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Home My WebLink About2000-12-11 - Agendas - Final • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, December 11 , 2000, at 2:00 p. m. at the Chamber of Commerce office. ADVERTISING AND PROMOTION COMMISSION December 11 , 2000 2 :00 p.m. Chamber of Commerce office Prior to the call to order, I have asked John Green, the artist doing the Town Center logo to discuss the designs. I Call to Order II. Reports A. Approval of Minutes for November 13 B. Financial Report C. Convention and Visitor Activity - Marilyn Johnson D. Blackwood/Martin/CJRW Report — Susan Wallace III. Old Business • A. Town Center Contingency Update 1 . Progress on project 2. Topping Out Ceremony — December 21 - noon 3 . Logo for Town Center B . Draft ordinance revising IEVIR collections IV. New Business A. Media recommendations for 2001 B . Approval of budget for 2001 C. Authorization for Chairman to execute contract with Chamber of Commerce V. Adjourn Informational Items 1 . Trolley Operations Report • GROUP: ADVERTISING & PROMOTION COMMISSION DATE: November 13 , 2000 PRESENT: Heather Daniel, Joe Fennel, John Gilliam, Alex Jerde, Curtis Shipley, Steven Davis, Lisa Lee and Marilyn Johnson ABSENT: Fred Hanna and Ching Mong The regular meeting of the Advertising and Promotion Commission was called to order at the Chamber of Commerce conference room at 2: 00 p.m. by Chairman Joe Fennel. MINUTES Moved by Shipley, second by Jerde to approve the minutes of the October 9 meeting. Motion carried. FINANCIAL REPORT The financial reports for September showed collections were $ 105,820, a 10.43% increase. Year to date collections are $ 1 ,039,433, a 7. 83% increase over last year' s collections year to date. Expenses for the month of October were $7,865 . Moved to approve by Shipley, second by Daniel. Motion carried. • CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed August activity of her office. Inquiries year-to-date continue to surpass inquiries for last year. Activities in all areas (bus tours, conventions/meetings, tourist activities, working with other groups) have increased. Bus tours are coming from Kansas, Little Rock, and Oklahoma. Future groups of note were the All-Star Festival and the Foretravel R. V. Rally. Marilyn showed the book by Bonnie Ramsey, Most Beautiful Villages and Towns of the South, which includes Fayetteville ADVERTISING AGENCY REPORT Mark Blackwood presented the agency report. The agency will present 2001 media recommendations to the Commission in December. They are proceeding with the hogging brochure. OLD BUSINESS Town Center Progress on Project Richard Alderman reported that the contractor had finished the concrete levels of the Town Center and was starting on the exhibit hall. The contractor was slowed because of weather. • • Naming the Rooms Moved by Jerde, second by Gilliam to approve naming Town Center rooms as follows: Razorback Room — all three sections ( 120 x 120) Ozark Room — (66 x 120) Dogwood Room - (52 x 62) Mockingbird Room — (33 x 48) Director' s Room — (22 x 17) Diamond Room — ( 16 x 13) Motion carried. Topping Out Ceremony Topping out ceremony is tentatively scheduled for November 30 pending meeting with contractor to insure that progress will lend itself to that date. Logo for Town Center Commissioners reviewed logos, provided input and will be presented more choices. Draft Ordinance revising HMR collections Shipley moved to table until more information is received. Motion carried. Joe Fennel asked the city to research ways to collect the HMR tax from those restaurants • behind in paying the HMR taxes that they had collected. Marilyn will work with Steve to look into ways of tightening the process. Steve will investigate state collection of the tax. NEW BUSINESS Funding Requests for 2001 Fennel presented committee recommendations for special project funding for 2001 . Arkansas Air Museum $203000 Botanical Garden Society $ 11532 Downtown/Dickson Enhancement $ 6,000 Fayetteville Athletic Department $ 63000 Fayetteville Parks & Rec. None First Night $ 13600 Holiday Hoops $ 9,000 Joe Martin Stage Race $ 500 Committee for Mardi Gras None Lights of the Ozarks $ 400 North Arkansas Symphony $ 27000 Square Gardens None Walton Arts Center $ 1 ,200 Special Projects Total $519432 Shipley moved to accept subcommittee recommendations for funding requests, second by • Jerde. Motion carried. There being no further business, the meeting was adjoumed. /RRe/spececttfullclyyssuubmitted, Marilyn Johnson Director, Convention and Visitor Development • • Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending November 30, 2000 • 2000 YTD November Budget Item Budget Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $ 10,000 $ 10,000 $ 0 $ Audit Expense 150 150 0 Brochure Development 63,531 57,751 5,780 Chamber of Commerce Operations Contract 100,000 100,000 0 Collection Expense - City of Fayetteville 25,000 20,789 4,211 2,342 Convention Support 7,357 5,855 1 ,502 278 Public Notification (BMA Contract) 250,779 187,476 63,303 13.491 Town Center Architectural Services 126,399 81 ,336 45,063 Town Center Equipment & Furnishings 200,000 0 200,000 Town Center Marketing Manager (Salary/Expenses) 57,040 36,850 20,190 Soecial Projects AAAAA State Basketball Tournament 0 0 0 Air Museum 25,000 25,000 0 Airiest 2000 3,000 3,000 0 Annual Champions Day (State High School Championship) 3,000 3,000 0 Ark. State High School Cross Country Championships 1 ,200 0 1 ,200 Botanical Garden Society - Master Plan 50,000 5,000 45,000 First Night 2,000 0 2,000 *Committee for Mardi Gras 500 500 0 Fine Arts Festival and Autumnfest 22,655 22,655 0 Historic District Commission - Brochures 2,000 2,000 0 Holiday Hoops 10,000 10,000 0 Professional Services - Legal Fees 5,000 0 5,000 Joe Martin Memorial Stage Race 500 271 229 North Arkansas Symphony Society 2,000 0 21000 NWA Airport Information Desk 1 ,555 Razorback SAMS 2,000 0 2,000 Square Gardens 8,776 8,013 763 512 Trolley Operations 15,000 10,547 4,453 1 ,076 USSSA - Arkansas Chapter 3,000 3,000 0 U of A Athletic Department - Track & Field 5,000 5,000 0 U of A Tailgate Parties (4 ®$2,000 each) 8,000 3,384 4,616 (450) Walton Arts Center - Brochures 1 ,200 1 ,200 0 Washington County Historical Society - Brochure 2,000 0 2,000 Wood Bat Classic 500 500 0 Subtotal Special Projects 173,886 103,071 69,260 1 ,138 TOTAL USES $ 1 ,014,142 $ 603.278 $ 409.309 $ 17.249 • H:\BUDGE'RPROJECTS\HMR TAXW&P2000N.WK4 City of Fayetteville, Arkansas Monthly HMR Tax Collections 1998-2000 • 1998 1999 1999 2000 2000 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 82, 157 $ 89, 125 8.4896 S 100,334 $ 12.58% February 83,759 88,757 5.97% 91 ,330 2.90% March 80,815 91 ,271 12.949; 102,971 12.82% April 89,603 94,588 5.56% 108,747 14.97% May 97,309 962120 -1 .22% 107,975 12.33% June 98,318 104,709 6.50% 107,963 3. 11 % July 94,621 102,279 8.09% 103,894 1 .58% August 91 ,336 103,688 13.52% 105,417 1 .67% September 93,903 97,609 3.95% 104,980 7.55% October 95,649 95,824 0. 18% 105,820 10.43% November 98,784 109,561 10.91 % 117, 106 6.89% December 88,266 96,583 9.42% 0 Total $ 1 ,094,521 $ 1 ,170,114 6.91 % S 11156,539 $ 7.73% • HMR Tax Collections By y!onth 140 120 100 c 80 m 60 iIN 40Z IN 4 IN q i IN 20 i � E t 0 January February March April May June July August Septembe October November December 1998 ® 1999 C 2000 • H:\BUDGET\PROJECTS\HMR—TAX\HMRTAX.WK4 • The following are delinquent paying HMR taxes Landmark Inn 1 month $ 11000 Asahi Japanese 1 month $ 200 Backporch Bar-b-que 2 months $ 500 Blimpie Subs & Salads 1 month $ 200 Caf6 Nibbles 1 month $ 450 Caf6 Santa Fe 1 month $ 500 Cafe Santa Fe - East 1 month $ 700 Catfish and More 10 months $ 250 Chili Billy's 11 months $ 330 Chili's 1 month $ 2,000 Corky's 1 month $ 500 Crossover Donuts 1 month $ 150 Early Berlin/1939 Club 1 month $ 400 Fat City Caf6 10 months $ 11000 Fat Toney's 12 months $ 11500 Frulatti 2 months $ 600 Ghazi's Pesto Cafe 1 months $ 500 Hog City Diner 4 months $ 4,000 Hunan Manor 2 months $ 600 Intl House of Pancakes 2 months $ 11200 Jim's Razorback Pizza - Crossover 6 months $ 11200 KJ's Pizza new • Olde Town Deli 10 months $ 200 Pete's Place 1 month $ 60 Pizza Inn 1 month $ 250 Sezchuan Express - South 5 months $ 500 Skate Place 3 months $ 45 Stone Mill Bread 1 month $ 250 Taco Casita 5 months $ 425 Village Epicurean 2 months $ 60 Wes' Bar-B-Que 4 months $ 240 TOTAL $ 19,810 • • ACTIVITY REPORT November, 2000 INQUIRY RESPONSES November 2000 Tourist - 52 2000 Year to Date — 1,$ 211 S� November 1999 Tourist — 74 1999 Year to Date — 2,623 November 2000 Advertising Response — 770 2000 Year to Date — 29,727 November 1999 Advertising Response — 712 1999 Year to Date — 26,226 November 2000 Relocation — 30 2000 Year to Date — 910 November 1999 Relocation — 75 1999 Year to Date — 12307 November 2000 Total Inquiries — 852 November 1999 Total Inquiries — 861 Year to Date Total Inquiries 2000 — 32,441 Year to Date Total Inquiries 1999 — 30, 156 ACTIVITY Bus Tours — Kruger Tours, Little Rock - Sandy 66 Gold Club, Bartlesville • Capital Tours, Oklahoma City Conventions/Meetings — Community Development conference Brumley Gospel Sing All Star Festival - luncheon Arkansas Institute of Architects — Sheila Bronfman American Heart Association — Alexis Smith NWA Charity Horse Show — Jan Treat Tyson Foods — Carrie Tourist Activities - Lights of the Ozarks Veteran' s Day Parade Bikes, Blues, and BBQ — evaluation