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Home My WebLink About1997-09-22 - Agendas - Final e vul Ray e CHAMBER OF COMMERCE September 15 , 1997 TO : A & P Commissioners FROM : Marilyn Snapp RE : Rescheduled Commission meeting Due to the fact that we did not have a quorum present , the September A & P Commission meeting has been rescheduled for Monday , September 22 at 2 : 00 p . m . at the Chamber of Commerce office . Please call me at 521 - 1710 if you are unable to make this rescheduled meeting . Thanks . I look forward to seeing you then . ACCRCDITRD r ee�v 123 WEST MOUNTAIN • P.O. Box 4216 • FAYETTEVILLE, ARKANSAS 72702-4216 • (501 ) 521 - 1710 • FAX (501 ) 521 -1791 MEETING NOTICE The Advertising and Promotion Commission will meet on Monday , September 15 , 1997 at 2 : 00 p . m . at the Chamber of Commerce . ADVERTISING AND PROMOTION COMMISSION September 15 , 1997 2 : 00 p . m . Chamber of Commerce I . Call to Order II . Reports A . Approval of Minutes for August 11 meeting B . Financial - Ben Mayes C . Convention and Visitor Activity - Marilyn Snapp D . Blackwood/Martin Agency Report - Susan Stirewalt • III . Old Business A . Exhibit Hall /Town Center 1 . Preliminary Project Time Line 2 . Design public input - September 9 @ 6 : 00 p . m . 3 . Resolution for survey IV . New Business A . Time and place of Commission meetings - Kit Williams f3 • lDiOt-) �B - V . Miscellane6us A . Funding requests for 1998 VI . Adjourn Informational Items - Trolley Operations Report • GROUP : ADVERTISING & PROMOTION COMMISSION DATE : August 11 , 1997 PRESENT : Curtis Shipley Ben Mayes Alex Jerde Susan Stirewalt Fred Hanna Marilyn Snapp Carl Maguire Jim Waselues Kit Williams ABSENT : Joe Fennel CALL TO ORDER : The meeting was called to order by Mayor Fred Hanna at 2 : 00 P . M , at the Chamber of Commerce office . MONTHLY REPORTS : MINUTES It was moved by Williams , second by Jerde to approve the minutes of the July 14 meeting . Motion carried . FINANCIAL Ben Mayes presented the financial report for July . The HMR collections were $ 79 , 784 , a decrease of 4 . 268 from July 1996 • collections . Mayes reported that several restaurants were behind in payment of July HMR payments . Total collections year to date are $ 563 , 188 , a 3 . 938 increase . July expenditures were $ 74 , 880 . Moved by Jerde , second by Williams to approve the July financial report . Motion carried . ACTIVITY REPORT Marilyn Snapp expressed thanks to Bruce Dunn for his efforts as Chairman of the Committee for Town Center . Election on bonds for Town Center passed 1755 FOR ( 538 ) to 1549 AGAINST ( 47 % ) . Marilyn Snapp presented the July activities of Convention Visitor Development . Numbers in the report were inaccurate and commissioners will receive a corrected copy . Copies of fall issue of Veranda magazine were distributed with article on Fayetteville as Towns of the South . Moved by Williams , second by Waselues to approve the Convention Visitor Director report . Motion carried . • AGENCY REPORT Susan Stirewalt addressed decline in inquiries from advertising . State did not do a co - op in National Geographic this year and cost was prohibitive for Fayetteville to do it • alone . Forty percent of the ads are left to run . Many are placed in July/August issues . Brochures are completed . Focus will be on public relations . Moved by Jerde , second by Waselues to approve the agency report . Motion carried . OLD BUSINESS : TOWN CENTER/ EXHIBIT HALL ELECTION Shipley moved to adopt resolution authorizing Wittenburg , Delony and Davidson to proceed with design development phase of Town Center / Exhibit Hall and related parking facility complex . Second by Jerde . Motion carried following discussion . A copy of the resolution is attached . A subcommittee of Jerde , Shipley , Williams and Waselues