HomeMy WebLinkAbout1996-05-13 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday ,
May 13 , 1996 at 2 : 00 p . m , at the Chamber of Commerce .
ADVERTISING AND PROMOTION COMMISSION
May 13 , 1996 2 : 00 p . m . Chamber of Commerce
I . Call to Order
II . Reports
A . Approval of Minutes for April 8 /April 22 meetings
B . Financial - Ben Mayes
C . Convention and Visitor Activity - Marilyn Johnson
D . Blackwood/Martin Agency Report - Susan Stirewalt
E . Trolley Operations Report
III . Old Business
A . Exhibit Hall /Town Center - Richard Alderman
IV . New Business
A . Funding Request - Fayetteville Wood Bat Classic -
$ 1 , 982 . 66
V . Miscellaneous
V . Adjourn
• GROUP : ADVERTISING & PROMOTION COMMISSION
DATE : April 8 , 1996
PRESENT : Joe Fennel Susan Stirewalt
Curtis Shipley Marilyn Johnson
Woody Bassett Ben Mayes
Fred Hanna Richard Alderman
Alex Jerde
Jim Waselues
Coy Kaylor
ABSENT : None
CALL TO ORDER :
The meeting was called to order by Chairman Joe Fennel at
2 : 00 p . m , at the Chamber of Commerce office .
MONTHLY REPORTS :
MINUTES
Correction to minutes of March 11 , 1996 - acceptance of
preliminary findings report on Exhibit Hall /Town Center was
seconded by Jerde . It was moved by Kaylor , second by Shipley
that the minutes of the March 11 meeting be approved as
corrected . Motion carried .
FINANCIAL
Ben Mayes presented the financial report for March . The HMR
collections were $ 72 , 521 , an increase of 6 . 25 % from March
1995 collections . Year- to-date totals are $ 217 , 765 , a 1 . 65 %
increase over 1995 . March expenditures were $ 40 , 544 .
Moved by Shipley , second by Hanna to approve the March
financial report . Motion carried .
ACTIVITY REPORT
Marilyn Johnson reviewed March activities of Convention
Visitor Development . Total inquiry responses for March
were down slightly . Activity included working with state
basketball tournament bidding , tour groups , on premise
consumption election , exhibit hall feasibility study , and
opening of Guesthouse International . Marilyn attended the
Governor ' s Conference on Tourism in West Memphis .
Moved by Kaylor , second by Shipley to approve the Convention
Visitor Report . Motion carried .
AGENCY REPORT
Susan Stirewalt presented agency report . Decrease in
• inquiries was the result of Southern Living not placing the
Arkansas insert in the Texas regional issue . This will be
placed in the April issue . New newspaper ad has been
downsized to 2 x 7 " , but will continue with bold graphics and
• emphasize special event's .
Moved by Hanna , second by Kaylor to approve the agency
report . Motion carried .
TROLLEY REPORT was distributed as an informational item .
OLD BUSINESS :
EXHIBIT HALL /TOWN CENTER
Richard Alderman reviewed the three phases of the feasibility
study : 1 ) the market study , 2 ) the building study , and 3 ) the
market feasibility analysis .
Report was distributed and Richard explained decisions which
would need to be made in order for them to complete the
study .
The Commissioners will have a working session in the next two
weeks . Marilyn will try and set up a working lunch for April
22 from noon - 2 : 00 p . m . or from 11 : 00 a . m . - 1 : 00P . m .
NEW BUSINESS :
FUNDING REQUESTS
• 1 ) Washington County Historical Society - Request $ 121500 .
Subcommittee recommendation $ 1 , 500 for brochure only .
2 ) Arkansas Music Festival - Request $ 2 , 000 . Subcommittee
recommendation - None
3 ) Holiday Hoops - Request $ 21 , 500 . Subcommittee
recommendation $ 15 , 000
4 ) AirFest ' 96 - Request $ 2 , 000 . Subcommittee recommendation
$ 1 , 000
Motion by Shipley , second by Bassett to take subcommittee
recommendations under advisement and vote on at a special
meeting at working lunch in 2 weeks . Motion carried .
P
There being no further business , the meeting was adjourned .
Respectfully submitted ,
Marilyn Johnson
• Director
Convention and Visitor Development
GROUP : ADVERTISING & PROMOTION COMMISSION
DATE : April 22 , 1996
PRESENT : Joe Fennel Marilyn Johnson
Curtis Shipley Richard Alderman
Woody Bassett Kelly Sutterfield
Fred Hanna
Alex Jerde
Jim Waselues
Coy Kaylor
ABSENT : None
CALL TO ORDER :
The meeting was called to order by Chairman Joe Fennel at
11 : 00 a . m . at the Chamber of Commerce office .
