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Home My WebLink About2000-07-10 - Agendas - Final • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, July 10, 2000, at 2:00 p.m. at the Chamber of Commerce office. ADVERTISING AND PROMOTION COMMISSION July 8, 2000 2 :00 p.m. Chamber of Commerce office I Call to Order II. Reports A. Approval of Minutes for May 8 B. Financial Report C. Convention and Visitor Activity - Marilyn Johnson D. Blackwood/Martin/CJRW Report — Susan Wallace III. Old Business A. Town Center — Richard Alderman 1 . Color Presentation • 2. F. F. & E 3. Contractor's Estimate for Kaminsky Fountain IV. New Business V. Adjourn Informational Items — 1 . Trolley Operations Report • • GROUP: ADVERTISING & PROMOTION COMMISSION DATE: May 8, 2000 PRESENT: Heather Daniel, Joe Fennel, John Gilliam, Fred Hanna, Alex Jerde, Ching Mong, Curtis Shipley, Steven Davis, John Maguire, Lisa Lee and Marilyn Johnson ABSENT: None The regular meeting of the Advertising and Promotion Commission was called to order at the Chamber of Commerce conference room at 2:00 p.m. by Chairman Joe Fennel. MINUTES Moved by Hanna, second by Shipley to approve the minutes of the April 10 meeting. Motion carried. FINANCIAL REPORT John Maguire presented the financial report. Collections for March were $ 108,747, a 14.97% increase. Year to date collections are $403,383, a 10.90% increase. Expenses for the month were $ 137,294. Moved by Shipley, second by Jerde to approve the financial • report. Motion carried. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed April activity of her office. She is working with a motorcoach group tour from Ft. Smith. The participants all work at the Ft. Smith Visitor Center and are responsible for providing information on attractions in Northwest Arkansas. Marilyn has worked with 2 sessions of Elderhostel, the State Historic Preservation Alliance convention, the Brumley Gospel Sing, the Mid-American Lumberman's Association, and a military reunion. Marilyn explained two new events Bikes, Blues, and BBQ and the Cornfield Maze. A meeting of restaurant owners resulted in them forming a short term action committee and a long term planning team. No new cases of hepatitis have been reported in 5 days. Tearoff maps were revised and reprinted. The new four-color brochure was presented to the commissioners. ADVERTISING AGENCY REPORT Susan Wallace reported that the agency had finished the four-color brochure, and was working to update the All Season' s Trail and the Historic Walking Tour brochure. • Advertising responses for April were 13, 431 and year to date responses are up 56%. The agency is reviewing how the responses are tracking. They are ready to begin focusing on • developing a meeting planner guide. Joe Fennel reported that the August issue of Southern Living will focus on Fayetteville. OLD BUSINESS Botanical Gardens of the Ozarks Donna Porter, and Board members Rob Womack, and Tammy Lorince presented a proposal for funding to the A & P Commission. After discussion, Shipley moved to allocate $45,000 for the second phase of the Master Plan for the Gardens. Second by Gilliam. Motion carried. Town Center Richard Alderman reported that two levels of elevated slabs have been poured and construction is progressing on schedule. Shipley moved to approve Change Order #3, second by Jerde. Motion Carried. Marilyn presented options