volunteered to meet and provide direction to WDD regarding Town Center design issues . NEW BUSINESS : WASHINGTON COUNTY HISTORICAL SOCIETY Moved by Williams , second by Shipley approve funding request of up to $ 2 , 000 to pay for brochures for Headquarters House • living history tours . There being no further business , the meeting was adjourned . Respectfully submitted , Marilyn Snapp Director , Convention and Visitor Development • Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending August 31 , 1997 • 1997 YTD August Budget Item Budget Expenses Remaining Expenses Chamber of Commerce Operations Contract $1002000 $100,000 $0 Collection Expense - City of Fayetteville 19,560 12,946 6,614 11682 Audit Expense 150 150 0 800 Telephone Number (Chamber of Commerce) 10,000 71500 2,500 Public Notification (BMA Contract) 227,040 168,738 582302 24,290 Trolley Operations 409000 21 ,066 18,934 30336 Convention Services 59391 11758 31633 Town Center/Exhibit Hall 609 609 0 Brochure Development 50, 157 26,960 23, 197 Music Festival 21000 21000 0 Air Museum 402000 30,000 10,000 Square Gardens 289588 25, 139 31449 511 Special Projects State H.S. Basketball Tournament 33000 31000 0 Fay. Public Library Genealogical Collection 313175 31 ,175 Fay. Wood Bat Classic 1 ,983 11983 0 Gary Hampton Memorial Inv. Tournament 12999 11999 0 1 ,999 H.A.W.K.S. Basketball Tournament 2,000 21000 0 Holiday Hoops 21 ,500 21 ,500 Joe Martin Memorial Stage Race 39620 2,566 1 ,054 Northern Tourist Information Center 293172 21 ,879 79293 7,293 TOTAL USES $617,944 $430,292 $1871652 $39, 110 • W&PEXP97 City of Fayetteville, Arkansas Monthly HMR Tax Collections 1995-1997 40 1995 1996 1996 1997 1997 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 74,927 $ 76,738 2.42% $ 73,809 -3.82% February 71 ,046 68,507 -3.57% 73,099 6.70% March 68,254 72,521 6.25% 76,808 5.91 % April 73,027 82,155 12.50% 88,050 7.17% May 78,599 78,771 0.22% 87,221 10.73% June 80,875 79,880 -1 .23% 84,417 5.68% July 80,211 83,337 3.90% 79,784 -4.26% August 81 ,416 78,651 -3.40% 84,099 6.93% September 80,376 85,514 6.39% 0 October 77,619 80,031 3.11 % 0 November 91 ,076 89,882 -1 .31 % 0 December 75,490 80,107 6.12% 0 • Total S 932,916 $_____%56,093 2.48% $ 6479287 4.31% HMR Tax Collections By Month 100 6o 60 a N J 40 20 0 January February March April May June July August September October November December • 0 1995 1996 1997 W MRTAX • ACTIVITY REPORT August , 1997 INQUIRY RESPONSES August 97 Tourist - 342 1997 YTD - 2 , 541 August 96 Tourist - 422 1996 YTD - 3 , 886 Aug 97 Advertising Response - 1 , 742 1997 YTD - 24 , 750 Aug 96 Advertising Response - 1 , 448 1996 YTD - 34 , 489 August 97 Relocation - 190 1997 YTD - 1 , 535 August 96 Relocation - 214 1996 YTD - 2 , 258 Aug 1997 Total Inquiries - 2 , 274 Aug 1996 Total Inquiries - 21084 YTD 1997 Total Inquiries - 28 , 826 YTD 1996 Total Inquiries - 40 , 633 CONVENTION ACTIVITY Conventions - U . S . Junior Swimming Championship ( 1999 ) National State Teachers of the Year ( 1999 ) Master Gardeners state meeting Good Sam Samboree Miscellaneous - Mark Peterson , Cooperative Extension Service Town Center Election Hospitality in Heartbeat training Business After Hours F . H . S . Sophomore orientation University freshman orientations A . S . A . E . member spotlight Bill Meadows - Long Ball Contest for LOTO Chamber Membership Luncheon Relations with Hospitality Industry - Murder Mystery Event Co . - Jackie Montgomery Parks and Tourism State Calendar of Events Media Relations - Mary Lee Fraze , KFSM-TV 5 Heidi Waldrop , Successful Meetings magazine WRMC public relations War on the Frontier - Jack Hill HMR COLLECTION COMPARISON Aug 1997 : $ 84 , 099 Aug 1996 : $ 78 , 651 Percent Increase 6 . 938 YTD 1997 : $ 647 , 287 YTD 1996 : $ 620 , 560 • Percent Increase 4 . 