meeting Relations with other Tourism — 2001 plan — Blackwood Martin/CJRW Flippin area Chambers of Commerce — Lights of the Ozarks Gary Morris — Springdale Enhancement project Relations with Media — Arkansas Traveler, Ashley Hill All media — Lights of the Ozarks lighting night Arkansas Democrat Gazette, Little Rock — Tabatha — press release • Arkansas Democrat Gazette — Robert Evart Northwest Arkansas Times — Don Michael • Cumulous — Brett Kincaid (30 minute Sunday morning show) Morning New — Ethan Nobles Miscellaneous — Colton' s Steakhouse & Grill, Little Rock Alan Dempsey, Taylor Displays — airport information booth Mignone Wilson, Shiloh Museum Top HMR Collections — November Hilton Clarion Jose's Red Lobster Ryan' s Chartwell Dining Holiday Inn Express Dixie Cafe Ozark Brewing Co. A. Q. Chicken McDonald' s 50' s Applebee' s • • I ITOURIST INQUIRIES 2000 1 1 1 1 1 1 IJANFEB IMAR APR MAY JUN JULIAUG SEPIOCTINOV DECITOTALI AL 2 2 3 4 1 51 1 1 11 1 19 • AK I I I0 AZ 1 4 2 2 2 1 11 1 14 AR 311 31 56 59 34 31 351 24 161 25 19 361 CA 1 51 6 12 3 9 7 2 11 21 2 49 CO 1 3 4 3 2 1 1 15 CT I 1 1 I I I 1 DE I I I I I I 0 Dc I I I I o FL 1 21 91 4 7 3 3 1 1 11 21 33 GA 2 3 9 4 5 1 61 5 11 11 37 HI 1 1 2 ID 2 1 1 4 IL 21 8 62 12 9 1 5 4 10 5 2 120 IN 21 1 261 10 21 2 1 1 4 2 2 51 IA 1 31 311 111 11 11 211 71 11 1 58 KS 1 61 17 6 61 31 81 4 51 2 1 1 1 57 KY 1 41 5 11 1 11 11 1 1 12 LA 21 51 9 9 6 81 5 5 4 2 63 ME 1 1 2 MD 21 1 1 4 MA 11 1 1 1 1 1 2 8 MI 11 24 81 11 1 1 1 6 2 1 44 MN 11 21 31 51 31 1 3 21 51 4 3 60 MS 1 2 51 7 31 11 3 31 1 11 1 1 1 28 MO 1 41 81 48 181 10 101 71 6 141 31 5 1 1 133 • MT 1 1 I 1 1 11 1 1 1 1 1 4 NE 11 8 2 31 1 1 16 NV 1 1 NH 1 1 1 3 NJ 1 1 31 1 2 1 3 1 1 13 NM 1 21 11 21 1 1 1 7 NY 11 11 21 2 21 1 1 21 11 1I 11 NC 1 11 3 11 3 11 1 9 ND 3 I I1 1 3 OH 31 3 15 8 2 2 1 8 1 43 OK 51 181 25 17 91 5 16 141 161 11 4 140 OR 1 1 2 1 1 8 PA 11 2 41 11 2 1 1 1 13 PR I o RI I 1 1 1 sc 1 11 1 21 31 1 11 11 1 1 11 1 10 SD 11 21 1 11 1 1 11 I 4 TN 3 5 6 2 21 2 l 11 3 11 11 21 1 1 28 Tx Ill 14 s1 21 22 221 271 18 121 101 11 1 1 209 UT 1 1 1 2 VT o VA 3 3 2 F 1 9 WA 1 1 21 1 11 2 11 21 1 1 1 1 9 WV I 21 11 1 1 1 1 1 1 1 1 4 • WI 1 21 31 321 51 11 3 21 2 6 21 11 1 59 APO I I 1 11 1 1 1 1 1 CAN 1 1 11 21 11 1 11 6 FOR 21 21 1 2 2 3 3 1 1 16 1804 841 145 5171 244 15511121163 101 138 93 52 O ol 1804 • ADVERTISING INQUIRIES - 2000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist AY 79 180 126 385 ST 163 105 61 27 356 FC 115 480 812 957 265 113 42 2784 H&A 91 238 61 390 MC 48 376 714 616 161 83 43 2041 ML 57 37 383 937 615 520 271 192 700 217 152 4081 MT 256 61 113 7 437 MVG 973 382 65 685 278 2383 NATA 54 113 237 215 303 226 180 195 153 112 121 1909 OK 39 179 33 33 284 Parade 5381 5381 SL 16 30 494 222 190 21 54 457 168 54 46 1752 SNI 1605 76 49 49 1044 55 2878 ST 77 55 5 110 20 267 TA 308 40 23 9 380 TM 27 2 4 33 TMG 261 101 362 USA 302 2344 112 819 47 3624 TOTAL 154 345 4435 12350 3770 1597 851 1005 2905 1545 770 29727 • AY - Active Years BT - Budget Travel FC - Family Circle H & A - Home and Away MC - McCalls ML - Midwest Living MT - Midwest Traveler MVG - Midwest Vacation Guide NATA - NATA Tour Guide OK - Oklahoma Today Parade - Parade SL - Southern Living SNI - State Newspaper Insert ST - Southern Traveler TA - Travel America TM - Texas Monthly TM G-Travel Marketing Group USA - USA Today VG - Vacation Guide • State Tourism Inquiries - November, 2000 AY ML MVG NATA So USA TOTAL AL 1 1 2 2 6 • AK AZ 3 2 1 1 7 AR 7 5 9 2 23 CA 9 2 1 15 27 CO 2 1 3 1 7 CT 1 1 2 DE DC FL 8 4 3 2 3 2 22 GA 1 2 3 6 HI ID IL 12 29 26 4 7 78 IN 6 13 24 3 5 51 IA 4 6 18 4 3 35 KS 1 7 17 25 KY 4 1 3 8 LA 4 1 4 3 12 ME 2 2 MD 2 1 3 MA 1 1 MI 3 16 30 3 1 6 59 MN 2 5 30 2 4 43 MS 1 3 4 8 MO 8 9 60 6 3 5 91 MT NE 2 3 1 6 • NV 4 1 5 NH NJ 2 1 3 NM 2 1 3 NY 3 1 2 1 7 NC 1 1 2 ND OH 3 10 22 6 1 3 45 OK 5 4 3 12 OR 1 1 2 PA 1 4 5 RI Sc 1 1 SD 1 1 1 3 TN 2 5 1 1 4 13 TX 19 21 9 49 UT 2 2 VT VA 3 1 2 2 8 WA 1 1 2 WV 1 2 2 5 WI 4 18 43 5 5 75 WY APO 1 1 CAN 1 1 FOR 3 1 4 • 126 152 278 121 46 47 770 ADVERTISING INQUIRIES BY STATE - 2000 • JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Tourist Reloc TOTAL AL 3 3 53 70 48 13 8 27 14 5 6 250 AK 0 2 5 3 6 1 1 1 19 AZ 4 4 14 20 21 26 7 8 4 5 7 120 AR 8 20 636 238 155 112 63 53 333 193 23 1834 CA 5 16 73 115 126 71 34 23 28 12 27 530 CO 0 7 17 28 25 7 5 6 8 1 7 111 CT 1 2 18 27 20 7 4 4 2 2 87 DE 0 4 9 7 2 1 23 DC 0 1 3 4 5 1 1 0 15 FL 5 6 97 209 113 42 34 41 25 13 22 607 GA 1 5 52 89 57 17 14 41 18 5 6 305 HI 2 1 3 3 2 1 1 3 1 17 ID 0 1 10 12 4 3 1 1 32 IL 17 27 310 2231 392 151 66 64 189 222 78 3747 IN 6 14 106 1297 144 72 24 24 127 123 51 1988 IA 1 12 177 683 139 41 17 12 146 70 35 1333 KS 4 7 126 251 139 41 28 22 113 46 25 802 KY 2 3 