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HomeMy WebLinkAbout2001-06-11 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, June 11 , 2001 at 2:00 p.m. at the Chamber of Commerce office. REVISED AGENDA ADVERTISING AND PROMOTION COMMISSION June 11 , 2001 2 :00 p.m. Chamber of Commerce office I. Call to Order II. Reports A. Approval of Minutes for May 14 and May 24 B. Financial Report C. Convention and Visitor Activity — Marilyn Johnson 1 . Sales Manager Report — Denise Bembenek D. Blackwood Martin/CJRW Report — Sue Blake III. Old Business • A. Town Center 1 . Schedule of Opening Events 2. Bid Awards a. Signage - $ 10,693 b. Parking system - $40,541 c. Computers - $9371 d. Telephone system - $8, 162.21 3 . Review of F. F. & E. expenditures - B . HMR Ordinance passed June 5 C. Bradberry letter regarding fountain D. Request for approval of Kamenski fountain IV. New Business A. Extend contract with Blackwood Martin until December 31 B. Contract with Chamber to include Town Center personnel V. Adjourn Our next meeting will be July 9 the Town Center Conference Room • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, June 11 , 2001 at 2:00 p.m. at the Chamber of Commerce office. ADVERTISING AND PROMOTION COMMISSION June 11 , 2001 2 :00 p.m. Chamber of Commerce office I. Call to Order II. Reports A. Approval of Minutes for May 14 and May 24 B. Financial Report C. Convention and Visitor Activity — Marilyn Johnson 1 . Sales Manager Report — Denise Bembenek D. Blackwood Martm/CJRW Report — Sue Blake III. Old Business • A. Town Center 1 . Schedule of Opening Events 2. Bid Awards a. Signage b. Parking system c. Computers B. HMR Ordinance passed June 5 C. Bradberry letter regarding fountain IV. New Business A. Extend contract with Blackwood Martin until December 31 B. Contract with Chamber to include Town Center personnel V. Adjourn a • GROUP: ADVERTISING & PROMOTION COMMISSION DATE: May 14, 2001 PRESENT: Bob Davis, John Gilliam, Ching Mong, Curtis Shipley, Kevin Santos, Steve Davis, Kit Williams, Richard Alderman, Sue Blake, Denise Bembenek, and Marilyn Johnson. ABSENT: Joe Fennel The regular meeting of the Advertising and Promotion Commission was called to order at the Chamber of Commerce conference room at 2 :00 p.m. by Commissioner Curtis Shipley. MINUTES Moved by Davis, second by Santos to approve the minutes of the April 9 meeting. Motion carried. FINANCIAL REPORT Steve Davis presented the financial report for April. Collections for the month were down - 1 .03% with total collections of $ 107,624. Year to date collections totaled $406,579, a 0.79% increase. April expenses were $53, 101 , with largest expenditures for Chamber of Commerce contract and Town Center architectural services. Moved by Davis, second by Santos to approve • the financial report. Motion carried. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed her activities as distributed. Much activity has been spent preparing bids specifications in preparation for ordering furniture. Marilyn requested that a special A & P meeting be scheduled for May 24 at 11 :00 a.m. to approve bids which were due in on May 23 . Denise reviewed her activities related to Town Center sales. BLACKWOOD/MARTIN/CJRW REPORT Sue Blake was introduced to Commissioners. She has taken Susan Wallace's place at the agency. Sue presented the redesigned booth for Fayetteville. Old Business TOWN CENTER Richard Alderman reported that the last of the exterior glass was being installed. Final pouring of the surface of the plaza was scheduled. Floor materials will be installed next month. Alderman presented Change Order No. 6. The largest item on the change, the mechanical screening is required was required by the city planner and not in the initial scope of the project. Moved by Santos, second by Davis to approve Change Order No. 6. Motion carried. • AWARD OF BIDS FOR TOWN CENTER • Tables Bids for tables were received