HomeMy WebLinkAbout1997-01-13 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on
Monday , January 13 , 1997 at 2 : 00 p . m . at the Chamber of
Commerce .
ADVERTISING AND PROMOTION COMMISSION
January 13 , 1997 2 : 00 p . m . Chamber of Commerce
I . Call to Order
A . Welcome New Commissioner
II . Reports
A . Approval of Minutes for December 9 meeting
B . Financial - Ben Mayes
C . Convention and Visitor Activity - Marilyn Snapp
D . Blackwood/Martin Agency Report - Susan Stirewalt
E . Trolley Operations Report ( informational item )
• III . Old Business
A . Budget Rollforwards for 1997
1 . Public Notification ( Blackwood Martin )
2 . Brochures ( Ozark Experience reprint and Thank
You letter )
3 . Landscape Materials ( Benches & Trash
Containers )
IV . New Business
A . Exhibit Hall /Town Center
V . Miscellaneous
VI . Adjourn
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 1994- 1996
• 1994 1995 1995 1996 1996
Total Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year
January $ 71 ,070 $ 74,927 5.43% $ 76,738 2 .42%
February 60,389 71 ,046 17.65% 68,507 — 3.57%
March 64,306 68,254 6. 14% 72,521 6.25%
April 70, 193 73,027 4.04% 82, 155 12.50%
May 72,787 78,599 7.98% 78,771 0.22%
June 73,001 80,875 10.79% 79,880 — 1 .23%
July 71 ,576 80,211 12.06% 83,337 3.90%
August 78,508 81 ,416 3.70% 78,651 — 3.40%
September 76,833 80,376 4.61 % 85,514 6.39%
October 76,400 77,619 1 .60% 80,031 3. 11 %
November 79,328 91 ,076 14.81 % 89,882 — 1 .31 %
December 71 ,862 75,490 5.05% 80, 107 6. 12%
• Total $ 866,253 $ 932,916 7.70% $ 956.093 2.48%
I(q HIVII2 Tax Collections By Month
so
m
a
40
zo
0
January February Mamb Apd May June July August September October Noenmber Dmcmber
1994 ® 1995 1996
\H M RTAX
CITY OF FAYETTEVILLE, ARKANSAS
Schedule of Hotel, Motel, Restaurant Taxes
December 31 , 1996
HMR TAX CUMULATIVE PERCENT
YEAR COLLECTIONS TOTAL INCREASE
1977 ** $ 90, 102 $ 90, 102
1978 1851514 275,616 N/A
1979 210,583 486, 199 13.51 %
1980 235,547 721 ,746 11 .85%
1981 276,336 998,082 17.32%
1982 30311269 1 ,301 ,351 9.75%
1983 344,217 1 ,645,568 13.50%
1984 3947034 210391602 14.47%
1985 394,818 21434,420 0.20%
1986 4379419 298719839 10.79%
1987 4529387 393249226 3.42%
1988 470,323 31794,549 3.96%
1989 513,094 493079643 9.09%
1990 555,694 4186311337 8.30%
1991 578,348 51441 ,685 4.08%
1992 659, 193 63100,878 13.98%
1993 736,097 698369975 11 .67%
1994 866,253 717039228 17.68%
1995 9329916 8116369144 7.70%
1996 956,093 9,592,237 2.48%
. Average increase from 1978 to 1996: 9.65°/9
** - Partial year - collections for 6 months
HMR Tax Revenues
1200
loco
i .
saoz 1
V '11
I.
600
400
M.
200
EMN —9
I all E I
0 1 1 n 1 31 31"V 313�J�... 1:L 1 3 3...
• 1978 1979 1980 1981 1982 1983 1984 1985 1986 198] 1988 1989 1990 1991 1992 1993 1994 1995 1996
Year
\HMRSCHED.WK3
Advertising & Promotion Commission
Financial Report - Expenditures
For the Year Ending December 31 , 1996
•(Preliminary)
1996 YTD December
Budget Item Budget Expenses Remaining Expenses
Public Notification (BMA Contract) $257,364 $2549906 $29458 $ 1 ,997
Audit Expense 150 150 0
Trolley Operations 45,900 42,767 3, 133 21257
Collection Expense 38, 100 19, 122 189978 1 ,602
Convention Services 51000 5,929 (929)
Brochure Development 40,000 29,843 10, 157
800 Telephone Number (Chamber) 10,000 10,000 0
Lights of the Ozarks 20,300 20,300 0 15,750
Autumnfest 51000 51000 0
Music Festival 2,000 2,000 0
Air Museum 403000 40,000 0
Chamber of Commerce Contract 1009000 100,000 0
Exhibit Hall/Town Center 1009000 96,028 3,972
Park Improvements (Crystal Springs) 279,000 279,000 0
Landscape Materials (Square Gardens Maint.) 20,000 10,944 9,056 49
. Special Projects
Airfest '96 (Air Museum) 1 ,000 19000 0
City Entranceway Enhancements 2, 100 21100
Fay. Public Library Genealogical Collection 26,360 26,267 93
Fay. Wood Bat Classic 1 ,983 11983 0
Fly Fayetteville Marketing Campaign 1 ,719 11719 0
Gary Hampton Memorial Tournament 11788 1 ,788 0 1 ,788
Holiday Hoops 21 ,500 219500 0 215500
Joe Martin Memorial Stage Race 51555 51555 0
Northern Tourist Information Center 299172 29, 172 0
Replacement Festival Lights - Square 19000 993 7 779
Square Gardens Maintenance 282 281 1
Wash. County Historical Society 105000 8,350 19650
TOTAL USES $19065,273 $1 ,014,597 $50,676 $45,722
•
\A&PEXP96
City of Fayetteville - Trolley Operation
Regular Route
1995 Activity 1996 Activity
Average Average
Trip Days of Trips Per Trip Days of Trips Per
Month Count Operation Day Count Operation Day
Jan. 666 22.00 30.27 963 19.50 49.38
Feb. 714 22.00 32.45 11010 22.50 44.89
March 650 24.00 27.08 931 22.50 41 .38
April 783 23.00 34.04 11045 24.50 42.65
May 11012 24.00 42. 17 19056 24.00 44.00
June 983 24.00 40.96 1 , 149 23.00 49.96
July 11070 24.50 43.67 19218 24.00 50.75
Aug. 11096 24.00 45.67 11270 24.50 51 .84
Sept. 11040 25.00 41 .60 11113 21 .50 51 .77
Oct. 1 ,348 24.50 55.02 11065 25.00 42.60
Nov. 11190 22.00 54.09 891 21 .00 42.43
Dec. 773 20.00 38.65
11 ,325 279.00 37.36 119711 252.00 46.51
Average Trips Per Day
60
•
40
20
61 Frr
0
Jan. March May July Sept. Nov.