31 % • TOP HMR COLLECTIONS - August Hilton Clarion Ryan ' s Red Lobster A . Q . Chicken Applebee ' s Ozark Brewing Company Chili ' s McDonald ' s 50 ' s E1 Chico Jose ' s Bandito Club • • TOURIST INQUIRY 1997 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOT • AL 3 7 3 4 3 0 4 2 26 AK 0 0 1 0 0 1 0 2 AZ 2 2 7 4 3 3 1 3 25 AR 54 66 90 101 69 26 63 92 561 CA 6 8 9 8 13 6 8 5 63 CO 2 3 6 0 3 1 4 2 21 CT 1 2 1 0 1 0 1 1 7 DE 1 1 0 0 1 0 0 3 DC 0 0 0 1 0 0 1 2 FL 3 5 6 6 9 2 5 2 38 GA 2 1 2 4 5 2 1 2 19 HI 1 0 0 0 0 0 0 1 ID 0 2 1 0 0 0 1 4 IL 8 15 57 25 25 12 5 22 169 IN 2 2 23 23 8 2 5 2 67 IA 4 9 26 20 8 3 4 8 82 KS 3 7 18 12 11 1 13 11 76 KY 0 2 2 4 3 2 6 19 LA 5 14 34 10 11 5 17 23 119 ME 1 0 1 1 0 0 0 3 MD 1 1 0 2 2 0 0 6 MA 3 2 2 1 1 0 3 1 13 MI 4 4 25 15 5 0 2 2 57 MN 4 7 22 10 14 4 7 7 75 MS 2 1 5 6 1 4 3 5 27 • MO 10 23 39 38 18 5 16 22 171 MT 0 0 0 0 0 0 0 0 NE 0 4 1 2 10 0 4 4 25 NV 1 0 0 0 0 1 0 1 3 NH 1 1 0 0 0 0 0 2 NJ 1 4 4 2 3 0 0 1 15 NM 2 4 0 3 2 2 0 1 14 NY 2 2 10 5 6 0 3 9 37 NC 2 3 0 2 3 2 0 3 15 ND 2 2 1 1 1 0 1 8 OH 3 2 8 9 5 3 4 2 36 OK 12 20 34 27 34 12 14 22 175 OR 2 0 1 0 0 1 0 2 6 PA 2 2 5 5 5 0 2 2 23 PR 0 0 0 0 0 0 0 0 RI 0 1 0 1 0 0 0 2 SC 0 1 1 1 2 3 1 4 13 SD 1 1 8 1 3 1 2 17 TN 2 6 6 9 3 1 6 6 39 TX 16 38 51 40 35 20 37 56 293 UT 1 0 1 0 1 0 0 2 5 VT 0 0 0 0 0 0 0 0 VA 2 1 6 3 4 1 0 1 18 WA 0 3 4 1 2 1 3 1 15 WV 0 0 0 1 0 0 0 1 2 • WI 4 8 41 10 12 3 7 12 97 WY 0 0 1 2 0 0 0 3 Can 4 4 2 1 1 0 3 15 FOR 1 0 4 0 0 1 1 7 APO 0 0 0 0 0 0 0 0 Tot . 183 291 569 421 346 131 258 342 2541 RELOCATION INQUIRY 1997 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOT • AL 0 2 2 3 0 0 0 2 9 AK 0 1 0 1 0 1 0 3 AZ 9 8 3 5 3 2 11 5 46 AR 22 26 33 24 22 12 22 29 190 CA 16 18 16 13 16 9 13 13 113 CO 7 4 6 7 2 2 2 2 32 CT 0 1 0 1 1 2 3 1 9 DE 0 0 0 0 0 0 0 0 DC 0 0 0 0 0 0 0 0 FL 3 8 7 6 6 4 10 10 54 GA 5 0 2 2 3 0 4 3 19 HI 1 0 1 0 0 0 2 4 ID 1 3 1 1 0 0 0 6 IL 7 15 19 22 17 9 10 8 101 IN 6 0 3 6 3 3 7 2 30 IA 7 1 8 9 4 4 4 11 48 KS 4 4 8 6 9 5 2 3 41 KY 4 2 1 2 2 0 0 2 13 LA 5 2 7 7 4 4 1 11 41 ME 1 0 0 1 0 0 1 3 MD 0 1 6 1 1 0 1 1 11 MA 1 1 0 2 1 1 1 1 8 MI 5 1 3 8 5 0 1 2 25 MN 5 9 11 11 5 0 4 5 50 MS 4 0 3 6 2 2 2 2 21 • MO 12 7 5 11 8 8 5 11 67 MT 0 0 1 0 0 0 1 2 NE 6 2 2 3 2 1 4 20 NV 1 2 2 2 1 1 1 1 11 NH 0 0 0 1 0 0 0 1 NJ 5 2 1 1 1 1 1 3 15 NM 3 3 2 2 4 3 0 1 18 NY 1 2 2 5 4 0 3 1 18 NC 6 2 0 3 4 4 4 11 34 ND 1 1 1 2 0 0 0 5 OH 5 4 5 2 0 3 0 19 OK 8 5 4 10 20 4 13 6 70 OR 3 3 2 1 2 3 4 1 19 PA 1 4 2 1 2 2 1 1 14 PR 0 0 0 0 1 0 0 1 RI 0 0 0 0 0 0 0 0 SC 2 0 1 2 1 2 4 12 SD 4 1 2 1 1 0 2 2 13 TN 2 3 3 4 6 1 5 24 TX 17 26 25 28 15 13 25 28 177 UT 2 0 1 2 3 0 0 8 VT 0 0 0 0 0 0 0 2 2 VA 2 3 7 2 3 1 1 2 21 WA 2 7 4 2 1 0 2 18 WV 1 1 0 1 1 0 0 4 . WI 3 3 9 14 3 3 5 7 47 WY 1 0 2 0 0 0 0 3 CAN 0 0 1 0 0 0 0 1 APO 1 0 1 0 2 1 1 6 FOR 0 0 1 0 0 0 1 202 188 226 244 191 111 183 190 1535 ADVERTISING INQUIRY 1997 August 31 , 1997 • JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tourist AAA AT BH 479 1439 684 470 160 187 3419 CL 39 26 6 71 D FC 76 711 832 364 230 40 36 2289 H&A 158 280 194 346 978 ML 87 73 832 1019 816 499 293 454 4073 ANI 1371 717 62 41 2191 NTG 102 63 425 442 231 328 106 226 1923 OU 10 5 15 SL 55 42 559 209 251 300 129 241 1786 TM 11 19 88 134 188 162 33 145 880 TA 240 332 119 405 98 53 1247 OK USA 89 1241 1116 2446 V 21 54 75 VG 18 756 1986 407 3167 VUS 14 14 Newspaper ADG SNL • OKT 40 43 54 137 Group Travel TDM ABA BY 4 4 NTA GTL MM CS SM 1 1 3 5 TW 3 3 16 8 30 343 361 4835 7129 6019 3168 1053 1742 24750 AAA AAA Car ANI - Arkansas Nwspr TDM-TM Direct Mail AT- AR Tour Guide ADG- AR Democrat Gaz ABA-ABA Destinatns BH- Better Homes SNL- Springfield News BY- Byways CL- Country Living TW- Tulsa World NTA- NTA Courier D- D Magazine TMG- Travel Mktg G GTL- Grp Travel Ledr FC- Family Circle MM- Motorcoach Mkt H&A-Home & Away CS- Convention So . ML- Midwest