from Alltrista, Virco, and Mity-Lite. Moved by Santos, second by Davis that because of an error in specs, tables be rebid. Motion carried. Chairs Bids were received from Today's Office ($54,441 .25), Mity-Lite ($48,518.30), and Virco ($33,270.65). Moved by Mong, second by Gazzola to award the bid to the low bidder, Virco. Motion carred. Ojjice Furniture Bids were received from Interplan ($29,428,04), Today' s Office ($27,866.89), Corporate Express ($26,716.07), LaHacpes ($26,256.00), and L & M ($24,752.00). Moved by Santos, second by Mong to award the bid to low bidder, L. & M. Motion carried. HMR ORDINANCE City Attorney Kit Williams announced that the HMR Ordinance would be going to City Council for first reading on Tuesday. He advised Commission to be represented at the Council Meeting. Gilliam will attend and represent the Commission. Shipley emphasized that the playing field should be leveled and what's fair should be emphasized. He was not in favor of another election. • Williams said a major tax impact might be from concession stands at the University of Arkansas. New Business GO PLAY IN YOUR OWN BACKYARD Marilyn explained the promotion program of the Arkansas Parks and Tourism department to encourage instate travel. Other Business TOWN CENTER FOUNTAINS Fountains on the Town Center plaza and permission having been requested for the Archer Fountain from Mr. E. G. Bradberry and Bekka Development was discussed. At present a letter has been sent to Mr. Bradberry and we are awaiting a decision on whether he will approve the fountain when he is going to fund the Kaminsky fountain at the entrance to the Town Center. Respectfully submitted, Marilyn Johnson Director • Convention and Visitor Development • GROUP: ADVERTISING & PROMOTION COMMISSION — SPECIAL MEETING DATE : May 24, 2001 PRESENT: Bob Davis, Joe Fennel, Pat Gazzola, John Gilliam, Kevin Santos, Denise Bembenek, and Marilyn Johnson. ABSENT: Ching Mong, Curtis Shipley A special meeting of the Advertising and Promotion Commission was called to order at the Chamber of Commerce conference room at 11 :00 a.m. by Chairman Joe Fennel. SPECIAL BUSINESS 1 . Award of Bid for cabling system for Town Center Bids were received from the following: City of Fayetteville Utilities Management Division - $ 19,255. 71 Southwestern Bell - $253179.97 DCI Communications, Inc.- $34,211 .41 Moved by Santos, second by Davis to award bid to City of Fayetteville in the amount of $ 19,255 . 71 . • 2. Award of bid for folding tables for Town Center Original bids were discarded because of a discrepancy in size of rectangular tables in the specs and in the price quote sheet. Second bids were requested. Bids were received from the following: Mity-Lite - $38,902.61 Virco - $41 ,044. 70 Moved by Davis, second by Santos to award bid to Mity-Lite for $38,902.61 . 3. Sound system and video system for Town Center. Because of the configuration of sound equipment in the Town Center around lights and because of timing in getting wiring in the floor prior to pouring of the final topping slab, Marilyn requested that competitive bidding requirements for sound system be waived and award bid to Commercial Audio Systems in Farmington. They have had experience with Baum Stadium, the Reynolds Razorback Stadium, City Hall, and the Square Sound System. The system is very simple to operate and will maintain balance volume throughout the Town Center. Individual rooms can be operated separately. Commercial Audio ' s quote for the sound system is $ 16, 159.60. • • Because of the configuration of video equipment in the Town Center, because of the unique needs of the Town Center in relation to the large amounts of glass, and because of the timing of pouring of the final topping slab for the floor, Marilyn requested that competitive bidding requirements for video system be waived and award bid to Commercial Audio Systems in Farmington. Commercial Audio' s