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HomeMy WebLinkAbout1995-09-11 - Agendas - Final ,. MEETING NOTICE The Advertising and Promotion Commission will meet on Monday , September 11 , 1995 at 2 : 00 p . m . in the Chamber of Commerce Conference Room . ADVERTISING AND PROMOTION COMMISSION September 11 , 1995 2 : 00 p . m . Chamber of Commerce I . Call to Order A . Election of Replacement Commissioner for Linda McBride II . Reports A . Approval of Minutes for August 14 and Special Meeting August 29 B . Financial C . Convention and Visitor Activity - Marilyn Johnson D . Blackwood/Martin Agency Report - Susan Stirewalt III . Old Business A . Town Center/ Exhibit Hall RFQ - Selection of Short , • List for Interviews IV . New Business A . Schedule meeting of Funding Sub-Committee after October 2 to make recommendations for 1996 budget at October 9 meeting V . Adjourn Announcement : Special project funding requests for 1996 budget are due October 2 . GROUP : ADVERTISING 6 PROMOTION COMMISSION DATE : August 14 , 1995 PRESENT : Coy Kaylor Susan Stirewalt Joe Fennel Marilyn Johnson Alex Jerde Fred Hanna Woody Bassett Jim Waselues ABSENT : Linda McBride CALL TO ORDER : The meeting was called to order by Commissioner Coy Kaylor at 2 : 00 p . m . at the Chamber of Commerce . MONTHLY REPORTS : MINUTES It was moved by Jerde , second by Fennel that the minutes of the June 12 meeting be approved . Motion carried . FINANCIAL • Marilyn Johnson reported that the total HMR for June had been reduced by approximately $ 1 , 289 due to a corrected data entry error . Ben Mayes presented the financial report . HMR collections were $ 80 , 875 in June an increase of 10 . 798 over 1994 collections . Collections for July were $ 80 , 211 , a 12 . 068 increase . Total year to date collections are $ 526 , 938 an increase of 9 . 068 . June expenditures were $ 49 , 576 and July expenditures were $ 73 , 108 . Year to date expenditures $ 576 , 713 . Moved by Hanna , second by Fennel to approve the financial report . Motion carried . ACTIVITY REPORT Marilyn Johnson reviewed ,June and July activities of Convention Visitor Development . Inquiry responses year to date total 23 , 037 . Convention activity has involved working with thirteen future conventions for 1995 , 1996 , and 1997 . FAM tour group from Kincaid Tours , Oklahoma City was reviewed . Y Motion by Fennel , second by Hanna to approve the Convention Visitor Report . Motion carried . AGENCY REPORT Susan Stirewalt reported that the Agency was working for fall and winter placement . July advertising responses looked good and this is the low point of the year . Responses should peak in September and October . A photo request for fall foliage article was received from Midwest Today . The dining and lodging guide is being updated . A letter to local photographers requesting fall foliage shots will be sent shortly . Photographers will be compensated if photography is used . This should increase the availability of fall foliage at a nominal cost . Fayetteville was featured in the weekend getaway section of Southern Living . Motion by Fennel , second by Waselues to approve the Agency report . Motion carried . OLD BUSINESS : EXHIBIT HALL • Mayor Hanna showed photographs of the town center in Chattanooga which is tentatively planned as the type of facility we will be using for our Exhibit Hall . Marilyn presented the RFQ . Motion by Jerde , second by Fennel to approve the RFQ with change to have RFQ ' s in September 5 and to include some wording by Charles Venable . Motion carried . Photographs are available in Mayor Hanna ' s office . NEW BUSINESS : RESIGNATION - Moved by Fennel , second by Bassett to accept resignation of Linda McBride . She has moved to Farmington and is ineligible to serve . Commissioners expressed their regret to lose her as a Commissioner . She has been a good commissioner . Motion carried . HOLIDAY HOOPS TOURNAMENT UPDATE - Fennel reported that the tournament looks to be great . Good teams are coming . The Hilton has worked with them in providing rooms . Restaurants are being contacted to help . Six to ten kids who went to the • Nike Basketball Camp will be on teams invited . Selma , Alabama is bringing a busload of fans . REFUNDING OF C . C . E . BONDS - Llama as the underwriter is through drafting documents . They will go to market on August 29 and close 30 days after that . Motion by Jose to approve a resolution to approve refunding of the bonds and issue $ 2 . 