Living SM- Successful Mtg , NI - Newspaper Insert ( State ) TW- Travel Weekly NTG- NATA Tour Guide OK - Oklahoma Today OU - Outside SL- Southern Living • TA- Travel America TM- Texas Monthly USA- USA Weekend V- Vacation VG- Vacation Guide VUS- Vista USA Advertising Inquiry by State AUGUST 1997 BH FC H&A ML NTG OKT SL TM TA TOTAL AL 2 1 1 3 11 1 19 AK 1 1 1 3 • AZ 7 1 4 3 15 AR 4 2 4 22 1 8 1 42 CA 19 3 3 8 21 4 4 3 65 CO 3 2 1 2 6 1 1 3 19 CT 3 1 1 1 6 DE 0 DC 0 FL 7 1 5 13 1 15 4 46 GA 11 2 1 2 14 2 32 HI 1 1 ID 1 1 IL 10 1 36 96 13 1 1 4 162 IN 5 2 17 47 7 2 4 1 4 89 IA 1 1 25 28 5 60 KS 3 22 6 4 3 2 2 42 KY 3 17 5 1 6 32 LA 2 12 33 1 48 ME 1 1 1 3 MD 2 1 4 1 1 9 MA 2 1 2 1 6 MI 2 2 36 10 1 1 52 MN 3 1 51 25 3 83 MS 7 2 8 20 1 38 MO 2 1 40 14 1 12 2 72 MT 1 1 2 NE 3 8 10 1 1 23 • NV 1 1 2 2 1 7 NH 1 1 3 2 7 NJ 2 2 2 1 2 3 12 NM 1 1 1 3 NY 16 4 2 3 25 NC 1 2 2 2 1 9 17 ND 2 1 3 6 OH 3 1 43 52 5 1 2 1 108 OK 9 2 63 3 11 37 8 11 144 OR 1 4 2 7 PA 7 1 2 2 2 1 15 PR RI Sc 3 1 5 9 SD 3 3 TN 7 2 2 12 1 4 28 TX 12 2 1 3 28 2 53 109 3 213 UT 1 1 2 VT 1 1 VA 3 2 2 5 3 15 WA 6 1 2 9 WV 2 1 3 WI 5 1 78 37 6 1 128 WY 1 1 2 CA 1 1 2 • AP 1 1 FO 2 2 1 5 187 36 346 454 226 54 241 145 53 1742 TOTAL 1742 . , . .. . SEP-05-1997 11 : 58 BLACKWOOD/MARTIN 1 501 442 3092 P . 02i02 ce Uo) In �� ary l{IFIptrS�l� �`'i�l i! {,S°IN4j��q;�,��'il" lit,{° yi' Y 4�Cj`�{,>AI '�li� l'{i� li �i,�-a�� i" t3 r 1 r ^ r d it ,Yie,p d� I h w: i tN v° A Ira 1 ° 4 li hr i r r V r r 7 ,.1 w ' a arty a � i.Tr U � " I� I rr i� l&NI"I8hrp1 4` ar 91 ' o-.� �i Vrrl� a t 1� t dti �� ' if, a t � r 6 hi! �i"c aI Nlipr dVi ,Y � i i�Mti � H� 79',ila W Y'h�i � 4Y iy5 � L 3t do -- ai " i Yiii � �� ir�l rod, 4�6 ier II f P ;'y , i loop �. I rgv ra _ .."Pood' O p Imo 11 i { I Ij Q uWi O p odd do T I l W loodood -- i rn. 2� a I - -- - -_ } 3: _ � - � - -- Z �` fwr fir_ w rs L do y I u 1 Co. dod • J C t— IOTriL F' . 0 08/28/97 21 : 17 N0 . 045 D02 k •- FAYETTEP7LLE TOWN CENTER ! PRELIMINARY PROJECT TIME LINE AUGUST 27, 1997 Date Milestone Actions SEPTEMBER 1997 9-9- 1997 A&P Sept. meeting Review project time line. Review proposal for Site Survey. 9.9. 1997 Community Design meeting Receive input and comments on schematic design . 9-22-1997 Complete survey 9-274997 Review Budget OCTOBER 1997 10- 13-1997 A&P October meeting Review revised schematic design based on community input, survey and budget input Receive approval of revised schematic design and move further into detailed design. 10441997 Engineering Review Start review of engineering systems, structure, mechanical, plumbing and electrical. Review with City Departments, large scale planning, utility connection planning. 10-2771997 Soil Boring Investigation Review proposal for soil investigation engineering report. 10-27- 1997 Review Budget NOVEMBER 1997 11 - 10- 1997 A&P November meeting Review 50% detailed design based on engineering input. Present preliminary scheme for exterior design and set concept for exterior design development 11-24- 1997 Complete City Dept. Reviews Complete City planning process and • utility comments. 11 -244997 Review Budget DECEMBER 1997 12-8-1997 A&P December meeting Review final detailed design including final plans and exterior detail drawings. 12- 16- 1997 City Counsel Review Present final design at City Counsel meeting for comment and review. 