54 90 49 26 10 17 12 6 8 277 LA 5 11 166 180 111 36 62 75 71 12 12 741 ME 0 1 3 8 4 1 3 1 2 23 MD 1 5 21 29 29 13 9 8 2 2 3 122 MA 0 1 12 25 18 10 2 4 7 1 1 81 MI 3 16 109 1208 185 82 32 31 157 160 59 2042 MN 6 7 89 654 120 61 25 20 127 75 43 1227 MS 4 7 73 100 57 12 24 31 39 4 8 359 MO 7 14 510 804 331 117 64 54 428 126 91 2546 MT 0 7 12 4 3 1 1 0 28 NE 2 3 60 262 42 26 14 8 15 22 6 460 • NV 0 1 11 12 15 5 5 3 2 5 59 NH 1 3 7 6 12 3 3 1 0 36 NJ 0 6 35 44 63 21 9 11 4 1 3 197 NM 0 3 8 12 22 8 2 1 5 1 3 65 NY 3 8 60 118 110 34 12 14 10 5 7 381 NC 2 5 55 148 64 12 19 25 9 5 2 346 ND 0 2 6 93 14 6 4 2 5 12 144 OH 4 8 136 973 156 71 40 28 66 174 45 1701 OK 4 17 334 254 115 134 24 57 235 26 12 1212 OR 2 8 15 27 30 7 4 5 1 2 2 103 PA 1 13 49 111 91 32 14 9 15 4 5 344 RI 0 0 3 5 8 SC 1 1 42 70 44 12 10 10 4 2 1 197 SD 0 12 43 19 7 2 1 5 8 3 100 TN 3 13 139 131 89 29 20 29 84 14 13 564 TX 29 39 528 351 222 96 69 158 360 54 49 1955 UT 0 10 10 16 3 1 2 4 1 2 49 Vi 0 1 3 0 9 2 1 1 0 17 VA 3 5 32 46 54 16 9 22 7 1 8 203 WA 2 3 22 28 31 6 10 4 1 0 2 109 W V 3 1 11 21 27 3 8 4 1 5 84 WI 7 11 100 1154 181 76 34 29 217 118 75 2002 WY 0 1 3 10 8 2 2 1 1 0 28 APO 0 0 1 1 1 3 CAN 0 1 7 10 9 6 1 3 1 38 FOR 2 4 13 9 11 7 2 1 4 53 TOTA 154 345 4435 12350 3770 1597 851 1005 2905 1545 770 0 0 0 29727 • I I RELOCATION 2000 1 I 1 1 1 1 1 IJANIFEBIMARIAPRIMAY IJUNIJULIAUGISEPIOCTINOVIDECITOTAL AL 1 31 11 11 11 1 11 11 3 1 21 11 1 14 AK I 1 1 I1 1 11 1 I 2 • AZ 1 41 4 4 3 2 21 2 3 1 1 25 AR 1 131 181 16 11 16 14 24 13 8 71 81 1 148 CA 1 131 51 61 3 9 7 7 6 2 12 70 CO 11 41 21 2 2 4 1 1 1 18 CT 11 1 11 1 1 11 5 DE I I I 1 0 DC I I I I I I 1 0 FL 1 11 51 61 3I 11 21 31 11 41 21 1 1 28 GA 1 1 21 31 3 51 21 11 31 41 41 1 27 HI I I 11 1 11 11 1 1 I 11 5 ID 1 1 21 11 1 11 1 1 5 IL 21 61 41 4 8 4 9 1 5 1 44 IN 11 11 11 1 3 1 8 IA 11 11 31 1 3 1 1 1 1 3 16 KS 2 23 41 5 4 1 5 11 1 27 KY I 1 1 1 11 1 1 1 4 LA I 7T 3 31 3 4 11 51 2 2 2 1 32 ME I I 11 I 1 MD I 11 I I 11 11 3 MA I I 1 1 11 1 2 MI 21 11 1 2 1 3 1 11 1 1 10 MN 1 21 1 11 3 2 11 3 1 3 11 1 18 MS 1 41 2 2 3 1 11 3 2 1 18 MO 61 6 5 7 2 51 9 5 3 2 21 1 52 • MT 1 11 1 1 1 2 NE 1 2 3 2I 21 1 1 1 1 1 1 11 NV I 11 11 2 1 21 1 1 11 I 11 I 1 8 NH 1 21 1 1 1 1 11 1 11 1 1 1 4 NJ 1 1 31 1 11 1 1 1 11 1 1 1 1 6 NM 1 1 21 11 4 1 11 21 1 1 1 11 1 12 NY 1 1 11 11 4 21 31 1 1 11 NC 31 41 1 1 2 2 2 1 1 15 ND 0 OH 1 13 1 1 1 6 OK 3 6 5 3 2 51 6 5 2 1 11 39 OR 2I 2 3 11 1 2 1 10 PA 21 5 11 1 1 1 1 1 9 PR I I I 0 RI I I 0 SC I 1 41 1 1 1 11 1 11 8 SD 1 11 1 1 3 TN 3 1 3 1 2 3 3 1 17 TX 10 15 11 11 17 10 13 5 7 8 7 114 UT 2 1 3 VT 0 VA 1 1 11 3 11 11 11 1 9 WA 1 11 41 2 11 31 21 1 21 1 1 1 I 15 WV I I 1I I I 1 11 1 1 1 1 1 I 2 WI 1 21 41 81 21 1 I 11 21 21 1 1 I 21 AWY I P I 1 1 1 1 1 0 APO 1 1 CAN 1 0 FOR 1 1 2 910 TOTAL T8911j7l 108 91 97 7011191 681 561 651 301 0 910 Yow ares cord iaUy ivwUe& to- atten& th& Fayettevate, TowwCenter rbpPcyeout Ceremany • December 212 2000 12 :OONornv row wCenter Pla/,4 . 15 W. Mountatin.St. RSVP 501 . 521 . 1710 � t ) | | ƒ f ) . k ! | ! ! ! aE - ! , E cck « | « & E ! | } ! E ( u600umu0) ) k ao o o , 0 , � ) ! lE • • , 12 . ! ! rr 9L 9. Em E , lE . . ! ) . ] ; flr § n - < \ rn < ! { _; ! f ■ ! n ■ , � lnZR « l , ! ! ! l � , � l � ! • CATERERS CONCESSION STANDS All Seasons Catering Unable to quantify A Q Catering Atlanta Bread Company Belvedeer's Catering Blimpie Subs & Salads Blimpie Subs & Salads Bordino's Cafe Santa Fe Cajun Gypsy Catfish Hole # 3 Clarion Inn Corky's Catering Eureka Pizza The Event Group Fat Toney's Bar-b-que Fresh Approach Goldie's Patio Grill Hilton Fayetteville JoMomma's HomeCooking Services Jose's Mexican Restaurant Kisor's Grill & Bakery Noodles Italian Kitchen • North Forty Ozark Mountain Smoke House Penguin Ed's B & B Bar-b-q Sassafras Schlegel's Bagel Cafd Schlegel's Bagel Cafe Shanghai Chinese Restaurant DELI'S GROCERY STORE RESTAURANTS Harp's IGA DRIVE-INS Shakey's CARRY OUT RESTAURANTS Domino's Pizza Eureka Pizza Little Caesar's Pizza Papa John's Pizza MISC. Smoothie King 40 s � 0 • ORDINANCE NO. AN ORDINANCE AMENDING §35.20 OF THE CODE OF FAYETTEVILLE (ORDINANCE NO 2310, AS AMENDED), TRANSIENT OCCUPANCY TAX, LEVY OF TAX TO ADD DELIS , DRIVE-IN RESTAURANTS , CARRY-OUT RESTAURANTS, CONCESSION STANDS, CONVENIENCE STORES, GROCERY STORE RESTAURANTS AND SIMILAR BUSINESSES TO THE LIST OF BUSINESSES TO WHICH THE CITY'S GROSS RECEIPT TAX OF 1 % (HOTEL, MOTEL AND RESTAURANT TAX) APPLIES (A.C.A.