for parking for deck in Town Center. After consideration of cost, enforcement, maintenance, revenue, convenience, security, and flexibility issues, she recommended a gated system with pay on entrance with a $3 .00 charge for each entrance time. Shipley moved to approve the recommendation, second by Hanna. Motion carried. • Marilyn presented a schedule for Town Center rates. After discussion, Shipley moved to approve the rate schedule, second by Jerde. Motion carried. (A copy is attached). Lisa Lee informed the board that she had completed her first proposal, the Youth Fellowship Church of God Youth meeting. They will make a decision by May 31 . She reported that the Tulsa Sales blitz was successful. Twelve representatives participated in selling Fayetteville. NEW BUSINESS John Gilliam asked that Fayetteville contemplate forming a CVB (convention visitor's bureau). This would act as a central reservation, packaging and festival promotion center. Marilyn will bring information together regarding forming a CVB. There being no further business, the meeting was adjourned. Respectfully submitted, y 9647 � Marilyn Johnson Director, Convention and Visitor Development • City of Fayetteville, Arkansas Monthly HMR Tax Collections 1998-2000 • 1998 1999 1999 2000 2000 ' Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 82,157 $ 899125 8.48% $ 100,334 $ 12.58% February 83,759 88,757 5.97% 91 ,330 2.90% March 80,815 91 ,271 12.94% 102,971 12.82% April 89,603 94,568 5.56% 108,747 14.97% May 97,309 96,120 -1 .22% 107,975 12.33% June 98,318 104,709 6.50% 0 July 94,621 102,279 8.09% 0 August 919336 103,688 13.52% 0 September 930903 97,609 3.95% 0 October 95,649 95,824 0. 18% 0 November 989784 109,561 10.91 % 0 December 88,266 969583 9.42% 0 Total S 1 ,094,521 $ 1 .170.114 6.91 % $ 511 .358 S 11 .20°/a • HCM Tax Collections By Month 120 100 80 4 f 60 f � l j � t ao 1 � i 20 ' 3 0 Y January February March April May June July Au0ust septembe October November December 1998 ® 1999 07 2000 • H:\BUDG ETIPROJECTS\HMR_TAXW MRTAX.WK4 Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending May 31 , 2000 • 2000 YTD May Budget Item Budget Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $ 100000 $ 5,000 $ 5,000 $ Audit Expense 150 150 0 150 Brochure Development 63,531 24,345 39,186 51644 Chamber of Commerce Operations Contract 100,000 75,000 25,000 Collection Expense - City of Fayetteville 25,000 10,228 14,772 2,160 Convention Support 79357 1 ,502 5,855 500 Public Notification (BMA Contract) 250,779 107,730 143,049 16,720 Town Center Architectural Services 124,399 59,889 64,510 Town Center Equipment & Furnishings 200,000 0 200,000 Town Center Marketing Manager (Salary/Expenses) 57,040 27,900 29,140 Special Proiects AAAAA State Basketball Tournament 0 0 0 Air Museum 25,000 12,500 12,500 Airfest 2000 3,000 0 3,000 Annual Champions Day (State High School Championship) 3,000 3,000 0 3,000 Ark. State High School Cross Country Championships 1 ,200 0 1 ,200 Botanical Garden Society - Master Plan 5,000 5,000 0 • First Night 2,000 0 2,000 Committee for Mardi Gras 500 500 0 Fine Arts Festival and Autumnfest 22,655 0 22,655 Historic District Commission - Brochures 2,000 0 2,000 Holiday Hoops 10,000 0 10,000 Professional Services - Legal Fees 50,000 0 501000 Joe Martin Memorial Stage Race 500 0 500 North Arkansas Symphony Society 2,000 0 2,000 Razorback SAMS 2,000 0 