12.22- 1997 Final Budget Review Complete outside, independent cost review with cost consultant firm. JANUARY 1998 • 1 -12- 1997 A&P January meeting Approve final budget, approve project for construction documents, i i s • 06 - 28 - 97 11 : 14 AM P03 YJO� C�� Df G< • '+'-I IVU . YJ79 VYJC • McMcCLELL.4ND P. O. Box 1229 Fayetteville, Arkansas 72702- CONSUL TING 50143-2377377 DESIGNED TO SERVE 7ENGINEERS, INC. FAX501-443-9241 August 26, 1997 FY972006 Mr. Richard Alderman Wittenberg, Delany & Davidson, Inc. 100 W. Center, Suite 102 Fayetteville, AR 72701 Re : Cost Estimate for Survey Services Fayetteville Town Center Deor Mr. Alderman : As requested, MCE is pleased to submit the following Survey Cost Estimate for Fayetteville Town Center: • SITE PERSONNEL DESCRIPTION AMOUNT AREA 'A" 2 Man Field Crew: Full topographic survey with 1 -foot contours, boundary $3,243 survey, and all items as shown on attached list. Establish control on State Plane Coordinate System and $828 setting permanent benchmark. AREA `B' 2 Man Field Crew: Light topographical survey showing physical features $40071 such as building, curb, and sidewalk line, entrance- ways, and stairwells. EXCLUDING boundary lines; contours, trees, parking meters, and other items as shown on ottoched list. AREA "A* & 'B' Registered Land Boundary and easement research. $ 322 Surveyor: Utility investigation. $242 Boundary plot. $ 1 ,380 Computer Processing of surveying information. $2,650 Technician: Survey Supervisor: General supervision and project management. $400 SUBTOTAL $ 13, 136 Contingency - 0. 12% $ 1 ,576 TOTAL, NOT-TO-EXCEED $ 14,712 • ✓JOS coi V f CG : 44 NU . 10a0 WIOJ • Mr. Richard Alderman August 26, 1997 Wittenberg, Delany & Davidson, Inc. Page . . . . . . . . . . . . . . . .2 We will be ready to begin work two weeks after Notice to Proceed, with an expected completion date of no less than six weeks after that date . We appreciate this opportunity to be of service. If this Proposal is acceptable, please sign and date in the space provided below and return a copy to me. Sincerely, McCLELLAND CONSULTING ENGINEERS, INC. Cr lqi-el • David L. Hodlock, R. L.S . Supervisor, Survey Dept. DLH/jm Attachment: Scope of Work (WDD) cc: Mr. Wayne Jones, P.E., MCE McClelland Consulting Engineers, Inc. is hereby authorized to proceed in accordance with the foregoing Proposal, consisting of two pages, plus WDD's attachment. Name Title Dote • NO. 021 INFORMATION REQUIRED ON PROPERTY SURVEY • 1 . PROPERTY LINES a . Angles b. Dimensions c . Easements - Right of Ways d. Encroachments e . Lot & Block Number I . Township & Range 2. EXISTING STREET BORDERING PROPERTY a . Name - (State or Federal Highway) b . Material C . Width d . Curb Cuts e . Curb & Gutters 1 . Roll or Standing 2 . Material 3 . Elev. top at regular intervals } . Catch Basins - Culverts I . Invert & Top Sev . 2 . Size 3 . CONTOURS () a . V -0 " Intervals % of bordering Streets • 4 . EXISTING BUILDINGS a . Dimensions b. location by Dimensions C. Type d . Number of Stories e . Basements - Elevation f. Wells g . Elevation of 13t Floor h. Spot elevation at each corner NOTE: Locate any building adjacent to property which may have bearing on development of property . 5 . UTILITIES - LOLL SIDES OF PROPERTY - LOCATE a . Sanitary Sewer 1 . Sizes 2. Manholes - top & Flowtine Elev 3. Flow direction 4• Disposal Fields b. Storm Sewer 23 08!01 !93 • 1 . Size 2. Flow Direction • 3 , Headwalls 4 . Culverts C . Water 1 • - Size 2 . Pressure 3 . Fire Hydrants 4 , Meter Location d. Gas 1 . Size 2 . Pressure 3 . Meter 4 . Regulators e. Electric 1 Characteristics 2. Pole Locations - Height 3. Underground 4. Transformer - Size S. Transformer - Vaults f. Telephone • 6 . MISCELLANEOUS Scale North Point True Magnetic Bench Mark - Elevation If not available on site - set permanent B. M. Rock Outcroppings • Elevation Trees locate accurately all over 6' caliper Elevation at Base Approximate Spread Species Sidewalks Material Width Fences Retaining Walls Paiking Meters Vaults • Areaways Grilles • Gratings 24 08/01193 • VO: GJ� JI cc • +"'� ' � ' � Ivu . uDo vU' o I Ti � CIO r: Flo ""� v slw w.. 11 J 'r1 ot� El CLAW n ft] • RESOLUTION The Advertising and Promotion Commission authorizes Wittenburg , Delony and Davidson to proceed with survey of land as described in the attached