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Home My WebLink About2000-02-14 - Agendas - Final • APPLICATION FORM for appointment to City Boards, Commissions, and Committees NAME: ;14& 1100il-141 Soc. Sec.k__ _ � U / (if married, please give spouse's first t(afne) _�f / 7 (Nl , pcm,Gam. C Length of residency in Fayetteville Resident Street Address // yJ 7 How did y4ju find out aboutypening(s)? Cit State Zi/p Code �' 5�3 GJt 76L7r/ [ lCi/7 (li� l � /KI References: Name: �,, �%y�,C' Mailing Address Zip Code Address: �, Phone: (S 00 y`/y Telephone number: Home: . 0- -5298 Name: i;i icv 11H1fq �j ^ Address: & df. F//c vi c lls2_' Business( / (J( J( Phone: (t'o OCCUPATION/EMPLOYER NAME: Office Use only: / eA�lf� /N//!�l/1�/Y adz;;��>'.,A.:i?:33.',�:^, a'a:�ryr ;y5u'�r<:� '': acu>x•.k>�;.,ug: ..;:..q@d�'::P.:' �< 'efh#V... .x+t.axs No ....... yuY : o a wq� p s 7V1SLuNCI�. 5!/C Mot Choice of Com flee: as"sk 's � 'LrI3I xgtre5. '�` ff � , + v k.,Fi. �.�.. ag.y / / � � �- " " ' • .^:.?�..,'?..�.H.n.f.,.<.5........i.ti a�...n:.�.<rb..}. ..��f� L.(.nv. . :.�. I . What are your qualifications for serving on this committee, including education and expertise in the subject n matter?? / �lT/�� fO�fIZ�� uYi'/,'GC, ,. /T�� T/��LGG9 �G�N�P vI�IZyr�� ✓! %GG✓�j"�Sj [ �/1/'vfil>L f?�tiGvI`I'-�i1� k r� � �1�1'1[/� / Si ><d✓'C Lc�YYI/�[ i �?�2— 2. Why would you like to be considered for appointment to this committee? �la�f[ C6YlG�/tlG� w.7l9 `rcx>✓ > n, h'v si;Iw l [ 00 aldlaAZ Gl/`id //Gly fEi7� 7 s✓ d /` Akeq • esv uHd GP/Jh 4 dnAWKi 170e fL - 15611 .Y✓/ C, •��U��/s, Please fill out application COMPLETELY and return to: Heather Woodruff or Theresa Johnson, City Clerk's !O Office, 113 W. Mountain Street, Fayetteville. If you have any questions, call 575-8323 . 0✓�� a// ad2� � Ci/f31 C � �6� � ��iu� �� a✓r� gr�ti- `✓d1�5 � �i '/�i�/JJ�" � � �/� `1.G� /,�S � ��%/ll�q�/ �lodi� �r RECF I • APPLI��TIQ14 FO& for appointment to City BgWa}Corrtrrtissions, and Committees CITY GLERK'5 OFFI NAME: Txin / Nhye Soc. Sec.d _ (if married, please give spouse's first name) 3/O/ (�J.F1K (nJ /GK 2�-. Length of residency in Fayetteville Resident Street Address / How did you fl d out about opening(s)? /<, L�wcYIL /gn 72 743 l- Yr+wrcrc c, City '' / � State [ Zip Code 1 / p 'y30 A/ ,/cGk Sen JX 72- 70 References: Name: Mayo Ookv-3> Mailing Address Zip Code Address: la ,3 6/. Phone: S'tc- / 710 Telephone number: Home: S7s' 40 Name: Affg�r� _ ,r ' Address: / Y a Xall Business: 739/ Phone: ti 7S- k' 39a OCCUPATION/EMPLOYER NAME: Office Use only: £ ay:�?y a: > C.lZfi Z;a . `IT.erJYl7fi. . . � .. 111 4"`�A" /2•.u1(µL a .L'xs ao- H:a �fl. P s`�na.��"�>�ca�k ��F'�'¢'v;�� Choice of Committee: •'� ur; � �rggv>'4'`^y'T. �6E � ,�ag>� 3 r . °. 1 . What are your qualifications for serving on this committee, including education and expertise in the subject matter? log � . � AX � 2. Why would you like to be considered for appointment to this committee? /J bi,9cc_(�/ !