21000 Square Gardens 8,776 6,426 29350 847 Trolley Operations 159000 4,130 10,870 3,920 USSSA - Arkansas Chapter 3,000 0 3,000 U of A Athletic Department - Track & Field 5,000 5,000 0 Walton Arts Center - Brochures 1 ,200 600 • 600 Washington County Historical Society - Brochure 2,000 0 2,000 Wood Bat Classic 500 0 500 Subtotal Special Projects 164,331 37,156 127,175 7,767 TOTAL USES $ 1 .002 587 $ 348.900 $ 653.687 $ 32.941 • H:\BUDG ETIPROJECTS\HMR_TAX\A&P2000.WK4 City of Fayetteville, Arkansas Monthly HMR Tax Collections 1998-2000 • 1998 1999 1999 2000 2000 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 82, 157 $ 89, 125 8.48% $ 100,334 $ 12.58% February 83,759 88,757 5.97% 919330 2.90% March 80,815 91 ,271 12.94% 102,971 12.82% April 89,603 94,588 5.56% 108,747 14.97% May 979309 96, 120 -1 .22% 107,975 12.33% June 98,318 104,709 6.50% 107,963 3. 11 % July 94,621 102,279 8.09% 0 August 91 ,336 103,688 13.52% 0 September 93,903 97,609 3.95% 0 October 95,649 95,824 0.18% 0 November 98,784 109,561 10.91 % 0 December 88,266 96,583 9.42% 0 Total $ 1 ,094,521 $ 1 .170,114 6.91% $ 619,321 $ 9.70% • MM Tax Collections By Month 120 100 80 i y q 5 it C 1 60 c J B 40 � N d 1 p ; 20 t ° 0 January February March April May June July August Septembe October November December C3 1998 ® 1999 O 2000 • H:\BUDGET\PROJECTS\HMR_TAX\HMRTAX.WK4 Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending June 30, 2000 • 2000 YTD June Budget Item Budget Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $ 10,000 $ 5,000 $ 5,000 $ Audit Expense 150 150 0 Brochure Development 63,531 24,345 39,186 Chamber of Commerce Operations Contract 100,000 75,000 25,000 Collection Expense - City of Fayetteville 25,000 129386 12,614 2,158 Convention Support 7,357 29552 4,805 1 ,050 Public Notification (BMA Contract) 250,779 117,392 133,387 99662 Town Center Architectural Services 124,399 70,988 53,411 11 ,099 Town Center Equipment & Furnishings 200,000 0 200,000 Town Center Marketing Manager (Salary/Expenses) 57,040 27,900 29,140 Special Projects AAAAA State Basketball Tournament 0 0 0 Air Museum 259000 12,500 129500 Airiest 2000 3,000 3,000 0 3,000 Annual Champions Day (State High School Championship) 3,000 3,000 0 Ark. State High School Cross Country Championships 1 ,200 0 1 ,200 Botanical Garden Society - Master Plan 5,000 50000 0 First Night 21000 0 2,000 • Committee for Mardi Gras 500 500 0 Fine Arts Festival and Autumnfest 22,655 9,890 12,765 9,890 Historic District Commission - Brochures 21000 0 2,000 Holiday Hoops 10,000 0 10,000 Professional Services - Legal Fees 50,000 0 50,000 Joe Martin Memorial Stage Race 500 0 500 North Arkansas Symphony Society 2,000 0 2,000 Razorback SAMS 2,000 0 2,000 Square Gardens 8,776 6,466 21310 40 Trolley Operations 15,000 5,230 9,770 11100 USSSA - Arkansas Chapter 31000 0 3,000 U of A Athletic Department - Track & Field 5,000 5,000 0 Walton Arts Center - Brochures 1 ,200 600 600 Washington County Historical Society - Brochure 2,000 0 21000 Wood Bat Classic 500 0 500 Subtotal Special Projects 164,331 51 ,186 113,145 14,030 TOTAL USES $ 1 ,002,587 $ 386.899 $ 615.688 $ 37,999 • H:\BUDGETtPROJECTSWMR TAXV1&P2000.WK4 • ACTIVITY REPORT May, 2000 INQUIRY RESPONSES May 2000 Tourist - 155 2000 Year to Date — iT45 1915' May 1999 Tourist - 316 1999 Year to Date — 1571 May 2000 Advertising Response — 3,770 2000 Year to Date — 21 ,054 May 