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HomeMy WebLinkAbout1999-06-14 - Agendas - Final • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, June 14, 1999, at 2 :00 p.m. at the City Hall Council Chambers. ADVERTISING AND PROMOTION COMMISSION June 14, 1999 2 :00 p.m. City Hall Council Chambers I Call to Order II. Reports A. Approval of Minutes for May 10 B. Financial Report C. Convention and Visitor Activity - Marilyn Johnson D. Blackwood/Martin/CJRW Report — Susan Wallace III. Old Business A. Town Center • IV. New Business V. Adjourn Informational Items — Trolley Operations Report • • GROUP: ADVERTISING & PROMOTION COMMISSION DATE: May 10, 1999 PRESENT: Heather Daniel, Joe Fennel, Fred Hanna, Carl Maguire, Curtis Shipley, Jim Waselues, and Marilyn Johnson ABSENT: Alex Jerde The regular meeting of the Advertising and Promotion Commission was called to order at the City Hall Council Chambers at 2:00 p.m. by Chairman Joe Fennel. MINUTES Moved by Shipley, second by Hanna to approve the minutes of the April 12 meeting. Motion carried. FINANCIAL REPORT Kevin Crosson presented the financial report. Expenses in April were $217,539 with major expenditures in architectural services, advertising agency contract, Chamber operations contract, and Fayetteville Public Library genealogical collections. Collections for April were $94,588, up 5 .56% over last April. Year to date collections are • $363,742 up 8. 15%. Moved by Shipley, second by Waselues to approve the financial report. Motion carred. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed activity report in agenda packet. She worked with 2 conventions, a bus tour company, and a FAM tour. Activities for The History Channel Great Race are progressing. Inquiries are up for the month and year-to-date. ADVERTISING AGENCY REPORT Susan Stirewalt reported that inquiries are up 55% year to date. Replacement publications are performing better than expected. Work is progressing on the web site and at the next A & P meeting they should have a concrete design to present. Work should be complete by summer. OLD BUSINESS TOWN CENTER Richard Alderman reported that the base bids for the Town Center were between $8,693,000 and $8,970,000 with the lowest from Oakridge Builders. With deductive Alt. I. Loose kitchen equipment, Alt. II deck leveler, and Alt. III lowest level of parking deck, • the low bidder was Nabholz. • Shipley moved to keep all three deductive alternatives in and look at funding options with city as well as negotiate options with Contractor, second by Daniel. Motion carried. NEW BUSINESS Fayetteville Mid-America Youth Basketball Tournament funding request Eugene Nash presented a request for funding of this tournament for girls. Moved by Hanna, second by Waselues to pay for trophies up to $4,620. Motion carried. NCAA Subregional & Superregional Baseball Tournaments. Ken Brock and Rosemary Rogers presented information regarding 4 teams for 7 days in Subregional and 2 teams for superregional. Moved by Fennel, second by Shipley for A & P to sponsor for $3,001 . Motion carried. On May 17, teams will be known. Air Fest John Kalagias from the Air Museum presented a request for $3,00 for Air Fest. Moved by Shipley, second by Hanna that $3,000 be appropriated. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Johnson Director, Convention and Visitor Development • Advertising & Promotion Commission Financial Report - Expenditures . For the Month Ending May 31 , 1999 • 1999 YTD May Budget Item Budget Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $ 10,000 $ 5,000 $ 5;000 $ Audit Expense 150 150 Brochure Development 17,000 1 ,880 15, 120 1 ,880 Chamber of Commerce Operations Contract 100,000 75,000 25,000 Collection Expense - City of Fayetteville 22,500 9,197 13,303 1 ,922 Convention Support 6,100 2,000 4,100 240 Public Notification (BMA Contract) 232,375 108,085 124,290 39,159 Town Center Architectural Services 269,289 129,462 139,827 Town Center Equipment & Furnishings 100,000 100,000 Town Center Marketing Manager (Salary/Expenses) 21 ,240 21 ,240 Special Projects AAAAA State Basketball Tournament 3,200 3,200 0 Air Museum 32,000 16,000 16,000 8,000 Annual Champions Day (State High School Championshil 3,000 3,000 0 3,000 Ark. High School Baseball Coaches All-Star Game 800 800 Ark. Overall High School Baseball Finals 0 0 Ark. State Boys Golf Tournament 0 0 Ark. State High School Cross Country Championships 1 ,200 10200 Basketball Congress Int. State Basketball Tournament 800 800 • Botanical Garden Society - Master Plan 8,000 8,000 Fay. Public Library Genealogical Collection 21 ,094 21 ,094 0 First Night 9,800 9,800 Gary Hampton Memorial Tournament 1 ,600 1 ,600 HAWKS AAU Basketball Tournament 1 ,600 1 ,600 0 Holiday Hoops 9,600 9,600 Joe Martin Memorial Stage Race 960 960 North Arkansas Symphony Society 1 ,248 1 ,248 Ozark Classic Cup XVI Soccer Tournament 2,160 2,160 Razorback SAMS 3,480 3,480 Square Gardens 16,338 7,776 8,562 420 Trolley Operations 20,000 12,426 7,574 149 Univ. of Arkansas Museum 5,724 949 4,775 Walton Arts Center - Brochures 1 ,200 600 600 300 Washington County Historical Society - Roof Repl. 10,400 10,400 0 10,400 Wood Bat Classic 800 800 0 Rim Reapers (not to exceed) 4,620 4,620 Air Museum (Air Fest) 3,000 3,000 Razorback Baseball NCAA Tournament 3,001 30001 Subtotal Special Projects 165,625 77,845 87,780 22,269 •TOTAL USES $ 944 279 $ 408.469 $ 535,810 $ 65 469 'W&PEXP99 City of Fayetteville, Arkansas Monthly HMR Tax Collections 1997-1999 • 1997 1998 1998 1999 1999 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 73,809 $ 82, 157 11 .31 % $ 89, 125 8.48% February 73,099 83,759 14.58% 88.757 5.97% March 76,808 80,815 5.22% 91 ,271 12.94% April 88,050 89,603 1 .76% 94,588 5.56% May 875221 979309 11 .57% 96, 120 -1 .22% June 84,417 98,318 16.47% 0 July 79,784 94,621 18.60% 0 August 84,099 91 ,336 8.61 % 0 September 82,984 93,903 13. 