map . /P ed th ' s22 day of September , 1997 . oe Fennel , Chairman • • Fayetteville Town Center Exhibition Hall PUBLIC INPUT REPORT NIEETIl\'G DATE SEPTEMBER 9, 1997 The public forum was productive in uncovering the views, ideas and concerns of those citizens attending. After the registration began, Richard Alderman introduced the meeting agenda. He recapped the plans, objective, and schedule for the Town Center. The group of approximately 45 people broke into 4 discussion groups to give the public a better opportunity for individual input. Each group was lead by a facilitator who invited everyone to list their most important concerns or ideas. Lists were compiled for each item mentioned. At the close of the meeting each group presented their list of priorities. The comments received have been compiled in a list format report for further review and consideration as detailed design begins. • • Group 1 • Facilitator: Wes Burgess Listed comments: (Items in bold indicate it was mentioned by several individuals as being important.) • Exhibit Hall Better defined • Frame Southern View from Plaza • Tower Enlarged and Made Useful • Hove people around Town Center • Question Outdoor deck Consolidate space • Tie into OPO with landscape • Unobstructed Views into parking: safety • High Quality • Easier Access for Vendors • Gateway to Plaza • More Small Aleeting Rooms • Street Level appearance Rock, Block, & East • `Boxy' Look needs work • Plaza to be functional as well as attractive • No Permanent Commercial on Plaza • • Adequate Hvac ( quality) • environmental / ecologically correct • Brick, Limestone, Copper • Lighted display Cases in Parking • Better connection to adjacent streets • Don't reduce "the box" area • Affordable space for non-profits • Hardwood flooring in "the box" • Parking / Alley ventilation • Bus Stop • Good acoustics & lighting • Public Restrooms available max. • Glaze Entry plaza move "the box" east Most important issues : QUALITY good materials, avoid "boxy" look, add detail, good lighting and acoustics PLAZA functional and attractive, enhance views to south, gateway from Square FUNCTION public toilets, non- profit space, functional tower, reshape "the box" • Group 2 • Facilitator: Bootsie Ackerman Listed Comments: • Small group meeting space • Safe secure parking deck • Outside decks • 15 ' landscaping on south perimeter • Large space dividend into 1/4's e utility access to water, wiring, cable, computers • Public restrooms always accessible • Parking space versatility • Retail development on south side • ' Develop Rock Street architecturally inviting • Adequate Parking expansion • Good Acoustics for live music • Artistic elements - fountain -permanent art around building • Eliminate SW outside deck - less glass • Better insulation, cheaper operating cost • More interior space for meeting space & forklift storage • • Adequate kitchen • Architectural detail - no large blank walls • Natural light from multiple sides • Utilize passive design for minimal operating costs • Media room • Electronic coordination of information- good public access • Loading docks for large trucks • Limit access to inside deck so to route pedestrian traffic past retail • Tie square gardens to plaza and all around where possible • Plan for expansion • Towers • Clay tiles / Modem look • Group 3 • Facilitator: Kelly Sutterfield Listed Comments: • Aesthetics • Enduring materials (no EIFS) • Historical • Human Scale • Environmental / Green Building • Pedestrian Connection to east/south/west • Civic importance and value • Tower - element • Office space for non-profit • Utilize T.V. Studio on adjacent site • Maintain mountain view from Square • Programmatic Elements at Plaza • Management • Enough toilets • Access- Vehicular • Hide parking garage • Bad weather access to CCE • 1 permanent