1999 Advertising Response — 4, 194 1999 Year to Date — 15,254 May 2000 Relocation — 97 2000 Year to Date — 502 May 1999 Relocation — 158 1999 Year to Date — 706 Alml 2000 Total Inquiries — 4,022 1999 Total Inquiries — 4,668 Year to Date Total Inquiries 2000 — 22,701 Year to Date Total Inquiries 1999 - 17,531 ACTIVITY Bus Tours — Ft. Smith Visitor Center Bus Tour • Conventions/Meetings — Meeting Planer Guide planning started World War II Veterans Reunion Arkansas Association of Counties — spouse program Brumley Gospel Sing — Bob Brumley AR Dept of Volunteerism conference — Marla Hunt Tourist Activities - Ron Gaylord — car show Relations with Media — The Searchers "Fayetteville named top place to retire" KIX 104 William Shemmel "Where to Retire" magazine Cyd King — Arkansas Democrat Gazette Randal Siler — NWA Times — Wal-Mart Shareholders meeting Relations with other Tourism - Bentonville Tourist Information Center — tourism Week Junior Civic League Calendar Town Center — Evaluated various meeting software Picked colors and materials for interior with architect Meeting with Archers regarding fountain Parking for Town Center — Stan Stockton • Miscellaneous — Tradestar Management open house Hepatitis long term prevention plan • UA Alumni Celebration of Success Membership Luncheon (Teen Leadership & Leadership Fayetteville graduations) Lights of the Ozarks workday Treva Hamilton — Fayetteville Public Education Foundation Top HMR Collections — May Hilton Clarion Jose's Red Lobster Ryan's Chili's Ozark Brewing Co. McDonald's 50's Chartwell Dining A. Q. Chicken McDonald's — N. College • • • ACTIVITY REPORT June, 2000 INQUIRY RESPONSES June 2000 Tourist - 112 2000 Year to Date — 1�Y120 8 June 1999 Tourist - 140 1999 Year to Date — 1711 June 2000 Advertising Response — 1 ,597 2000 Year to Date — 22,651 June 1999 Advertising Response — 3, 145 1999 Year to Date — 18,390 June 2000 Relocation — 70 2000 Year to Date — 572 June 1999 Relocation — 95 1999 Year to Date — 801 June 2000 Total Inquiries — 1 ,779 June 1999 Total Inquiries — 3,380 Year to Date Total Inquiries 2000 — 24,480 Year to Date Total Inquiries 1999 — 20,902 ACTIVITY Bus Tours — Glenda Carr — Kaleo Tours, Oklahoma City Peggy — Oswego Commercial Bank, Oswego, Kansas • Conventions/Meetings — Brumley Gospel Sing All Star Festival and Coach's Clinic Home Builders Home Show — Mar 30-April 1 (Tyson Center) Alpha Kappa Alpha convention — Oct. 21 — 250 ppl Arkansas State D.A.R.E. conference — July 27-29 Tourist Activities - Bikes, Blues and BBQ Marketplace of Northwest Arkansas Dee Dee Long — Sister City, Santa Dominga Relations with other Tourism - Restaurant Meeting Meetings with 5 Chambers regarding information booth Heritage Tourism Workshop Fran Butler — UA Orientation Town Center — Virco representatives Rates approved by City Council Software, computer and server purchased Miscellaneous — N.Y.S.P. Board Meeting Meeting Facilities Guide • Revise and reprint — Historic Walking Tour and All Season's Train Litter Bags Top HMR Collections — June Hilton Clarion Jose's Red Lobster Chartwell Dining Chili's Ozark Brewing Co. A. Q. Chicken McDonald's 50's Powerhouse Applebee's Holiday Inn Express • • ADVERTISING INQUIRIES BY STATE - 2000 • JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Tourist Reloc TOTAL AL 3 3 53 70 48 13 190 AK 0 2 5 3 6 16 AZ 4 4 14 20 21 26 89 AR 8 20 636 238 155 112 1169 