§26-75-601 ET SEQ); ADDING OFF-PREMISES CONSUMPTION BUSINESSES,TO :: THE LIST OF BUSINESSES SO TAXED AND ;EXCLUDING FROM TAXATION GROSS RECEIPTS OR GROSS PROCEEDS OF ORGANIZATIONS QUALIFIED UNDER §501 (c)(3) OF THE FEDERAL INTERNAL REVENUE CODE. WHEREAS, the current gross receipts tax of 1 % on Hotel, Motels and Restaurants (A.C.A. §26-75-601 et seq.) established by Ordinance No. 2310, as amended (HMR tax) levys the tax only upon restaurants, cafes, cafeterias and all other establishments engaged in the business of selling prepared food for consumption on the premises of such establishment in the city, and; • WHEREAS, the City wishes to also apply the HMR tax to delis, drive-in restaurants, carry- out restaurants, concession stands, convenience stores, grocery store restaurants and similar businesses and all taxable businesses selling prepared food for on or off premises consumption as allowed by A.C.A. §26-75-602 and; WHEREAS, the City -wishes to exclude from HMR taxation the gross receipts on gross proceeds of organizations qualified under §501 (c)(3) of the federal Internal Revenue Code. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That §35.20 of the Code of Fayetteville, Tax, Levy of Tax, is hereby repealed and the following inserted in its stead: §35.20 Levy of Tax. There is hereby levied, a tax of 1 % (the tax) upon the gross receipts or gross proceeds from the renting, leasing, or otherwise <fumishing of hotel or motel accommodations for profit in the City and upon the portion of the gross receipts or gross proceeds received by restaurants, cafes, cafeterias, delicatessens, drive-in restaurants, carry-out restaurants, concession stands, convenience stores, grocery store-restaurants and similar businesses as may be defined from time to time by ordinance from the sale of prepared food and beverages for on or off-premises consumption, but such tax shall not apply to such • gross receipts or gross proceeds of organizations qualified under section §501 (c)(3) of the federal Internal Revenue Code. Page 2 Ordinance No. PASSED AND APPROVED this _ day of APPROVED: By: Fred'' Hanna, Mayor rn ;y ATTEST: By: Heather Woodruff, City Clerk lip • w w � ! Lp • . 90d 1'1dOf � 90 86 -£ Z - 20 1 i2'a:• 210 211 aIUNIC PAL SALES AND USE TAxEs 26-75-602 an al d andg 2fr75-602. Gross receipts taxes authorized. is act bein modiste preservation (a) Any city of the first class, city of the second class, or incorporated esltfom �radaRerits and safety shall feet & town may, by ordinance of the governing body thereof, levy a tax not to exceed three percent (3%) upon the •1." p gross receipts or gross proceeds § 5; Man 28, 1997 identified in subsection (c) of this section. rovided: '7t is hereby (b) Any city of the first class in which is located a city park of one 1 he the to of Arkan- - thousand (1,000) acres or more may, in a like manner, levy an additional the state of n Cox- tax of one percent ( 1%) upon the gross receipts or gross proceeds and Promotion core- ., identified in subsection (c) of this section. Revenues collected from this iorild represent as :! of the community as additional tax shall be used by the city parks and recreation depart- restricts somewhat meat for the promotion and development of city parks and recreation .s to serve; and that areas. s other this pro- .z (c) The tax authorized in this subchapter shall be upon any one (1) or ons broaden commuaiimore of the following, as specified in the levying ordinance: rergency is herebty y (1) The gross receipts or gross proceeds from renting, leasing, or this act being neo- otherwise furnishing hotel, motel, or short-term condominium rental ate Preservation of accommodations for sleeping, meeting, or party room facilities for profit �d safety shall in such city or town, but such accommodations shall not include the Ate of its ap. rental or lease of such accommodations for periods of thin (30) da or r• :i� bill is mei- p y days d b) .ne Governor, more; and e on the eapirai;oa (2) The portion of the gross receipts or gross proceeds received by during which the restaurants, cafes, cafeterias, delicatessens, drive-in restaurants, car- bill. If the bill is ry-out restaurants, concession stands, convenience stores, grocery .r and the vote is come effective on store-restaurants, and similar businesses as shall be defined in the werrides the vote.^ levying ordinance from the sale of prepared food and beverages for on or off-premises consumption, but such tax shall not apply to such gross receipts or gross proceeds of organizations qualified under section 601(x)(3) of the federal Internal Revenue Code. lent: City of Hot (d) [Repealed]. 88 Ark- 286, 70.5 L 63• History. Acts 1965, No. 185, § 1; 1969, and restaurant tax is not a 'tax" as taxes No. 123, § 1; 1971, No. 534, § 1; 1977, No. are normally understood and intended.fox 178, § 1; 1979, No. 926, § 1; 1981, No. 20, government support but is a special levy § 1; 1981, No. 957, § 1; A.S A. 1947, paid and collected by those persons and §§ 19-4613, 19-4613.1; Acts 1989, No. entities peculiarly associated with and ent (1%) gross 626, § 2; 1991, No. 726, § 1; 1993, No. benefited by tourism. However, since the 864, § 1; 1955, No. 300, §§ 1, 2; 1995, 14o. Local Government Revenue Bond Act of )y cities of the 931, § 1. 