FUNDING REQUESTS :
After discussion regarding funding requests and policy
regarding funding . Moved by Bassett , second by Jerde to
grant the following funds for special projects :
Arkansas Music Festival $ 2 , 000
• Air Fest ' 96 $ 1 , 000
Holiday Hoops $ 21 , 500
Washington County Historical Society $ 10 , 000
Motion carried .
EXHIBIT HALL/TOWN CENTER :
Richard Alderman led discussion regarding administration and
management of the Exhibit Hall /Town Center .
Steve Ward presented a management scheme for the Exhibit
Hall /Town Center . The plan involved the A & P Commission
contracting through the Chamber of Commerce for the
Convention and Visitor Development Director to oversee a
facilities / sales manager & 2 part time personnel , a
secretary , and a maintenance person . The Exhibit Hall / Town
Center will contract cleaning services . A copy of the
management flow chart is attached .
Shipley moved , Hanna seconded that the A & P Commission adopt
the Fayetteville Town Center management scheme as proposed by
Steve Ward .
For financial feasibility study , Wittenberg , Delony &
• Davidson will look at an 18 , 000 square foot facility with
parking on three levels .
Shipley and Fennel will talk to the Downtown Parking
Authority regarding use of the Authority property and
potential for them participating in building the parking .
Hanna and Bassett will talk to Bradbury regarding connection
to and through the Southside property .
Fennel and Kaylor will meet with Richard Alderman to discuss
food service area .
There being no further business , the meeting was adjourned .
Respectfully submitted ,
Marilyn Johnson
Director
Convention and Visitor Development
•
•
FAYETTEVILLE TOWN CENTER
MANAGEMENT
A 6 P COMMISSION
CHAMBER OF COMMERCE
CONVENTION 6 VISITOR DIRECTOR
FACILITIES/SALES MANAGER SECRETARY MAINTENANCE PERSON
2 PART TIME CONTRACT CLEANING
( evening help )
•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 1994- 1996
• 1994 1995 1995 1996 1996
Total Total Change Over Total Change Over
HMRTaxes HMR Taxes Prior Year HMR Taxes Prior Year
January $ 71 ,070 $ 74,927 5.43% $ 76,738 2.42%
February 60,389 71 ,046 17.65% 68,507 — 3.57%
March 64,306 68,254 6.14% 72,521 6.25%
April 70, 193 73,027 4.04% 82,155 12.50%
May 72,787 78,599 7.98%
June 73,001 60,875 10.79%
July 71 ,576 80,211 12.06%
August 78,508 81 ,416 3.70%
September 76,833 80,376 4.61 %
October 76,400 77,619 1 .60%
November 79,328 91 ,076 14.81 %
December 71 ,862 75,490 5.05%
• Total $ 866,253 $ 932,916 7.70% $ 299 921 4.41 %
100 HMR Tax Collections By Month
1
I
80
1
60
1
I
O
y I
F 4
1
1
20
1 1
1
January : February March April May June July August September October November December
D 1994 ® 1995 1996
\HMRTAX
Advertising & Promotion Commission
Financial Report - Expenditures
For the Month Ending April 30, 1996
•
1996 YTD April
Budget Item Budget Expenses Remaining Expenses
Public Notification (BMA Contract) $2579364 $110,666 $146,698 $56,891
Audit Expense 150 150
Trolley Operations 35,000 123499 22 ,501 31642
Collection Expense 38, 100 5,998 32, 102 1 ,643
Convention Services 5,000 11588 31412 1 , 188
Brochure Development 40,000 40,000
800 Telephone Number (Chamber) 10,000 51000 5,000 2,500
Lights of the Ozarks 20,300 20,300
Autu m nfest 5,000 51000
Music Festival 2,000 2,000
Air Museum 40,000 20,000 20,000 103000
Chamber of Commerce Contract 1003000 759000 25,000 25,000
Exhibit Hall/Town Center 100,000 15,308 84,692
Park Improvements (Crystal Springs) 279,000 279,000
Landscape Materials (Square Gardens Maint.) 209000 203000
Special Proiects
Airfest '96 (Air Museum) 1 ,000 13000
City Entranceway Enhancements 21100 21100
Fay. Public Library Genealogical Collection 26,360 26,360
Holiday Hoops 21 ,500 21 ,500
Joe Martin Memorial Stage Race 5,555 51555 0 3,923
Northern Tourist Information Center 29, 172 14,586 14,586 7,293
Replacement Festival Lights - Square 11000 11000
Square Gardens Maintenance 282 281 1
Wash. County Historical Society 10,000 109000
TOTAL USES $1 ,048,883 $266,482 $782,401 $112,080
\A&PEXP96
City of Fayetteville - Trolley Operation
Regular Route
•
1995 Activity 1996 Activity
Average Average
Trip Days of Trips Per Trip Days of Trips Per
Month Count Operation Day Count Operation Day
Jan. 666 22.00 30.27 963 19.50 49.38
Feb. 714 22.00 32.45 1 ,010 22.50 44.89
March 650 24.00 27.08 931 22.50 41 .38
April 783 23.00 34.04
May 11012 24.00 42.17
June 983 24.00 40.96
July 11070 24.50 43.67
Aug. 15096 24.00 45.67
Sept. 11040 25.00 41 .60
Oct. 11348 24.50 55.02
Nov. 15190 22.00 54.09
Dec. 773 20.00 38.65
11 ,325 279.00 37.36 2,904 64.50 45.22
6Average Trips Per Day
40
p
20
IR
0
Jan. March May July Sept. Nov.