CA 5 16 73 115 126 71 406 CO 0 7 17 28 25 7 84 CT 1 2 18 27 20 7 75 DE 0 4 9 7 2 22 DC 0 1 3 4 5 1 14 FL 5 6 97 209 113 42 472 GA 1 5 52 89 57 17 221 HI 2 1 3 3 2 11 ID 0 1 10 12 4 3 30 IL 17 27 310 2231 392 151 3128 IN 6 14 106 1297 144 72 1639 IA 1 12 177 683 139 41 1053 KS 4 7 126 251 139 41 568 KY 2 3 54 90 49 26 224 LA 5 11 166 180 111 36 509 ME 0 1 3 8 4 1 17 MD 1 5 21 29 29 13 98 MA 0 1 12 25 18 10 66 MI 3 16 109 1208 185 82 1603 MN 6 7 89 654 120 61 937 MS 4 7 73 100 57 12 253 MO 7 14 510 804 331 117 1783 MT 0 7 12 4 3 26 NE 2 3 60 262 42 26 395 NV 0 1 11 12 15 5 44 • NH 1 3 7 6 12 3 32 NJ 0 6 35 44 63 21 169 NM 0 3 8 12 22 8 53 NY 3 8 60 118 110 34 333 NC 2 5 55 148 64 12 286 ND 0 2 6 93 14 6 121 OH 4 8 136 973 156 71 1348 OK 4 17 334 254 115 134 858 OR 2 8 15 27 30 7 89 PA 1 13 49 111 91 32 297 RI 0 0 3 5 8 Sc 1 1 42 70 44 12 170 SD 0 12 43 19 7 81 TN 3 13 139 131 89 29 404 TX 29 39 528 351 222 96 1265 UT 0 10 10 16 3 39 VT 0 1 3 0 9 2 15 VA 3 5 32 46 54 16 156 WA 2 3 22 28 31 6 92 WV 3 1 11 21 27 3 66 WI 7 11 100 1154 181 76 1529 WY 0 1 3 10 8 2 24 APO 0 0 1 1 2 CAN 0 1 7 10 9 6 33 FOR 2 4 13 9 11 39 TOTAI 154 345 4435 12350 3770 1597 0 0 0 0 0 0 0 0 22651 • ' Advertising Inquiries by State - June , 2000 AY BT FC MC ML MVG NATA OKT SL ST TA TOTAL AL 5 4 2 1 1 13 AK AZ 8 3 5 7 1 2 26 AR 59 1 8 5 9 27 1 1 1 112 CA 6 19 10 7 14 8 1 6 71 CO 1 1 4 1 7 CT 1 2 1 2 1 7 DE 1 1 2 DC 1 1 FL 1 9 16 3 8 2 1 2 42 GA 9 5 1 1 1 17 HI 1 1 2 ID 1 2 3 IL 2 17 12 93 8 15 3 1 151 IN 2 8 6 43 4 7 2 72 IA 1 3 27 3 7 41 KS 1 5 18 6 9 2 41 KY 1 3 4 12 2 3 1 26 LA 8 3 1 10 2 5 5 2 36 ME 1 1 MD 1 4 2 1 2 1 1 1 13 MA 4 2 2 2 10 MI 10 6 50 10 1 3 2 82 MN 5 3 37 5 7 1 3 61 MS 1 3 3 3 1 1 12 ' MO 5 1 13 12 49 19 10 3 5 117 MT 2 1 3 NE 1 1 24 26 NV 2 1 2 5 NH 1 1 1 3 NJ 1 8 4 3 2 1 2 21 NM 4 1 1 1 1 8 NY 3 12 10 4 3 2 34 NC 8 1 1 2 12 NO 1 3 1 1 6 OH 9 7 37 3 7 4 4 71 OK 2 2 4 5 9 109 2 1 134 OR 3 1 1 2 7 PA 13 9 2 1 5 2 32 RI Sc 3 4 1 1 2 1 12 SD 1 4 2 7 TN 1 7 1 17 3 29 TX 4 3 18 10 5 36 13 4 3 96 LIT 2 1 3 VT 1 1 2 VA 1 5 4 1 2 1 1 1 16 WA 1 2 2 1 6 WV 2 1 3 WI 4 4 52 6 8 1 1 76 WY 1 1 2 APO CAN 3 3 6 ' FOR 3 3 5 11 TOTAI 79 27 265 161 520 65 226 179 21 5 49 1597 • ADVERTISING INQUIRIES - 2000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist AY 79 79 BT 163 105 61 27 356 FC 115 480 812 957 265 2629 H&A 91 238 61 390 MC 48 376 714 616 161 1915 ML 57 37 383 937 615 520 2549 MT 256 61 317 MVG 973 382 65 1420 NATA 54 113 237 215 303 226 1148 OK 39 179 218 Parade 5381 5381 SL 16 30 494 222 190 21 973 SNI 1605 76 49 49 1779 ST 77 55 5 137 TA 308 308 TM 27 2 4 33 USA 302 2344 112 2758 VG 261 261 TOTAL 154 345 4435 12350 3770 1597 22651 • AY - Active Years BT - Budget Travel FC - Family Circle H & A - Home and Away MC - McCalls ML - Midwest Living MT - Midwest Traveler MVG - Midwest Vacation Guide NATA - NATA Tour Guide OK - Oklahoma Today Parade - Parade SL - Southern Living SNI - State Newspaper Insert ST - Southern Traveler TA - Travel America TM - Texas Monthly USA - USA Today VG - Vacation Guide TOURIST INQUIRIES 2000 1 1 1 JAN FEB MAR APR MAY IJUN JUL AUG SEP OCTNOV DEC TOTAL AL 2 2 3 41 1 12 ' AK 0 AZ 1 4 2 2 9 AR 31 31 56 59 341 31 1 242 CA 51 6 12 31 91 1 35 CO 1 3 41 31 1 11 CT I 1 0 DE 0 DC 0 FL 2 9 4 7 3 25 GA 2 3 9 4 5 1 24 HI 1 1 ID 2 1 1 1 4 IL 2 8 621 121 9 1 94 IN 2 1 26 10 21 21 43 IA 3 31 11 11 1 47 KS 6 17 6 6 3 38 KY 4 5 9 LA 2 5 81 