLAN
RANDY 56.00 JIM 23.00
270.75 JAIME 6.00
GARY
TRUSTEES 380.00 46.25
PUBLIC SERVICE 166.00
SEPT. TOTAL 816.75
TRUSTEES 272.00
PUBLIC SERVICE 48.50
OCT. DEC. TOTAL 366 .75
ROCKY 72.00
WELDON 155.25
RANDY 105.00 JAN.
HARLAN 150.00 ROCKY 2.00
JIM 92.50 WELDON 121 .00
GARY 52.50 RANDY
JOHNNY' 80.00 HARLAN 78.25
MARVIN - PARKS 104.00 JIM 41 .00
• 811 .25 GARY 30.50
JAIME 69.00
TRUSTEES 684.00
PUBLIC SERVICE 250.25 341 .75
OCT. TOTAL 1 ,745.50
TRUSTEES 344.00
PUBLIC SERVICE 60.00
NOV. JAN. TOTAL 745.75
ROCKY 104.00
WELDON 112.00
RANDY 66.50 B.M. TOTAL HOURS 21173.50
HARLAN 150.50 PARKS TOTAL HOURS 219.00
JAIME 66.00 P.S. TOTAL HOURS 644.75
JIM 124.00 TRUSTEE TOTAL HRS. 21492.00
GARY 61 .00 5,529.25
JOHNNY' 123.50
MARVIN - PARKS _ 115.00
922.50
TRUSTEES 812.00
PUBLIC SERVICE _ 120.00
OV. TOTAL _ 11854.50
GRAND TOTAL 5 ,529 . 25 HRS
� 9
XMAS LIGHT EXPENDITURES -- 2000 N°
VENDOR INVOICE NUMBER AMOUNT
O ELECTRIC 32764500 $124.75
LEC O_ELECTRIC MFG. 1570 21835
LOWE'S 43225275852 27.99
OK ARMY SURPLUS_ _ _ 17545 176.00
AMO ELECTRIC _ 33112500 50.79
BOLT & SCREW SUPPLY 34982 153.54
AMO ELECTRIC 33280600 10.76
AMO ELECTRIC_ 33296500 69.32
_ MITCHELL OIL 41966 8.00
WAL—MART — — 6973 32.07
WESTLAKE _ — _ 2967860 33.50
TRACTOR SUPPLY 312169 21 .50
CITY LUMBER 461247 18.32
CITY LUMBER 461616 12.57
_WESTLAKE -- — 2968243 70. 14
_H_UGG & HALL RENTAL EXPRESS 4203165010 2,932.88
HUGG &_HALL RENTAL EXPRESS 4203164604 21199.66
SWEPCO ELECTRIC 6,069.53
— — -- TOTAL $12,229.67
of
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u°
,2 0
Lights of the Ozarks - SWEPCO billings
Meter number 01456011 prepared by S. Crosson
• Account number 000253577
(Avg. monthly bill - $130)
Winter 1999-2000:
07/15/1999 - 08/13/1999 $115 .79
08/13/1999 - 09/14/1999 $ 145.98
09/14/1999 - 10/12/1999 $ 173.28
10/12/1999 - 11 /11 /1999 $547 .33
11 /11 /1999 - 12/14/1999 $ 1 ,510.23
12/14/1999 - 01 /17/2000 $2,032.01
01 /17/2000 - 02/15/2000 $109.55
Estimated excess usage for Lights of the Ozarks >> $3,699.57
Winter 2000-2001 :
09/14/2000 - 10/12/2000 $ 116.42
10/12/2000 - 11 /09/2000 $571 .23
11 /09/2000 - 12/12/2000 $2,860. 14
• 12/12/2000 - 01 /16/2001 $3,028. 16
Estimated excess usage for Lights of the Ozarks >> $6,069.53
•
a �
• OFF STREET PARKING DEVELOPMENT DISTRICT
NO. 1 OF THE CITY OF FAYETTEVILLE, ARKANSAS
DECEMBER 7, 2001
RESOLUTION
The City of Fayetteville Advertising and Promotion Commission is hereby
requested to reexamine the $3.00 fee currently being charged by parking customers at the
parking deck included in the Fayetteville Town Center. The Off Street Parking
Development District requests that the Commission consider instituting a time-based
parking fee and increasing the number of leased spaces available in the Town Center.
{
Lamar Pettus
• Lam Anderson
J& jzX
obby LeYrfm
oZ�
FAYETTEVI LLE
•
THE CITY OF FAYETTEMLLE, ARKANSAS
January 14, 2002
Marilyn Johnson
Fayetteville Town Center
15 W. Mountain Street
Fayetteville, AR 72701
Dear Marilyn,
Attached are 2 original copies of the contract to renew our agreement for the City to provide
operational and cleaning services for the Town Center parking deck. In exchange for these
services, the Town Center provides the City fifty-five (55) parking spaces in the deck to be
utilized by City employees.
The original contract and its addendum for these services will expire on February 13, 2002. We
have rewritten these two documents with the only changes being to merge the two documents
• together as one, and to include an automatic annual renewal clause.
Calculations for the first six months of the contract show that the City's parking management
staff will provide an estimated 641 hours every six months. At an average of $20.00 per hour for
staff wages, this means that the value of these spaces to the City will be approximately $38.85
per space per month. Equipment and supplies needed for operations and cleaning of the deck add
an additional expense, bringing our total cost per space to right at $45 .00 per month. As an
added bonus for the Town Center, these spaces have been assigned to on-duty police officers and
to parking management staff that operate the deck.
I feel that this agreement is a great benefit to both the City of Fayetteville and the Fayetteville
Town Center. We will continue to provide the best services possible to you and to this
community. If you have any questions, please feel free to contact me at 575-8277. I'll see you at
the January 14'" A & P Commission meeting!
Sincerely yours,
Sharon Crosson
Utilities Manager
• /slc
113 WEST MOUNTAIN 72701 501 -521-7700
FAX 501-575-8257