/lw yb to l7 Ad/ 2O dclef 4✓eA exs- LICIM 3 bh d All /Z ue Please fill out application COMPLETELY and return to: Heather Woodruff or Theresa Johnson, City Clerk's Office, 113 W. Mountain Street, Fayetteville. If you have any questions, call 575-8323. • GROUP: ADVERTISING & PROMOTION COMMISSION DATE: January 10, 2000 PRESENT: Heather Daniel, Joe Fennel, Fred Hanna, Alex Jerde, Curtis Shipley, Jim Waselues, and Marilyn Johnson ABSENT: Carl Maguire The regular meeting of the Advertising and Promotion Commission was called to order at the Chamber of Commerce conference room at 2:00 p.m. by Commissioner Joe Fennel. ELECTION OF CHAIRMAN FOR 2000 Moved by Shipley, second by Hanna to elect Joe Fennel Chairman for 2000. Motion carried. MINUTES Minutes were corrected as follows: MINUTES : Waselues to approve minutes. • Funding requests for 2000 — Moved by Daniel, second by Shinlev to approve the recommendations of the committee. Moved by Shipley, second by Daniel to approve the minutes of the December 10 meeting as corrected. Motion carried. FINANCIAL REPORT John Maguire presented the financial report. Collections for December were $96,583, up 6.42% over last December. Year to date collections are $ 1 , 170, 114, up 6.91 %. Expenses for the month were $ 1 ,700. Moved by Shipley, second by Waselues to approve the financial report. Motion carried. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed activity report in agenda packet. Inquiries were up 15% for the year. Relocation guide has been updated and reprinted. Lights of the Ozarks events including Holiday Hoops, and First Night events were most successful. Joe Fennel announced Police Bike National Championships to be held in Fayetteville on June 9- 11 . Organizers are looking to expand festival to corporate event in the future. ADVERTISING AGENCY REPORT Susan Wallace reported on inquiry increase. Agency is working on ad placement and • production of ads. Dining and lodging brochure is being updated. • OLD BUSINESS Town Center Richard Alderman gave the Commissioners a construction update. The structural slab for plaza has been poured and construction activity has turned to the southern portion. Cuts have been made, columns poured, and tower crane base set. Rain has muddied up the site but Nabholtz foresees no problem in meeting construction schedule. They appear to be slightly ahead of schedule. Alderman requested that the Commission set policy on change orders. Shipley moved, Jerde second that Richard Alderman work with city staff for solutions, review with Marilyn, update Commission monthly. If Marilyn feels A & P Commission needs to be consulted regarding changes, then she can set a meeting. Motion carried. Marilyn updated the Commission on the status of Town Center lawsuits. NEW BUSINESS Contract with Chamber of Commerce Moved by Shipley, second by Jerde to approve the contract with the Chamber of Commerce for 2000. Motion carried. Shipley asked that rate structure for Town Center be initiated. Job descriptions for Town Center sales manager will be through Chambers of Commerce, hotels, local papers, and • the internet. A & P asked that they be allowed to sit in on interviews with the top 2- 3 candidates. Budget Rollforwards Hanna moved, second by Shipley to approve budget rollforwards. Motion carried