9 9 6 39 ME 1 1 MD 2 1 1 1 3 MA 1 1 1 1 1 1 5 MI 11 241 8 1 1 35 MN 1 21 311 5 3 1 43 MS 2 5 71 3 11 3 21 ' MO 4 8 481 181 101 10 1 198 MT 1 11 1 1 1 1 3 NE 1 8 2 3 14 NV 0 NH 1 1 2 NJ 1 31 1 21 11 8 NM 211 21 5 NY 1 1 2 2 2 8 NC 1 3 1 5 ND 3 3 OH 3 3 15 8 21 31 OK 5 18 25 17 9 51 79 OR 4 1 2 6 PA 1 21 4 1 8 PR 0 RI 0 SC 11 1 21 3 1 6 SD 1 21 1 3 TN 3 5 61 2 2 2 20 TX 11 14 511 21 22 22 141 UT 1 1 VT 0 VA 3 3 2 8 WA ff244� 1 4 WV 3 WI 2 3 46 APO 1 CAN 1 5 FOR 2 8 1257 84 14 112 0 0 0 0 0 0 0 1257 RELOCATION 2000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCIINOVIDEC ITOTAL AL 3 1 1 1 1 7 • AK 1 1 AZ 41 4 4 3 2 17 AR 131 1S 16 11 16 14 88 CA 131 51 6 3 9 7 43 CO 1 11 41 21 2 2 1 1 11 CT 11 1 11 1 1 1 3 DE I 0 DC 0 FL 11 51 61 3 1 21 1 18 GA 1 21 31 3 5 21 1 15 HI I 11 1 I 2 ID 1 21 11 1 1 5 IL 1 21 61 41 a a al 28 IN 1 1 11 11 1 I 4 IA 11 11 31 11 31 11 1 10 KS 1 2 21 31 41 1 11 KY I I I 1 1 11 1 1 I 1 1 I 2 LA 1 71 31 31 3 41 11 1 21 ME I 1 1 MD 1 I 1 MA I I 0 MI z 1 1 2 I I I 5 MN 1 21 11 11 3 2 11 1 10 MS 1 41 21 21 3 1 11 1 13 MO 6 6 517 2 5 31 ' 1 NE 1 NE 2 31 2 2 9 NV 1 1 21 2 1 1 6 NH 2 T 2 NJ 3 11 1 5 NM 2 1 4 1 8 NY 1 1 4 2 8 NC 3 4 1 2 10 ND 0 OH 1 3 4 OK 3 6 5 3 2 5 24 OR 2 2 3 1 8 PA 2 5 1 8 PR 0 RI 0 Sc 1 4 5 SD 1 1 2 TN 3 1 3 1 2 10 TX 101 1511 11 17 10 74 UT 2 2 VT 1 0 VA 11 1 3 1 6 WA 1 11 4 2 11 31 2 1 13 WV1 1 1 2 WI 21 4 8 2 1 16 WY I I I 0 APO I 1 I 1 CAN 0 FOR I I I 11 1 1 1 1 1 572 TOTAL 8911171 1081 91 97 701 0 0 0 01 01 01 572 • 7-05-2000 FAYETTEVILLE TOWN CENTER F. F. & E. ESTIMATE # Item Unit Cost Total Cost BANQUET / CONFERENCE FURNISHINGS 125 Round Dining Tables $ 450.00 each $ 56,250.00 1000 Banquet Chairs (stacking) $ 60.00 each $ 609000.00 20 Chair Dollies $ 200.00 each $ 4,000.00 75 Lecture Tables $ 700.00 each $ 52,500.00 1 Riser / Platform Lump Sum $ 5,000.00 1 Conference Table Rm 409 $ 2,500.00 each $ 27500.00 12 Conference Chairs Rm 409 $ 350.00 each $ 47200.00 2 Breakroom Tables $ 400.00 each $ 800.00 12 Breakroom Chairs $ 80.00 each $ 960.00 10 Show Manager/Breakout Chairs S 80.00 each $ 800.00 Sub Tota/ S 1875010. 00 OFFICE FURNISHINGS • 3 Office - Systems Furniture S 6,500.00 each $ 19,500.00 3 Office - Systems Work Stations S 3,500.00 each $ 105500.00 5 Guest Chairs S 175.00 each $ 875.00 1 Sofa S 750.00 each $ 750.00 6 Lateral Files S 500.00 each $ 35000.00 Sub Total S 34,625.00 TELEPHONE SYSTEM 1 Telephone System Lump Sum $ 35,000.00 Sub Total S 35,000. 00 PROJECTION / EXHIBITION EQUIPMENT 3 Overhead Projectors $ 250.00 each $ 750.00 3 TV / VCR Rack Systems $ 1 ,000.00 each $ 3,000.00 3 Slide Projectors $ 200.00 each $ 600.00 1 Video Projection System $ 10,000.00 each $ 105000.00 3 Projection Screens $ 1 ,500.00 each $ 4,500.00 3 Speaker Stands $ 700.00 each $ 2, 100.00 1 Sound System Lump Sum $ 5,000.00 Sub Total S 259950.00 • • 7-05-2000 FAYETTEVILLE TOWN CENTER F. F. & E. ESTIMATE # Item Unit Cost Total Cost OFFICE EQUIPMENT 3 Computer Stations $ 1 ,200.00 each $ 39600.00 1 Network Printer $ 800.00 each $ 800.00 1 Copy Machine $ 3,000.00 each $ 3,000.00 1 Fax Machine $ 500.00 each $ 500.00 Sub Total $ 79900. 00 MISCELANEOUS EQUIPMENT Pipe and Drape Lump Sum $ 10,000.00 Signage Systems Lump Sum $ 30,000.00 2 Pallet Jack $ 3,000.00 each $ 6,000.00 1 Vendor Cart Lump Sum $ 15,000.00 Security System Lump Sum $ 20,000.00 Sub Total $ 81,000. 