public meeting space (25-30) • Stairway to Plaza on South side • A.D.A. • Be `open" to South Fayetteville • Adaptable to Future technology • Concerns entrance/exit of Parking Garage • .Ergonomic Furnishings • soften Edge to south • inhabitable Plaza ( people generator). • Retail on Plaza (connect to existing levels of retail) • Physically Open Lobby ( to serve as a connector not separator) • (to be viewed through not at) • Glass edges to be physically operable to open outdoors • Marketing now for the future center? • Group 4 • Facilitator: Richard Alderman Listed Comments: • Beautiful - Unique Design • Not another ugly parking deck • Public Bathrooms-open and good size • Views to South - Tower idea is positive • Design Process- Focus on Design • Quality of public space • Access in icy weather on Plaza? • Urban Art Space in Plaza - • Plaza needs to have "charm" • Office / Retail / Residential • Increase Security • Telecom : wiring infrastructure - acoustics • security- good lighting and good visibility • multifunctional - symbiotic with other spaces • Flexibility • Build ASAP • • Attractive landscaping • Ease of exhibitor set-up • Elevator vs. Street access • Building space comfortability, noise, acoustics, HVAC • Compliment the existing CCE • People generator- Attract people from diverse backgrounds • Adequate parking • Noise control during construction and construction traffic • Guarantee view to south ( acquisition of property) • • SUMMARY OF CONCERNS Although there seemed to be a broad variety of issues mentioned in each group, the same types of issues surfaced. The top issues included: Quality materials, technology and form used in context of the Downtown Square. This includes the idea of creating a design relationship of this building with the historical nature of downtown and being sensitive to the civic importance of this new landmark. Materials should not be determined by budget, but selected with the idea of that the town center will be an important structure far into the future. Space should be provided for non-profit community groups. To be a true "town center" the public sees an importance to make space available and accessible foremost to the citizens of Fayetteville. There is an understanding of both the need and the desire to have large exhibits and conventions, but the public users should be of the first concern. • The "edges" should respond sensitively to the pedestrian. This should include a close look at how landscape, retail, office etc. might be incorporated into the design to create an inviting perimeter to the pedestrian and provide a multiple of opportunities for them to interact and respond to the new center. Importance was also placed on the south facade and its relationship / sensitivity to South Fayetteville. The functionality and flexibility of the Town Center will be key to its success. Many items mentioned were adequate toilets, adequate parking, and ease of exhibitor set-up. The sound technology, lighting, and acoustics could be a deciding factor for many exhibitors who are debating between several locations for their event. Another concern was the ease of vehicular access entering and exiting the site and parking deck. It is our intent to follow up our public forum by sending out this summary report to those who requested. We will then inform them, as well as the general public, of any future workshops for the Fayetteville Town Center Exhibition Hall. We have appreciated their • concern and input into the design process. n CU n Z Z m d o U �► rn O O d O > D rn rn f It in r r mG < Z f't Z p O Z n i i In { Z V, \ ' N D Z Z 0 m m m Im pm O f 5 p d T D O v 5 m � 1I m ' Z Q n f z z N z r c m z ! n z N AUG 1997 • WEEK 1 y WEEK 2 c WEEK 3 WEEK 4 SEP 1997 �® WEEK 5 I' • J WEEK 6 N WEEK 7 A&P MTG 9- 15 u WEEK a OCT 1997 �DWEEK 9 - - - -'1 - - - — — — WK 10 A&P MTG 10- 13 -X IPI WK 11 C) no "" 1z NOV 1997 • -< WK 13 W w C WK 14 Add' MTC 11- 10 • z WK 15 cn w WK 16 DEC 1997 1 (7 K c p WK 17 — • A � WK 18 A&P MTG 12-8 00 S m O WK 19 Ip— • mz a -< z WK 20 JAN 1998' W N _ = 0 WK 21 Z O � - m _ _ - - WK 22 ARrP MiG 1 - 12 F3 IL�N 00 D m m z o FEB 1998 w D Z to < Addy MTG 1 - 12 .p 'D Gzj O O m MAR 1998 ,Z p c U 0 < A&P MTC 1 -12 z M m 7T n o 'z v Lf) APR 1998 m z m AMP MTG 1 - 12 MAY 1998 -II N11 - - - - - - - 77- - - - .