NCAA/SEC Indoor Track Chamaionshins These events are scheduled for February 25-26 and March 10- 11 . Moved by Shipley, second by Hanna that the A & P participate through a $5,000 premium package. Motion carried. The U of A will also host International meet on February 11 - 12. Tickets are $ 10 per adult, $5 for students, and children accompanied by parent are free. Maguire Resignation Carl Maguire resigned from the Commission. He is now the general manager at the Hilton Gardens in Bentonville. Fennel expressed appreciation for his input on the Town Center and said the Hilton Gardens is a great opportunity for Carl. Other items John Maguire volunteered Steve Davis to help Richard Alderman and Marilyn Johnson with the rate structure for the Town Center. • There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Johnson O Director, Convention and Visitor Development • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 1998-2000 • 1998 1999 1999 2000 2000 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 82, 157 $ 89,125 8.48% $ 1009334 $ 12.58%, February 835759 88,757 5.97% 0 March 80,815 91 ,271 12.94% 0 April 89,603 94,588 5.56% 0 May 979309 96,120 -1 .22% 0 June 98,318 104,709 6.50% 0 July 94,621 102,279 8.09% 0 August 91 ,336 103,688 13.52% 0 September 93,903 97,609 3.95% 0 October 95,649 95,824 0. 18% 0 November 98,784 109,561 10.91 % 0 December 88,266 96,583 9.42% 0 Total $ 1 ,094,521 $ 1 ,170,114 6.91 % $ 100,334 $ 12.58% • HMR Tax Collmtions By Month 120 IW 80 a 60 J t H 40 20 HR 0 January February March April May lune July August September October November December O 1998 ® 1999 O 2000 • \HMRTAX Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending January 31 , 2000 • 2000 YTD January Budget Item Budget Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $ 10,000 $ 0 $ 10,000 $ Audit Expense 150 0 150 Brochure Development 63,531 0 63,531 Chamber of Commerce Operations Contract 1009000 50,000 50,000 50,000 Collection Expense - City of Fayetteville 25,000 0 25,000 Convention Support 71357 0 7,357 Public Notification (BMA Contract) 250,779 11200 249,579 1 ,200 Town Center Architectural Services 124,399 0 124,399 Town Center Equipment & Furnishings 200,000 0 200,000 Town Center Marketing Manager (Salary/Expenses) 57,040 0 57,040 Special Proiects AAAAA State Basketball Tournament 0 0 0 Air Museum 25,000 0 25,000 Annual Champions Day (State High School Championship) 3,000 0 31000 Ark. State High School Cross Country Championships 1 ,200 0 1 ,200 Botanical Garden Society - Master Plan 5,000 0 5,000 First Night 2,000 0 2,000 Committee for Mardi Gras 500 0 500 Historic District Commission - Brochures 2,000 0 2,000 Holiday Hoops 102000 0 10,000 Professional Services - Legal Fees 50,000 0 50,000 Joe Martin Memorial Stage Race 500 0 500 North Arkansas Symphony Society 2,000 0 2,000 Razorback SAMS 2,000 0 2,000 Square Gardens 8,776 210 81566 210 Trolley Operations 15,000 0 15,000 USSSA - Arkansas Chapter 3,000 0 3,000 U of A Athletic Department - Track & Field 5,000 Walton Arts Center - Brochures 1 ,200 0 1 ,200 Washington County Historical Society - Brochure 20000 0 2,000 Wood Bat