00 • SUB TOTAL $ 371,485.00 CONTINGENCY $ 159000.00 TOTAL FIXTURES, FURNITURE & EQUIPMENT $ 386,485.00 • Nabholz Construction Corporation PO Box 277, Rogers, AR 72757 R� Phone 501 - 636- 5380 28-Jun-00Fax 501 - 631 - 0286 lk /y?��^ Mr. Richard Alderman O del a Wittenberg, Delony & Davidson of O 100 W. Center, Suite 102 Fayetteville, AR 72701 Re: Fayetteville Town Center Fayetteville, Arkansas Job Number 029307 Change Order Request # 17 revised PR #10 - Fountain Rough in requirements Dear Richard: • Per the attached breakdown for the above referenced work, we formally request a change order in the amount of $14,920 and a time extension in the amount of 0 calendar days. This proposal is for written acceptance by the date of 30-Jun-00 and is subject to escalation thereafter. Should you choose to have this work performed, please confirm by signing below and returning to this office. Respectfully submitted, Nabholz Construction Corporation Junior open Project Manager Date: (aZS X Wittenberg, Delony & Davidson City of Fayetteville • Date: Date: cc: Ron Troutman w/attachment PR File # 17 w/attachment CHANGE ORDER REQUEST # 17 DATE: Proposal Request DESCRIPTION: PR #10 - Fountain Rough in requiren 28-Jun-00 PROJECT NAME: Fayetteville Town Center r , • TIME: PROJECT LOCATION: Fayetteville, Arkansas 10:23 AM ARCHITECTS PROPOSAL DATE n/a -. ARCHITECT: Wittenberg, Delony & Davidson EST.DURATION/months: 20 JOB 0: 029307 SQ.FT.BLDG: 124,560 BUILDERS RISK RATES: 0.8 $10,000 month -------- ---------------------------- -------- -------- --------- ------ -------- BLDG SQFT % OF NUMBER ITEM DESCRIPTION TOTAL COST TOTAL 2100 Demolition & replace 366 0.00 245% 8100 H.M Doors & Frames & Hardware 569 0.00 3.81% 7200 Waterproofing patching 0 0.00 0.00% 15100 Mechanical 11 ,817 0.09 79.20% 16100 Electrical 19168 0.01 7.83% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% • 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 O.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% 0 0 0 0.00 0.00% SUBTOTAL 13,920 0.11 93.30% SUBCONTRACT BONDS 0 0.00 0.92% SUBTOTAL 13,920 0.11 93.30% BUILDERS RISK INSURANCE 24 0.00 0.16% OWNER PROTECTIVE INSURANCE 8 0.00 0.05% GENERAL LIABILITY INSURANCE 47 0.00 0.32% SUBTOTAL 13,999 0.11 93.83% PERF & PAYMNT BOND PREMIUM 134 0.00 0.90% • 0. -- SUBTOTAL 14,133 0.1111 94.73% Fee excluding Subcontracted Work 138 0.00 0.92% Fee on Subcontracted Work 649 0.01 4.35% TOTAL BID COST $14,920 0.12 100.00% E-20-2000 1 : 38PM FROM WESCHE COMPANY 501 751 0050 P. 1 Wesche Company • P.O. Box ANA 2078 Ford Ave. Springdale, AR 72765-2065 Phone 501451-0020 Fax S01 -751 -0050 Quotation . Date: June 20, 2000 Job Name: Town Center To: Nabholz Construction Job Location: Fayetteville, AR Attn.: Junior Lopez We propose to furnish: 1 each Hollow Metal Frame — 3070 x 5-3/4" — Welded — Fire. Rated 1 each Hollow Metal Door — 3070 x 1-3/4" — Flush — Fire Rated 2 each Spring Hinges — SP81 4.5" x 4.5" x US26D 1 each Ball Bearing Hinge — BB 1279 4.5" x 4.5" x US26D 1 each Mortise Lockset — LM 571 DN x US26D Total Lump Sum $ 475,00 • FRCIGWTALALOLNOLVY,ENDOTDMJBOOBRSTOTER. SHIPMENTS MADE�F.0,& W R(W'NGOODAALI.E-AMRw SG&ORRpOOBPTTOO' FOR R(1W1.0. .NJ THE ABOVE PRICES DO NOT PICLVDE STATE. CT'. ANDIOR COUNTY TAX ATTACH EXEMPTION LETTER IF TME ORDER IS EXEMPT. GVOTATIONS ARE FOR ACCEPTANCE WITHIN WDAYS, SUBJECT TD CREWApF"OVAL AND ARE SUBJECT TO OUR STANDARD CRETM TERMS. ALL ACCEPTED ORDERS ARE CONTWGENTON