- - -- - - - - - - - - - - - - - - - - - - - - A&P MIG 1 - 12 Airy O �V L o m JUN 1998 m (1 s � "l9 m m A&P MTG 1 -12 M -I - JUL 1998 � � ➢ �� 0m A&P MTG I - 12 y1-1d Z Z -0 YVy 0 AUG 1998 m cc m oo :T -D zI SEP 1998 oa n m � SEP 1999 0 OCT 1999 OCCUPANCY OCTOBER 1999 • Fayetteville Advertising and Promotion Commission Request for Funding 1 . The organizer is Fayetteville High School (Tax I.D. #71-6021514) 2. Contact persons: Dick Johnson - 444-0781 Rick McWhorter - 575-2900 3. The purpose of the event is to host the Arkansas State Cross Country Championships (all divisions). We expect over six hundred individual runners, forming 80 teams from as many as 60 Arkansas communities. As many as 450 individual athletes and coaches will stay in Fayetteville on the night before the event as well as many families. 4. The event will be held from 9:00 a.rrL until 1 :00 p .m. on Saturday, November 8, featuring three divisions each of boys and girls. 5. We will host the event at the new U of A cross country course located on the agricultural • research farm off of Gregg Street. 6. This event is held annually at a site selected by the executive committee of the Arkansas Activities Association. The participation in the event is growing and we see an opportunity to become a permanent or semi-permanent host of the event. 7. Since Fayetteville is the home of the only cross country course in Arkansas that is permanent and specifically set up for cross country races, it is a natural for us to be the annual host of the event. It will draw individuals and teams from all parts of our state. Last year 598 individuals participated in the event from 58 different communities. 8. We have the opportunity to capitalize on our "one of a kind" course, and our image as one of the premier locales for runners in America. This event will be another recruiting tool for the University programs and a chance for us to showcase our community as THE PLACE for state-wide athletic events. 9./10. The Arkansas Activities Association will publicize the event widely and the state media will have a natural interest since the event features individuals and teams from all over Arkansas. 11. Dr. McWhorter, John McDonnell, and I agree that this is an opportunity to raise the • expectations of the student athletes that compete in the sport of cross country in our state. We expect to improve the quality of organization of the event and to set new standards for a meet of this kind in Arkansas. Since this is our fust year, we will face one time expenses • 11 . (Cont.) on items such as signs and banners which will be reusable in the future. We plan the following first time additions to the event: * Offer a food plate for the participants, coaches and staff * Construct an awards platform with a banner featuring the U of A and FHS for presentation of awards and photographs. * Provide tents for food, results area, and trainers * Provide training services for athletes * Provide numerous course marshals and crowd control personnel (Air Force ROTC) * Shuttle participants from bus parking area to course 12. We would like to request from the A & P Commission $2000 to cover expenses in the following areas: • * Signs and banners * Food and beverages * Tent rentals * Security personnel * Awards platforms * Power generators * Staff identification items •