quote for video equipment is $38,641 .34. Moved by Gazzola, second by Santos to waive competitive bidding requirements and awarding the bid for sound system to Commercial Audio Systems in Farmington at a price not to exceed $ 17,000 and award bid video projection system to Commercial Audio Systems in Farmington at a price not to exceed $40,000. OTHER BUSINESS 1. Letter regarding Archer Fountain Marilyn informed the Commission that she had written a letter to E. G. Bradberry (BEKKA Development) for permission to install Archer Fountain on Town Center Plaza as required by lease between BEKKA and City of Fayetteville. Davis asked that we get a written interpretation regarding effect of lease on marketing of Town Center plaza for events related to its operation and other events, i. e. expanding • Farmer' s Market. 2. HMR Ordinance The City Council will consider the revised HMR Ordinance at their June 5 meeting. Changes were recommended from City Finance office and incorporated into ordinance as well as elimination of the coffee exemption at convenience stores. 3 . Alcoholic Beverage Permit — Large Scale Facility for Town Center Marilyn and Denise attended required course at ABC office in Little Rock. Permit application was filed. Notices have been published in newspaper, building has been posted. 30 day waiting period is running. ABC will take action on the permit at their June meeting. Permit will be effective July 1 , 2001 . There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Johnson • Director Convention and Visitor Development City of Fayetteville, Arkansas Monthly HMR Tax Collections 1999-2001 • 1999 2000 2000 2001 2000 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 89, 125 $ 100,334 12.58% $ 98,397 -1 .93% February 88,757 91 ,330 2.90% 95,810 4.91 % March 91 ,271 102,971 12.82% 104,748 1 .73% April 94,588 108,747 14.97% 107,624 -1 .03% May 96,120 107,975 12.33% 103,545 -4.10% June 104,709 107,963 3. 11 % July 102,279 103,894 1 .58% August 103,688 105,417 1 .67% September 97,609 104,980 7.55% October 95,824 105,820 10.43% November 109,561 117,106 6.89% December 96,583 97,771 1 .23% Total $ 121709114 $ 11254,310 7.200/6 $ 5102124 -0.240/6 • HMR Tax Collections By Month 140 120 100 r. IL N LN a 60 IIN N 6 N 60 40 20 0 January February March April May June July August September October November December 1999 tN 2000 0 2001 • H:\BUDGE-RPROJECTS\HMR-TAX\HMRTAX.WK4 Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending May 31 , 2001 • 2001 YTD May Budget Item Budget Expenses Remaining_ Expenses 800 Telephone Number (Chamber of Commerce) $ 10,000 $ 5,000 $ 5,000 $ Audit Expense 150 150 0 150 Brochure Development 46,864 31 ,245 15,619 6,169 Chamber of Commerce Operations Contract 100,000 75,000 25,000 0 Collection Expense - City of Fayetteville 26,000 10,202 15,798 2,070 Convention Support 5,512 3,473 2,039 2,226 Public Notification (BMA Contract/Airport.) 265,311 85,424 179,887 18,434 Town Center Architectural Services 43,063 19,825 23,238 0 Town Center Equipment & Furnishings 3007000 8,649 291 ,351 4,997 Town Center Operating Expenses 240,740 17,900 222,840 Special Projects Air Museum 20,000 10,000 10,000 Airfest 2001 3,000 Ark. State High School Cross Country Championships 1 ,200 1 ,200 Bikes, Blues, and 680 3,500 Botanical Garden Society - Master Plan 1 ,532 17532 Brumley Gospel Sing 7,000 DDEP Festival Support Project 6,000 6,000 First Night 1 ,600 1 ,600 Hog Wild 7,500 Holiday Hoops 9,000 9,000 Joe Martin Memorial Stage Race 500 500 Lights of the Ozarks - Replacement Lights 4,000 4,000 North Arkansas Symphony Brochure Support 3,600 3,600 Professional Services - Legal Fees 50,000 50,000 Saturday of Champions 2,400 2,400 State Track & Field Finals 2,400 2,400 Town Center Grand Opening 10,000 10,000 Walton Arts Center - Brochures 1 ,200 300 900 Washington County Historical Society - Brochure 2,000 2,000 Subtotal Special Projects 136,432 