Feb. April June Aug. Oct. Dec.
1995 ■ 1996
Trip
Summary of Other Trolley Trips (March 1996) Count
Univ. of Arkansas Nite Route 32
City of Fayetteville 26
• TOTAL - OTHER TROLLEY TRIPS 58
\TROLLEY
ACTIVITY REPORT
• April , 1996
INQUIRY RESPONSES
April 96 Tourist - 568 1996 YTD - 2 , 244
April 95 Tourist - 333 1995 YTD - 1 , 693
Apr , 96 Advertising Response - 8 , 652 1996 YTD - 14 , 734
Apr . 95 Advertising Response - 5 , 218 1995 YTD- 11 , 155
April 96 Relocation - 292 1996 YTD - 11271
April 95 Relocation - 273 1995 YTD - 11436
April 1996 Total Inquiries - 9 , 512
April 1995 Total Inquiries - 51824
YTD 1996 Total Inquiries - 18 , 249
YTD 1995 Total Inquiries - 14 , 284
CONVENTION ACTIVITY
Conventions - Tulsa RV Club
Arkansas Waterworks & Environmental Assn . Mgrs .
100 Years of PTA Conference
LABASH ' 97
Alpha Chi Sigma
• Wal -Mart Stockholders
NWA Power Squadron
Arkansas Activities Association
Fayetteville Wood Bat Tournament
Meetings - Autumnfest
Lights of the Ozarks
Northwest Arkansas Tourism Association
Chamber Business After Hours
Arkansas Festival Association
Fayetteville A . M .
Taste of Eureka
Kansas City Barbecue Society cookoff in Lincoln
Bill Stiles - Stay in Style
Miscellaneous - Business After Hours , Chamber
Speech - Downtown Rotary
Arkansas Calendar of Events
Mineral Springs Music Park
Political Animals Breakfast
Root School 4th Economic Education Project
Earth Day - Wal -Mart
University Sales Blitz
Upward Bound - Michele Kilclack
Media Relations - Democrat-Gazette ( Jim Blankenship )
Microsoft Travel CD Automap Road Atlas
Chad Snodgrass - UA Student project
Let ' s Tour America ( Gay McKay )
Arkansas Parks & Tourism - Kit Bakker
Benton County Daily Record - Diane
TOP HMR COLLECTIONS - April
Hilton
Clarion
. Red Lobster
Jose ' s
Kirby ' s
Chili ' s
AQ
Ryans
Ozark Brewing Co .