16% 0 October 95,030 95,649 0.65% 0 November 880147 98,784 12.07% 0 December 79,492 88,266 11 .04% 0 • Total $ 992,939 $ 1 ,094,521 10.23% $ 459,862 6.05% HMR Tax Collections By Month 120 100 N 80 m E '0 60 F � 40 ZI £ f 20 1 0 January February March April May June July August September October November December O 1997 ® 1998 M 1999 • \HMRTAX • ACTIVITY REPORT MAYJ999 INQUIRY RESPONSES May 1999 Tourist - 316 1999 Year to Date — 1571 May 1998 Tourist - 246 1998 Year to Date — 1565 May 1999 Advertising Response — 4194 1999 Year to Date — 15254 May 1998 Advertising Response — 3614 1998 Year to Date — 10737 May 1999 Relocation — 158 1999 Year to Date — 706 May 1998 Relocation — 133 1998 Year to Date — 810 May 1999 Total Inquiries — 4668 May 1998 Total Inquiries — 3993 Year to Date Total Inquiries 1999 — 12863 Year to Date Total Inquiries 1998 — 12112 CONVENTION ACTIVITY • Conventions — Joe Martin Memorial Stage Race Adult Education - Learning District division Tourist Activities - Great Race Veteran's Day parade meeting NCAA Subregional Miscellaneous - Southern Strategy Group — Julie Bargar Hospitality in a Heartbeat Comptroller of the Currency — Chris SunCom — Lynnann Hotel meeting with Frank Broyles National Tourism Week observance at TIC — Bella Vista Town Center bids Media Relations — Arkansas Business (retirement/relocation guide) — Dawn Murchison Hooked on the Outdoors — Jim Robichard All About Town — Betsy Fenuchi AAA Magazines — Beverly Jones William Schemmel — article on conference facilities Arkansas Internet Mall — Sofia Albizuri Convention South — Tiffany • Top HMR Collections — May Hilton Clarion Jose's Ryan's Red Lobster Ozark Brewing Company McDonald's 50's Chili 's A. Q. Chicken Kentucky Fried Chicken Applebee's Rio Bravo • • • Tourist Inquiries 1999 Jan Feb Mar Apr IMay IJun IJul Aug Sep Oct Nov Dec TOTAL AL 3 2 5 1 11 1 12 AK 1 i2 AZ 2 1 4 4 1 12 AR 46 47 91 43 571 1 284 CA 6 11 19 6 9 51 CO 3 5 3 4 15 CT 1 1 2 1 5 DE 1 1 DC 11 1 FL 4 21 15 3 7 31 GA 1 41 1 3 9 JKY 1 1 2 1 3 11 8 661 13 14 112 3 2 15 4 10 34 2 4 30 6 5 47 7 10 31 11 14 73 1 7 5 4 17 LA 4 10 39 101 17 80 ME 1 1 2 MD 1 2 1 2 3 9 MA 4 1 2 7 MI 4 7 16 3 6 36 MN 6 2 33 4 7 52 MS 2 4 8 4 5 23 MO 6 201 43 24 29 1 122 • MT 31 1 4 NE2 2 4 2 3 13 NV 1 1 1 1 1 5 NH 1 1 NJ 1 3 4 NM 1 1 3 5 NY 21 2 21 6 NC 2 1 4 1 21 1 9 ND1 1 OH 3 5 24 4 7 43 OK 11 181 39 19 301 117 OR 1 11 31 1 1 1I 5 PA 11 31 21 11 11 1 8 PR 21 1 2 RI 1 1 1 11 SC 1 11 21 1 1 1 1 1 1 3 SD 1 41 3 7 TN 2 41 101 61 61 1 I 28 TX 19 39 651 291 441 1 196 LIT 2 1 3 VT 1 1 VA 21 1 21 1 5 WA 1 2 2 1 11 11 1 7 WV 1 1 1 113 WI 1 29 41 61 I 40 WY 0 APO 1 1 CAN 2 1 3 2 8 • FOR 1 1 1 1 2 4 1 1571 166 224 635 230 3161 01 01 01 01 01 01 01 1571 • Advertising Inquiries by State - May, 1999 FC FBT HT H&A Jou MC ML MVG/TMG NATA OK SL SNI TM USA VAC TOTAL AL 8 7 2 14 3 1 5 1 1 42 AK 1 1 1 1 4 AZ 