10,300 105, 132 0 TOTAL USES $ 1 , 174,072 $ 267168 $ 8852904 $ 34,046 • H:\BUDGET\PROJECTS\HMR TAX\H&P2001A.WK4 ACTIVITY REPORT May, 2001 INQUIRY RESPONSES Tourist Inquiries May 2001 — 116 Year to date 2001 — 498 May 2000 — 155 Year to date 2000 — 1975 Advertising Responses May 2001 — 3945 Year to date 2001 — 17080 May 2000 — 3770 Year to date 2000 — 21054 Relocation Inquiries May 2001 — 92 Year to date 2001 — 340 May 2000 — 97 Year to date 2000 — 502 May Total Inquiries 2001 — 4269 2000 — 4022 Year to Date Total Inquiries 2001 — 17918 2000 — 23531 • ACTIVITY Conventions and Meetings — Volunteer Directions Conference Paula Graves — Lung Association Bill Helmer — Brumley Gospel Sing Tourist Activities — Bikes, Blues, and BBQ Michael Alexy — Bands for BBQ Arkansas Alumni Association — homecoming events Relations with Other Tourism — Sales Blitz (Little Rock) XNA Information Booth — Samantha Kesterson Dr. Morris Kellar — Farmer's Market Arkansas Festival Association — David Lewis Sherry Carson — Monticello A & P Commission Eunice Noland — Scenic I-540/Hwy 71 meeting Lynn — Ft. Smith CVB NATA — Dale Christy Eileen Roufa — DDEP Relations with Media — Arkansas Retirement and Relocation Guide (Shawn Dunbar) Steve Bonds — NWA Times • Eric Stinnett — NWA Times (Town Center insert) Matt — Farmington Post • Anita Creek = Morning News Emily — American Heritage Town Center — ABC Rules and Regulations Class, Little Rock Meeting with Trails and Sidewalk personnel Meeting for sign specification Plaza Fountain meeting Business machines meeting for specs Meeting on sound and video system Bid openings Worldwide Refinishing Mike Jones — ABC Bob Erickson — coffee system Meetings with Julian and Jane Archer Application for Large Meeting Facility permit filed Phone System — Anne Craft Table specs and bids The Carriage Works - Janine Clint Miller- Hugg and Hall Bill Oestrich — City Brad Shepherd — SWB Health Department — Kitchen inspection (David Cowan) • Miscellaneous — Palm Pilot Seminar Mayor's Prayer Breakfast City Council — HMR ordinance revisions Becky — Manpower Lisa Murphy — Blackwood Martin Website development —William Shipp Farmington Chamber of Commerce — Joe Bailey Carol Rachel — U of A School of Law TOP HMR COLLECTIONS — April Hilton Jose's Clarion Red Lobster Chili 's Ryan's Ozark Brewing Applebee's Holiday Inn Express McDonald's Powerhouse A. Q. Chicken Catfish Hole ACTIVITY REPORT • May 14 — June 7, 2001 Town Center Activity Contracted Events: 16 YTD Income from booked events: $13,828.47 Outstanding as of 6/7/01 (letters sent): $2,333.76 Town Center Activity General Activity: A&P ASAE — Discuss potential cont. Sponsorship Citiscapes — submitted article Collections Letters mailed Create invite for Appreciation Dinner Create invite for TC BAH Internet search for marketing/sales possibilities Jeff Erf — sent schedule of contracted events (as of 5/31 /01 ) Leadership Luncheon LOTO Workdays Payment processing : Beta-Rubicon Proposal for TC staff structure to MJ • Reserve/order BAH , Dinner and Grand Opening vendors Review and submit resumes I have rec'd Sales Blitz — collect and distribute info to participants TC Meetings: A Moment's Notice — promotional items Air Museum — review facility Alpha Graphics — mailing labels Berquist and Associates — discussed services they could offer TC clients CCE - quotes Celebrations - quotes Century Sounds - quotes Eclipse Displays — staging quote Event Group — quotes on events and Grand Opening Kiwanis — Made presentation at breakfast meeting Professional Business Systems Sara Lee/Coffee service — meeting Sassafras — negotiate quote and reserve for Appreciation Dinner Southern Strategy Group — resv Fay CC, Air Museum, WAC or Uark Superior Linen — quote Uark Bowl/6`h Street Development — new facility on Dickson TC Tours: Junior League of NWA Katie Wilson Margaret Vander Hoya • Nextel Tyson Retail Division Vines/Hagers Waddill WRMC