Feb. April June Aug. Oct. Dec.
01995 ■ 1996
Trip
Summary of Other Trolley Trips (October, 1996) Count
Fayetteville Chamber of Commerce 44
Ozark Brewery Basketball Bus 36
• TOTAL - OTHER TROLLEY TRIPS 80
\TROLLEY
TOURIST INQUIRY 1996
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
• AL 5 9 6 3 3 4 3 2 4 3 2 0
AK 0 1 0 0 0 0 1 0 1 0 0 0
AZ 5 5 3 3 3 3 2 2 4 0 0 2
AR 52 61 117 76 70 83 88 81 145 76 49 25
CA 11 18 26 19 18 10 23 10 17 9 5 2
CO 6 4 7 3 6 4 5 5 1 2 2 2
CT 0 1 1 0 0 1 0 0 0 1 0 0
DE 0 0 0 1 0 0 0 1 0 0 0 0
DC 0 0 2 0 0 1 0 2 0 0 0 0
FL 9 20 17 13 20 13 8 12 18 13 4 3
GA 4 5 8 7 1 5 4 1 1 2 1 0
HI 0 1 0 1 0 0 1 0 0 0 0 1
ID 2 1 0 1 0 1 0 1 0 0 0 0
IL 27 34 54 46 25 17 12 19 32 13 4 3
IN 9 10 12 11 6 7 3 5 13 2 2 1
IA 11 24 31 26 8 10 7 6 13 5 6 3
KS 10 22 38 20 19 12 13 8 24 7 11 2
KY 2 1 7 10 8 1 3 2 5 1 0 2
LA 9 24 44 24 22 23 26 19 35 8 8 3
ME 0 0 0 0 0 1 0 2 0 0 1 0
MD 1 1 2 5 0 2 1 0 1 2 0 0
MA 2 3 5 2 2 2 2 1 3 0 1 0
MI 8 14 22 25 10 8 11 10 16 7 2 1
MN 23 15 29 25 5 2 11 3 13 7 3 4
MS 7 1 6 6 7 6 4 7 9 2 5 0
• MO 32 39 61 60 23 28 36 30 45 21 12 3
MT J i 1 0 0 0 2 0 1 0 0 0
NE 91 5 7 8 3 4 2 3 9 2 0 1
NV 111 2 3 1 1 8 1 1 .1 0 0
NH 1. 1 .1 1 2 3 0 1 0 0 0 1 0
NJ 4 it 8 3 2 2 2 2 2 1 1 0
NM 0 3 3 2 1 2 0 1 4 1 0 0
NY 4 12 10 10 11 5 12 5 4 3 5 1
NC 5 1. 0 4 11 6 3 2 0 2 6 1 0
ND 0 (1 1 0 2 0 1 0 0 1 0 2
OH 19 15 28 4 3 6 6 7 17 4 2 0
OK 16 24 50 31 17 25 31 27 49 27. 19 4
OR .1 ' 1 8 3 1 1 4 0 1 2 2 0
PA 4 4 14 6 8 4 7 3 2 0 0 1
PR 0 0 0 0 0 0 0 0 0 0 0 0
RI 0 0 1 3 0 0 0 0 1 1 0 0
Sc 2 3 0 1 2 2 1 1 2 1 1 0
SD i 0 7 2 2 0 1 1 3 0 2 0
TN 5 9 15 6 6 5 5 11 9 8 4 1
Th 36 5 '_, 97 45 69 63 64 110 144 49 25 10
UT U $ 1. 2 2 0 0 0 0 1 0 0 0
VT 0 1. 0 0 0 0 1 0 0 0 0 0
VA 3 q 5 9 2 5 2 3 1 4 0 2
WA 3 6 6 4 3 0 1 2 2 :2 1 1
WV 0 1 6 3 0 0 3 0 0 0 0 0
• WI 10 2 ; 0 13 6 7 5 10 17 1. 2 2
WY (i 1. 3 0 4 2 0 0 0 0 0 1 0
Can 4 U 6 6 82 0 2 0 5 0 0
FOR 4 1 1 1
Tot . 363 503 810 568 414 381 425 422 672 296 186 83
Total 5 , 123
RELOCATION INQUIRY 1996
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
• AL 6 2 2 4 0 2 3 2 3 0 2 0
AK 1 4 1 3 2 2 1 0 1 0 1 0
AZ 9 12 4 3 7 10 12 4 6 1 1 2
AR 50 39 30 39 26 23 45 27 24 28 21 24
CA 24 27 34 11 23 16 38 25 15 15 17 9
CO 9 6 9 10 9 2 9 8 6 4 3 7
CT 2 3 3 0 1 1 2 0 0 0 1 0
DE 0 1 1 2 0 0 1 0 0 0 0 0
DC 0 0 0 0 0 0 0 0 0 0 0 0
FL 11 6 11 12 10 16 13 11 9 9 4 5
GA 4 3 3 7 3 4 4 1 4 2 3 0
HI 1 1 2 0 1 0 1 0 1 0 0 0
ID 0 2 1 0 1 2 0 0 1 1 0 0
IL 13 20 31 10 11 11 9 13 12 6 12 4
IN 5 2 2 6 6 3 3 4 0 1 6 2
IA 2 9 6 13 3 2 4 5 2 6 6 2
KS 4 13 9 6 13 4 18 7 4 3 4 2
KY 2 2 5 0 1 1 1 3 1 3 1 0
LA 11 8 12 5 6 4 13 12 10 5 4 1
ME 0 0 0 2 0 0 0 1 0 0 0 0
MD 0 2 3 2 1 1 3 0 2 3 2 0
MA 0 1 0 0 0 1 1 0 3 1 1 1
MI 4 9 9 8 11 3 6 3 3 2 2 0
MN 13 15 13 4 10 2 2 3 3 3 3 1
MS 6 4 4 5 3 2 3 2 11 4 1 5
MO 16 15 12 9 13 13 18 6 8 10 4 7
MT 1 0 1 1 1 5 1 0 0 0 0 1
NE 4 8 4 2 3 2 1 4 2 7 5 1
NV 2 1 5 5 1 2 2 0 4 0 0 0
NH 2 1 0 2 0 0 0 1 0 1 0 0