7 5 1 8 7 1 1 2 32 AR 27 3 1 1 20 13 1 19 13 9 1 108 CA 33 19 3 21 13 12 3 10 1 1 4 120 CO 10 1 4 3 1 1 20 CT 7 7 6 3 1 1 25 DE 5 1 2 8 DC 0 FL 36 21 2 28 6 1 4 12 1 1 1 113 GA 8 5 12 1 2 15 1 2 46 HI 1 1 1 3 6 ID 3 2 1 4 10 IL 21 16 3 11 33 124 103 10 1 5 4 106 1 438 IN 13 7 1 18 13 53 61 8 4 1 45 2 226 IA 14 4 15 15 56 23 7 24 158 KS 25 6 1 6 13 30 69 6 2 7 1 166 KY 10 3 4 10 5 1 7 1 41 LA 20 8 11 4 8 27 1 1 1 81 ME 2 1 1 4 MD 12 2 5 4 1 1 1 26 MA 9 9 1 4 2 1 1 3 30 MI 25 6 2 24 69 21 4 5 46 3 205 MN 11 6 2 22 15 58 64 7 1 27 1 214 MS 11 2 1 10 5 11 40 MO 66 3 3 28 69 139 16 13 7 20 2 366 • MT 3 3 2 2 2 12 NE 8 2 6 6 29 2 1 3 57 NV 4 1 3 8 NH 1 1 2 4 NJ 13 12 13 2 3 2 2 47 NM 4 3 3 6 1 2 2 21 NY 33 25 2 31 5 6 3 2 6 113 NC 28 3 25 1 1 4 2 12 2 78 ND 1 1 2 1 2 2 9 OH 31 3 4 21 24 62 23 9 1 5 1 57 2 243 OK 35 3 1 22 14 8 1 19 46 12 8 1 170 OR 4 2 1 5 4 4 1 21 PA 30 13 5 32 7 9 4 1 101 RI 2 1 1 4 Sc 15 9 3 1 1 29 SD 2 3 3 7 6 21 TN 22 6 1 14 3 5 11 1 1 64 TX 40 16 2 8 62 7 41 2 54 2 51 2 5 292 UT 3 1 3 1 4 4 16 VT 2 2 VA 22 4 1 19 8 1 55 WA 9 6 2 2 1 3 1 2 3 29 WV 6 1 6 1 2 1 1 18 WI 19 6 2 16 20 57 28 12 1 50 2 213 WY 2 1 2 1 1 7 APO 1 1 2 CAN 4 4 4 3 15 FOR 2 6 3 1 1 1 14 • TOTAI 726 262 47 151 11 611 728 535 245 63 250 38 70 399 58 4194 • ADVERTISING INQUIRIES - 1999 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist 0 ACW 1 1 2 AY 0 BH 18 28 26 72 CWT 0 FC 4 500 802 726 2032 FBT 332 262 594 HT 70 10 182 47 309 H&A 151 151 Journey 11 11 MC 415 446 611 1472 ML 104 87 1429 728 2348 MVGITMG 773 535 1308 NATA 45 167 358 533 245 1348 OK 21 97 63 181 SL 43 33 454 383 250 1163 SNI 1304 183 38 1525 TA 12 12 TM 7 4 160 525 70 766 T50&B 58 58 USA 1257 399 1656 Vac 188 58 246 • Meetings SM 0 TOTAL 255 303 3314 7188 4194 0 0 0 0 0 0 0 15254 ACW-Am. Civil War BH-Better Homes & Gardens CWT-Civil War Times D-D Magazine FC-Family Circle HT-Historic Traveler H&A-Home and Away MC-McCalls ML-Midwest Living MVG-Midwest Vacation NG-Nall Geog Traveler NTG-NATA OK-Oklahoma Today SL-Southern Living SMI-State Mag. Insert SM-Successful Meetings SV-Summer Vacation TA-Travel America TJ-Texas Journal • RELOCATION INQUIRIES 1999 Jan Feb Mar Apr May June July lAug Sep Oct Nov Dec TOTAL AL 3 2 3 1 9 AK 0 405 6 2 2 20 AR 21 16 29 18 26 110 CA 9 7 14 21 10 61 CO 3 2 6 2 4 17 CT 1 2 1 4 DE 0 DC 0 FL 6 3 5 4 2 20 GA 3 1 1 5 4 14 HI 1 1 ID 1 1 IL 5 6 141 7 7 39 IN 1 1 2 1 5 IA 4 2 7 2 3 18 KS 1 2 5 2 4 14 KY 3 3 1 7 LA 1 31 4 7 4 19 ME I 1 1 MD 1 2 1 1 5 MA 1 3 1 2 7 MI 7 41 4 3 3 21 MN 2 51 5 5 5 22 MS 1 21 2 1 1 6 MO 3 5 6 9 6 29 MT 1 2 1 4 NE 1 ) 1 1 1 4 NV 3 11 4 • NH 1 1 2 4 NJ 11 31 2 6 NM 2 11 4 4 1 12 NY 2 2 1 1 6 NC 1 1 1 211 5 ND 0 OH 6 7 4 1 3 21 OK 5 4 4 3 8 24 OR 2 11 1 1 4 PA 21 1 21 1 4 PR 0 RI 0 SC 2 4 6 SD 2 1 3 TN 4 5 3 T-1 14 TX 17 10 241 121 30 93 UT 1 1 2 VT 1 1 2 VA 11 4 WA 41 1 11 31 1 1 1 1 li 1 8 wv 11 11 11 1 11 1 1 1 1 1I 4 WI 2 31 51 21 31 1 1 1 1 i 15 WY I 11 I 1 APO 1 1 2 CAN3 FOR 1 1 1 I 706 • TOTALI 1291 1131 1761 1301 1581 01 01 0 01 0 0 0 708 City of Fayetteville - Trolley Operation Regular Route • 1998 Activity 1999 Activity Average Average Trip Days of Trips Per Trip Days of Trips Per Month Count Operation Day Count Operation Day Jan. 1 ,600 23.50 68.09 1 ,457 22.00 66.23 Feb. 1 .609 22.00 73. 