Women's Day • Sales Contacts: AG Edwards and Sons — Yu call (proposal, information American College of Surgeons Oncology — f/u call packets, f2f or calls) American Heart Association — info pkt American Institute of Architects — f/u, event planning, sent contract American Lung Association — prop AR Dance Connection — f/u call AR Firefighters Assoc. — Yu call AR Medical Group — prop AR Music Awards — Negotiate for multi-year event AR Optometric — f/u call AR Policy Foundation — f/u call AR Society of CPA — request to bid next conf. AR Teachers Retirement System — f/u call AR Trial Lawyers — f/u call Associated Buiders and Contractors — f/u call AWA — f/u call Brown Shoe — f/u call City of Fay, Tree/Landscape Div — prop Civil War Re-enactment Dinner — f/u call Conner and Winter — f/u CUNA Mutual — f/u call DMD Industries — CX resv Excel Communications — f/u Farm Bureau — f/u call • Fayetteville Lion's Club — f/u call First Night — f/u Friends of Fayetteville — mailed contract Horticulture show — f/u JB Hunt — Proposed Million Mile Banquet Junior League of NWA — prop, contract Kara Floyd — sched HH tour Katie Wilson — prop Kenton Ross — F/u call Little Rock Sales Blitz and ASAE Meeting Malone/Stephens Wedding F/U Mark Arnold — quoted Meek's Contractors Show — f/u Metro Area Board of Realtors — F/u on file, waiting contract Misty River Hounds - proposal National Grants Conference — f/u call NOArk HR Association — work w/Hilton , resched , sent contract Old Applegate Place — f/u call Ozark Creative Writers — request to bid next conf Ozark Poets & Writers Coop — want donated space, discussed options Pawsitive Connection — prop Pennington/Hileman — prop Public Education Foundation — verbal commit, sent contract Razorback Ball — f/u call Sales Blitz mail-out f/u letters • SHS Class of 76 — f/u Spear 1 Productions — f/u call Spinning Star Fabrics — prop, contract Student Assistance Program — need prior to open, discussed options Superior Industries — CX resv • SWBYPs — f/u call TCUL — f/u call Therapon — quote Troung/Benton Wedding — CX contract, partial refund of deposit Tyson Retail Div — Prop, contract UA Special Events — Mtg/mailed contract UAMS — sent contract United Way — f/u call University Baptist Church — info pkt Vines/Hagers — prop, contract Vlasic — Mailed Contract Waddill Wedding — mailed proposal, contract WRMC — f/u, tour, discuss contract WRMC Dr's Seminar — sent contract, verbal commit XNA Mailout — info pkt/Fay mktg pkt to inquiries TC Contracts: Conner and Winters Law Firm Juvenile Diabetes Research Foundation Margaret Vander Hoya SHS Class of 76 UAMS, AHEC - NW Vines/Hagers Wedding • • TOURIST INQUIRIES 2001 JAN I FEB I MAR IAPR MAY JUN JUL AUG SEP OCI NOV DEC TOTAL AL 1 1 21 2 2 7 AK 1 • AZ 1 31 1 1 3 AR 251 4 481 18 31 i 126 CA 1 1 2 5 9 CO 2 2 21 1 1 6 CT 1 11 1 1 DE 1 1 DC 1 FL 1 1 3 7 12 GA 21 1 1 4 HI 11 1 ID 1 1 21 1 3 IL 21 1 8 5 6 22 IN 11 5 2 8 IA 1 31 1 10 2 1 17 KS 21 1 5 4 5F 17 KY 1 3 11 14 LA 1 3 11 10 11 91 1 24 ME 1 1 1 1 1 MD 1 1 1 1 1 3 MA 1 1 1 2 MI 11 11 101 1 1 ) 14 MN 21 7 11 10 MS 21 5 2 9 MO 81 2 111 111 71 1 1 i I 1 39 MT i 1 1 1 1 • NE 1 6 2 1 10 NV I I I I I I NH I 11 1 1 1 1 NJ 11 1 1 1 11 2 NM I 1 1 211 1 4 NY 11 2 11 1 5 NC I 21 2 4 NO I I 11 1 OH 1 11 11 6 21 21 1 1 1 1 12 OK 9 31 3 121 71 1 i 1 1 34 OR I 1 1 PA I I 1 I 1 PR I I I RI I I I SC I 11 1 I I 2 SD I I I TN 1 11 11 31 1 21 1 1 I 1 1 1 1 7 Tx 1 51 6 131 10 171 I 51 LIT I 21 I I I 2 VT I I I I VA I I1 21 1 1 1 1 1 1 1 1 2 WA I I 11 11 1 1 2 wV I I I I I I I wl I I 11 61 1 1 1 1 7 wy I 11 I 1 • APO I I I I CAN 1 i 11I I I I 1 FOR 21 11 1 21 1 I 1 5 I I I I I I I 831 261 1761 971 1161 01 01 01 01 01 01 01 01 498 • Monthly Advertising Inquiries by State - 2001 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL AL 1 2 13 67 32 115 AK 4 1 3 9 17 AZ 2 3 15 24 10 54 AR 22 33 740 312 198 1305 CA 27 20 64 100 105 316 CO 8 5 22 32 18 85 CT 1 2 6 18 15 42 DE 1 1 1 