NJ 1 2 4 4 2 3 3 1 2 2 2 0
NM 4 4 1 4 . 3 2 4 3 4 3 2 3
NY 15 6 6 10 4 6 0 2 6 5 1 4
NC 2 2 2 4 4 1 1 6 5 3 1 1
ND 3 3 0 0 1 1 0 1 0 0 0 0
OH 9 4 3 8 1 6 6 0 5 2 3 1
OK 17 8 14 20 6 7 18 9 9 12 13 5
OR 4 2 4 4 3 2 3 1 4 2 2 0
PA 4 9 5 6 0 0 2 2 2 lI 0 0
PR 0 0 0 0 0 0 0 0 0 0 0 0
RI 0 0 0 0 0 0 0 0 0 1 0 0
SC 2 i 1 3 1 0 1 0 1 3 0 0
SD 2 1 3 0 0 1 2 0 2 0 0 1
TN 4 5 10 3 5 6 8 1 7 4 4 0
TX 37 27 33 34 24 29 45 34 30 21 41 9
UT 2 2 4 3 0 1 0 0 0 2I 1 0
VT 0 0 1 0 0 0 1 0 0 , 0 0 0
VA 21 3 3 3 0 3 5 1 1 1 3 1
WA 6 ' S 5 3 3 3 4 1 2 3 4 1
WV 0 1 ]. 2 0 2 1 1 0 0 0 1
• WI 7 10 12 8 4 4 4 4 6 4 7 2
WY 1 2 0 1 1 0 1 2 0 0 0 2
Can ; 6 4 1 5 0 2 1 0 1 0 0
APO 1 1 1
FOR 2 1 1 2 1 1
327 319 333 292 233 214 326 214 223 186 189 106
Total 2 , 962
Advertising Inquiry 1996
NOVEMBER 30
• JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
AB
Al 1246 1052 104 599 43
AL
AM
AMI
AT 94 160 384 358 313 236 254 89 228 626 8
AY
BA 2
BH 173 1465 523 162 123 95 23 12 4
BY 8 1 3
CB
CH 29 29 5
CL 106 220 31 17 201 204 66
CT 153 49 50 1015 422 224
DM
DS
FC 138 1209 1314 615 181 82 13
FE
GT 498 842 536 155
HA 502 84 186 24 3171 9413 3956
LA
ML 204 146 1163 867 1461 979 517 354 248 912 223
MV 2765 2132 812
• NC 21
NFS
NTG 14 12 33 33 52 30 32 25 13 13 166
OS 9 257 261 128 27
SL 37 98 358 352 248 128 118 298 403 287 85
SM 2 5 4 3 11
TA 38 425 130 34 40 371 136
TG
TM 11 6 245 277 58 22 20 197 152 184 36
TP 10 7 27
USA 1070 1563 472 345 573
VP 67 24 371 81 103 239 62
VUS 28 520 193 32 22 110 20
TW 102 24
T50 11
TOT . 661 1034 4387 8652 10398 5245 2662 1448 5824 13207 00
5451
GRAND TOTAL 58 , 969
AB - AR BUSINESS CL - COUNTRY LIV NFS - NATA FAC , SHEET
AI - AR NEWS INS . CT - AAA CAR NTG- NATA
AL - AR ALUMNI DM - DALLAS MAG . OS - OUTSIDE MAG .
AM - AR TIMES DS - DESTINATIONS SL - SOUTHERN LIV .
AMI - AR MAG INSERT FC - FAMILY CIR . SM - SUCCESSFUL MEET .
AT - AR TOUR GUIDE FE - FRIENDLY EX . TA - TRAVEL AMERICA
• AY - ACTIVE YEARS GT - NAT . GEO . TG - SL TRAVEL BA - BACKPACKER
HA - HOME & AWAY TM - TEX . MONTHLY TW - TRAVEL WEEKLY
BH - BETTER HOMES LA - LAFAYETTE ADV . TP - TRIP
BY - BYWAYS ML - MIDWEST LIV . USA- USA WEEKEND
CB - COLUMBIA ST . MV - MIDWEST VAC . G VP - VAC . PUB .
CH - COUNTRY HOME NC - NEW CHOICES VUS - VISTA USA T50 -TRAVEL 50
Advertising Inquiry by State
NOVEMBER 1996
AI AT BY CL HA ML OS NTG SL SM TA TM T50 TW USA VP VUS TOT
AL 0 0 0 1 1 0 0 2 2 0 2 0 1 0 0 1 10
AK 0 0 0 2 0 1 0 0 0 0 0 0 0 0 0 3
AZ 0 0 0 1 11 0 0 1 0 0 2 0 0 0 0 1 16
fp, 9 0 0 0 4 3 1 32 1 0 1 0 0 0 0 71
C 1 0 0 5 8 6 3 9 1 0 7 0 0 3 1 8 52
CO 0 0 0 0 5 3 0 1 1 0 2 1 0 1 2 16
CT 0 0 0 2 0 0 0 1 1 0 1 1 0 0 0 6
DE 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1
DC 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 1
FL 0 0 0 2 10 5 4 6 4 3 9 1 0 2 1 4 51
GA 0 0 0 0 3 1 0 1 5 1 2 0 0 0 0 13
HI 1 0 0 1 0 0 0 0 0 0 5 0 0 0 0 1 8
ID 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 2
IL 1 0 1 1 367 44 0 5 2 0 6 1 0 1 134 6 569
