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Home My WebLink About2000-09-11 - Agendas - Final • GROUP: ADVERTISING & PROMOTION COMMISSION DATE: August 14, 2000 PRESENT: Heather Daniel, Joe Fennel, John Gilliam, Fred Hanna, Curtis Shipley, Steven Davis, John Maguire, Lisa Lee and Marilyn Johnson ABSENT: Alex Jerde and Ching Mong The regular meeting of the Advertising and Promotion Commission was called to order at the Chamber of Commerce conference room at 2:00 p.m. by Chairman Joe Fennel. MINUTES Moved by Daniel, second by Hanna to approve the minutes of the July 8 meeting. Motion carried. Moved by Shipley, second by Gilliam to revise minutes of May 8, 2000, to reflect that Botanical Garden Society money be taken from budget allocation for legal fees. Motion carried. FINANCIAL REPORT John Maguire presented the financial reports for July. Collections for July were $ 107,963, a 3 . 11 % increase. Year to date collections are $723,215, an 8.45% increase over last • year's collections year to date. Expenses for the month of July were $45,884. Moved to approve by Shipley, second by Hanna. Motion carried. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed July activity of her office. Inquiries continue to surpass inquiries for last year. Bus tour group from Oswego, Kansas has scheduled a fall tour. Six convention groups have been provided support services. Bikes, Blues and BBQ festival is well underway. Work is continuing on information booth at the NWA regional airport. It is targeted to be up and operating by October. ADVERTISING AGENCY REPORT Susan Wallace reported that because of quicker response time in 2000, there are fewer ad inquiries in July than in 1999. Ads will begin again in August. They are working on color ads for 2001 . The running/trails map will be included in the 2001 budget. OLD BUSINESS Town Center Richard Alderman reported that last structural deck has been poured. There is one level left to pour and then the base of the exhibit hall. Steel should be delivered in mid- September and the steel framing can begin. After the steel framing is up, they can • pinpoint the opening date. Final construction date is now May 10. • Change Orders Richard presented change orders totaling $ 15,987 with deductions and additions. Shipley moved to approve change orders presented, second Hanna. Motion carried. FF&E Marilyn asked that this item be delayed until September. She is working with city purchasing to buy some items and will have a recommendation next month. The colors are picked. Some technical specifications may be needed to buy some items. Draft Ordinance revising HMR Collections Commissioners discussed draft ordinance. Because of unanswered questions regarding adding parks tax and including some items, not others, they asked that discussion be held in September and vote be taken in November. Marilyn will attempt to get a list of businesses affected by next month. NEW BUSINESS Pregame Football Activity In order to create a festive atmosphere and to encourage visitors to come early for football games, Marilyn presented a proposal to approve $2,000 per game for music, etc., for Friday night pre-game football activity preceding Razorback games in Fayetteville. • Moved by Fennel, second by Shipley. Motion carried. CVB Exploratory Committee John Gilliam requested that Joe Fennel appoint a CVB Exploratory subcommittee. The subcommittee could define what a CVB could mean for Fayetteville, discuss legalities, etc. Fennel appointed Gilliam, Mong, Jerde, and himself Subcommittee will report back to commission. Hanna reported on the regional public transportation issue. They have had good response to the south route. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Johnson Director, Convention and Visitor Development • Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending August 31 , 2000 • 2000 YTD August Budgetltem Budget Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $ 10,000 $ 10,000 $ 0 $ 2,500 Audit Expense 150 150 0 Brochure Development 63,531 520087 11 ,444 27,742 Chamber of Commerce Operations Contract 100,000 100,000 0 Collection Expense - City of Fayetteville 25,000 16,573 8,427 2, 108 Convention Support 7,357 31554 3,803 1 ,002 Public Notification (BMA Contract) 250,779 130,700 120,079 13,307 Town Center Architectural Services 124,399 81 ,336 43,063 10,348 Town Center Equipment & Furnishings 200,000 0 200,000 Town Center Marketing Manager (Salary/Expenses) 57,040 36,850 20,190 Soecial Proiects AAAAA State Basketball Tournament 0 0 0 Air Museum 25,000 25,000 0 6,500 Airfest 2000 3,000 3,000 0 Annual Champions Day (State High School Championship) 3,000 3,000 0 Ark. State High School Cross Country Championships 1 ,200 0 11200 Botanical Garden Society - Master Plan 50,000 51000 45,000 First Night 29000 0 2,000 •Committee for Mardi Gras 500 500 0 Fine Arts Festival and Autumnfest 22,655 22,655 0 12,765 Historic District Commission - Brochures 2,000 0 21000 Holiday Hoops 10,000 0 10,000 Professional Services - Legal Fees 5,000 0 51000 Joe Martin Memorial Stage Race 500 0 500 North Arkansas Symphony Society 2,000 0 2,000 Razorback SAMS 2,000 0 2,000 Square Gardens 8,776 7,269 1 ,507 514 Trolley Operations 15,000 7,320 7,680 1 ,035 USSSA - Arkansas Chapter 3,000 0 3,000 U of A Athletic Department - Track & Field 5,000 50000 0 U of A Tailgate Parties (4 i$$2,000 each) 8,000 0 8,000 Walton Arts Center - Brochures 1 ,200 900 300 Washington County Historical Society - Brochure 2,000 0 21000 Wood Bat Classic 500 0 500 Subtotal Special Projects 1729331 79,645 92,686 200815 TOTAL USES $ 1 .010.587 $ 510.895 $ 499.692 $ 77.822 • H:\BUDGET\PROJECTS\HMR TAXW&P2000.WK4 City of Fayetteville, Arkansas Monthly HMR Tax Collections 1998-2000 • 1998 1999 1999 2000 2000 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 82, 157 $ 899125 8.48% $ 100,334 $ 12.58% February 83,759 88,757 5.97% 919330 2.90% March 80,815 91 ,271 12.94% 102,971 12.82% April 89,603 940588 5.56% 108,747 14.97% May 97,309 96, 120 -1 .22% 1071975 12.33% June 98,318 1049709 6.50% 107,963 3. 11% July 94,621 102,279 8.09% 103,894 1 .58% August 91 ,336 103,688 13.52% 105,417 1 .67% September 93,903 97,609 3.95% 0 October 959649 95,824 0. 18% 0 November 98,784 109,561 10.91 % 0 December 88,266 96,583 9.42% 0 Total $ 1 ,094,521 $ 1 .170,114 6.91 % S 828.633 S 7.54% • HMR Tax Collections By Month 120 100 A 80 Sgt w F 60 40 ° r { e 0 20 f F i 0 January February !faith April May June July August seDtembe October November December E=11998 ® 1999 =000 • H:\BUDGET\PROJECTS\HMR_TAX\HMRTAX.WK4 • Delinquent Tax Collections - September 1 , 2000 July June Delinquent Ramada $ 750 Back Porch BBQ $ 250 $ 250 prosecutor Blimpie $ 200 Blimpie - Spring Ck. $ 175 $ 175 Break Room 6 mo out of business Caf6 de Paris $ 190 Caf6 Nibbles $ 460 Caf6 Santa Fe $ 550 $ 550 Cafb Santa Fe - East $ 700 Chili Billy's 8 mo out of business Corky's $ 450 Early Berlin $ 450 $ 450 Fat City Caf6 7 mo prosecutor Fat Toney's 8mo prosecutor Faybles 8 mo out of business Goldie's Patio Grill $ 500 Herman's Ribhouse $ 600 Hoffbrau 7 mo prosecutor Hunan Manor $ 350 Intl. House of Pancakes 3 mo Jim's Razorback Pizza - Crossover 3 mo • LJ's 7 mo. out of business La Famillia Mexican 8 mo out of business La Huerta $ 650 Left Bank Eclectic 5 mo out of business Pete's Place $ 60 Pig Pen $ 10 $ 10 Pizza Inn $ 300 Platinum Caberet $ 75 $ 75 Quisno's Classic Subs $ 400 Ric's Pizza 8 mo out of business Sezchuan Express/South $ 75 $ 75 out of business Taco Casita 4 mo Village Epicurean $ 30 Wes Bar-b-que/Burger Plus $ 70 $ 71295 $ 10585 $ 89880.00 Jim's Razorback Pizza on 62 W and Gregg?? KJ's Pizza Micki's Caf6 • • ACTIVITY REPORT August, 2000 INQUIRY RESPONSES August 2000 Tourist - 101 2000 Year to Date —1;51T 2-35 2- August 1999 Tourist — 202 1999 Year to Date — 2, 113 August 2000 Advertising Response — 991 2000 Year to Date — 24,497 August 1999 Advertising Response — 1 ,294 1999 Year to Date — 21 ,670 August 2000 Relocation — 68 2000 Year to Date — 759 August 1999 Relocation — 110 1999 Year to Date — 1 ,255 August 2000 Total Inquiries — 1 , 160 August 1999 Total Inquiries — 1 ,606 Year to Date Total Inquiries 2000 — 26,777 Year to Date Total Inquiries 1999 — 25,038 ACTIVITY Bus Tours — Kaleo Tours and Charter Services (Oklahoma City) Holiday Trails Spectacular Travel South — Helen (Hanna's Candles) • FAM Tour — Sept. 9 Meredith Yocum — Bus tour Terra Studios — September Conventions/Meetings — Brumley Gospel Sing Holiday Ramblers (R. V.) rally Rural Development Conference Bikes, Blues and BBQ Good Sam's — Leonard Harris All Star Festival & Coaching Clinic — Dick Johnson Volunteer Directions Conference — Marla Hunt Tourist Activities - UA Homecoming Parade — Julie Crocker Leukemia and Lymphoma Society — Laura Lenares Poker Run for Victims of Domestic Abuse — Sept. 16 Autumnfest Children's area — Pam Grondin Relations with other Tourism — Nedra Forrest Eureka Springs CAPC — Jef Russell Bentonville A & P — Debra Holmquist State Calendar of Events NATA Calendar of Events David Caldwell — Petit Jean State Park • Relations with Media - Active Years • Rob Smith — Arkansas Democrat Gazette Kevin — Northwest Arkansas Times — NWA top for tourism Angela Presley — K104 News All About Town — Betsy Fennochi — Ozark Music Awards Arkansas Business Meeting Planner — Katie McHenry Town Center — Waymack and Crew - Stephanie Miscellaneous — Washington County Restaurant Association organizational meetings Hospitality in a Heartbeat — Northwest Technical Institute Southwestern Bell Community Pages Leadership Fayetteville Press Conference Razorback Banners sold & delivered G. S. Entertainment — film MVP (Most Valuable Primate) Bryan Berkenfeld Arkansas Office of Volunteerism — Volunteer Community of the Year Legend Realty — traffic counts for sporting events — Cato Sp. Road Kathy Williams — Springdale Country Club — A+ vaccine program Bill Hawkins — HMR tax for Huntsville Taylor Displays — airport information booth Top HMR Collections — August • Jose's Chartwell's Dining Red Lobster Clarion Hilton Ryan's Chili's A. Q. Chicken McDonald's 50's Ozark Brewing Co. Holiday Inn Express Applebee's Powerhouse • ��m 0111 El 611111 Loll]1:4��Mmmm�� • Advertising Inquiries by State - August , 2000 FC MC ML NATA OKT SL ST TA TOTAL AL 1 4 3 1 17 1 27 AK 1 1 AZ 1 5 1 1 8 AR 1 4 19 1 22 6 53 CA 5 1 