4 7 DC 2 1 1 4 FL 20 18 35 200 75 348 GA 2 4 28 56 33 123 HI 2 1 5 8 ID 1 3 7 11 IL 18 31 398 1114 780 2341 IN 12 10 147 628 228 1025 IA 8 9 171 478 183 849 KS 8 15 103 182 63 371 KY 5 4 18 82 38 147 LA 8 7 138 105 65 323 ME 1 7 3 6 17 MD 1 10 21 16 48 MA 2 1 9 25 24 61 MI 15 12 214 763 351 1355 MN 16 13 65 404 227 725 MS 6 6 45 79 27 163 MO 21 18 765 474 173 1451 • MT 4 2 6 2 3 17 NE 9 8 40 163 94 314 NV 3 1 4 10 4 22 NH 1 8 4 NJ 7 4 24 36 36 107 NM 1 7 14 7 29 NY 10 4 43 98 58 213 NC 1 3 34 100 30 168 ND 1 2 4 42 28 77 OH 18 16 111 695 359 1199 OK 52 39 360 274 96 821 OR 6 1 11 8 12 38 PA 9 6 30 61 58 164 RI 1 3 1 5 Sc 2 1 6 40 17 66 SD 1 1 3 37 21 63 TN 7 4 122 126 55 314 TX 36 39 483 276 176 1010 UT 2 1 6 10 7 26 VT 1 4 4 9 VA 2 3 23 37 31 96 WA 4 3 11 22 18 58 WV 2 2 8 331 14 357 WI 13 20 135 257 110 535 WY 1 2 4 2 9 APO 2 0 CAN 1 2 4 3 10 FOR 11 5 1 5 5 27 • TOTAL 413 384 4494 7844 3945 17080 • Advertising Inquiries Pubs by State - May , 2001 AY FC McC ML NATA Parade SNI SL USA TOTAL AL 3 10 3 1 2 10 3 32 AK 1 8 9 AZ 2 5 1 2 10 AR 101 22 4 15 33 14 5 4 198 CA 18 52 6 7 17 1 1 3 105 CO 4 4 7 2 1 18 CT 2 7 1 4 1 15 DE 1 1 1 1 4 DC FL 7 23 8 5 7 4 7 14 75 GA 2 17 2 1 1 7 3 33 HI 1 3 1 5 ID 2 5 7 IL 28 49 5 117 14 513 4 5 45 780 IN 9 20 2 45 3 113 36 228 IA 6 20 1 52 2 92 10 183 KS 8 21 22 2 1 5 4 63 KY 2 11 2 17 1 3 2 38 LA 9 31 2 3 1 5 10 4 65 ME 1 4 1 6 MD 1 8 1 2 4 16 MA 3 13 2 3 1 2 24 MI 12 28 1 62 2 221 1 24 351 MN 20 11 44 5 135 12 227 MS 1 10 3 2 10 1 27 • MO 36 44 2 55 12 1 13 6 4 173 MT 1 1 1 3 NE 2 10 25 1 55 1 94 NV 2 1 1 4 NH 4 4 NJ 4 22 6 1 2 1 36 NM 1 4 2 7 NY 11 31 4 3 2 5 1 1 58 NC 1 12 1 1 7 8 30 ND 1 2 1 23 1 28 OH 8 24 3 37 5 248 4 30 359 OK 21 43 10 7 8 2 5 96 OR 7 1 1 2 1 12 PA 6 26 5 3 3 12 3 58 RI 1 1 Sc 6 2 1 1 5 2 17 SD 2 5 1 12 1 21 TN 5 15 1 20 1 1 4 6 2 55 TX 33 67 4 5 24 8 5 24 6 176 UT 7 7 VT 2 1 1 4 VA 2 10 1 1 4 4 9 31 WA 3 10 1 2 1 1 18 WV 12 2 14 WI 16 25 4 40 5 8 12 110 WY 2 2 APO CAN 1 1 1 3 • FOR 1 2 2 5 TOTAL 405 769 77 612 171 1473 60 143 235 0 0 3945 • ADVERTISING INQUIRIES - 2001 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist AY 163 137 104 141 405 950 BT 0 FC 207 909 769 1885 H&A 0 MC 2 363 77 442 ML 30 41 316 972 612 1971 MT 1133 1133 MVG 894 894 NATA 111 133 251 232 171 898 OK 91 63 107 261 Parade 2278 1473 3751 SL 18 10 48 232 143 451 SNI 2246 288 60 2594 ST 0 TA 0 TM 0 TMG 0 USA 187 1428 235 0 TOTAL 413 384 4494 7844 3945 0 0 0 0 0 0 0 17080 • AY - Active Years BT - Budget Travel FC - Family Circle H & A - Home and Away MC - McCalls ML - Midwest Living MT - Midwest Traveler MVG - Midwest Vacation Guide NATA - NATA Tour Guide OK - Oklahoma Today Parade - Parade SL - Southern Living SNI - State Newspaper Insert ST - Southern Traveler TA - Travel America TM - Texas Monthly TM G-Travel Marketing Group USA - USA Today VG - Vacation Guide • RELOCATION 2001 IJAN FEB MAR APR MAY JUN JUL AUG SEP OC NOV DEC TOTAL AL I 1 1 1 3 • AK I 11 I I 1 I I 1 AZ ( 21 1 21 11 1 1 11 6 AR 141 5 221 91 211 1 71 CA 1 51 2 51 2 711 21 CO 1 41 2 31 21 11 CT I 0 DE 0 DC 0 FL 1 3 5 5 14 GA 1-11 2 11 21 I I I 6 HI 1 11 2 Io o IL 21 1 51 2 3 I 13 IN I 1 11 41 1 1 1I 5 IA 1 21 41 1 3 10 KS 1 41 2 6 1 13 KY 21 1 ## 2 LA 1 51 1 11 2 4 1 1 I 12 ME 1 1 1 MD 0 MA 1 11 1 1 4 MI 1 11 11 1 1 4 MN 11 1 21 1 21 1 6 MS 21 11 2 21 1 1 1 7 MO 51 1 21 3 31 1 1 14 • MT 2 1 21 I I 4 NE 1 1 2 11 1 1 I 3 NV 1 21 1 1 3 NH 0 NJ 0 NM 1 1 11 11 3 NY 1 1 1 3 NC 1 3 1 1 31 9 ND 1 1 2 OH 2 11 11 31 7 OK 41 1 91 2 4 19 OR 1 1 1 2 5 PA 1 2 1 4 PR I 0 RI I I 0 SC ( 1 1 2 SD 0 TN ? 