IN 0 0 0 3 540 27 0 2 1 0 1 0 0 0 52 1 627
IA 0 0 1 0 239 20 0 2 0 0 1 0 0 0 27 1 291
KS 0 0 0 0 109 5 1 5 1 0 3 0 0 0 33 157
KY 0 0 0 0 329 2 0 0 5 0 2 0 0 1 2 341
LA 2 8 0 2 0 0 0 12 7 0 2 0 0 1 0 1 35
ME 0 0 0 0 2 0 2 0 0 0 2 0 0 0 0 6
MD 0 0 0 2 1 1 1 0 0 0 5 0 0 0 0 1 11
MA 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 1 3
MI 0 0 0 1 8 17 1 5 0 0 5 0 1 1 103 2 144
MN 0 0 0 2 520 13 0 3 1 0 4 0 0 0 29 572
MS 0 0 0 2 2 0 0 2 4 0 1 0 0 0 0 1 12
MO 0 0 0 2 7 12 0 3 2 0 8 0 0 1 24 1 1 61
MT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
NE 0 0 0 0 113 5 0 1 0 0 0 0 0 0 0 119
0 0 0 2 2 0 0 0 0 0 2 0 0 0 1 3 10
0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 2
NJ 0 0 0 0 0 0 0 1 1 0 2 0 1 0 0 2 3 10
NM 0 0 0 0 0 0 0 3 1 0 0 0 0 1 0 2 7
NY 1 0 0 3 1 1 0 5 3 0 7 0 4 0 0 5 1 31
NC 0 0 0 3 3 1 2 1 4 0 2 0 0 0 0 16
ND 0 0 0 0 44 1 0 2 0 0 0 0 0 0 0 2 49
OH 0 0 0 1 737 17 2 3 3 0 2 0 0 0 93 4 862
OK 2 0 0 0 256 0 0 10 5 1 3 0 0 2 0 1 280
OR 0 0 0 1 1 1 0 0 0 0 2 0 0 2 1 4 1 13
PA 1 0 0 2 2 1 2 3 1 0 2 0 0 2 1 17
PR 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
RI 0 0 0 0 0 1 0 0 0 0 0 0 1 0 0 2
Sc 1 0 0 1 3 1 0 1 2 0 2 0 1 0 0 1 13
SD 0 0 0 0 52 2 0 2 0 0 1 0 0 0 8 65
TN 2 0 0 4 2 0 0 4 2 0 6 1 0 0 0 21
TX 2 0 1 4 13 1 0 23 20 3 12 30 1 3 3 6 12 134
. UT 0 0 0 1 0 0 0 0 1 0 2 0 0 0 0 4
VT 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1
VA 0 0 0 2 12 0 0 2 1 2 3 1 0 0 0 23
WA 0 0 0 1 1 0 0 1 0 0 2 0 0 1 0 1 7
WV 0 0 0 1 12 0 0 0 1 0 0 0 0 0 0 1 15
WI 0 0 1 3 531 27 1 7 1 0 7 0 0 0 56 1 635
WY 0 0 0 2 2 1 1 0 0 0 1 0 0 0 0 7
CA 0 0 0 2 0 0 0 0 0 0 1 0 1 1 1 1 7
AP 0 0 0 1 2 1 1 0 0 0 2 0 0 0 1 8
F 0 0 0 3 0 0 4 3 0 0 3 0 0 1 0 14
43 8 4 66 3956 223 27 166 85 11 136 36 11 24 573 62 20
TOTAL 5451
Advertising Inquiry 1996
DECEMBER 31
• JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
AB
AI 1246 1052 104 599 43 43
AL
AM
AMI
AT 94 160 384 358 313 236 254 89 228 626 8
AY
BA 2
BH 173 1465 523 162 123 95 23 12 4
BY 8 1 3
CB
CH 29 29 5
CL 106 220 31 17 201 204 66 88
CT 153 49 50 1015 422 224
DMN 99
DS
FC 138 1209 1314 615 181 82 13
FE
GT 498 842 536 155
HA 502 84 186 24 317119413 3956 303
LA
ML 204 146 1163 867 1461 979 517 354 248 912 223 97
MV 2765 2132 812
• NC 21
NFS
NTG 14 12 33 33 52 30 32 25 13 13 166 85
OS 9 257 261 128 27 31
SL 37 93 358 352 248 128 118 298 403 287 85 110
SM 2 5 4 3 11 2
TAI 38 425 130 34 40 371 136 37
TG
TM 11 6 245 277 58 22 20 197 152 184 36 180
TP 10 7 27
USA 1070 1563 472 345 573 130
VP 67 24 371 81 103 239 62 63
VUS 28 520 193 32 22 110 20 19
TW 102 24 11
T50 11
TOT , 661 1034 4387 8652 10398 5245 2662 1448 5824 13207 1298
5451
GRAND TOTAL 60 , 267
AB - AR BUSINESS CL - COUNTRY LIV NFS - NATA FAC . SHEET
AI - AR NEWS INS . CT - AAA CAR NTG- NATA
AL - AR ALUMNI DM - DALLAS MAG . OS - OUTSIDE MAG .
AM - AR TIMES DS - DESTINATIONS SL - SOUTHERN LIV .
AMI - AR MAG INSERT FC - FAMILY CIR . SM - SUCCESSFUL MEET .