OUR ABILrTY TO OBT" THE MATERML IN THE EVENT OF CONDMONS BEYOND OUR CCNTROL. THE ABOVE PROPOSAL IS HEREBYACCEPTED THIS DATE COIIApANY WESCHE COMPANY BY • TITLE BY - CASSIE LUSK THANK YOU FOR THE OPPORTuYl7YTo QUOTE THIS MATERIAL11 n �. I_-in_�nnn n • nc cnpct nocr> oov O Pt Sent By : CAMPELL ELECTRIC ; 5019730004 ; Jun - 19 - 00 2 : 18PM ; Page 1 / 1 To : NABHOLZ At : 15016310286 YIYRfoi�i iiiY� �t8ir �Y. • 2301 S. Wool � FaYsltwWe, AR 77701 pnone 501-9734)= ft Fm 501-073-0003 6-19-2000 Nabbolz Construction Co. P.O. Box 277 Rogem AR 72737 Atm: Junior Lopez RE: Feyerteville Town Center PR *10 We have priood PR #10 per your request for empty conduits for the future fountain. MaMW $ 379.73 Tax S 25. 18 Labor $ 620.08 — 12% $ 125. 11 Ilb1.�9 Tie* You, Ov Tom E. Campbell ;,pop ' � Goe!-ppt,G� TIM-1 o_7PPR 14 : '71 oc� P , �L JUN-26-2000 08 : 41 MTN MECHANICAL 501 521 9022 P . 01i01 P.O. Box 249 • 903 South School Fayetteville, 72701 (501 ) 521 -4886 PROPOSAL (501 ) 521 -9022 fax To: Nabholz Construction Corp. DATE: 6/26100 P. 0. Box 277 Rogers, Arkansas 72757-0277 Arkansas Contractors Liceme #0011870201 Attn: Junior Lopez Project: Fayetteville Town Center Fayetteville, Arkansas PR #10 REVISED Please accept this proposal to furnish necessary labor and/or materials to perform the work described below for the net price of: Eleven Thousand Eight Hundred Nineteen and no cents Dollars: $110819.00 For the above price this proposal includes: Add addkk mal Drain and Pump loop lines Materials s 3,856.75 as shown on drawing X-81 dated 6-16410. Taxes s 255.70 Labor/Burden 8 3.455.61 MisrJRentals $ 11531 .46 E=avatlon $ 10420.00 • Sub-TOU $ 109819.82 OH $ 736.37 Sub-Trial S 119255A9 Fee S 56279 Total S 11,818.68 Is limited to that work defined by the following sections of the project specifications: Section 15000 Exclusions to this proposal are: 1 . Electrical Wiring 8. Fire Protection Inside/Outalde Building 2. Painting 9. Access Doors/Panals 3. Rock 6teavation 10. Mesonary Work 4. Concrete Cut/PatnhlPoudFonn 11 . Demolition Removal 5. Floor, Wall and/or Root Cut/Patch 12. Anyfta otter than Wed above or on 6. Ceding Tile Replacement our odglnal contact proposal. 7. Strucaaal Bracing Thank you for the opportunity to quote this project. Should you have any questions, please contact this office. Sincerely, Fred G. Pennington Vice President -TEAM WORK - TnToi D rat City of Fayetteville - Trolley Operation Regular Route • 1999 Activity 2000 Activity Average Average Trip Days of Trips Per Trip Days of Trips Per Month Count Operation Day Count Operation Day January 11457 22.00 66.23 11684 22.50 74.84 February 11529 22.00 69.50 1 ,933 23.00 84.04 March 11899 25.00 75.96 2,517 25.00 100.68 April 1 ,884 24.50 76.90 21345 22.50 104.22 May 1 ,996 23.50 84.94 19895 25.00 75.80 June 2,314 24.00 96.42 19915 24.00 79.79 July 21276 24.50 92.90 August 2,852 24.00 118.83 September 21213 24.00 92.21 October 2,343 23.50 99.70 November 2,377 23.00 103.35 December 2,308 23.50 98.21 25,448 283.50 89.76 12.289 142.00 86.54 Average Trips Per Day • 140 120 100 80 It n ' 41C I 60 xi,5 - 40 i�zl ry $5g f t � 1. e i 20 t✓f`^" iy3t .�d'i f. a.. e.of Su : iY�ik January March May July September November February April June August October December O 1999 ® 2000 Trip Summary of Other Trolley Trips (June. 2000) Count • TOTAL - OTHER TROLLEY TRIPS 0 H:\BUDGETIPROJECTS\HMR TAX\TROLLEY.WK4