McDonald ' s 50 ' s
•
•
• HMR COLLECTION COMPARISON
April 1996 : $ 82 , 155 April 1995 : $ 73 , 027
Percent Increase 12 . 508
YTD 1996 : $ 299 , 921 YTD 1995 : $ 287 , 254
Percent Increase 4 . 41 %
•
•
TOURIST INQUIRY 1996
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
• AL 5 9 6 3 0 0 0 0 0 0 0 0
AK 0 1 0 0 0 0 0 0 0 0 0 0
AZ 5 5 3 3 0 0 0 0 0 0 0 0
AR 52 61 117 76 0 0 0 0 0 0 0 0
CA 11 18 26 19 0 0 0 0 0 0 0 0
CO 6 4 7 3 0 0 0 0 0 0 0 0
CT 0 1 1 0 0 0 0 0 0 0 0 0
DE 0 0 0 1 0 0 0 0 0 0 0 0
DC 0 0 2 0 0 0 0 0 0 0 0 0
FL 9 20 17 13 0 0 0 0 0 0 0 0
GA 4 5 8 7 0 0 0 0 0 0 0 0
HI 0 1 0 1 0 0 0 0 0 0 0 0
ID 2 1 0 1 0 0 0 0 0 0 0 0
IL 27 34 54 46 0 0 0 0 0 0 0 0
IN 9 10 12 11 0 0 0 0 0 0 0 0
IA 11 24 31 26 0 0 0 0 0 0 0 0
KS 10 22 38 20 0 0 0 0 0 0 0 0
KY 2 1 7 10 0 0 0 0 0 0 0 0
LA 9 24 44 24 0 0 0 0 0 0 0 0
ME 0 0 0 0 0 0 0 0 0 0 0 0
MD 1 1 2 5 0 0 0 0 0 0 0 0
MA 2 3 5 2 0 0 0 0 0 0 0 0
MI 8 14 22 25 0 0 0 0 0 0 0 0
MN 23 15 29 25 0 0 0 0 0 0 0 0
MS 7 1 6 6 0 0 0 0 0 0 0 0
MO 32 39 61 60 0 0 0 0 0 0 0 0
MT 0 1 1 0 0 0 0 0 0 0 0 0
NE 9 5 7 8 0 0 0 0 0 0 0 bo
NV 1 1 2 3 0 0 0 0 0 0 0 0
NH 1 1 1 2 0 0 0 0 0 0 0 0
NJ 4 4 8 3 0 0 0 0 0 0 0 0
NM 0 3 3 2 0 0 0 0 0 0 0 0
NY 4 12 10 10 0 0 0 0 0 0 0 0
NC 5 10 4 11 0 0 0 0 0 0 0 0
ND 0 0 1 0 0 0 0 0 0 0 0 0
OH 19 15 28 4 0 0 0 0 0 0 0 0
OK 16 24 50 31 0 0 0 0 0 0 0 0
OR 1 1 8 3 0 0 0 0 0 0 0 0
PA 4 4 14 6 0 0 0 0 0 0 0 0
PR 0 0 0 01 0 0 0 0 0 0 0 0
RI 0 0 1 3 0 0 0 0 0 0 0 0
SC 2 3 0 1 0 0 0 0 0 0 0 0
SD 1 0 7 2 0 0 0 0 0 0 0 0
TN 5 9 15 6 0 0 0 0 0 0 0 0
TX 36 59 97 45 0 0 0 0 0 0 0 0
UT 0 1 2 2 0 0 0 0 0 0 0 0
VT 0 1 0 0 0 0 0 0 0 0 0 0
VA 3 4 5 9 0 0 0 0 0 0 0 0
WA 3 6 6 4 0 0 0 0 0 0 0 0
WV 0 1 6 3 0 0 0 0 0 0 0 0
WI 10 23 0 13 0 0 0 0 0 0 0 0
• WY 0 1 30 4 0 0 0 0 0 0 0 0
Can 4 0 6 6 0 0 0 0 0 0 0 0
Tot . 363 503 810 568
Total 2244
• Advertising Inquiry 1996
APRIL 30
JAN FEB MAR APR MAY JUN JUL AG SEP OT NV DEC
AB
AI 1246 1052
AL
AM
AMI
AT 1 94 160 384 358
AY
BA 2
BH 173 1465
BY 8 1
CB
CH 29 29 5
CL
CT 153 49 50
DM
DS
FC 138 1209
FE
GT 498 842
HA 502 84 186
• LA
ML 204 146 1163 867
MM
NC 21
NFS
NTG 14 12 33 33
OS 9
SL 37 98 358 352
SM 2 5
TA
TG
TM 11 6 245 277
TP 10 7 27
USA 1070
VP 67 24 371 ,
VUS 28 520
TOT . 661 1034 4387 8652
AB - AR BUSINESS CL - COUNTRY LIV NFS - NATA FAC , SHEET
Al - AR NEWS INS . CT - AAA CAR NTG- NATA
AL - AR ALUMNI DM - DALLAS MAG . OS - OUTSIDE MAG .
AM - AR TIMES DS - DESTINATIONS SL - SOUTHERN LIV .
AMI - AR MAG INSERT FC - FAMILY CIR . SM - SUCCESSFUL MEET .
AT - AR TOUR GUIDE FE - FRIENDLY EX . TA - TRAVEL AMERICA
AY - ACTIVE YEARS GT - NAT . GEO . TG - SL TRAVEL
BA - BACKPACKER HA - HOME & AWAY TM - TEX . MONTHLY
• BH - BETTER HOMES LA - LAFAYETTE ADV . TP - TRIP
BY - BYWAYS ML - MIDWEST LIV . USA- USA WEEKEND
CB - COLUMBIA ST . MM - MIDWEST MOTOR VP - VAC . PUB .