Classic 500 0 500 Subtotal Special Projects 138,676 210 133,466 210 TOTAL USES $ 976,932 $ 51 .410 $ 920.522 $ 51 .410 • 'W&PEXP99 • ACTIVITY REPORT January, 2000 INQUIRY RESPONSES January 2000 Tourist - 84 2000 Year to Date — 84 January 1999 Tourist - 166 1999 Year to Date — 166 January 2000 Advertising Response — 154 2000 Year to Date — 154 January 1999 Advertising Response — 255 1999 Year to Date — 255 January 2000 Relocation — 89 2000 Year to Date — 89 January 1999 Relocation — 130 1999 Year to Date — 130 January 2000 Total Inquiries — 327 January 1999 Total Inquiries — 772 Year to Date Total Inquiries 2000 — 327 Year to Date Total Inquiries 1999 — 772 ACTIVITY Bus Tours — Cherokee Friends Travel Group — Candy Jarvis Conventions/Meetings - Southern Republican Leadership Caucus • SEC/NCAA Track meets Arkansas Festival Association Southern Municipal Conference Tourist Activities - Mardi Gras 2000 parade ' Razorback football game schedule Relations with Media — NWA Times — football impact Faulkner County Democrat — A & P taxes Arkansas Democrat Gazette — HMR increase Arkansas Democrat Gazette — stadium issue KHOG — TV 29/40 Relations with other Tourism - NWA Film Commission Arkansas Missouri Railroad Town Center Meeting with Jane and Julian Archer regarding fountain Deposition #2 regarding Town Center Summary Judgement hearing for Nabholtz and WDD Miscellaneous — U of A Alumni Student Recruitment Hospitality in a Heartbeat coupons Dining and Lodging Guide A & P vacancy and expired term • Fayetteville photos on NWA Regional Phonebook Arkansas Festival Association Board of Directors meeting Arkansas Society of Association Executives meeting Presentation to Pine Bluff Chamber on Hospitality in a Heartbeat Northwest Arkansas Tourism Association Board meeting U of A Trustees meeting in Little Rock Tulsa Boat, Sport and Travel Show Meeting with Cathy Drabek regarding starting a B & B Top HMR Collections — December Hilton Red Lobster Jose's Applebee's Ozark Brewing Company Chartwell' s Dining Group Ryan 's A. Q. Chicken Rio Bravo Chick-fil-A • McDonald's 50's El Chico • • I ( Tourist Inquires 2000 Jan ( Feb Mar Apr Ma Jun Jul (Aug Sep IOct INov IDec ITOTAL AL I I I 0 AK I I o Az I 11 I I I I 1 AR 31 I 31 CA 51 I 5 co I 0 CT I 0 DE 0 DC 0 FL 0 GA 21 2 HI 0 lD o TL--F--21 2 IN 1 21 2 IA 1 0 KS 0 KY 0 LA 21 2 ME 1 0 MD 21 1 1 I 2 MA 11 1 MI I 1 I 0 MN 11 I 1 MS 21 1 1 1 I I I 1 1 1 1 1 2 Mo 41 I 4 • MT I I 0 NE I I I I I o NV 0 N:H--17 0 NJ 1 1 NM I 0 NY 1 1 NC i till 0 ND 0 OH 3 3 OK 5 5 OR 0 PA 0 PR 0 RI 0 Sc 1 1 SD 0 TN 1 31 1 I I 1I 3 TX 111 1 1 1 1 1 1 11 UT 0 VT I I I 0 VA 0 WA I I . 0 wV I 1 1 1 1 1 1 0 wI 1 21 1 1 1 I 1 I 2 wY I 0 APO I I o CAN I 0 • FOR 1 2 2 I84 84 0 01 0 0 0 ol ol ol ol 01 ol 84 • ADVERTISING INQUIRIES - 2000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist 0 ACW 0 AY 0 BH 0 CWT 0 FC 0 FBT 0 HT 0 H&A 0 Journey 0 MC 0 ML 57 57 MT 0 MVGITMG 0 NATA 54 54 OK 0 SL 16 16 SNI 0 ST 0 TA 0 TM 27 27 T50&B 0 • USA 0 Vac 0 Meetings SM 0 TOTAL 154 0 0 0 0 0 0 0 0 0 0 0 154 ACW-Am. Civil War BH-Better Homes & Gardens CWT-Civil War Times D-D Magazine FC-Family Circle