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Home My WebLink About2000-11-13 - Agendas - Final • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, November 13, 2000, at 2:00 p.m. at the Chamber of Commerce office. ADVERTISING AND PROMOTION COMMISSION November 13, 2000 2 :00 p.m. Chamber of Commerce office I Call to Order II. Reports A. Approval of Minutes for October 9 B. Financial Report C. Convention and Visitor Activity - Marilyn Johnson D. Blackwood/Martin/CJRW Report — Susan Wallace III. Old Business A. Town Center Contingency Update 1 . Progress on project • 2. Naming the rooms 3 . Topping Out Ceremony — end of November 4. Logo for Town Center B. Draft ordinance revising HMR collections IV. New Business A. Funding Requests for 2001 V. Adjourn Informational Items — 1 . Trolley Operations Report • GROUP: ADVERTISING & PROMOTION COMMISSION DATE: October 9, 2000 PRESENT: Heather Daniel, Joe Fennel, John Gilliam, Fred Hanna, Alex Jerde, Ching Mong, Curtis Shipley, Steven Davis, John Maguire, Lisa Lee and Marilyn Johnson ABSENT: None The regular meeting of the Advertising and Promotion Commission was called to order at the Chamber of Commerce conference room at 2:00 p.m. by Chairman Joe Fennel. MINUTES Moved by Shipley, second by Jerde to approve the minutes of the September 11 meeting. Motion carried. FINANCIAL REPORT The financial reports for September showed collections were 5104,980, a 7.55% increase. Year to date collections are $923,613, a 7.54% increase over last year's collections year to date. Expenses for the month of September were S69,625. Moved to approve by Shipley, • second by Gilliam. Motion carried. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed August activity of her office. Inquiries year-to-date continue to surpass inquiries for last year. Activities in all areas (bus tours, conventions/meetings, tourist activities, working with other groups) have increased. Groups of note were the Tourist Information Center FAM Tour, Holiday Ramblers and the Good Sam's (R. V. groups), Bikes, Blues, and BBQ and the Fine Arts festivals. Marilyn met with the Parks Consultants. Fayetteville will be featured in two publications, a book just published entitled, Most Beautiful Villages and Towns of the South and the September issue of Group Tour Magazine. ADVERTISING AGENCY REPORT Susan Wallace reported that agency is anticipating a good October for inquiries. The Walking/Jogging brochure is in process and will be out in about 6 weeks. They have worked on the Hog Wild Rallys and the Town Center logo. Contract with Agencv Moved by Shipley, second by Daniel to renew the contract with Blackwood Martin/CJRW for the third year for advertising and promotion. Motion carried. OLD BUSINESS • Town Center Progress on Project Marilyn reported that the Town Center was having steel delivered this week. Big Pour #4 will be done the middle of this week, pouring the exposed columns on the south side. The last pour of concrete, which is on the west side, will be October 26. Topping Out Ceremony Plans were discussed for a topping out ceremony the end of November when the steel is in place. Marilyn will find a date that will be convenient for commissioners for the ceremony. Logo for Town Center A logo for the Town Center was introduced. Commissions requested to see other options at the next meeting. Draft Ordinance revising HMR collections Recommendation from Marilyn Johnson was presented to remove specific places from the ordinance (i.e. restaurants, cafes, cafeterias, delicatessens, drive-in restaurants, carry-out restaurants, concession stands, convenience stows, grocery store-restaurants, and similar businesses) and state "from the sale of prepared food and beverages for on or off-premises consumption. Collector would then be able to interpret the ordinance and set collection • procedures. Rolf Wilkin, Tom Pevehouse, and Brenda Dobbs were present to discuss the HMR ordinance changes and how it would affect their businesses. Following discussion, Shipley requested that a notice be distributed that HMR ordinance amendment changes will be considered at the A & P meeting next month. NEW BUSINESS Northwest Arkansas Regional Airport Information Desk Marilyn presented information regarding the construction of and operation of a tourist information