CH - COUNTRY HOME NC - NEW CHOICES VUS - VISTA USA
Advertising Inquiry by State
APRIL 1996
AI AT BH CL FC GT HA ML NTG SL SM TM TP USA VP VUS TOT
AL 0 3 11 0 24 6 0 1 1 20 0 0 0 0 4 7 0 77
1 0 2 0 2 1 0 0 0 1 0 1 0 0 2 0 0 10
16 1 5 18 0 15 5 0 5 0 1 0 1 0 1 5 3 0 60
AR 288 35 43 0 34 7 1 7 8 22 0 1 0 0 8 28 0 482
CA 7 16 105 3 72 70 0 11 1 6 0 4 0 1 34 16 0 346
CO 1 7 31 3 8 17 0 1 1 1 0 0 0 1 1 2 0 74
CT 0 2 10 2 13 16 0 0 0 1 0 0 0 0 7 4 0 55
DE 0 0 2 0 4 4 0 0 0 0 0 0 0 0 1 1 0 12
DC 0 0 0 0 0 4 0 0 0 0 0 0 0 0 0 0 0 4
FL 1 7 44 1 47 45 0 5 1 24 0 1 0 6 27 15 0 224
GA 0 1 14 1 22 20 0 3 0 12 0 0 0 0 3 8 0 84
HI 0 0 1 0 2 2 0 0 0 0 0 0 0 0 0 0 0 5
ID 1 1 6 0 1 4 0 0 0 0 0 0 0 0 2 0 0 15
IL 23 30 109 4 69 42 22 199 1 6 0 3 0 301 19 1 0 829
IN 1 10 66 3 26 20 8 92 3 7 0 1 0 64 9 0 0 310
IA 3 11 38 0 16 6 33 74 0 2 0 1 0 74 10 1 0 269
KS 62 11 49 0 10 7 17 32 1 3 0 1 0 28 2 0 0 223
KY 0 2 8 1 19 9 13 8 1 4 0 1 0 9 5 1 0 81
LA 130 20 47 1 42 12 0 0 2 40 0 6 0 0 7 50 0 357
ME 0 0 4 1 4 1 0 0 0 0 0 1 0 0 1 0 0 12
MD 0 0 9 0 31 17 0 0 0 9 0 0 0 0 6 12 0 84
MA 0 3 10 1 15 13 0 3 0 1 0 2 0 0 2 4 0 54
MI 6 15 72 0 35 41 0 70 1 4 0 4 0 135 14 1 0 398
MN 1 17 45 1 25 20 29 65 3 0 0 3 0 88 10 0 0 307
MS 14 1 14 0 23 3 0 0 0 20 0 1 0 0 3 11 0 90
MO 248 33 85 1 41 22 1 73 1 11 0 1 0 65 12 2 0 596
MT 0 2 1 0 2 4 0 0 0 0 0 0 0 0 0 2 0 11
0 4 26 1 10 2 10 24 1 1 0 0 0 15 6 0 0 100
0 0 12 1 1 8 0 0 0 0 0 0 0 0 1 1 0 24
NH 0 2 4 0 7 3 0 0 0 0 0 0 0 0 1 0 0 17
NJ 0 2 44 0 31 38 0 3 1 2 0 2 0 1 7 19 0 150
NM 0 0 5 0 6 5 0 1 0 0 0 5 0 0 1 4 0 27
NY 2 8 52 7 85 45 0 2 0 3 0 0 0 3 18 10 0 235
NC 0 2 14 2 41 19 0 0 0 13 0 1 0 0 8 10 0 110
ND 0 0 8 0 5 3 4 4 0 0 0 0 0 7 2 0 0 33
OH 1 ' 5 45 0 58 41 21 63 1 3 0 1 0 115 22 3 0 379
OK 74 28 43 4 56 12 25 6 4 19 0 13 0 0 15 4 0 303
OR 2 3 13 0 6 10 0 2 0 1 0 0 0 0 2 1 0 40
PA 0 2 51 3 71 51 0 1 0 3 0 5 0 1 20 16 0 224
PR 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1
RI 0 0 2 0 1 1 0 1 0 0 0 0 0 0 1 0 0 6
Sc 1 3 16 0 22 7 0 1 0 8 0 0 0 0 3 13 0 74
SD 0 0 4 0 4 4 0 9 0 1 0 0 0 11 0 0 0 33
TN 69 2 30 0 19 13 0 4 0 26 0 3 0 1 8 24 0 199
TX 101 49 134 8 94 44 0 3 1 56 0 205 0 0 22 213 0 930
UT 1 1 11 0 3 7 0 2 0 0 0 1 0 0 0 1 0 27
VT 0 0 1 0 3 3 0 0 0 0 0 0 0 0 0 0 0 7
VA 0 0 20 0 24 22 1 4 0 12 0 2 0 0 7 11 0 103
WA 5 4 20 1 18 18 1 3 0 1 0 2 0 0 8 8 0 89