HT-Historic Traveler H&A-Home and Away MC-Mccalls ML-Midwest Living MVG-Midwest Vacation NG-Nati Geog Traveler NTG-NATA OK-Oklahoma Today SL-Southern Living SMI-State Mag. Insert SM-Successful Meetings SV-Summer Vacation • TA-Travel America TJ-Texas Journal • Advertising Inquiries by State - January , 2000 ML NATA SL TM TOTAL AL 2 1 3 AK 0 AZ 1 2 1 4 AR 1 6 1 6 CA 2 3 5 CO 0 CT 1 1 DE 0 DC 0 FL 4 1 5 GA 1 1 HI 2 2 ID 0 IL 11 4 2 17 IN 5 1 6 IA 1 1 KS 2 2 4 KY 1 1 2 LA 3 1 1 5 ME 0 MD 1 1 MA 0 MI 3 3 MN 4 2 6 MS 2 2 4 MO 5 1 1 7 • MT 0 NE 1 1 2 NV 0 NH 1 1 NJ 0 NM 0 NY 1 1 1 3 NC 2 2 ND 0 OH 3 1 4 OK 1 3 4 OR 1 1 2 PA 1 1 RI 0 Sc 1 1 SD 0 TN 2 1 3 TX 5 2 22 29 LIT 0 VT 0 VA 1 2 3 WA 1 1 2 WV 1 2 3 WI 6 1 7 WY 0 APO 0 CAN 0 • FOR 2 2 TOTAL 57 54 16 27 154 ADVERTISING INQUIRIES BY STATE - 2000 • JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Tourist Reloc TOTAL AL 3 3 AK 0 0 AZ 4 4 AR 8 8 CA 5 5 CO 0 0 CT 1 1 DE 0 0 DC 0 0 FL 5 5 GA 1 1 HI 2 2 ID 0 0 IL 17 17 IN 6 6 IA 1 1 KS 4 4 KY 2 2 LA 5 5 ME 0 0 MD 1 1 MA 0 0 MI 3 3 MN 6 6 MS 4 4 MO 7 7 MT 0 0 NE 2 2 NV 0 0 NH 1 1 NJ 0 0 NM 0 0 NY 3 3 • NC 2 2 NO 0 0 OH 4 4 OK 4 4 OR 2 2 PA 1 1 RI 0 0 Sc 1 1 SD 0 0 TN 3 3 TX 29 20 UT 0 0 VT 0 0 VA 3 3 WA 2 2 WV 3 3 WI 7 7 WY 0 0 APO 0 0 CAN 0 0 FOR 2 2 TOTAI 154 0 0 0 0 0 0 0 0 0 0 0 0 0 154 • RELOCATION INQUIRIES 20001 I I Jan IFeb Mar Apr May IJune July IAug Sep lOct Nov I Dec TOTAL AL 31 3 AK 1 0 • Az 414 AR 131 13 CA 131 13 CO 11 1 CT 11 1 DE 0 DC 0 FL 1 1 GA 0 HI 0 ID 0 IL 2 2 IN 1 1 IA 1 1 KS 0 KY 0 LA 7 7 ME 0 MD 0 MA 0 MI 21 z MN 21 z MS 4 4 MO 61 6 MT 0 NE 0 NV 1 1 • NH 21 2 NJ 0 NM 0 NY 0 NC 3 1 1 3 ND I I I I 1 0 OH 1 1 OK 3 3 OR-7 2 2 PA 1 2 2 PR 0 RI 0 SC 0 SD 0 TN 0 TX 101 10 UT 0 VT 0 VA 1 1 WA 11 11 wV 0 wl 2 2 WY0 APO 0 CAN 0 FORT OR 0 • TOTAL 891UO0 , 0 0 0 0 0 0 0 0 89 WDlENSERG DELONY# DAWDSON ARCHUEC15 • February 10, 2000 Ms. Marilyn Johnson A & P Commission City of Fayetteville 113 West Mountain Street Fayetteville, Arkansas 72701 Re: Fayetteville Town Center A & P Commission Change Order #2 Dear Marilyn: Attached are items proposed for Change Order #2. The majority of these items are a result of modifications to utility installations determined now that actual work and circumstances have been identified in the field or changes requested in the work. You will see that for the last 5 months of construction these changes have totaled less than $ 15,000.00. • WD&D has reviewed these items and feel that they are equitable for the work needed and requests that the contractor be approved for items contained in Change Order #2. Sincerely, WITTENBERG, DELONY & DAVIDSON, INC. Richard Alderman, AIA Principal, Northwest Arkansas Office c: Mr. Charles Venable, City of Fayetteville Mr. Minor Wallace, City of Fayetteville • NoRam srAwAmAs OFFICE 100 W. CEWER SurtE 102 FAYSnVXLE AR 72701-6063 501/4436666 50 17443 95 15 FAX e H: wddnw @orWoNe.nel WITTENBERG , DELONY & DAVIDSON, INC . CHANGE ORDER Northwest Arkansas Office 100 West Center , Suite 102 Fayetteville , AR 72701 1 : 501 -443 - 6666 Fax : 501 -443 - 9515 PROJECT : EPROJE R 02 FAYETTEVILLE TOWN CENTER AND EXHIBITION HALLL4 37NO : 50)9 FAYETTEVILLE , ARKANSAS MOME TO : DATE : 2 - 10 - 2000 NABHOLZ CONSTRUCTION CORPORATION CONTRACT DATE : 7 - 29 - 1999 P . O . BOX 277 ROGERS , ARKANSAS CONTRACT FOR : General Construction You are directed to make the following change ( s ) in this Contract : 1 ) Add mesh to slab under plaza $ 2 , 241 . 