19&5, § 14-164-301 at seq., makes specific I (1,000) acres Publisher's Notes. Acts 1985, No. 976, reference to hotel and restaurant taxes ?r day for each confirmed and continued the authority of ' and the Local Government Capital Im- ue date, municipalities to levy the hotel and res- provement Revenue Bond Act of 1985, taurant tax and to pledge the proceeds of § 14-164401 et seq., does not, it is uncer� that tax to tourism bonds by ordinance tain which act was intended to be referred subject to referendum but without a prior to by Acts 1985, No. 976. vote of the people. It declared the proceeds Acts 1981, No. 957 became law without • of any hotel and restaurant tax pledged to the governor's signature on April 8, 1981. tourism bonds issued under Acts 19710 Acts 1989, No. 626, § 1, provided: 'It is No. 380, or. bonds issued under the Local hereby found and determined by the Gen- Government Capital Improvement Reve- eral Assembly that: nue Bond Act of 1985, for tourism projects, '(A) Tourism is the second largest in- to be project revenues of the project fi- dustry in the United States with revenues nanced. It further provided that the hotel totaling over two hundred billion dollars; - _ ORDINAN�= 110 . • 2310 •T-/� „ j.Y AN ORDINANCE - LEVYING A TAX' UPON THE GROSS RECEIPTS OF URANTS, CAFES Ai?D CAFETERIAS IN THE SOTELS , MOTELS , RESTA CITy; • PRESCRIBING THE PROCEDURE FOR THE COLLECTION .AND L24 . J• FOyMENT' OF THE TAX; PRESCRIBING THE PURPOSES FOR WHICH REVENUES DERIVED FROM COLLECTION OF THE TAX MAY BE USED; CREATING' A CITY ADVERTISING AND PROHOTIOt COMMISSION ; PRE- M SCRIBING OTHER MATTERS PERTAINING THERETO; AND ' DECLARING AN EMERGENCY .. . . WHEREAS , the City of Fayetteville , Arkansas ( the "City" ) has )r^ many benefits to offer visitors, to the City and is presently not takingfull 'advantage . of its resources for the attraction of visitors; and . WHEREAS , the development of such resources would result in many econowic and other benefits to the City and its inhabitants ;' and :een wjMREASS;: ths City does not have funes available but the : ed ; General Assembly of the State of Arkansas has adopted Act No . angard 185 of.- 1965 : ( "Act, No . 185 " ) ,, as .amended by Act No . 123 of 1969 S as ( P.ct No:= 123 ) , providing a means by which. the City can obtain the needa&-' funds ;.: . a. NOWr. TBEREFORB , BE IT ORDAINED BY THE BOARD OF ' DIRECTORS >nfli�, OF THE- C=y, OF FAYETTEVILLE , ARKANSAS : section ' 1 . There is hereby levied , effective April 1 , 1977 , .hat a tax of one per cent (the " tax" ) upon the gross receipts from t.e changes renting ; leasing or otherwise furnishing of hotel or motel accom- . modations for profit in the City -and upon the gross receipts of restaurants , cafes, cafeterias and all other establishments engaged Vr in the business of selling prepared food for . consumption on the ' premises of such establishment in the City . (b) The tax shall be collected . from the purchaser or user ing of the : food or accommodations by the person , firm , corporation , and association , . trust or estate (or other entity of whatever nature ) S selling such food or furnishing such accormmodations ( the " taxpayer" ) , and the taxpayer shall remit to the City on the fifteenth day of each month all collections of the tax for. the preceding month , accompanied by reports on forms to be prescribed by the City 1977 . Manager . . ... . t (c) As provided in Act No . 185 , the provisions of Act . No . 386 of 1941 , as amended , together with the rules and regulations thereunder , shall , so far as practicable , apply to . the administra- tion , collection , assessment and enforcement of the tax . Section 2 . There is hereby created the City Advertising and Promotion. Fund , to which fund there shall be credited all callections of the tax . Section 3 . The City Advertising and Promotion Fund shall be used , in the manner determined by the City Advertising and Pro- .motion Co=nission , exclusively for the advertisement and promotion of the City and its environs and/or for the construction , main- tenance , repair and operation of a convention center , including the pledge of revenues therein to the payment of bonds issued Under Act No . -185 , as amended by Act No . 123 . 213 .2- Section 4 .. (a) There is hereby created the City AdvertisinS and Promotion Commission ( the " Commission" ) . The Commission shall have the powers and duties prescribed by Act No . 