desk at the Northwest Arkansas Regional Airport. The desk will be a cooperative effort of Springdale, Rogers, Bentonville, and Eureka Springs. Moved by Shipley, second by Mong to authorize $ 1555 to fund construction of information desk and employ personnel for 2000. Funding Requests for 2001 Marilyn reviewed the A & P Fund and the Operating Budget for the Commission for 2001 . Commissioners have received funding requests for special projects. She asked that she be given time to get additional information not provided in requests and then a subcommittee hear presentations and review requests. • OTHER BUSINESS • Joe Fennel recommended that the A & P Commission meet with the Parks & Recreation Advisory Committee and define territory in order to make the most of the HMR dollars for advertising and promotion and for parks. Mayor Hanna announced that the World Peace Prayer fountain original funding had fallen through and that the artist, Hank Kaminski was now seeking private individual and corporate sponsors. Marilyn will contact Hank to provide a letter of support from the Commission regarding the acceptance of the project. Mayor Hanna also discussed the "Pigs in Cincinnati" project. The pigs, 600 pound concrete blocks, are decorated and have become a tourist draw. There being no further business, the meeting was adjourned. Respectfully submitted, na ""'"0. "- 9 Marilyn Johnson Director, Convention and Visitor Development • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 1998-2000 • 1998 1999 1999 , 2000 2000 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January S 82,157 $ 89,125 8.48% S 100,334 $ 12.58% February 83,759 88,757 5.97% 91 ,330 2.90% March 80,815 91 ,271 12.94% 102,971 12.82% April 89,603 94,588 5.56% 108,747 14.97% May 97,309 96,120 -1 .22% 107,975 12.33% June 98,318 104,709 6.50% 107,963 3. 11 % July 94,621 102,279 8.09% 103,694 1 .58% August 91 ,336 103,688 13.52% 105,417 1 .67% September - 93,903 97,609 3.95% 104,980 7.55% October 95,649 95,824 0. 18% 105,820 10.43% November 98,784 109,561 10.91 % 0 December 88,266 96,583 9.42% 0 Total $ 1 ,094,521 $ 1 .170,114 6.91 % S 1 ,039,433 $ 7.83% • HMR Tax Collections By Monthl 120 100 I so u A 60 8 ao 20 0 January February March April May June July August Septembe October November December 0 1998 1999 O 2000 • H:\BUDGET\PROJECTS\HMP—TAX\HMRTAX.WK4 Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending October 31 , 2000 • 2000 YTD October Budget Item Budget Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $ 10,000 $ 10,000 $ 0 $ Audit Expense 150 150 0 Brochure Development 63,531 57,750 5,781 Chamber of Commerce Operations Contract 100,000 100,000 0 Collection Expense - City of Fayetteville 25,000 16,672 6,328 2,116 Convention Support 7,357 5,577 11780 977 Public Notification (BMA Contract) 250,779 173,985 76,794 Town Center Architectural Services 126,399 81 ,336 45,063 Town Center Equipment & Furnishings 200,000 0 200,000 Town Center Marketing Manager (Salary/Expenses) 57,040 36,850 20,190 Special Projects AAAAA State Basketball Tournament 0 0 0 Air Museum 25,000 25,000 0 Airiest 2000 3,000 3,000 0 Annual Champions Day (State High School Championship) 3,000 3,000 0 Ark. State High School Cross Country Championships 1 ,200 0 1 ,200 Botanical Garden Society - Master Plan 50,000 5,000 45,000 First Night 2,000 0 2,000 • Committee for Mardi Gras 500 500 0 Fine Arts Festival and Autumnfest 22,655 22,655 0 Historic District Commission - Brochures 2,000 2,000 0 Holiday Hoops 10,000 10,000 0 Professional Services - Legal Fees 5,000 0 5,000 Joe Martin Memorial Stage Race 500 271 229 271 North Arkansas Symphony Society 2,000 0 2,000 NWA Airport Information Desk 1 ,555 Razorback SAMS 2,000 0 2,000 Square Gardens 8,776 7,501 1 ,275 13 Trolley Operations 15,000 9,470 5,530 1 ,050 USSSA - Arkansas Chapter 3,000 3,000 0 3,000 U of A Athletic Department - Track & Field 5,000 5,000 0 U of A Tailgate Parties (4 @$2,000 each) 8,000 3,837 4,163 138 Walton Arts Center - Brochures 11200 1 ,200 0 300 Washington County Historical Society - Brochure 2,000 0 2,000 Wood Bat Classic 500 500 0 Subtotal Special Projects 173,886 101 ,935 70,396 4,772 TOTAL USES $ 1 ,014,142 $ 586,255 $ 426,332 $ 7.865 • H:\BUDGET\PROJECTS\HMR_TAX\A&P2000.W K4 • ACTIVITY REPORT October, 2000 INQUIRY RESPONSES