9 1 4 2 22 CO 1 1 3 1 6 CT 1 1 2 4 DE DC 1 1 FL 4 2 1 4 27 38 GA 2 4 35 41 HI 1 1 ID IL 1 6 40 10 6 63 IN 1 16 2 4 23 IA 1 1 5 5 12 KS 1 7 8 1 5 22 KY 3 5 9 17 LA 2 11 48 13 74 ME MD 1 3 1 3 8 MA 2 1 1 4 MI 1 1 21 2 1 5 31 MN 1 12 4 3 20 MS 1 29 1 31 MO 2 11 17 23 1 54 • MT 1 1 NE 3 2 1 2 8 NV 1 1 1 3 NH 1 2 3 NJ 2 1 1 2 4 10 NM 1 1 NY 1 3 6 1 1 12 NC 2 2 4 17 25 ND 2 2 OH 2 15 5 5 27 OK 2 2 5 9 14 24 1 57 OR 1 1 3 5 PA 3 3 2 1 9 RI Sc 1 1 1 1 6 10 SD 1 1 TN 1 3 4 21 29 TX 3 3 4 34 6 107 157 UT 1 1 2 VT 1 1 VA 4 1 6 11 22 WA 1 1 2 4 WV 1 1 2 4 WI 1 1 17 1 3 2 25 WY 3 1 4 APO CAN 1 1 FOR 3 3 1 7 TOTAL 42 43 192 195 33 457 20 9 991 RELOCATION 2000 JAN FEB MAR APR MAY JUN JUL AUG SEP OC NOV DEC TOTAL AL 31 11 11 1 1 1 1 3 111 • AK 1 1 11 1 1 1 2 Az 1 41 41 41 3 l z z zl 1 1 21 AR 1 131 181 16 111 161 14 24 13 125 CA 13 5 6 3 9 7 7 6 56 CO 1 4 2 2 2 4 15 CT 1 1 1 1 4 DE 0 DC 0 FL 1 5 6 3 1 2 3 1 22 GA 2 3 3 5 2 1 3 19 HI 11 1 11 3 ID 2 11 1 11 5 IL 2 6 4 4 8 4 9 1 38 IN 1 1 1 1 3 1 8 IA 1 1 3 1 3 1 1 1 12 KS 2 2 31 4 5 41 20 KY 1 1 1 3 LA 71-3 3 3 4 1 5 2 28 ME 1 1 MD 1 1 MA 0 MI 21 1 1 2 3 1 1 1 8 MN 21 1 11 3 2 11 31 1 1 1 14 MS 41 21 21 3 1 11 31 16 MO 61 6 51 7 21 51 91 5 45 • 11 1 1 1 NE NE2 3 2 2 1 10 NV 1 1 2 2 1 7 NH 1 21 1 3 NJ 1 3 1 1 1 6 NM 1 21 11 4 1 2 1 11 NY I 1 1 11 4 2 3 11 NC 31 41 1 1 2 2 12 ND I I I I I 0 OH 1 1 31 4 OK 3 61 51 3 2 5 61 51 1 1 35 OR 2 1 2 3 1 21 10 PA 2 5 1 8 PR 0 RI 0 SC 1 4 1 6 SD 1 1 2 TN 3 1 3 11 2 3 3 16 TX 101 15 11 11 17 10 13 5 92 UT 21 1 3 VT i 0 VA 1 1 3 1 1 7 WA 1 4 2 1 3 2 2 15 WV 1 1 2 WI 2 4 81 2 11 21 1 19 • AP 0 APO 1 1 CAN 0 FOR Hi 1 1759 TOTAL 1 89 117 108 91 971 7011191 681 O0 =0 0 759 ,r n ORDINANCE NO. AN ORDINANCE AMENDING §35.20 OF THE CODE OF FAYETTEVILLE (ORDINANCE NO 2310, AS AMENDED), TRANSIENT OCCUPANCY TAX, LEVY OF TAX TO ADD DELIS , DRIVE-IN RESTAURANTS , CARRY-OUT RESTAURANTS, CONCESSION STANDS, CONVENIENCE STORES, GROCERY STORE RESTAURANTS AND SIMILAR BUSINESSES TO THE LIST OF BUSINESSES TO WHICH THE CITY'S GROSS RECEIPT TAX OF 1 % (HOTEL, MOTEL AND RESTAURANT TAX) APPLIES (A.C.A.§26-75-601 ET SEQ); ADDING OFF-PREMISES CONSUMPTION BUSINESSES TO THE LIST OF BUSINESSES SO TAXED AND EXCLUDING FROM TAXATION GROSS RECEIPTS OR GROSS PROCEEDS OF ORGANIZATIONS QUALIFIED UNDER §501 (c)(3) OF THE FEDERAL INTERNAL REVENUE CODE. WHEREAS, the current gross receipts tax of 1 % on Hotel, Motels and Restaurants (A.C.A.§26-75-601 et seq.) established by Ordinance No. 2310, as amended (ENfR tax) levys the tax only upon restaurants, cafes, cafeterias and all other establishments engaged in the business of selling prepared food for consumption on the premises of such establishment in the city, and; • WHEREAS, the City wishes to also apply the HMR tax to delis, drive-in restaurants, carry- out restaurants, concession stands, convenience stores, grocery store restaurants and similar businesses and all taxable businesses selling prepared food for on or off premises consumption as allowed by A.C.A. §26-75-602 and; WHEREAS, the City wishes to exclude from HMR taxation the gross receipts on gross proceeds of organizations qualified under §501 (c)(3) of the federal Internal Revenue Code. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That §35.20 of the Code of Fayetteville, Tax, Levy of Tax, is hereby repealed and the following inserted in its stead: §35.20 Levy of Tax. There is hereby levied, a tax of 1 % (the tax) upon the gross receipts or gross proceeds from the renting, leasing, or otherwise furnishing of hotel or motel accommodations for profit in the City and upon the 'portion of the gross receipts or gross proceeds received by restaurants, cafes, cafeterias, delicatessens, drive-in restaurants, carry-out restaurants, concession stands, convenience stores, grocery store-restaurants and similar businesses as may be defined from time to time by ordinance from the sale of prepared food and beverages for on or off-premises consumption, but such tax shall not apply to such • gross receipts or gross proceeds of organizations qualified under section §501 (c)(3) of the federal Internal Revenue Code. Page 2 Ordinance No. PASSED AND APPROVED this _ day of APPROVED: By: Fred'.Hanna, Mayor ATTEST: By: Heather Woodruff, City Clerk • • S'T4TC /90LYdO [ 90 86 - EZ - ZO .iZyy: 210 x 211 MUNICIPAL SALES AND USE TAXES 26-75-602 an emergency is 2&75-602. Gross receipts taxes authorized. ast and this act being mediate preservation (a) Any city of the first class, city of the second class, or incorporated eslth and safety shall town may, by ordinance of the governing body thereof, le feet from and alter its g g y levy a tax not to 1.p exceed three percent (3%) upon the gross receipts or gross proceeds § 5: Mar. 28, 1997, identified in subsection (c) of this section. nvided: It is hereby (b) Any city of the first class in which is located a city park of one 3 by the Eighty.n) thousand (1,000) acres or more may, in a like manner, levy an additional the state of tion co n- tax of one percent (1%) upon the gross receipts or gross proceeds and promotion t as , identified in subsection (c) of this section. Revenues collted from this aotild represent as of the community as additional tax shall be used by the city parks and recreation depart- restricts somewhat ment for the promotion and development of city parks and recreation .s to serve; and that areas. essary ther otor her pro- to a (c) The tax authorized in this subchapter shall be upon any one (1) or broaden community more of the following, as specified in the levying ordinance: aergency is hereby (1) The gross receipts or gross proceeds from renting, leasing, or this act being nee, otherwise furnishing hotel, motel, or short-term condominium rental ate Preservation of accommodations for sleeping, meeting, or party room facilities for profit h d safety shall in such city or town, but such accommodations shall not include the to of its ak rental or lease of such accommodations for periods of days bill is nei- P thirty (30) da or d b$ a Governor, more; and e on the expiration (2) The portion of the gross receipts or gross proceeds received by during which the restaurants, cafes, cafeterias, delicatessens, drive-in restaurants, car- bill. If the bill is ry-out restaurants, concession stands, convenience stores, grocery it and the vote !Come effective onn store-restaurants, and similar businesses as shall be defined in the Overrides the vote.^ levying ordinance from the sale of prepared food and beverages for on or off-premises consumption, but such tax shall not apply to such gross receipts or gross proceeds of organizations qualified under section 501(c)(3) of the federal Internal Revenue Code. Lent: City of Hot (d) [Repealed]. 