11 31 2 7 TX 1 7 41 91 41 91 33 UT 0 VT 0 VA 1 1 2 WA I I 0 WV 0 WI 11 3 1 1 6 • WY 0 APO I 1 1 I I 1 CAN 1 1 1 FOR 0 1 340 TOTAL 1 761 301 981 44 921 01 01 01 01 01 01 01 340 June 7, 2001 TO: A & P Commissioners FROM: Marilyn Johnson RE: Signage for Town Center Quotes were requested for signage for the Town Center from Sign-a-rama, Signco, and Signs Now. The only company submitting a bid was Sign-a-rama for $ 10,265 .39. I recommend award of the bid to them. • • SIG *A *RA MA Estimate No. 1825 Estimate Printed On 524/01 09:21:27AM Setteville Chamber of Commerce Attn: Marilyn Johnson Acct #: 1044 123 West Mountain Terms: C.O.D. Fayetteville„ AR 72701 Phone: 501 -521 -1710 Fax : 5o1 - Prepared For Marilyn Johnson, Thank you for your interest in Sign-A-Rama ! Listed below is the quotation on the items we discussed. If you have any questions, please do not hesitate to call. Thank you. Note: This quotation is good for 30 days from the above date. Estimate Description Town Center - Item 1 Category INDIVIDUAL LETTER Product Code Metal Quantity 1 .00 Color Size Sides 1 Price $2,860.00 Description Custom Logo and Letters for .. ! $2,860.00 FAYETTEVILLE TOWN CENTER 114" Flat cutaluminum custom painted to match window trim color chip. 12" letters and 24 x 91 247o.3 piece logo Item 2 Category MISC Product Code MISC •tity 1 .00 Color Size Sides 1 Price $6,634.00 Description Interior ID Signs. ADA with braille. $6,634.00 Sign A -Meeting Rooms - 6 Total - - OZARK ROOM (4) DOGWOOD ROOM (2) MOCKINGBIRD ROOM (1) DIRECTOR'S ROOM (1 ) ` DIAMOND ROOM (1 ) Sign�B - Rooms { ADMINISTRATIVE OFFICE <' CONVENTION & VISITOR BUREAU 4 (Un-narned) o. PARKING LEVEL 1 ,2,3 EXHIBITION LEVEL i Sign C - Restrooms MEN (3) '`. ' o. WOMEN (3);s, 3 Sign D - Elevator .' PARKING LEVEL FIRE .EMERGENCY wlpictogram Inserts and software • S/GNAAAWAMA 3931 N. Shiloh Suite 101 Fayetteville, AR 72703 Phone: 501 -442-3731 Fax: 501442-3669 (SignsNWArk@aol.com) Page 1 of 2 FROM : SIGN*R*RAM PHONE NO. : 501 442 3669 Jun. 08 2001 01 : 09PM P2 S14GN7*-A APRA MA Estimate No. 1833 Efl}nae Preaed On 6r&01 • 01 49:1113M Fayetteville Chamber of Commerce Atim Marilyn Johnson Acct M 1044 123 West Mountain Terms. C.O.D. Fayetteville„ AR 72701 Phone: 501-521-1710 Fax: 501- Propered For Marilyn Johnson, Thank you for your interest in Sign-A-Rama! Listed below is the quotation on the items we discussed. If you have any questions, please do not hesitate to call. Thank you. Note: This quotati� for 30 days from the above date. Esettnate:CeaenPtio>` :=..= _ .._..,. .. w .._..._........ ,.._..,._...._..r .. _ ..,._. . .. .. Letters Kam t Category INDIVIDUAL LETTER PrOeuet Code Metal 11, owrdey 1.00 Cela Size Sides i Prim 41 5387.80 Desedillm • Nob' „ .. ... . ... ..... .n.. ....'.. :. . _ W N. wrva,.nr„ ' ,+4...ve. ' trV ..n . .. . -..,.«r .r.p.. Sub•Totsl f7B7.80 Tax at $25.88 Ship P" 50.00 Total: $357.66 Yours Sincerely, SIGN-A-RAMA S/GNA-AwRAMA" • 3931 N. Shiloh Suite 101 Fayetteville, AR 72703 Phone: 501-447-3731 Fax: 501-442-3889 (Sign~Arkaeol.com) Pape 1 oft SIGNA-A *RA ATA Estimate No, 1825 Estimate Printed On 524/01 • 09:21:27PM C.O.D. Estimate Description { Town Center • Sub-Total $9,494.00 Sales Tax $771 .39 Shipping $0.00 t Total: $10,265.39 Yours Sincerely, SIGN-A-RAMA S/GNA-AA-RAMA 3931 N. Shiloh Suite 101 Fayetteville, AR 72703 Phone: 501 -442-3731 Fax: 501-442-3669 (SignsNWArk@aol.com) Page 2 of 2 MAY-23-1901_ 11 : 34 FROM F591i ! EIlhHINU lu tot'taµdobb7 r. V' J FLU MOCK `N RD ROOM 00 vee 009990000 eoee 99 vea veto• 2&W hwft • OWo seoe eeROOM O M eoee P9 tea *veto 7/8' Lo*n • O0 o0 0 • 00 00 o � o 0 0 (yipp o 0 0 0 . 0 0 0 0 O 0 0 0 0 0 0 O O 0 0 00 O O 0 O O O 0 0 0 0 0 O O O O 0 O 0 ' ^ 0 O 0 O ((OD O O O I 00 'd 699£Z0710GT ci 9N1631131 MSU WMW b£ : Si '06?-CZ-AUW rcc\ ° ° ° ° ° ° ° ° ° rnu-i ° ° O ° 00 ° ° o00 0 ° C� ° ° 0 O SO4d 699£2b7TOST 01 DNIWU13'1 O'ssd WMW S£ : TT T06T-Ez-Abw MAY-23-1901 15: 41 hKUM Ht3W L.ti ItK t IYu iu • - - s®mm PAR "ON ; LEVELS T 909000000 99 00 99 990 999999 9 3 m [SORE EMERGCNCY9 • DD N07 USE ELEVAUOO USE EXV FARD eo 00909 099 00099000 0000 00990 o0 0000 0000 T Letters 2' Sy Qa (VInyO • TOTAL P. 03 June 7, 2001 TO: A & P Commissioners FROM: Marilyn Johnson RE: Parking System for Town Center After investigation of several parking systems for the Town Center, the one that seems most appropriate to our needs is the TSCI Amano Cincinnati parking system. The only supplier to bid on this system was Amano Cincinnati of Tulsa. Nabholtz will install the parking system. Attached is the cost proposal for installation of the system. I would like to request the Commission to approve the contract with Amano Cincinnati to • be installed by Nabholtz and request that this be paid for from F. F. and E. funds. • 06/06/01 08: 01 WITTEN13ERG 4 5211791 NO . 