• AT - AR TOUR GUIDE FE - FRIENDLY EX . TA - TRAVEL AMERICA
AY - ACTIVE YEARS GT - NAT . GEO . TG - SL TRAVEL BA - BACKPACKER
HA - HOME & AWAY TM - TEX . MONTHLY TW - TRAVEL WEEKLY
BH - BETTER HOMES LA - LAFAYETTE ADV . TP - TRIP
BY - BYWAYS ML - MIDWEST LIV . USA- USA WEEKEND
CB - COLUMBIA ST . MV - MIDWEST VAC . G VP - VAC . PUB . DMN-
CH - COUNTRY HOME NC - NEW CHOICES VUS - VISTA USA T50 -TRAVEL 50
DMN - DALLAS MOR14ING NEWS
Advertising Inquiry by State
DECEMBER 1996
AI BY CL DMN OS TW HA ML MV NTG SL SM TA TM USA VP VUS TOT
AL 2 2 11 1 1 4 21
AK 1 2 3
AZ 1 2 1 1 5
9 3 1 9 3 1 1 37
C 2 11 3 3 1 1 8 3 3 5 6 46
CO 1 1 1 1 2 1 2 9
CT 2 1 1 2 6
DE 1 2 1 4
DC 0
FL 4 1 2 2 1 5 8 3 3 2 1 32
GA 1 1 3 1 6
HI 1 2 3
ID 0
IL 2 2 31 20 4 1 3 33 1 97
IN 1 24 14 2 1 2 11 2 57
IA 2 29 3 7 1 1 2 45
KS 1 1 7 4 1 1 15
KY 3 19 1 4 1 1 29
LA 2 1 3 4 6 1 1 18
ME 1 1
MD 1 1 1 5 2 10
MA 2 1 3
MI 6 1 6 2 26 3 44
MN 1 59 10 3 2 1 3 79
MS 7 2 9
MO 1 3 6 3 4 1 3 2 23
MT 1 2 3
NE 1 1 7 3 3 1 16
1 1 1 2 5
Al 1 1
NJ 2 3 3 3 3 14
NM 1 1 1 1 2 1 7
NY 1 4 1 5 1 1 3 2 4 6 1 29
NC 1 2 1 1 2 5 1 2 1 16
ND 2 1 3
OH 5 1 54 5 1 3 1 1 22 93
OK 1 1 2 16 1 2 2 4 2 31
OR 2 1 1 1 3 1 1 10
PA 5 1 1 1 5 1 1 4 1 20
PR 2 2
RI 1 1
Sc 1 1
SD 7 2 1 1 11
TN 2 3 1 2 2 16 1 3 1 31
TX 11 7 92 4 1 1 1 5 11 1 134 3 7 278
UT 1 1
VT 0
VA 2 3 2 1 1 9
WA 1 1 1 1 2 1 7
FIV 2 1 2 5
WI 2 42 14 3 2 3 20 2 88
WY 0
CA 2 1 3 1 7
A 2 1 3
F 3 1 4
43 88 99 31 11 303 97 85 110 2 37 180 130 63 19
TOTAL 1298
FAYETTEVI LLE
•
THE CITY OF FAYETTEVILLE, ARKANSAS
TO: The Advertising & Promotion Commission
FROM: Ben R. Mayes, Administrative Services Director`^/\
DATE: December 26, 1996
RE: 1996 Budget Rollforwards
After reviewing the 1996 budget status with Marilyn Snapp, the three following 1996
rollforwards are requested to be approved and made a part of the 1997 Advertising & Promotion
Commission budget. All other remaining projects and line items are either complete or not
needed. The requested rollforwards were estimated as being spent in 1996, therefore, there will
be no impact on the fund balance position presented to the Commission when the 1997 budget
was approved. The requested rollforwards are as follows:
• 1) Public Notification (Blackwood Martin) . . . . . . . . . . . . . . . . . . . . . . . $2,458
2) New Brochures (Blackwood Martin) . . . . . . . . . . . . . . . . . . . . . . . . 10, 156
3) Landscape Materials (Benches & Trash Containers) . . . . . . . . . . . . . . . . 89588
If you have any questions concerning this matter, please feel free to contact me .
BRM/bts
113 WEST MOUNTAIN 72701 501 521.7700
FAYETTEVI LLE
•
THE INTY OF FAYETTEVILLE, ARKANSAS
TO: City Advertising & Promotion Commission
FROM : Ben R. Mayes, Administrative Services Director
DATE: January 9, 1997
RE: Underwriter Services Selection - Proposed Town Center/Parking Garage Bonds
On November 14, 1996, the City of Fayetteville convened a professional selection committee for
the purpose of selecting a firm for underwriting services for the proposed Town Center/Parking
Garage bonds . The committee was composed of six voting members :
Emma Badgley . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Accounting Coordinator
Ben Mayes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Administrative Services Director
• Phyllis Rice . . . . Assistant to the Mayor
Len Schaper . . . . . . . . • . . . . . • • . . . • • . . . . . . • . . . . . . . City Council Member
Marilyn Snapp . . . . . . . . . . . . . . . Advertising & Promotion Commission Representative
Brian Swain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Asst. to the Adm. Services Director
In addition, LaGayle McCarty , Assistant City Attorney , and Peggy Vice, Purchasing Manager,
served on the committee as non-voting advisory members .
The committee selected from firms that submitted responses to the City 's Request for Proposals
(RFP) #95-7 . Prior to making the actual selection, the committee requested some updated
information from each of the firms, particularly in regard to cost. A copy of the RFP is attached
for your information. Only four of the firms submitted the requested additional information
within the time frame specified by the committee, thus, those were the only four funis considered
in the selection. Those four funis were as follows:
• A.G. Edwards
• Llama Company
• Stephens , Inc.
• T.J. Raney & Sons, Inc.
113 WEST MOUNTAIN 72701 501 521.7700
• A vote was taken by the committee in accordance with .the City ' s purchasing policy regarding
professional selection and Llama Company was selected as the lead underwriter with Stephens,
Inc. selected to serve as co-underwriter.
Both firms were contacted and informed of the committee's selection. The process for negotiating
a contractual agreement that conformed with the RFP was initiated. Based on those negotiations ,
the attached Letter of Engagement is submitted for consideration by the City Council. The
proposed contract conforms to the City ' s RFP and is for a fee of between $8 .50 - $9. 50 per
$ 1 ,000 of bonds issued. For example, if the issue were for $7,000,000, the underwriter' s
discount would be for between $59,500 - $66,500. As mentioned in the Letter of Engagement,
the fee for services is contingent upon the Bonds being sold and the transaction closed. In
addition, the letter agreement authorizes Llama Company to contract with Williams & Anderson
of Little Rock to serve as underwriter's bond counsel with total compensation not to exceed
$8,500 plus $500 for out-of-pocket expenses. The underwriter's bond counsel fees would be paid
to the underwriter in addition to the discount, but would only be paid if the transaction is closed.
Action Requested
The Advertising & Promotion Commission is requested to approve the Letter of Engagement.
If approved, the item will be placed on the City Council's agenda for final approval. Thank you
for your consideration of this matter.
BRM/bts
Llama
Company'
December 17, 1996
Mr. Ben Mayes
Administrative Services Director
115 W. Mountain
Fayetteville, Arkansas 72701
Dear Ajyaye�s:
On behalf of Llama Company and Stephens Inc., I would like to take this opportunity to thank the
selection team for their confidence in choosing our firms as the financing team for the City' s
proposed Town Center Financing. It is my understanding that Llama Company will be the book
• running manager and Stephens Inc. will be the co-manager on a 50/50 basis and that all work will
be performed in accordance with the RFP. The underwriter's discount is proposed to be between
$8. 50 and $9.50 per bond, depending on the final scope and level of work performed.
Attached you will find copies of quotes from Friday, Eldredge & Clark and the Williams &
Anderson firm concerning their proposed underwriter's counsel fees for this transaction. As was
indicated to you in our meeting last week, both Llama Company and Stephens Inc. believe that
both funis can do the work required. I would, therefore, recommend that Williams & Anderson be
chosen on the basis of their quote with total compensation not to exceed $8,500 plus 5500 for out-
of-pocket expenses.