WV 0 2 9 0 11 6 0 0 0 6 0 0 0 2 1 13 0 50
WI 7 9 52 0 29 20 0 85 0 2 0 1 0 140 14 0 0 359
WY 0 0 4 0 1 1 0 0 0 0 0 0 0 0 1 0 0 7
N 1 0 0 0 1 41 0 0 ol 0 0 3 0 1 9 0 0 56
1052 358 1465 50 1209 842 186 867 33 352 277 1070 371 520
TOTAL 8652
RELOCATION INQUIRY 1996
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
• AL 6 2 2 4 0 0 0 0 0 0 0 0
AK 1 4 1 3 0 0 0 0 0 0 0 0
AZ 9 12 4 3 0 0 0 0 0 0 0 0
AR 50 39 30 39 0 0 0 0 0 0 0 0
CA 24 27 34 11 0 0 0 0 0 0 0 0
CO 9 6 9 10 0 0 0 0 0 0 0 0
CT 2 3 3 0 0 0 0 0 0 0 0 0
DE 0 1 1 2 0 0 0 0 0 0 0 0
DC 0 0 0 0 0 0 0 0 0 0 0 0
FL 11 6 11 12 0 0 0 0 0 0 0 0
GA 4 3 3 7 0 0 0 0 0 0 0 0
HI 1 1 2 0 0 0 0 0 0 0 0 0
ID 0 2 1 0 0 0 0 0 0 0 0 0
IL 13 20 31 10 0 0 0 0 0 0 0 0
IN 5 2 2 6 0 0 0 0 0 0 0 0
IA 2 9 6 13 0 0 0 0 0 0 0 0
_ KS 4 13 9 6 0 0 0 0 0 0 0 0
KY 2 2 5 0 0 0 0 0 0 0 0 0
LA 11 8 12 5 0 0 0 0 0 0 0 0
ME 0 0 0 2 0 0 0 0 0 0 0 0
MD 0 2 3 2 0 0 0 0 0 0 0 0
MA 0 1 0 0 0 0 0 0 0 0 0 0
MI 4 9 9 8 0 0 0 0 0 0 0 0
MN 13 15 13 4 0 0 0 0 0 0 0 0
MS 6 4 4 5 0 0 0 0 0 0 0 0
• MO 16 15 12 9 0 0 0 0 0 0 0 0
MT 1 0 1 1 0 0 0 0 0 0 0 0
NE 4 8 4 2 0 0 0 0 0 0 0 0
NV 2 1 5 5 0 0 0 0 0 0 0 0
NH 2 1 0 2 0 0 0 0 0 0 0 0
NJ 1 2 4 4 0 0 0 0 0 0 0 0
NM 4 4 1 4 0 0 0 0 0 0 0 0
NY 15 6 6 10 0 0 0 0 0 0 0 0
NC 2 2 2 4 0 0 0 0 0 0 0 0
ND 3 3 0 0 0 0 0 0 0 0 0 0
OH 9 4 3 8 0 0 0 0 0 0 0 0
OK 17 8 14 20 0 0 0 0 0 0 0 0
OR 4 2 4 4 0 0 0 0 0 0 0 0
PA 4 9 5 6 0 0 0 0 0 0 0 0
PR 0 0 0 0 0 0 0 0 0 0 0 0
RI 0 0 0 0 0 0 0 0 0 0 0 0
SC 2 1 1 3 0 0 0 0 0 0 0 0
SD 2 1 3 0 0 0 0 0 0 0 0 0
TN 4 5 10 3 0 0 0 0 0 0 0 0
TX 37 27 33 34 0 0 0 0 0 0 0 0
UT 2 2 4 3 0 0 0 0 0 0 0 0
VT 0 0 1 0 0 0 0 0 0 0 0 0
VA 2 3 3 3 0 0 0 0 0 0 0 0
WA 6 5 5 3 0 0 0 0 0 0 0 0
wv 0 1 1 2 0 0 0 0 0 0 0 0
WI 7 10 12 8 0 0 0 0 0 0 0 0
• WY 1 2 0 1 0 0 0 0 0 0 0 0
Can 3 6 4 1 0 0 0 0 0 0 0 0
327 319 333 292
Total 1271
e0570 ry6 23 : 49 NO . 140 P02
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Archltecture�
Punning ° ' P
_,• Interior Deslgn
Northwest Arkansas Office - 100 West Center / Suite 102 • Fayetteville, All 72701 • FAX 501 /443-9515 - 501 /443-6666
FAYETTEVILLE TOWN CENTER
A R P MEETING
5 - 13 - 1996
AGENDA
] ) PARKING ANI? B1. IIMINr ': '?RVI(-' F ISSUES
2 Nrs 3 levels/costs
2) EXH1BafON SPACE FINAL SIZE
r 18 , 000 sq . ft exhibition space
25 , 000 s(I . ft totd Bruce
3) PLAZA i f: NT12Y f'ROPt'j? T ,
I. II>�:la � e
4) PARKING
Update.