00 add 2 ) Adjust conduits for Telephone & TV ( Utility request ) $ 3 , 108 . 00 add 3 ) Plaza revision per PR #2 $ 00 . 00 4 ) Provide TV truck connections per PR # 3 $ 2 , 553 . 00 add 5 ) Changes plaza stair per PR # 5 ( $ 1 , 296 . 00 ) credit 6 ) Changes to water main valves ( City request ) $ 3 , 947 . 00 add • Move transformer location ( Utility request ) $ 0 . 00 8 ) Revise gas piping for low pressure $ 4 , 263 . 00 add Total Changes $ 14 , 816 . 00 add CONTRACT RECAP The original Contract Sum was : $ 71346 , 408 . 00 Net change by previously authorized Change Orders : 970 , 162 . 00 The Contract Sum prior to this Change Order : $ 8 , 316 , 570 . 00 The Contract Sum will be increased by this Change Order : $ 14 , 816 . 00 The new Contract Sum including this Change Order will be : $ 8 , 331 , 386 . 00 The Contract Time will be unchanged by zero ( 0 ) days . Not valid until signed by both the Owner and Architect . Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time . WITTENBERG, DELONY & DAVIDSON, INC. NABHOLZ CONSTRUCTION CITY OF FAYETTEVILLE West Center, Suite 102 P.O. Box 277 113 West Mountain Street etteville, AR 72701 Rogers, Arkansas 72757 Fayetteville, Arkansas 72701 BY: BY: BY: DATE: DATE: DATE: City of Fayetteville - Trolley Operation Regular Route • 1999 Activity 2000 Activity Average Average Trip Days of Trips Per Trip Days of Trips Per Month Count Operation Day Count Operation Day Jan. 15457 22.00 66.23 1 ,684 22.50 74.84 Feb. 11529 22.00 69.50 March 11899 25.00 75.96 April 1 ,884 24.50 76.90 May 1 ,996 23.50 84.94 June 21314 24.00 96.42 July 29276 24.50 92.90 Aug. 29852 24.00 118.83 Sept. 21213 24.00 92.21 Oct. 2,343 23.50 99.70 Nov. 29377 23.00 103.35 Dec. 29308 23.50 98.21 25,448 283.50 89.76 1 ,684 22.50 74.84 Average Trips Per Day • 140 120 100 80 60 40 20 0 Jan. March May July Sept. Nov. Feb. April June Aug. Oct. Dec. ❑ 1999 02000 Trip Summary of Other Trolley Trips (January. 2000) Count City of Fayetteville - Planning Commission 14 U of A Athletics 22 U of A Athletics 22 • TOTAL - OTHER TROLLEY TRIPS 58 H:\BUDGET\PROJECTS\HMR-TAX\TROLLEY.WK4 I • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, February 14, 2000, at 2 :00 p.m. at the Chamber of Commerce office. ADVERTISING AND PROMOTION COMMISSION February 14, 2000 2 :00 p.m. Chamber of Commerce office I Call to Order A. Appointment of Commissioners to fill unexpired term of Carl Maguire (expires 3- 31 -2001 ) B. Appointment of Commissioner for full term beginning 4- 1 -2000 (will replace Waselues) U. Reports A. Approval of Minutes for January 10 B. Financial Report C. Convention and Visitor Activity - Marilyn Johnson D. Blackwood/Martin/CJRW Report — Susan Wallace is III. Old Business A. Town Center — Richard Alderman IV. New Business V. Adjourn Informational Items — 1 . Trolley Operations Report •