October 2000 Tourist - 93 2000 Year to Date —If15Z' 2583 October 1999 Tourist — 139 1999 Year to Date — 2,549 October 2000 Advertising Response — 1 ,545 2000 Year to Date — 28,842 October 1999 Advertising Response — 1 ,258 1999 Year to Date — 25,525 October 2000 Relocation — 65 2000 Year to Date — 880 October 1999 Relocation — 86 1999 Year to Date — 1 ,232 October 2000 Total Inquiries — 1 ,703 October 1999 Total Inquiries — 1 ,483 Year to Date Total Inquiries 2000 — 33 ,226 Year to Date Total Inquiries 1999 — 27,825 ACTIVITY Bus Tours — Jeannie Slate, Empire Tours Commercial Bank, Oswego, KS • Sandy Bradford - Kruger Tours, Little Rock Conventions/Meetings — All Star Festival Foretravel R. V. Rally Jackie McMorris - February Retreat Tourist Activities - Hog Wild FHS Homecoming Steve Gray - Veteran's Day Parade UA Homecoming Parade - Julie Crocker J. D. Kelly Middle School - Choirs on the Square Mike Flynn - Arkansas Winds 2001 Football Schedule Dee Dee Long - Dominican Republic Visitors Mae Nettleship - Ozark Charity Horse Show 2001 Monica Frisby - Bugs in the Lights Relations with other Tourism — Ann Gray, Group Travel Manager, Arkansas Parks & Tourism Airport Information Booth Garry Morris - Springdale Enhancement - holiday lights Janie Eldridge - B & B Deb Holmquist - Bentonville A & P • Relations with Media - Karen Pharos - FOX 465 Ft. Smith • Democrat Gazette - intemet reservations for restaurants Shawn Dunbar - Arkansas Bride Matt McGowan - Morning News Brian Koffer - Successful Meetings Becky - Springfield News Leader Miscellaneous — Bonnie Ramsey - Most Beautiful Villages and Towns of the South Duffle Bryant - book on Arkansas Courthouses Gannalyn Moris - Fayetteville Hall of Honor Hank Kaminski - fountain Billy Austin - USSSA Sherry Ponder - Ozark Natural Foods Top HMR Collections — October Hilton Clarion Jose's Red Lobster. Chili's Chartwell Dining Ozark Brewing Co. • Applebee's Ryan's A. Q. Chicken McDonald's 50' s Powerhouse • TOURIST INQUIRIES 2000 1 1 1 1 1 1 IJAN ! FEB IMAR JAPRI MAY IJUNIJULIAUGISEPIOCTINOVIDECITOTAL • AL 1 1 2 21 31 41 11 51 11 11 1 1 19 AK I I I I I I 1 11 0 AZ 1 41 21 1 2 21 11 11 1 14 AR 311 31 56 591 341 31 35 241 16 25 342 CA 5 6 12 31 91 7 2 1 2 47 CO I 11 31 41 3 21 1 1 14 CT I I 1 I 1 1 DE 1 I I 0 DC I I o FL 1 21 941 71 3 3 11 1 1 31 GA 2 3 9 41 5 1 6 5 1 1 37 HI 1 1 1 2 ID 2 1 1 4 IL 1 21 81 621 121 s 1 51 41 10 51 1 118 IN I 21 11 261 101 21 2 1 1 4 21 1 1 1 49 IA 1 31 31 111 1 1 21 11 71 1 I 58 KS I 1 61 17 6I 6 3 81 41 5 2 1 57 KY 4 5 1 1 11 LA 2 5 8 9 9 6 81 5 5 4 61 ME 1 1 2 MD 21 1 1 4 MA 1 11 1 I 11 11 11 11 1 21 1 8 MI I 11 241 81 11 11 11 1 61 21 1 44 MN I 1 2 311 51 31 1 3 21 5 4 I 57 MS I 21 5 7 31 1 3 31 1 1 11 27 • MO 4 8 48 181 10 10 71 6 141 31 1 128 MT 1 1 1 1 4 NE 1 8 2 3 11 1 16 NV 1 1 NH 11 1 1 11 3 NJ 11 I 31 1I 21 11 31 1 1 11 1 1 12 NM 1 1 21 I 11 21 1 1 11 11 1 1 7 NY 11 11 21 2 21 1 1 21 11 11 NC I 1 11 3 11 31 1 9 ND 3 3 OH 1 31 31 151 8 2 ? 1 8 1 43 OK 1 51 18 25 171 91 51 16 141 16 11 1 136 OR 1 1 41 1 1 1 21 11 1 1 I1 8 PA 1 11 21 41 11 1 21 1 11 11 I1 1 12 PR I I I 0 RI 1 1 SC 1 2 3 1 1 1 9 SD 2 1 1 4 TN 1 31 51 2 2 1 31 1 1 26 Tx 111 141 511211 221 22 27 181 12 101 208 UT 11 11 1 1 1 I 2 VT I I I I I I I 1 11 1 1 1 0 VA 1 31 31 1 21 1 1 1 1 1 9 WA 1 11 2 1 11 2 11 21 1 9 WV 1 21 1 1 1 1 1 1 4 • W I 1 2 3 32 5 li 31 2 2 6 2 58 APO 1 1 CAN 1 2 1 1 1 6 FOR 1 2 2 1 21 21 1 1 31 3 11 1 1 1 15 1 1 1 I 1 1 1 1 i I I 1 1 1752 841 1451 5171 2441 155111211631 1011 1381 931 01 01 01 1752 • ADVERTISING INQUIRIES - 2000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist AY 79 180 259 BT 163 105 61 27 356 FC 115 480 812 957 265 113 42 2784 H&A 91 238 61 390 MC 48 376 714 616 161 83 43 2041 ML 57 37 383 937 615 520 271 192 700 217 3929 MT 256 61 113 7 437 MVG 973 382 65 685 2105 NATA 54 113 237 215 303 226 180 195 153 112 1788 OK 39 179 33 33 284 Parade 5381 5381 SL 16 30 494 222 190 21 54 457 168 54 1706 SNI 1605 76 49 49 1044 55 2878 ST 77 55 5 110 20 267 TA 308 40 9 9 366 TM 27 2 4 33 TMG 101 USA 302 2344 112 819 3577 VG 261 261 • TOTAL 154 345 4435 12350 3770 1597 851 991 2905 1545 28842 AY - Active Years BT - Budget Travel FC - Family Circle H & A - Home and Away MC - McCalls ML - Midwest Living MT - Midwest Traveler MVG - Midwest Vacation Guide NATA - NATA Tour Guide OK - Oklahoma Today Parade - Parade SL - Southern Living SNI - State Newspaper Insert ST - Southern Traveler TA - Travel America TM - Texas Monthly TM G-Travel Marketing Group USA - USA Today VG - Vacation Guide • ADVERTISING INQUIRIES BY STATE - 2000 • JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Tourist Reloc TOTAL AL 3 3 53 70 48 13 8 5 14 5 222 AK 0 2 5 3 6 1 1 1 19 AZ 4 4 14 20 21 26 7 5 4 5 110 AR 8 20 636 238 155 112 63 193 333 193 1951 CA 5 16 73 115 126 71 34 12 28 12 492 CO 0 7 17 28 25 7 5 1 8 1 99 CT 1 2 18 27 20 7 4 2 2 83 DE 0 4 9 7 2 22 DC 0 1 3 4 5 1 0 0 14 FL 5 6 97 209 113 42 34 13 25 13 557 GA 1 5 52 89 57 17 14 5 18 5 263 HI 2 1 3 3 2 1 1 3 1 17 ID 0 1 10 12 4 3 1 1 32 IL 17 27 310 2231 392 151 66 222 189 222 3827 IN 6 14 106 1297 144 72 24 123 127 123 2036 IA 1 12 177 683 139 41 17 70 146 70 1356 KS 4 7 126 251 139 41 28 46 113 46 801 KY 2 3 54 90 49 26 10 6 12 6 258 LA 5 11 166 180 111 36 62 12 71 12 666 ME 0 1 3 8 4 1 3 1 21 MD 1 5 21 29 29 13 9 2 2 2 113 MA 0 1 12 25 18 10 2 1 7 1 77 MI 3 16 109 1208 185 82 32 160 157 160 2112 MN 6 7 89 654 120 61 25 75 127 75 1239 MS 4 7 73 100 57 12 24 4 39 4 324 MO 7 14 510 804 331 117 64 126 428 126 2527 MT 0 7 12 4 3 0 1 0 27 NE 2 3 60 262 42 26 14 22 15 22 468 NV 0 1 11 12 15 5 5 2 2 53 • NH 1 3 7 6 12 3 0 1 0 33 NJ 0 6 35 44 63 21 9 1 4 1 184 NM 0 3 8 12 22 8 2 1 5 1 62 NY 3 8 60 118 110 34 12 5 10 5 365 NC 2 5 55 148 64 12 19 5 9 5 324 ND 0 2 6 93 14 6 4 12 5 12 154 OH 4 8 136 973 156 71 40 174 66 174 1802 OK 4 17 334 254 115 134 24 26 235 26 1169 OR 2 8 15 27 30 7 4 2 1 2 98 PA 1 13 49 111 91 32 14 4 15 4 334 RI 0 0 3 5 8 Sc 1 1 42 70 44 12 10 2 4 2 188 SO 0 12 43 19 7 2 8 5 8 104 TN 3 13 139 131 89 29 20 14 84 14 536 TX 29 39 528 351 222 96 69 54 360 54 1802 UT 0 10 10 16 3 1 1 4 1 46 VT 0 1 3 0 9 2 1 0 0 16 VA 3 5 32 46 54 16 9 1 7 1 174 WA 2 3 22 28 31 6 10 0 1 0 103 WV 3 1 11 21 27 3 8 1 1 76 WI 7 11 100 1154 181 76 34 118 217 118 2016 WY 0 1 3 10 8 2 2 0 1 0 27 APO 0 0 1 1 2 CAN 0 1 7 10 9 6 3 3 39 FOR 2 4 13 9 11 1 2 1 43 TOTAI 154 345 4435 12350 3770 1597 851 1545 2905 1545 0 0 0 0 29491 • • Advertising Inquiries by State - October , 2000 AY ML MT NATA SL SNI TMG USA TOTAL AL 1 1 3 5 AK 1 1 AZ 1 3 1 5 AR 160 2 15 1 14 1 193 CA 1 2 6 2 1 12 CO 1 1 CT 1 1 2 DE 1 DC 0 FL 1 1 5 4 2 13 GA 2 3 5 HI 1 1 ID IL 1 34 4 2 1 10 170 222 IN 1 13 1 4 12 92 123 IA 14 1 3 52 70 KS 1 13 3 6 23 46 KY 3 3 6 LA 4 6 2 12 ME 1 MD 1 1 2 MA 1 1 MI 25 1 1 19 114 160 MN 15 9 4 47 75 MS 3 1 4 • MO 8 26 6 3 10 20 53 126 MT 0 NE 8 14 22 NV 1 1 2 NH 0 NJ 1 1 NM 1 1 NY 1 3 1 5 NC 5 5 ND 1 11 12 OH 1 21 2 12 138 174 OK 5 13 2 6 26 OR 2 2 PA 1 2 1 4 RI SC 1 1 2 SO 8 8 TN 2 5 1 3 3 14 TX 2 1 22 12 17 54 UT 1 1 VT 0 VA 1 1 WA 0 WV 1 1 WI 16 3 15 84 118 WY 0 APO 1 CAN 1 2 3 • FOR 1 1 TOTAL 180 217 7 112 54 55 101 819 1545 RELOCATION 2000 JAN FEB MAR APR MAYIJUN JULAUGISEPIOCTjNOV DEC TOTAL AL 3 1 1 1 1 11 31 1 21 1 1 13 • AK 1 1 1 1 2 AZ 41 4 4 31 1 2 2 2 $212 25 AR 131 181 16 111 16 14 24 13 140 CA 13 5 6 3 9 7 7 6 70 CO 1 4I 2 2 2 4 17 CT 1 11 1 11 1 1 4 DE I I 1 0 DC 0 FL 1 11 51 61 3 1 2F3 1 4 2 28 GA 2 31 3 5 2 1 3 4 4 27 HI 1 1 1 1 4 ID 2 1 1 1 1 5 IL 21 6 4 4 8 4 91 1 5 1 44 IN I 1 1 11 31 1 1 1 8 IA 11 1 3 11 31 1 1 11 11 31 16 KS 2 21 31 4 5 4 1 .51 26 KY 1 1 11 1 1 4 LA 71 3 31 3 4 1 5 2 2 2 32 ME I I I 1 1 1 1 MD 1 11 1 1 2 MA 1 1 1 MI 2 12 3 1 1 1 10 MN 2 1 1 3 2 1 31 1 3 17 MS 41 2 2 3 1 1 31 2 18 MO 61 6 5 7 21 5 9 51 3 21 50 • MT 1 11 2 NE 2 3 2 2 1 1 11 NV 1 1 2 2 1 1 8 NH 2 1 1 4 NJ 3 11 1 1 6 NM 2 11 4 1 2 1 11 NY 1 11 4 2 3 11 NC 3 4 1 2T-2 2 1 15 NO 0 OH 1 3 1 1 6 OK 3 6 5 31 2 5 6 51 21 1 38 OR 2 2 3 11 2 10 PA 2 5 1 1 9 PR 0 RI 0 SC 1 4 1 1 7 SD 1 1 1 3 TN 31 11 3 1 2 3 3 1 17 TX 10 15 111 11 17 10 13 5 7 8 1 107 UT 1 21 1 1 1 3 VT I 1 0 VA 1 13 1 11 1 8 WA 1 4 2 1 3 2 2 15 WV 1 1 2 WI 2 4 8 2 1 21 21 1 21 • WY 0 APO 1 1 CAN 0 FOR 1 1 880 TOTAL 1 8911171 1081 911 971 701119 68 561 65 01 01 880 TO: A & P Commission FROM: Marilyn Johnson RE: Naming of the Town Center Rooms It has come time to determine the room names for the Town Center. Lisa Lee and I propose the following: The big room (all three sections) — Razorback Room (120 x 120) A = Ozark Room (66 x 120) B = Dogwood Room (52 x 62) C = Mockingbird (33 x 48) • D = Director' s Room (22 x 17) E — Diamond Room (16 x 13) • 'L