1 . Shelton-Tucker Post 27
• `
1996 Wood Bat Classic
2 . Jim Hawkins
12 East 28th Circle
Fayetteville , AR 72701
521 - 1826
3 . 8 ( 16 to 18 year old) teams from across the midwest part of the
United States .
4 . July 12- 13-14 , 1996 .
5 . The new Charlie Baum Stadium
at George Cole Field
Home of the Baseball Razorbacks
6 . This is the 6th year of this tournament . It continues to grow
every year . All of the teams are very good , One of the best known
tournaments in the Midwest .
7 . We have 100 rooms per night reserved at the Hilton , not counting
the other hotels and motels , Burger King , Pizza Hut , and others
are working on the meals .
8 . All of our visitors will see the new Razorback baseball stadium
• and visit downtown Fayetteville and .other areas .
9 . We plan to use and have coverage from T . V . , radio , and newspaper .
•
JULY 12, 136 14
Division RED
Division
• 1 . Claremore , OR
2 . Texarkana , TX 1 • Wichita , KS
3 . Russellville , AR 2 . Jenks , OK
4 . Rogers , AR 3 • lliland ( uosL )
4 . Shawnee Mission , KS
Round Date Time
Round Date Time
1-2 July 12 12 . 00 '
p . m . 1 -2
3-4 July 12 5 : 00 P . M . 3-4 July 12 2 : 30 p . m .
July 12 7 : 30 p , m.
2-4 July 13 9 : 30 a . m . 2_4 —
1-3 July 13 2 : 30 p , m . 1 -3 July 13 12 : 00 p . m ,
July 13 5 : 00 p . m .
1-4 July 13 _
2-3 July 149 : 30 a . m . 2 _3 July 13 9 : 00 P . M .
July 14 12 : 00 p . m .
Championship Game -
Blue Champion vs Red Champion
• July 14 , 3 : 00 p , m ,
If ties exist , champion will be declared as follows : Head to head result ; If tic still
exists , total, runs minus runs scored against , or if tie still exists , criteria as determined
by the tournament committee .
•
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May 10, 1996
Members of the
Fayetteville Advertising
and Promotions Committee
Dear Committee Members:
The attached proposal is for the Gary Hampton Memorial Tournament -
National Invitational Tournament to be held here in Fayetteville, Arkansas
on the weekend of June 1st and 2nd. This is the largest girls youth
tournament held in the state of Arkansas and it has achieved this in just
three years.
The city of Fayetteville will receive back in this one weekend all that they
have invested. Youth sports activities are profitable to cities and cities are
• starting to become aggressive in seeking these activities. Due to individuals
personal endeavors on behalf of the city, Fayetteville has one of the premier
youth sports activities in the state and in the region.
Your support has helped us to continue to get this tournament in Fayetteville
and with the completion of the new softball complex in Crystal Springs I think
it is a real possibility that this area could host a World Tournament in the not
to distant future.
Please do not hesitate to contact me if you have any questions regarding
this matter. I appreciate your time and efforts.
Sincerely,
642
Leanne Donner
USSSA Girls Youth Coordinator
for Northwest Arkansas
Member of the Youth Center Board
Member of the Youth Center Youth Softball Board
•
i
•
Funding Request for
Gary Hampton Memorial
GirlsYouth NIT
(National Invitation Tournament)
•
Submitted
by
Leanne Donner
USSSA Girls Youth Coordinator
for Northwest Arkansas
3405 Canterbury Circle
Fayetteville, Arkansas 72701
587-0826 or 442=9273
Funding Request for
United States Slo-Pitch Softball Association
Gary Hampton Memorial Tournament = NIT
(National Invitational Tournament)
June 1 and 2, 1996
Purpose of the Tournament:
To promote girls/youth athletics in the Northwest Arkansas area. In addition to promoting
Fayetteville, Northwest Arkansas, The University of Arkansas and the State of Arkansas.