185 , as now or • hereafter amended . The Commission shall be composed of seven Ar members as follows : Four members shall be owners or managers of OF ORDI hotels , motels or restautants ( or other establishments engaged -in the business of selling 'foodfor consumption on the 'premises) (the BE "hotel and restaurant members " ) who shall be appointed by the FAYETTE Mayor with the approval of the Board of Directors of the City; three members shall be the Mayor of the City and two members of the Board of Directors of the City, selected by the Board of Se Directors of tLd City & dinanCE follow: - ` (b) The hotel and restaurant members shall at the first . meeting af. the -Commission draw lots for terns of one to four years; all successors (except those appointed to .complete an Ne unexpired term) shall serve a term of - four years . P = Sectioa. 5.�t' All ordinances and resolutions , and parts thereof, in conflict ,. , in. whole or in part , with any of the provisions of this ordinance are hereby repealed to the exte_�t of such conflict. he " it Sectiou , i" The provisions of this ordinance are hereby wi declared to be severable . If any provision shall be held to be invalid or to be inapplicable to any persons or circumstances , such invalidity of inapplicability shall not affect the . remainder of the provisions of this ordinance . PE al Section Tat` It has been found , and it is hereby declared , that the City badly needs additional revenues for the advertising r and promotion of the City and for the development of a convention d_ center ; that this ordinance and the tax levied by it' are the only • ..reasonable means available for the alleviation of these needs ; P2 and t`. t the advertisement and promotion of the City and the . : development of a convention center are essential to the . continued development of the City and to the welfare of the inhabitants VE thereof . This ordinance , therefore , being necessary for the Pre servation f the public peace , health and safety , an emergencyls 'olE declared to exist , and this ordinance shall be in effect from and after its passage . and approval . 19n' PASSED AND APPROVED THIS &gt DAY OF Sf herewi; APPROVED : p: YOR AT(TyE�SS : CITY, CLERK 1"'TFST • - C2 214 oommmnmmmnmmmnommmnmmmommmnommmnmmmnmmmonmmmnmmmnmmmm 102,416 rr�nm�■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ zm 22,743 ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ �iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii�■�� • Advertising and Promotion Operating Budget - 2001 800 telephone $ 10,000.00 Audit $ 150.00 Brochure Development $ 42,500.00 Dining & Lodging $ 173500 Stationery $ 11000 Pocket Folders $ 11500 Thank you reprint $ 12000 Meeting planner guide $ 10,000 Photography - 1 day $ 11500 Group Tour Manual $ 51000 New booth $ 51000 C of C Operating Contract $ 100,000.00 Collection Expense $ 26,000.00 Convention Support $ 51000.00 Public Notification $ 225,000.00 Equipment & Furnishings/Plantings $ 100,000.00 Special Projects $ 51 ,432.00 Town Center Staffing - 6 mo. $ 1257000.00 Facility Manager $ 26,000 Event Coordinator $ 15,700 • Admininstrative Assistant $ 15,700 Maintenance Supervisor $ 17,200 Part-time help $ 13,700 Sales Manager - 12 mo. $ 35,800 Legal Fees $ 50,000.00 Grand Opening - Town Center $ 10,000.00 $ 745,082.00 Town Center Operating Expense - 6 mo $ 95,550.00 $ 840,632.00 Unallocated Revenues $ 19,268 • • Advertising & Promotion Fund 2001 Schedule of Resources Available Item Amount 2001 Projected Beginning Fund Balance $ 1 , 136,323 Projected 2001 Income $ 1 ,276,000 Projected 2001 Interest Earnings $ 65,400 Total Projected 2001 Income $ 1 ,341 ,400 Projected Expenses - 2001 Operating Budget $ 853,900 Transfer - Arts Center Bonds $ 85,000 Net Transfer - CEC Bonds $ 30,500 Transfer - Town Center Bonds $ 372,000 Total Projected 2000 Expenses $ 113413400 • 2000 Income Over (Under) Expenses Projected Fund Balance at 12/31/00 $ 11136,323 • AMENDMENT TO THE AGREEMENT BETWEEN THE ADVERTISING AND PROMOTION COMMISSION OF FAYETTEVILLE, ARKANSAS AND THE FAYETTEVILLE CHAMBER OF COMMERCE DATED JANUARY 4, 1993 WHEREAS, the Advertising and Promotion Commission of Fayetteville, Arkansas, hereinafter called "A & P" and the Fayetteville Chamber of Commerce, a nonprofit corporation, hereinafter called "Chamber", entered into a contract on January 4, 1993 , to combine and coordinate efforts to provide and support an effective Convention & Visitor Development Program for Fayetteville; and WHEREAS, the parties desire to amend the contract to provide for one additional renewal term for the year 2001 . • NOW, THEREFORE, IN CONSIDERATION OF THE COVENANTS AND CONDITIONS set forth herein, and in consideration of the mutual benefits which will accrue to each