o � � o — 0 60 • 1I I O L7 O • >� _ - F O C;.G LZ U — -- - s - 'N N I I co cc W D F 1 ( iii y 0 MONO p T.7 W 3 . y � IN n z ►� _ o - o F ; o W I I I L, I ' nnui iiMIN. r�*- . I ,� ROCK STREET October 9, 2000 TO: A & P Commissioners FROM: Marilyn Johnson RE: HMR Ordinance revisions I recommend that in section 35.20 Levy of Tax specific references to gross receipts or gross proceeds received by places, (i.e. restaurants, cafes, cafeterias, delicatessens, drive- in restaurants, carry-out restaurants, concession stands, convenience stores, grocery store- restaurants, and similar businesses) be eliminated from the ordinance and it just state "from the sale of prepared food and beverages for on or off-premises consumption" This would allow the collector of the tax to interpret the ordinance. • ,r 0 ORDINANCE NO, AN ORDINANCE AMENDING §35.20 OF THE CODE OF FAYETTEVILLE (ORDINANCE NO 23103 AS AMENDED), TRANSIENT OCCUPANCY TAX, LEVY OF TAX TO ADD DELIS , DRIVE-IN RESTAURANTS , CARRY-OUT RESTAURANTS, CONCESSION STANDS, CONVENIENCE ._, STORES, GROCERY STORE RESTAURANTS AND SIMII.AR BUSINESSES TO THE LIST OF BUSINESSES TO WHICH T14E CITY'S GROSS RECEIPT TAX OF I % (HOTEL) MOTEL AND RESTAURANT TAX) APPLIES (A.C.A.-§26-75-601 ET . SEQ); ADDING OFF-PREMISES CONSUMPTION BUSINESSES-TO THE LIST OF BUSINESSES SO TAXED AND_EXCLUDING FROM TAXATION GROSS RECEIPTS OR-GROSS PROCEEDS OF ORGANIZATIONS QUALIFIED UNDER §501 (c)(3) OF THE FEDERAL INTERNAL REVENUE CODE WHEREAS, the current gross receipts tax of 1 % on Hotel, Motels and Restaurants (A.C.A.§26-75-601 et seq.) established by Ordinance No. 2310, as amended (H2VJR tax) levys the tax only upon restaurants, cafes, cafeterias and all other establishments engaged in the business of selling prepared food for consumption on the premises of such establishment in the city, and; • WHEREAS, the City wishes to also apply the HMR tax to delis, drive-in restaurants, carry- out restaurants, concession stands,; convenience stores, grocery store restaurants and similar businesses and all taxable businesses selling prepared food for on or off premises consumption as allowed by A.C.A. §26-75-602 and; WHEREAS, the City wishes to exclude from HMR taxation the gross receipts on gross proceeds of organizations qualified under §501 (c)(3) of the federal Internal Revenue Code. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: . Section 1 . That §35 .20 of the Code of Fayetteville, Tax, Levy of Tax, is hereby repealed and the following inserted in its stead: §35.20 Levy of Tax. There is hereby levied, a tax of 1 % (the tax) upon the gross receipts or gross proceeds from the renting, leasing, or otherwise ` 241imishing of hotel or motel accommodations for profit in the City and upon the ".portion of the gross receipts or gross proceeds received by restaurants, cafes, .cafefenas, delicatessens, drive-in restaurants, carry-out restaurants, concession stands, convenience stores, grocery store-restaurants and similar businesses as may be defined from time to time by ordinance from the sale of prepared food and beverages for on or off-premises consumption, but such tax shall not apply to such • gross receipts or grossproceeds of organizations qualified under section §501 (c)(3) of the federal Internal Revenue Code. • Page 2 Ordinance No. PASSED AND APPROVED this _ day of APPROVED: 1 33 By: - Fred Hanna, Mayor ATTEST: = _ 1 3- By: Heather Woodruff, City Clerk 31 1 • - f _ • 1 . 90d 1¢d0t � 90 86 - £ Z - ZO N C fes. r = 210 f 211 MJNICIPAL SALES AND USE TAPES 26-75-602 an emergency. ;s 26.75-602. Gross receipts taxes authorized. dut and mediate safervat,act oil (a) Any city of the first class, city of the second class, or incorporated e'itir and safety shall town may, by ordinance of the governing body thereof, levy a tax not to 1recm and after.1.W exceed three percent (37o) upon the gross receipts or gross proceeds ." § 5; Mar. 28, 1997, identified in subsection (c) of this section. ovided; It is bereby (b) Any city of the first class in which is located a city park of one I he the to ofty-kYrst thousand (1,000) acres or more may, in a like manner, levy an additional the state tion coma. tax of one percent ( 1%) upon the gross receipts or gross proceeds and promotion tom- could represent as identified in subsection (c) of this