This will be the Fourth Annual Gary Hampton Memorial Tournament and interest in the
tournament is even higher than we had last year at this time. The President of the Youth
Division of the United States So-Pitch Softball Association visited our tournament this year,
because the association is very excited about the "boom" of girls/youth softball in
Arkansas and especially in the Northwest Arkansas area. It is prudent that we handle this
tournament efficiently and that the girls come away with a positive experience. We are in
line to get a World Tournament in the near future and how we handle ourselves in the NIT
will have a definite impact on USSSA's decision making process.
• Status:
Non-Profit
Period of Operation:
June 1 and 2, 1996
Location of Event:
Lake Fayetteville Softball Complex, Wilson Park and Asbell Softball Complex
Team Participation:
18 and Under Majors & Recreational
16 and Under Majors & Recreational
14 and Under Majors & Recreational
12 and Under Majors & Recreational
10 and Under Majors & Recreational
•
4
Expected Visitor Draw:
Surveys have shown with our youth girls, the average number of people traveling with a
team, is 20. Most teams travel with an average of 13 girls per team, therefore totaling 33
people per team. That would bring approximately 2, 310 (70 plus teams) people into the
area for 2 to 3 days. Based on Chamber of Commerce figures (2310 x $ 129.00 x 2 =
$5953980. 00) that would bring approximately $600, 000 of revenue into the Fayetteville
area.
In addition the city of Fayetteville receives the revenues from the concession stand at the
Lake Fayetteville complex and it is not unreasonable to make $2, 500 plus on that weekend
just at the park.
We expect 75 plus teams to participate in the tournament. Seventy-two teams participated
last year and we had entries for more but the facilities were inadequate to handle that
many teams so several had to be turned away. Last year these teams were drawn from
other parts of Arkansas, Texas, Oklahoma and Missouri. The general consensus was that
the teams loved playing in the area and wanted to come back.
Media Coverage:
All local newspapers, radio stations and TV stations will be notified. The local papers had
extensive coverage for this year's tournament with full page pictorials and followup articles.
• Articles in the Sandbagger ( USSSA's regional newspaper that covers New Mexico,
Louisiana, Oklahoma, Texas and Arkansas); articles in the So-Pitch Game (USSSA's
national newspaper that covers all the U. S . and 6 foreign countries).
Image:
The area has a wonderful vacation setting, as well as the University of Arkansas and the
quality of living in Fayetteville and Northwest Arkansas is equally wonderful . The girls that
participate in these programs are truly the future of America. They have drive, initiative,
ambition and are exceptional young women. NIT'S merely showcase these young people
as well as the Northwest Arkansas and Fayetteville area.
Marketing Plan:
The tournament was promoted at the National USSSA Meeting in Milwaukee, Wisconsin.
Information packets containing information about Fayetteville, the University of Arkansas
and all tourist information about NW Arkansas will be sent out to all 50 states and 6 foreign
countries. It will be sent out to all teams sanctioned in 1996 with USSSA. It is publicized
in the Official USSSA Rule Book for 1996, as well as, the So-Pitch Game newspaper and
the Sandbagger newspaper.
•
Proposed Budget:
Booth at National Convention $ 100. 00
Information Packets & Postage 11000. 00
Travel & Hotel for National Convention to Submit Bid & Promote
Tournament 500. 00
Sanction Fees to USSSA for NIT 600.00
Softballs 150 Games* X $ 5. 00 per Ball 750.00
Umpires 150 Games* X $20. 00 per Game 31000.00
Scorekeepers 150 Games* X $5.00 per Game 750.00
Trophies and Awards 21400.00
Field Directors 3 Complexes 300.00
Tent Rental for Tournament Headquarters 100.00
Tournament Director Fee 504.00
Umpire in Chief Fee 280.00
Travel Money for all Major Division Teams Finishing 1 st (Pays their
entry fee to the World Tournament, $150. 00 each - 5 Divisions) 750.00
Color Guard/Drill Team for Opening Ceremonies 100.00
Travel Expenses for National Director to Attend Tournament 654. 00
Total Expenses ( Estimates based on Last Year's Figures)* $111788. 00
Money Collected through Entry Fees:
Majors Division/Recreational Teams
• 20 Rec Teams @ $100. 00 each -81250.00
50 Rec Teams @ $125. 00 each
Gate Receipts -1 . 750. 00
Deficit Balance -102000. 00
Funding Request from A&P -1. 788.00
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