14 1 ,529 22.00 69.50 March 1 ,630 24.00 67.92 1 ,899 25.00 75.96 April 1 ,728 24.00 72.00 1 ,884 24.50 76.90 May 1 ,804 22.50 80. 18 0 0.00 0.00 June 1 ,857 24.00 77.38 0 0.00 0.00 July 1 ,930 23.00 83.91 0 0.00 0.00 Aug. 1 ,844 23.50 78.47 0 0.00 0.00 Sept. 1 ,678 23.00 72.96 0 0.00 0.00 Oct. 1 ,973 24.50 80.53 0 0.00 0.00 Nov. 1 ,438 21 .00 68.48 0 0.00 0.00 Dec. 1 ,644 23.00 71 .48 0 0.00 0.00 20.735 278.00 74.546.769 93.50 288.59 Average Trips Per Day 100 eo 60 I AL m 31III • 20 0 Jan. Feb. Mamb Apnl May June July Aug. Sept. om Nov. oec. O 1999 O 1999 Trip Summary of Other Trolley Trip (Nar h 1 ) Count City of Fayetteville - City Council PO City of Fayetteville - Planning Commission 16 City of Fayetteville - Planning Commission 16 City of Fayetteville - Trails Advisory Committee 0 Baptist Student Union 114 Baptist Student Union 43 Baptist Student Union 24 Baptist Student Union 36 Baptist Student Union 56 Elderhostel 60 Elderhostel 20 Mid-South Training UALR 128 Mid-South Training UALR 128 hlid-South Training UALR 128 Manage 8 Develop U of A 106 Race for the Cure 112 Race for the Cure 90 World Impact Tour 213 World Impact Tour 65 World Impact Tour 113 • TOTAL - OTHER TROLLEY TRIPS 1 483 H9BUDGET\PROJECTS\REF_DI SK\TROLLEY.W K4 MSNBC--America's top 30 retirement places Page 1 0t 2 .5 AVIS t � 4 �jy' . r; a ( America's top 30 retirement places Retirement Place Mean score 1 . Fort Collins-Loveland, CO 74. 88 2. Charleston Sea Islands, SC 74. 68 3. Henderson-Boulder City, NV 73. 80 4. Wickenberg, AZ 72. 83 5. St. George-Zion, UT 72. 51 6. Boca Raton, FL 71 . 36 7. Scottsdale, AZ 70.66 8. Tucson , AZ 69. 72 s 9. Prescott-Prescott Valley, AZ 69.46 10. Fort Myers-Cape Coral, FL 68. 96 11 . Medford-Ashland, OR 67. 93 12. Durango, CO 67.67 =__ - 13. Santa Fe, NM 67.41 • 14. Taos, NM 67. 36 15. Sarasota, FL 67. 24 16. Colorado Springs, CO 66. 18 17. Daytona Beach, FL 66. 08 18. Kalispell-Flathead Valley, MT 65. 86 19. Gainesville, FL 65. 70 20. Mesa, AZ 65. 39 21 . Fayetteville, AR 64. 93 22. Laguna Beach-Dana Point, CA64.65 23. Cottonwood-Verde Valley, AZ 64. 27 24. Bend, OR 63. 59 25. North County San Diego, CA 63. 38 26. Melbourne-Palm Bay, FL 62. 80 27. Bellingham, WA 62.61 28. Fairhope-Gulf Shores, AL 62. 37 29. Leesburg-Mount Dora, FL 62. 32 30. Florence, OR 62. 14 Rankings and mean score are based on six factors influencing the quality of retirement life: the costs of living, climate, available services, job prospects and leisure living. Source: Retirement Places Rated, 5th Edition • nnp ://WwNv.msnoc. con]/news/wia/taDles/retiremenL]omes . asp XI //YY