88 Arlt. 286, 705 L 63. l3istory. Acts 1965, No. 155, § 1; 1969, and restaurant tax is nota "tax" as tables No. 123, § 1; 1971, No. 534, § 1; 1977, No. are normally understood and intended-for 178, § 1; 1979, No. 926, § 1; 1981, No. 20, government support but is a special levy § 1; 1981, No. 957, § 1; A.SA. 1947, paid and collected by those persons and §§ 19-46132 19-4613.1; Acts 1939, No. entities peculiarly associated with and enc (1%) gross 626, § 2; 1991, No. 726, § 1; 1993, No. benefited by tourism. However, since the 564, § 1; 1995, No. 300, §§ 1, 2; 1995, No. Local Government Revenue Bond Act of )y cities of the 9310 § 1. 19M, § 14-164-301 at seq., makes specific 1 (1,000) acres Publisher's Notes. Acts 1985, No. 976, reference to hotel and restaurant taxes n' day for each confirmed and continued the authority of ' and the local Government Capital Im- ue date. municipalities to levy the hotel and res- provement Revenue Bond Act of 1985, taurant tax and to pledge the proceeds of § 14-164.401 et seq., does not, it is uncer- that tax to tourism bonds by ordinance tain which act was intended to be referred subject to referendum but without a prior to by Acts 1985, No. 976. vote of the people. It declared the proceeds Acts 1981, No. 957 became law without • of any hotel and restaurant tax pledged to the governor's signature on April 8, 1981. tourism bonds issued under Acts 1971, Acts 1989, No. 626, § 11 provided: It is No. 380, or, bonds issued under the Local hereby found and determined by the Gen- Government Capital Improvement Reve- eral Assembly that: nue Bond Act of 1935, for tourism projects, %A) Tourism is the second largest in- to be project revenues of the project fi- dustry in the United States with revenues nanced. It further provided that the hotel totaling over two hundred billion dollars; ORDINAW7 NO r. ` - 2310 �y 2 � �f l) 1 AN ORDINANCE - LEVYING A TAX- UPON THE GROSS RECEIPTS OF - gOTELS , MOTELS , RESTAURANTS , CAFES AND CAFETERIAS IN THE CIBING THE PROCEDURE FOR THE COLLECTION .AND EN - C' N - f•ORCEMENT' OF THE TAX; PRESCRIBING THE PURPOSES FOR R'HSCH ' ! AVENUES DERIVED FROM COLLECTION OF THE TAX MAY BE USED.; CHEATING A CITY ADVERTISING AND PROMOTIO:LCOMMISSION ; PRE- rS SCRIBING OTHER MATTERS PERTAINING THERETO; AND DECLARING AN �RGE2iCY .: . + WHEREAS , the City of Fayetteville , Arkansas (the "City" ) has )F many benefits to offer visitors, to the City and is presently not taking full advantage , of its resources for the attraction of visitors; and _ ' 1 ) WHEJWJ18 , the development of such resources would result in many economic and other benefits to the City and its inhabitants ; and =een WHEREAS,: the City does not have funds available but the led ; General Assembly of the State o'z Arkansas has adopted Act No . ansa 185 of 1965 : ( "Act, No . 185 " ) , as .amended by Act No . 123 of 1969 ig asrd ("pct No:= 1231 ) , providing a means by which. the City can obtain . the neede& funds =.: , NOWi• THEREFORE , BE IT ORDAINED BY THE BOARD OF ' DIRECTORS nfllc� OF THS•.C=T- OF FAYETTEVILLEs ARKANSAS : Section 1 . There is hereby levied , effective A ril1 , 1977 , .hat a tax of one per cent ( the "tax" ) upon the gross receipts rom t.e change renting; leasing or otherwise furnishing of hotel or motel accom- . modations for profit in the City -and upon the gross receipts of y restaurants , cafes, cafeterias and all other establishments engaged in the business of selling prepared food for . consumption on the premises of such establishment in the City . (b) -.' �_The tax shall be collected . from the purchaser or user ing of the. food or accommodations by the person , firm , corporation , and association , . trust or estate (or other entity of whatever nature ) S selling such food or furnishing such acconanodations ( the " taxpayer" ) , and the taxpayer shall remit to the City on the fifteenth day of each month all collections of the tax for. the preceding month , � accompanied by reports on forms to be prescribed by the City 1977 . Manager . . . '. (c) ;1As provided in Act No . 