We are looking forward to working with the City and the A&P Commission to bring the proposed
Town Center to a successful conclusion.
Sinc y,
David C. Hausam
Vice President
• cc: Dennis Hunt, Stephens Inc.
Attachments
One Mcllroy Plaza • Suite 302 • Fayettevge. Arkansas 72701 0 15011 aaa_amn . Fnxa ddd.dnd?
DEC 13 ' 96 14 : 04 WILLIRMS & ANDERSON P . 1/ 1
WILLIAMS & ANDERSON
• TWENTY-SECOND FLOOR
111 CENTER STREET
UTnK ROCK. ARKANSAS 71201
DrWD F MENZ
19011 3720800
TRUECOPIRIL
!9011 372-0409
December 13 , 1996
Mr . David Hausam VIA TELECOPY
Llama Company No . . 444 -4082
One Mcilroy Plaza
Suite 302
P . O . 1705
Fayetteville , AR 72702
Re : Proposed City of Fayetteville Financing
Dear David :
This is to confirm that to act as underwriter ' s counsel for the
proposed approximately $7 , 000 , 000 City of Fayetteville financing
• that will be secured by a hamburger tax , if approved by the
electors early next year , that we would charge $8 , 500 , plus out - of -
pocket expenses , which would not exceed $ 500 , to act as counsel to
the underwriter .
Please call me if you need any other information .
Kindest regards .
Cordially yours ,
WILLIAMS & ANDERSON
David F . Menz
DFM : js
•
FRIDAY, ELDREDGE & CLARK
HERacHEL H. FRIDAY (1922-1 awl A PARTNERSHIP OF INDIVIDUALS AND PROFESSIONAL ASSOCIATIONS SCOTT J. LANCASTER. P. A.
WILLIAM L
H. SUTTON. P. A. ATTORNEYS AT LAW M. OAVE CORLEY. P. A.
JAMES W. MOORE ROBERT B. BEACH, JR.. P. A.
BYRON M. EISEMAN. JR.. P. A. 2000 FIRST COMMERCIAL BUILDING J. LOU BROWN, P. A.
AIMD. BELL. P. A. JAMES C. BAKER. JR.. P. A.
C. ECHOLS. P. A. 400 WEST CAPITOL HARRY A. LIGHT. P. A.
ES A. BUTTRY. P. A. SCOTT H. TUCKER. P. A.
PREDOMICK B. USSERY. P. A. LITTLE ROCK, ARKANSAS 92201 -3493 JOHN CLAYTON RANDOLPH, P. A.
H. T. LAR2ELERE. P. A. OUV ALTON WADE. P. A.
OSCAR E. DAVIS, JR., P. A. PRICE C. GARDNER. P. A.
JAMES C. CLARK. JR.. P TELEPHONE 501-376-2011 J. MICHAEL PICKENS. P. A.
THOMAS P. LEGGETT. P. A. - TONIA P. JONES, P. A.
JOHN DEWEY WATSON. P. A. FAX NO. 501-376.2147 DAVID D. WILSON. P. A.
PAUL B. BENHAM 111, P. A. JEFFREY H. MOORE, P. A
LARRY W. BURKS. P. A. ANDREW T. TURNER
A. WYCKLIPP NISBET. JR.. P. A. DAVID M. GRAF
JAMES EDWARD HARRIS. P. A. CARLA O. SPAINHOUR
J. PHILLIP MALCOM. P. A. December 13 1996 JOHN C. PCNDLEY, JR.
JAMES M. SIMPSON. P. A. r ALLISON GRAVES
MEREDITH P. CATLETT. P. A. JOHANN C. ROOSEVELT
JAMES M. BAXTON. P. A. R. CHRISTOPHER LAWSON
J. BNEPMERO RUSSELL 111. P. A. GREGORY O. TAYLOR
DONALD H. BACON. P. A. TONY L. WILCOX
WILLIAM THOMAS BAXTER. P. A FRAN C. HICKMAN
WALTER A. PAULSON 11. P. A. BETTY J. OEMORY
BARRY E. COPLIN. P. A. BARBARA J. R
RICHARD D. TAYLOR. P. A. JAMES W. SMITH
JOSEPH B. HURST. JR.. P. A. CLIFFORD W. PLUNKETT
SLIZ BETH ROBBEN MURRAY. P. A
WILL BOND
CHRISLAURA HENSL YELLER. P. A. DANIEL L. HERRINOTON
LAURAT S . SHAFSMITH. , A. ALLISON J, CORNWSLL
ROBERT S. BRIFFIN Re. P.
TODD A. OREER
WILLIAM M. ROSS. LAI. P, A.
THOMAS N. ROBE. P. A. 00 COIJNGIEL
MICHAEL B. MOORS, A. WILLIAM SMITH
DIANE B. MAGUEY. P. A.. B. B. CLARK
WALTER
TER M. ES111. A WILLIAM L. TERRY. P. A.
KEVIN A. CRABS.S, P. A.
WILLIAM L. PATTON. JR.. P. A.
WILLIAM A. WAOOELL. JR.. P. A.
Mr , David C . Hausam
Llama Company
One McIlroy Plaza
Fayetteville , Arkansas 72701
Re : City of Fayetteville - Underwriters ' Counsel
• Dear David :
Thank you for your telephone call requesting a fee quote from
this firm to serve as Underwriters ' Counsel for bonds to be issued
by the City of Fayetteville . I understand that the issue would be
approximately $ 7 , 000 , 000 and would be secured by the City ' s hotel
and restaurant tax . Other collateral , such as project revenues ,
may be pledged . The bonds would not be issued unless approved by
the voters . Llama Company and Stephens Inc . have been engaged by
the City to serve as Underwriters .
I believe we are qualified to serve as Underwriters ' Counsel ,
This firm is experienced with bonds secured by hotel and restaurant
taxes . In the past , we have served as bond counsel for the Cities
of Fayetteville , Little Rock , Hot Springs , Eureka Springs , Forrest
City , West Memphis and Brinkley in connection with bonds secured by
a hotel and restaurant tax . I will be happy to provide references .
As Underwriters ' Counsel , we would draft , with the assistance
of all parties , the Preliminary Official Statement and the final
Official Statement . We will not be responsible for any financial
or statistical data to be included in the Official Statement . We
will also draft the Bond Purchase Agreement and Continuing
Disclosure Agreement and perform such other duties as is customary
• in our role as Underwriters ' Counsel , including the review of all
bond documents and opinions ,
• As will be the case with your fee and expenses , our fee and
expenses will be contingent on the bonds being issued . If the
bonds are not approved by the voters or if the bonds cannot
otherwise be issued , we will not be due any fee from the City or
the Underwriters .