055 1?01 WIITFNBERG. DELONY 6 DAVIDSON ARCHITECTS 100 W.Ce SeeeL sura 102 • FAtt}IMR, All 72MI Sol/u3ddee 5al/Y3-7515F" TO: Marilyn Johnson FROM: Richard Alderman COMPANYIDEPARMENT: A & P Commission FAX (501 ) 521 -1791 PAGES (including cover): 6 PHONE: DATE: 6-06-2001 RE: Town Center PROJECT NUMBER: 95059 FC* Jr- Lopez/ Nabholz @ (50 1 ) 631 -0286 ❑ URGENT ❑ FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ VERIFY RECEIPT ❑ FOLLOW-UP HARD COPY BEING SENT BY REGULAR MAIL ❑ Marilyn: • Attached is Nabholfs proposal for the Parking System. Please let us know how the City wants to proceed. Thank you, Richard • THE INFORMATION CONTAINED IN THIS FAX IS FOR THE RECENER NOTED ABOVE ONLY AND SHOULD BE CONSIDERED CONFOFNTUL. IF YOU HAVE RECEIVED THIS FAX IN ERROR. PLEASE CONTACT US AT (501) 37MIn OR BY FAX(501) 376-0271 06/06/01 08: 01 WITTENBERG i 5211791 NO. 055 002 1 501 631 0286 JUN-W-2002 11 : 29 NABH0.Z CONSTRWCTIDN 1 501 631 0286 P . 01/0d Nabholz Construction Corporation l PO Box 277, Rogers, AR 72757 Phone 501. 536, 6380 Fax 601. 831. 0286 04-Jun-01 Mr. Richard Alderman Wittenberg, Delony & Davidson 100 W. Center, Suite 102 Fayetteville, AR 72701 Re: Fayetteville Town Center Fayetteville, Arkansas Job Number 029307 Change Order Request a S9 APR 059 - Parking system Dear Richard: Per the attached breakdown for the above referenced work, we "ally • request a change order in the amount of $40,541 and a time extermon in the amount of 14 calendar days. This proposal is for written acceptance by the date of 06Jun•01 and is subject to escalation thereafter. Should you choose to have this work performed, please confirm by signing below and returning to this office. Respectfully submitted, Nabh�olz Construction Corporation Junior Lopez Project Manager Date: 4 'P � 4� 0 1 WHtenberg, Delony & Davidson City of Fayetteville Date: Date: cc: Ron Troutman w/aftechment COR File a 59 W/attachment 06/06/01 08 : 01 WITTENBERG 4 5211791 NO. 055 P05 JUN-04-2001 11 : 30 NABFULZ CONSTRUCTION 1 501 631 0286 P. 04/04 TSCI • A AMANO CINCINNATI Time B Parking in Oklahoma R O. BOX 1167 • TULSA, OK 74101.1167 OKC TOM PM TULSA FAX (4M M1)-7778 1000-S60-TIME (2161565.1717 019) 686.171E Quotation For : NABHOLZ CONSTRUCTION CO NASHOLZ CONSTRUCTION CO 3301 N 2 Attn : JR LOPEZ TOWN CENTER EXHIBITION KALL ROGERS AR 72757 FAYETTEVILLE AR 72702 Phone Number ( 501) 636 - 5380 Ext . 0000 Fax Number ( 501 ) 631 - 0286 Ext . 0000 Quote Date 05/14 / 01 Customer Number Terme TSCI - Order No 0060 Net 10 Days 000823 Inv No Description Qty Unit Price Ext . Price • • • • s Q U O T E * • • • • • AGP1720 GATE VIVA== TOP COVER/YRLLOW 2 2 , 750 . 00 $50500 . 00 AL20 GATE ARM FOLDING ALUMINUM 2 280 . 00 $560 . 00 AGP0234 DETECTOR - DUAL CHANNEL 2 275 . 00 $550 . 00 LSS SURFACE LOOP 21X 61 / 201 LEAD 4 364 . 00 $114S6 . 00 KAMACWSPCR HAMILTON AUTOCASHIER W/CR CARD 1 7 , 495 . 00 $ 7 , 495 . 00 RAMESH HAMILTON STAINLESS HOOD W/LGHT 1 905 . 00 $905 . 00 HAMSSMB HAMILTON STAINLESS EASE 20426 " 1 730 . 00 $730 . 00 AGP4110 FACILITY SPACE COUNTER 1 30500 . 00 $ 30500 . 00 LFSYL LOT FULL SIGN W/O POLE YELLOW 1 400 . 00 $400 . 00 ALLN250PXG PACYAGE N/READER 6 POST 1 1 , 240 . 00 $ 1 , 240 . 00 ALLN25OPRG INPARED/WIRELESS PROGRAMMER 1 299 . 00 $299 . 00 BP-KW BF/HIGH WIDE ACCESS CARD N- 250 100 3 . 93 $393 . 00 TRI - RF288 EMERGENCY TELEPHONE AUTODIALSR 3 10295 . 00 $3 , 885 . 00 Quotation Total $26 , 913 . 0 TOTAL P. 04