section. Revenues collected from this of the community as r additional tax shall be used by the city parks and recreation depart- restricts somewhatMent for the promotion and development of city parks and recreation s to serve; and that areas. essary for this pro- (c) The tax authorized in this subchapter shall be upon an one (1) or to other persons. broaden community as' more of the following, s le y specified in the Vying ordinance: aeraency is hereby (1) The gross receipts or gross proceeds from renting, leasing, or this act being nec. otherwise furnishing hotel, motel, or short-term condominium rental ate preservation of accommodations for sleeping, meeting, or party room facilities for_JWd safety shall in such city or town, but such accommodations shall not include the ate of it is nei- its ap- r. S� bill rental or lease of such accommodations for periods of thirty (30) days or d b� 'ne Governor, more; and e oa the expiration (2) The portion of the gross receipts or gross proceeds received by during which the restaurants, cafes, cafeterias, delicatessens, drive-in restaurants, car- bill. If the bill is ry-out restaurants, concession stands, convenience stores, grocery )r and the vote is store=restaurants, and similar businesses as shall be defined in the rconie effective on rv¢rrides the vote." levying ordinance from the sale of prepared food and beverages for on or off-premises consumption, but such tax shall not apply to such gross receipts or gross proceeds of organizations qualified under section 501(x)(3) of the federal Internal Revenue Code. tent: City of Hot (d) [Repealed]. 88 Ark. 286, 705 I. 63. 13istory. Acts 1965, No. 185, § 1; 1969, and restaurant tax is not a "tai" as taxes No. 123, § 1; 1971, No. 534, § 1; 1977, No. are normally understood and intended.for 178, § 1; 1979, No. 926, § 1; 1981, No. 20, government support but is a special levy § 1; 1981, No. 957, § 1; A.S.A. 1947, paid and collected by those persons and §§ 19-46132 19-4613.1; Acts 1989, No. entities peculiarly associated with and exit (1%) gross 626, § 2; 1991, No. 726, § 1; 1993, No. benefited by tourism. However, since the $64, § 1; 19S5, No. 300, §§ 1, 2; 1995, No. Local Government Revenue Bond Act of T cities of the 931, § 1. 198.5, § 14-164-301 et seq., makes specific 1 (1,000) acres Publisher's Notes. Acts 1985, No. 976, reference to hotel and restaurant taxes !r day for each confirmed and continued the authority of ' and the Local Government Capital Im- ue date, municipalities to levy the hotel acid res- prevenient Revenue Bond Act of 1985, taurant tax and to pledge the proceeds of § 14.164-401 et seq., does not, it is uncer• that tax to tourism bonds by ordinance tain which act was intended to be referred subject to referendum but without a prior to by Acts 1985, No. 976. vote of the people. It declared the proceeds Acts 1981, No. 957 became law without • of any hotel and restaurant tax pledged to the governor's signature on April 8, 1981. tourism bonds issued under Acts 1971, Acts 1989, No. 626, § 1, provided: "It is No. 380, or, bonds issued under the Local hereby found and determined by the Gen- �r Government Capital Improvement Revs eral Assembly that: nue Bond Act of 1955, for tourism projects, "(A.) Tourism is the second largest in- to be project revenues of the project 8• dustryin the United States with revenues nanced. It further provided that the hotel totaling over two hundred billion dollars; ORDINAW�: 170 . • 2310 -7(- /� „ �•�"�e,7J j I moi" pN ORDINANCE - LEVYING A TAX- UPON THE GROSS RECEIPTS OF BOTELS , MOTELS , RESTAURANTS, CAFES AND CAFETERIAS IN THE • CITY : ' PRESCRIBING THE PROCEDURE FOR THE COLLECTION -AND EN- NT' OF THE TAX; PRESCRIBING THE PURPOSES FOR WHICH F V NUES DERIVED FROM COLLECTION OF THE TAX MAY BE USED.; C TING A CITY ADVERTISI1iG AND PRO.IOTIO:L CO}MISSION ; PRE- )1t SCRIBING OTHER MATTERS PERTAINING THERETO; AND DECLARING AN FI'MRGENC7 ., . WHEREAS , the City of Fayetteville , Arkansas ( the "City " ) has )r many benefits to offer visitors, to the City and is presently not taking . full 'advantags . of its resources for the attraction of visitors ; and _ ' 1 ) WHFJMAS , the development of such resources would result in 7eceapaid and other benefits- to the City and its inhabitants ;' many and - : een W S;: the City does not have funds available but the ed ; General Assembly Of the State of Arkansas has adopted Act No . 