185 , the provisions of Act . No . j 386 of 1941 , as amended , together with the rules and regulations thereunder , shall , so far as practicable , apply to . the administra- tion , collection , assessment and enforcement of the tax. r Section 2 . There is hereby created the City Advertising and Promotion- Fund , to which fund there shall be credited all collections of the tax . Section 3 , The City Advertising and Promotion Fund shall be used , in the manner determined by the City Advertising and Pro- .motion Commission , exclusively for the advertisement and promotion of the City and its environs and/or for the construction , main- tenance , repair and operation of a convention center , including the pledge of revenues therein to the payment of bonds issued under Act No . 185 , as amended by Act No . 123 . i 213 �� -2- Section 4 .. ( a) There is hereby created the City Advertisill and Promotion Commission (the " Commission" ) , The Commission shall have the powers and duties prescribed by Act No . 185 , as now or • hereafter amended . The Commission shall be composed of seven AN members as follows : Four members shall be owners or managers of OF ORDIN. hotels , motels or restaurants ( or other establishments engaged in the business of selling food for consumption on the premises) (the BE "hotel and restaurant members " ) who shall be appointed by the FaYETTEV Mayor with the approval of the Board of Directors of the City; three members shall be the Mayor of the City and two members of the Board of Directors of the City, selected by the Board of Sec Directors of the City , dinances follows : (b) - The hotel and restaurant members shall at the first meeting of. the -Commission draw lots for teras of one to four years; all successors (except those appointed to .complete an Nat unexpired term) shall serve a term of • four years . - .r . pro Secticn . 50 ' All ordinances and resolutions , and parts thereof, in conflict,. , in. whole or in part , with any of the provisions of this ordinance are hereby repealed to the extent of such conflict. hol Section. IG� The provisions of this ordinance are hereby • l declared to be severable . If any provision shall be held to be wir _ invalid or to be inapplicable to any persons or circumstances , such invalidity of inapplicability shall not affect the . remainder of the provisions of this ordinancea por app Section 7. ` It has been found , and it is hereby declared , that the City badly needs additional revenues for the advertising and promotion of the City and for the development of a convention dim • ' center ; that this ordinance and the tax levied by it are the only .reasonable means available for the alleviation of these needs; pro and than the advertisement and promotion of the City and the . development of a convention center are essential to the . continued development of the City and to the welfare of the inhabitants ' Ven thereof . This ordinance , therefore , being necessary for the pre" p servation `of the public peace , health and safety , an emergencYis les declared to exist , and this ordinance shall be in effect from le and after its passage . and approval . ^ 19n. PASSED AND APPROVED THIS DAY OF L/X&d, A2 les Sec herewith APPROVED : PAS MAYOR AT(TEESS : , . CITY . CLERS ATTEST . • , CIT • CLE 214 City of Fayetteville - Trolley Operation Regular Route • 1999 Activity 2000 Activity Average Average Trip Days of Trips Per Trip Days of Trips Per Month Count Operation Day Count Operation Day January 1 ,457 22.00 66.23 1 ,684 22.50 74.84 February 11529 22.00 69.50 1 ,933 23.00 84.04 March 11899 25.00 75.96 21517 25.00 100.68 April 1 ,884 24.50 76.90 2,345 22.50 104.22 May 11996 23.50 84.94 1 ,895 25.00 75.80 June 2,314 24.00 96.42 1 ,915 24.00 79.79 July 2,276 24,50 92.90 1 ,775 23.50 75.53 August 2,852 24.00 118.83 11632 25.00 65.28 September 21213 24.00 92.21 October 21343 23.50 99.70 November 21377 23.00 103.35 December 21308 23.50 98.21 25.448 283.50 89.76 15.696 190.50 82.39 Average Trips Per Day • 140 120 100 s so Ap 15 so ;e J t➢ 4r 1 40 ; I I t.' 20 t `'• t 'r h: k. . v January March May Juty September November February April June August October December 0 1999 ® 2000 Trip Summary of Other Trolley Trips (August, 2000) Count TOTAL - OTHER TROLLEY TRIPS 0 • H:\BUDGET\PROJECTS\HMR-TAX\TROLLEY.WK4 City of Fayetteville, Arkansas Town Center Funding Schedule As of August 14, 2000 Funding Available •.;ash & Investments - Town Center Bonds 6,503,128 Cash & Investments - Transfer from A & P 1 ,037,531 Projected additional investment earnings (Net of Arbitrage) 365,583 Estimated Cash & Investments - Town Center Fund 7,906,242 Transfer from Off Street Parking Fund 386,600 Transfer from Sales Tax Capital Improvement Fund 450,247 Total Funding Available 8.743,089 Funds Required Town Center Bid 7,346,408 Change Order #1 970,162 Town Center Project Contingency - Authorized 150,000 Project Contingency Used: Is Public Notification 272 Arbitrage Calculation 21500 Parking Lot Preparation - Constructio 12,000 Parking Lot Rental - Construction Cre 13,336 Change Order #2 14,816 Change Order #3 18,863 Change Order #4 Kaminsky Fountain 149920 Change Order #5 Testing, etc 15,987 Total Project Contingency Used 92,694 Project Contingency Available 57,306 Other Project Costs Bakke - Parking 69135 Parking Equipment estimated 20,000 BEKKA Lease 120,001 Total Funds Required 81612,706 Surplus or (Shortage of Funds for Project) 130,383 Assumes $30,000 for Arbhmge • D:\DATA\99BUDGET\BUDGETNO\TWN_CON.WK3 01 :04 PM09/11 /2000 • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, September 11 , 2000, at 2 :00 p.m. at the Chamber of Commerce office. ADVERTISING AND PROMOTION COMMISSION September 11 , 2000 2 :00 p.m. Chamber of Commerce office I Call to Order II. Reports A. Approval of Minutes for August 14 1 . Reflect in minutes approval for Wittenburg, Delony and Davidson to complete computer up-dated presentation drawings of the Town Center to be used in marketing and as a basis for future computer based plans for a sum not to exceed $2,000. B. Financial Report C. Convention and Visitor Activity - Marilyn Johnson D. Blackwood/Martin/CJRW Report — Susan Wallace • III. Old Business A. Town Center — Richard Alderman 1 . Contingency Update 2. F. F. & E B . Draft ordinance revising HMR collections to comply with state law C. Report on Friday night pep rallys for UA games in Fayetteville IV. New Business V. Adjourn Informational Items — 1 . Trolley Operations Report •