of the parties, hereof, as well as to general citizenry of Fayetteville and its environs, the parties have agreed and do hereby agree as follows: 1 . TERM: The last paragraph of the contract between the A & P and the Chamber dated January 4, 1993 is hereby deleted and the following shall be inserted in its stead: IT IS AGREED between the parties that this agreement is not assignable. This agreement shall commence on January 1 , 1993 and shall terminate on December 31 , 1993, with the A & P having the option to renew yearly for eight (8) additional one (1 ) • • year terms. Notice of intent to renew shall be subject to the A & P Commission's approval of the yearly budget. RENEWAL: The A & P exercises the option of renewal contained in the Agreement between the A & P and the Chamber dated January 4, 1993, as hereby amended for a one ( 1 ) year period commencing on January 1 , 2001 , and terminating on December 31 , 2001 . 2. FUNDING: Paragraph 2. 0 Funding, of the contract between the A & P and the Chamber dated January 4, 1993 , is hereby deleted and the following shall be inserted in its stead. 2. 0 Funding.—Subject to the terms and conditions set forth in this agreement, the A& P shall compensate the Chamber for services rendered as follows: • For the period January 1 , 2001 , to December 31 , 2001 , compensation shall be in the amount up to but not to exceed One Hundred Thousand Dollars ($ 100,000. 00), subject to the A & P's approval of the yearly budget. Said compensation is to be paid in three (3) installments. The first installment, in an amount up to but not to exceed Fifty Thousand Dollars ($50,000. 00) shall be paid on or about the fifteenth day of January. The second installment, in an amount up to but not to exceed Twenty-five Thousand Dollars ($25,000.00) shall be paid on or about the fifteenth day of April. The third and final installment, in an amount up to and not to exceed Twenty-five Thousand ($25,000.00) Dollars shall be paid on or about the fifteenth day of July. Any monies that are not expended for documented authorized expenditures shall revert back to the A & P. • • 3 . RE-ADOPTION OF TERMS OF AGREEMENT DATED JANUARY 4, 1993 . With the exception of the changes set forth herein, the agreement between the A & P and the Chamber dated January 4, 1993 is hereby re-adopted and agreed to by the parties and is attached hereto and made a part hereof as if set forth herein, word for word. WITNESS OUR HAND on the day of 2000, at Fayetteville, Arkansas. ADVERTISING AND PROMOTION COMMISSION • Chairman FAYETTEVILLE CHAMBER OF COMMERCE President/CEO ATTEST : Title: • City of Fayetteville - Trolley Operation Regular Route • 1999 Activity 2000 Activity Average Average Trip Days of Trips Per Trip Days of Trips Per Month Count Operation Day Count Operation Day January 15457 22.00 66.23 13684 22.50 74.84 February 11529 22.00 69.50 1 ,933 23.00 84.04 March 19899 25.00 75.96 2,517 25.00 100.68 April 1 ,884 24.50 76.90 21345 22.50 104.22 May 11996 23.50 84.94 12895 25.00 75.80 June 21314 24.00 96.42 12915 24.00 79.79 July 21276 24.50 92.90 13775 23.50 75.53 August 21852 24.00 118.83 19632 25.00 65.28 September 21213 24.00 92.21 13575 23.50 67.02 October 21343 23.50 99.70 1 ,926 24.50 78.61 November 21377 23.00 103.35 1 ,673 23.25 71 .96 December 21308 23.50 98.21 25,448 283.50 89.76 20,870 261 .75 79.73 Average Trips Per Day • 140 120 100 80 60 40 20 0 January March May July September November February Apnl June August October December O 1999 O 2000 Trip Summary of Other Trolley Trips (November 20001 Count Human Environment Service 62 City of Fayetteville - Veteran's Day Parade 32 • TOTAL - OTHER TROLLEY TRIPS 94 H:\BUDGET\PROJECTS\HMR-TAX\TROLLEY.WK4 Advertising & Promotion Commission • Benefits/ Impacts of the State collecting HMR taxes for Fayetteville: Stephen Davis contacted the Arkansas Department of Finance and Administration (ADFA) to find out how much the ADFA would charge to collect the HMR taxes and was informed that ADFA does not collect HMR taxes for any local jurisdiction. What is the impact of shortening the time period between nonpayment of HMR taxes and turning the collection over to City Prosecutor? The City sends letters to establishments requesting payment of the taxes owed until they are delinquent four months. The establishment is then referred to the City Prosecutor for further collection action. Each establishment that pays delinquent HMR taxes also pays a 5% per month penalty up to 35% of the total taxes owed. The impact on the City Prosecutor's office would be to increase the work load of the City Prosecutor's staff. A number of establishments that are delinquent at least one month pay before being referred to the City Prosecutor. •