On October 30 , 1996 , I quoted Dennis Hunt at Stephens Inc . an
Underwriters ' Counsel fee and expense total of $ 13 , 000 for a
$7 , 000 , 000 bond issue to be issued by the City of Fayetteville .
Since the bond issue size and security have not changed and because
our duties will not substantially differ , we believe that our
original fee quotation should remain the same .
I hope you choose us to serve as your counsel in this
transaction . Thank you for the opportunity to provide a fee quote .
Yours very truly ,
J . Shepherd Russell , III
JSR/ nkf
cc : Dennis R . Hunt
•
•
• 2. Nine (9) copies of the statement of qualifications should be provided in the submission.
3 . The statement of qualification submissions should be clearly labeled RFP 95-7 on the
outside of the envelope .
4. Should you have any questions concerning the contents of the RFP, please address them
in writing to Ben R. Mayes, Administrative Services Director for the City of Fayetteville.
Written questions can be sent to 113 West Mountain, Fayetteville, AR 72701 . Responses
to questions will be mailed to all known firms seeking to submit statements of
qualifications at the respective addresses furnished for such purposes. Such
communications will be considered as supplemental information concerning this RFP.
Attachments
A. City of Fayetteville Professional Selection Policy: Other Services (PUR- 13).
B . City of Fayetteville: Schedule of current bonded indebtedness .
• CITY OF FAYETTEVILLE, ARKANSAS
REQUEST FOR PROPOSALS (RFP's)
FOR UNDERWRITER SERVICES ON
MUNICIPAL BOND ISSUES
RFP 95-7
APRIL, 1995
Community Overview
The City of Fayetteville, Arkansas , County Seat of Washington County , is located in the
northwest corner of Arkansas. It is a city of the first class in the State of Arkansas with an
approximate population of 52,000 citizens and a regional population base of over 250,000.
Fayetteville is home to the principal campus of the University of Arkansas system, which has
contributed to higher education in the area for over 100 years .
Capital Financial Planning
The northwest Arkansas region has witnessed explosive growth and development throughout the
• 1980s and into the 1990s . This growth has heavily taxed the infrastructure capacity of
Fayetteville and its neighboring communities . In an effort to facilitate the expansion and
replacement of its infrastructure, the City prepares a Five-Year Capital Improvements Program
(C.I.P.) . Since 1988, when the fust C.I.P. was prepared, the C .I.P. has been updated on an
annual basis to reflect the changing needs of the community and changes in available monies for
financing capital projects. The City ' s philosophy concerning the use of the C.I.P is that it should
be considered as a financial planning tool that lists the City' s capital improvement projects, places
the projects in a priority order, and schedules the projects for funding and implementation. The
C.I.P. should be considered further as a major policy tool for the Mayor and City Council .
Current and Subsequent Issue Engagement
At the present time, the City is in the process of refunding the 1979 revenue bonds which were
issued to finance the construction of a Continuing Education Center and associated parking
facilities . The debt service is supported by the pledge of revenues from a hotel/motel/restaurant
tax, lease revenue, and certain net parking revenues. In addition, state tourist turnback is used
to service the debt, but is not pledged.
During the period for which responses to this RFP are maintained, the City may also engage a
selected firm to underwrite new issues and other refunding issues . Such issues may include, but
shall not be limited to : water and sewer revenue bonds, solid waste revenue bonds, convention
and visitor center revenue bonds, and general/special obligation bonds.
. SELECTION
All submitted proposals received will be maintained on file through the end of 1997 . Each time
during the remainder of 1995 , 1996, and 1997 that a determination is made that underwriting
services are required, a professional selection committee will convene and pick the most qualified
firm from the submitted proposals for the particular bond issue before the City .
The City will utilize the Professional Services Selection Policy & Procedure of the City (PUR- 13)
to choose the selected firm(s) . A copy of the professional selection policy and procedure is
attached for informational purposes. The selected underwriting firm would be expected to have
extensive experience in municipal debt issuance and to be familiar with applicable federal laws
and Arkansas state laws governing the issuance of municipal debt. A professional selection
committee will select the most qualified firm for the job by grading the firms based on the
following point structure:
1) Qualifications in relation to underwriting services . . . . . . . . . . . . . . . . . . . . . . 15
2) Experience, competence, and capacity for performance . . . . . . . . . . . . . . . . . . . 25
3) Proposed method of doing the work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
4) Past performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
5) Price . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
• The submitted proposals will be reviewed by a committee consisting of representatives of the
Mayor, City Council, Community, and City staff.
Other Considerations and Reservations
1 . All proposals should be concise and limited to 25 pages of written text, with an appendix
listing past projects that does not count toward the 25 page limit.
2 . All proposals should disclose any involvement in current litigation on any aspect of a
municipal bond issue performed by the firm. Failure to do so would serve as grounds for
severing any future contractual relationship.
3 . The City reserves the right to reject any or all proposals in whole or in part.
4. The City reserves the right to request interviews with any firm to make further
determination of qualifications.
= t
• RESPONSES
All proposals should indicate compliance with the following requested scope of services:
1 . Ability to provide advice to the City on bond market conditions and timing of the sale of
its bonds .
2 . Ability to provide assistance to the City in determining the term and amortization schedule,
call provisions, and other factors which are relevant to marketing the City ' s bonds . This
shall include preparation of maturity schedules and debt service projections which
represent effective marketing structures for the City ' s bonds .
4. Ability to present and evaluate alternate and/or innovative financing mechanisms .
5 . Ability to work with the City to obtain the best possible bond rating including attendance
at any presentation to the rating agencies, if requested by the City .
6. Ability to prepare the Preliminary Official Statement and the final Official Statement and
other related documents and materials.
7 . Ability to determine the feasibility of bond insurance and to arrange for the selection of
• a bond insurance firm should insurance be desirable on a given issue.
8. Ability to arrange for selection of trustee/paying agent/registrar services, if necessary .
9. Ability to attend all meetings of the City , assist in presentations at said meetings, and
attend all signings/closings , conferences, etc. as deemed necessary by the City .