185 o£'1965 . ( ". Act, No . 185 " ) , as .anded by Act No . 123 of 1969 S as ( "A.ct No : = 1230 ) , providing a means by which the City can obtain the needs& funds ;.: . . NOWT. TEEREFORE , BE IT ORDAINED BY THE BOARD OF ' DIRECTOPS 'nflicf OF TE .CSTZ' Or FAYE=EVILLE , ARRA.NSAS : Section 1 . There is hereby levied , effective April 1 , 1977 , hat a tax of one per cent (the " tax" ) upon the gross receipts rpm t. ,e Changed renting , leasing or otherwise furnishing of hotel or motel accom- . modations for profit in the city - and upon the gross receipts of restaurants , cafes, cafeterias and all other establishments engaged in the business of selling prepared food for consumption on the ' premises of such establishment in the City . (b) ' The tax shall be collected from the purchaser or user ing of the: food or accommodations by the person , firm , corporation , anal association , - trust or estate (or other entity of whatever nature ) S selling such food or furnishing such accoranodations (the " taxpayer " ) , and the taxpayer shall remit to the City on the fifteenth day of each month all collections of the tax for. the preceding =nth . accompanied by reports on forms to be prescribed by the City 1917 , N.anager . . . (c) - -, As Provided in Act No . 185 , the provisions of Act . No . 386 of 1941 , as amended , together with the rules and regulations thereunder , shall , so far as practicable , apply to the administra- tion , collection , assessment and enforcement of the tax . Section 2 . There is hereby created the City Advertising and Promotion- Fund , to which fund there shall be credited all c,)llections of the tax . Section 3 . The City Advertising and Promotion Fund shall be used , in the manner determined by the City Advertising and Pro- .miotion Cocsaission , exclusively for the advertisement and prc'wot:on of the City and its environs and/or for the construction , main- tenance , repair and operation of a convention center , including the pledge of revenues therein to the payment of bonds issued under Act No . 185 , as amended by Act No . 123 . 213 .2- Section 4 . (a) There is hereby created the City AdvertisinS and Promotion Co=ission ( the " Corma ssion" ) ,. The Commission shall have the powers and duties prescribed by Act No . 185 , as now or hereafter amended . The Co=ission shall be composed of seven AN members as follows : Four members shall be oc+ners or managers of OF ORD11 hotels , motels or restaurants ( or other establishments engaged -in the business of selling ' food for consumption on the 'premises) (tb, BE "hotel and restaurant members ' ) who shall 'be appointed by the FayETBE� Mayor with the approval of the Board of Directors of the City; three members shall be the Mayor of the City and two members of Sec the Board of Directors of the City, selected by the Board of Directors of tht Cityo dinance= follows : (b) The hotel and restaurant mesbers shall at the first . meeting * of. the 'Commission draw lots for terms of one to four years ; all successors (except those appointed to .complete an Nat unexpired tem! shall serve a term of four years . prc Section . 6 .' '. All ordinances and resolutions , and parts thereof, 3.n conflict ,. . in. vhole or in part , with any of the provisions of this ordinanca are hereby repealed to the extent of such conflict. ho= inc Section, : 6"' The provisions of this ordinance are hereby wii declared to be severable . If any provision shall be held to be invalid or to be inapplicable to any persons or circumstances , such .invalidity of inapplicability shall not affect the . remainder of the provisions of this ordinance . P07 Section 7 . It has been found , and it is hereby declared , aPl that the City badly needs additional revenues for the advertisin' and promotion of the City and for the development of a convention di : center ; that this ordinance and the tax levied by it are the only . .reasonable means available for the alleviation of these needs; prc and t`. t the advertisement and promotion of the City and the . . develeument of a convention center are essential to the . contineel development of the City and to the welfare of the inhabitants vel thereof . This ordinance , therefore , being necessary for the pre' F servation 'of the public peace , health and safety , an emergency is le: declared to exist , and this ordinance shall be in effect from and after its passage - and approval . , • 19f. PASSED AND APPROVED THIS &gt DAY OF Se herewit] APPROVED : PAAc AYOR ATTES : CITY. CLERIC • zTT�ST : • C LA CL 214 • Advertising & Promotion Fund 2001 Schedule of Resources Available Item Amount 2001 Projected Beginning Fund Balance $ 1 ,136,323 Projected 2001 Income $ 1 ,276,000 Projected 2001 Interest Earnings $ 65,400 Total Projected 2001 Income $ 11341 ,400 Projected Expenses - 2001 Operating Budget $ 853,900 Transfer - Arts Center Bonds $ 85,000 Net Transfer - CEC Bonds $ 30,500 Transfer - Town Center Bonds $ 372,000 Total Projected 2000 Expenses $ 11341 ,400 • 2000 Income Over (Under) Expenses Projected Fund Balance at 12/31 /00 $ 11136,323 • • Advertising and Promotion Operating Budget - 2001 800 telephone $ 10,000.00 Audit $ 150.00 Brochure Development $ 42,500.00 Dining & Lodging $ 17,500 Stationery $ 1 ,000 Pocket Folders $ 1 ,500 Thank you reprint $ 11000 Meeting planner guide $ 10,000 Photography - 1 day $ 19500 Group Tour Manual $ 51000 New booth $ 51000 C of C Operating Contract $ 100,000.00 Collection Expense $ 26,000.00 Convention Support $ 51000.00 Public Notification $2251000.00 Equipment & Furnishings/Plantings $ 100,000.00 Town Center Staffing . - 6 mo. $ 125,000.00 Facility Manager $ 26,000 Event Coordinator $ 15,700 Admininstrative Assistant $ 15,700 • Maintenance Supervisor $ 17,200 Part-time help $ 13,700 Sales Manager - 12 mo. $ 359800 Legal Fees $ 509000.00 Grand Opening - Town Center $ 10,000.00 $ 693,650.00 Town Center Operating Expense - 6 mo $ 95,550.00 $ 789,200.00 Unallocated Revenues $ 70,700 • • FAYETTEVILLE ADVERTISING & PROMOTION COMMISSION FUNDING REQUESTS 2001 Requestor To Be Used For 2000 Recd 2001 Request MJ Rec. Arkansas Air Museum Operations, advertising, $ 25,000.00 $ 35,000.00 $ 20,000.00 special events Botanical Garden Society Video,web-site, brochures, S 50,000.00 $ 17,627.00 $ 11532.00 sign Downtown/Dickson Enhancement Festival support S 22,655.00 $ 35, 190.00 $ 6,000.00 Project Fayetteville Athletic Dept Saturday of Champions S 31000.00 $ 41000.00 $ 21400.00 Arkansas State Cross S $ 11500.00 $ 19200.00 Country Championships Stale Track & Field Finals S $ 31000.00 $ 21400.00 Fayetteville Parks and Recreation Bid Fees S 3,000.00 $ 11 ,800.00 $ 29400.00 First Night Advertising & promotion S 21000.00 $ 17,000.00 $ 11600.00 • Holiday Hoops advertising/transportation/ S 10,000.00 $ 21 ,500.00 $ 8,000.00 meals, administrative costs Joe Martin Stage Race Advertising S 271 .00 $ 19000.00 $ 250.00 Committee for Mardi Gras Advertising & Promotion S 500.00 $ 11013.04 $ 400.00 Lights of the Ozarks Replacement lights S $ 51000.00 $ 41000.00 North Arkansas Symphony Brochure support S 2,000.00 $ 61156.00 $ 11600.00 Square Gardens Support $ 8,776.00 $ 15,000.00 Walton Arts Center brochure distribution $ 1 ,200.00 $ 11200.00 $ 11200.00 S 128,402.00 $ 175,986.04 $ 52,982.00 OTHER POTENTIAL REQUESTS FOR 2001 NCAA Track Meet - $5,000 Great Race - $10,000 City of Fayetteville - Trolley Operation Regular Route • 1999 Activity 2000 Activity Average Average Trip Days of Trips Per Trip Days of Trips Per Month Count Operation Day Count Operation Day January 1 ,457 22.00 66.23 1 ,684 22.50 74.84 February 1 ,529 22.00 69.50 19933 23.00 84.04 March 1 ,899 25.00 75.96 2,517 25.00 100.68 April 1 ,884 24.50 76.90 21345 22.50 104.22 May 1 ,996 23.50 84.94 1 ,895 25.00 75.80 June 2,314 24.00 96.42 1 ,915 24.00 79.79 July 2,276 24.50 92.90 1 ,775 23.50 75.53 August 2,852 24.00 118.83 1 ,632 25.00 65.28 September 2,213 24.00 92.21 11575 23.50 67.02 October 2,343 23.50 99.70 1 ,926 24.50 78.61 November 29377 23.00 103.35 December 2,308 23.50 98.21 25.448 283.50 89.76 19, 197 238.50 80.49 I� Average Trips Per Day • 1 40 120 too < • eo ao t AT 3 ^ January March May July September November February April June August October December O 1999 D 2000 Trip Summary of Other Trolley Trips (September, 2000) Count City of Fayetteville-Planning Division 19 City of Fayetteville-City Council 20 Arkansas Historical Preservation 22 Mount Sequoyah Retreat 132 TOTAL - OTHER TROLLEY TRIPS 193 H:\BUDGE-RPROJECTS\HMR-TAX\TROLLEY.WK4