10. Ability to coordinate printing of the bonds with bond counsel .-
11 .
ounsel :11 . Ability to calculate the fiscal impact of any Statements by the Governmental Accounting
Standards Board (GASB) on the refunding of outstanding debt.
In responding to this request for qualifications, firms should include the following:
1 . Professional Staff: Resumes of all pertinent individuals at the firm assigned to the project
need to be provided. Indicate the responsibilities of each individual assigned. Also,
provide the name of the senior manager(s) on the project and the primary contact person(s)
should the primary contact person(s) be different from the senior manager(s) .
2 . Services: State the support services as discussed in the "Scope of Services" section of this
• RFQ that you would provide to the City in connection with a typical municipal bond
issuance. Include a proposed schedule of events and assignment of responsibilities for all
participants, including time estimates for each step .
• 3 . Marketing Plan: Describe your firm' s approach to marketing an issue and how you
would intend to sell issues at the best possible price for the City . Describe the firm's retail
and institutional marketing capabilities .
4. Experience: Provide a general description of the firm, its history , primary types of work,
organizational structure, etc. List relevant municipal bond issuances during recent years
in which the firm has served as senior underwriter. For each municipal issue, please
provide the following information as an appendix to the submission:
• Name, title, and phone number of a reference
• Type of issue
• Maturity of the issue
0 Issue sale date
• Competitive or negotiated bond sale
• Par amount of the bonds issued
• Issue rating obtained
• Interest rate(s), true interest cost and total underwriting spread, including original
issue discount, if any
• The name of the firm' s staff person responsible for management of the issue
• 5 . Bond Rating: Describe what level of participation your firm would take in the bond
rating process. Basically, what would your firm do to maximize the rating on the City of
Fayetteville' s municipal bond issues?
6. Fees: State the proposed/anticipated fee range that your firm expects to charge for its
services per $1 ,000 in bonds issued. The breakdown of fees should be as follows: (1)
management fee; (2) underwriting risk; (3) takedown; (4) miscellaneous expenses, and
(5) total . Should you desire not to break out the various fees listed, the statement of
qualifications may contain a fee per $1 ,000 of bonds issued that includes all aspects of the
underwriter' s spread. In addition, identify and estimate any other professional fees, not
included in the itemized fees or underwriter' s spread, which the City would be expected
to pay (i.e. underwriter's counsel). Any change in the takedown fee component, which
is subject to market conditions, must be substantiated by the market conditions to the
satisfaction of the City .
SUBMISSION OF (RFP's)
The proposals should be submitted in accordance with the provisions and conditions set forth in
this request. Please provide the information requested and limit your proposal to the information
• requested. The following criteria should be adhered to in the submission of proposals :
1 . Proposals are due no later than 5 :00 p.m. on May 19. All submissions should be sent to :
Peggy Bates, Purchasing Manager, 113 West Mountain, Fayetteville, AR 72701 .
• GROUP : ADVERTISING & PROMOTION COMMISSION
DATE : December 9 , 1996
PRESENT : Curtis Shipley Marilyn Snapp
Woody Bassett Ben Mayes
Fred Hanna Susan Stirewalt
Coy Kaylor Brad Ruth
Joe Fennel
ABSENT : Alex Jerde , Jim Waselues
CALL TO ORDER :
The meeting was called to order by Joe Fennel at 2 : 00 p . m ,
at the Chamber of Commerce office .
MONTHLY REPORTS :
MINUTES
It was moved by Kaylor , second by Shipley to approve the
minutes of the November 13 meeting . Motion carried .
FINANCIAL
Ben Mayes presented the financial report for November .
The HMR collections were $ 89 , 882 , a decrease of 1 . 318 from
• November 1995 collections ( however , this is the second
largest amount of collections ever ) . Year-to -date total is
$ 875 , 986 , a 2 . 168 increase over 1995 . November expenditures
were $ 163 , 612 .
Moved by Kaylor , second by Bassett to approve the November
financial report . Motion carried .
ACTIVITY REPORT
Marilyn Johnson reviewed November activities of Convention
Visitor Development . Lights of the Ozarks festival was
discussed and its relationship with downtown merchants .
Moved by Hanna , second by Shipley to approve the Convention
Visitor Report . Motion carried .
AGENCY REPORT
Susan Stirewalt reported that the agency has completed
initial placement of 1997 ads and will have proofs at the
next meeting . Brad Ruth discussed budget reduction
recommendations with Commission . With revised budget
figures , Agency recommends reducing to 5 % increase over 1996
inquiry responses .
Moved by Shipley , second by Hanna to approve the agency
• report and decrease public notification budget to $ 224 , 582 /
Motion carried .
• TROLLEY OPERATIONS REPORT
Report was presented as an informational item . Mayor Hanna
reported that the city will fund $ 25 , 000 out of Shop and
Equipment budget the purchase of new trolley . That amount
can be reduced in A & P Budget . The item will need to be
approved by City Council ,
OLD BUSINESS :
BUDGET ITEMS FOR 1997
1 . Release of funds for Holiday Hoops and Lights of the
Ozarks . Moved by Shipley , second by Kaylor to release funds
for Holiday Hoops ( $ 21 , 500 ) and release funds for Lights of
the Ozarks ( $ 23 , 000 ) . Motion carried .
2 . Moved by Kaylor , second by Shipley to add to budget
$ 5 , 000 for convention services for Convention and Visitor
Development Director to handle small items under $ 2 , 000 for
convention development . Motion carried . Commissioners asked
to be notified as that money is drawn down .
NEW BUSINESS :
AGREEMENT BETWEEN CHAMBER OF COMMERCE AND A & P COMMISSION
Moved by Shipley , second by Kaylor to extend original
• contract with Chamber of Commerce for one ( 1 ) additional
year . Motion carried .
MISCELLANEOUS :
Chairman Joe Fennel recognized Woody Bassett ' s last meeting
as an A & P Commissioner . Fennel said it had been great
serving with Bassett and he appreciated all he had given
Commission . Hanna said the Commission was going to miss
Woody more than he ' s miss the A & P Commission .
Bassett responded that the had enjoyed serving for 50 months
and had learned a lot .
ANNOUNCEMENTS :
John Kalagias announced an Open House at the Air Museum on
Tuesday , December 10 at 4 : 30 when a new exhibit would be
opened . All Commissioners are invited .
There being no further business , the meeting was adjourned .
Respectfully submitted ,
Marilyn Snap
40 Director , Convention and Visitor Development