7 million bonds , second by Waselues . Motion carried . OTHER BUSINESS - Marilyn reported that another hotel , Guesthouse International was under construction and would open in the fall . In updating the dining and lodging guide , tentative projections since last October were the loss of 5 restaurants , and 30 new ones added . There being no further business , moved by Fennel , second by Jerde to adjourn the meeting . Motion carried . Respectfully submitted , v Marilyn Johnson • Director Convention and Visitor Development • ti+ • GROUP : ADVERTISING & PROMOTION COMMISSION DATE : August 29 , 1995 PRESENT : Coy Kaylor Ben Mayes Joe Fennel Brian Swain Alex Jerde Marilyn Johnson Fred Hanna Anne Parker , bond council Woody Bassett Jerry Rose David Hausam , bond underwriter ABSENT : Jim Waselues Linda McBride A special meeting of the Advertising & Promotion Commission was called to order by Commissioner Coy Kaylor at 3 : 30 p . m . for the purpose of considering a resolution regarding refunding of the Continuing Education bonds . Ben Mayes explained that the 7 1 / 2 % to 7 . 875 % bonds presently held would be refinanced with 4 1 / 4 % to 5 1 / 4 % interest bonds . Revenues pledged would be the same as in the old bonds except the parking deck revenues would be freed and only the one sixth of the HMR tax revenues would be pledged . $ 1 . 3 million annual saving in cash flow would be saved • ( present value of $ 1 . 02 million , net savings of approximately $ 323 , 636 ) . One year maximum principal and interest will be kept in reserve . Moved by Joe Fennel , second by Alex Jerde to adopt a resolution recommending the issuance and sale of bonds to refund the Continuing Education Center Revenue Bonds . ( Resolution is attached ) Motion carried . There being no further business , the meeting was adjourned . Reesspectfully submitted , Marilyn Johnson Director Convention and Visitor Development • DRAFT DATED 8/22/95 CITY OF FAYE'iTEVILLE, ARKANSAS ADVERTISING AND PROMOTION COMMISSION A RESOLUTION RECOMhLiNDING THE ISSUANCE AND SALE OF HOTEL AND RESTAURANT GROSS RECEirrs TAx REFUNDING BONDS, SERIES 1995, BY THE. CITY OF FAYETTEvILLE, ARKANSAS TO REFUND THE CITY'S OUTSTANDING , CONTINUING EDUCATION CENTER REVENUE BUNDS, SERIES 1979; APPROVING AN ORDINANCE, PREMffNARY OFFICIAL STATEMENT, AND BOND PURCHASE AGREEMENT IN CONNECTION THEREWITH; AND AUTHORIZING AND PRESCRIBING OTHER MATTERS PERTAINING THERF140 WHEREAS, the Advertising and Promotion Commission (the "Commission ") of the City of Fayetteville, Arkansas (the "City") was established pursuant to the Advertising and Promotion Commission Act, Arkansas Code Annotated (1987 & Supp. 1993) § §26-75-601 to -608 , as amended (the " Act"); and • WHEREAS, there are outstanding City of Fayetteville, Arkansas Continuing Education Center Revenue Bonds, Series 1979 (the " 1979 Bonds"), and the Commission has determined that the 1979 Bonds should be refunded in order to achieve debt service savings; and WIIEREAS, the City is authorized under the Act to issue and sell revenue bonds for the purpose of refunding the 1979 Bonds; and WHEREAS, a form of an Ordinance (the " Ordinance") authorizing the issuance and sale of $ City of Fayetteville, Arkansas Hotel and Restaurant Gross Receipts Tax Refunding Bonds, Series 1995 (the "Series 1995 Bonds"), Bond Purchase Agreement (the "Bond Purchase Agreement") by and between the City and Llama Company (the "Purchaser") , and Preliminary Official Statement (the "Preliminary Official Statement") offering the Series 1995 Bonds for sale have been presented to and are before this meeting; Now, THEREFORE, BE IT RESOLVED by the City of Fayetteville, Arkansas Advertising and Promotion Commission : Section 1 . That the issuance and sale of the Series 1995 Bonds is hereby recommended to the City to provide (together with the moneys in the bond fund and bond reserve fund established and maintained for the 1979 Bonds) for refunding of the outstanding 1979 Bonds and expenses incidental thereto, to pay the costs of the issuance of the Series 1995 Bonds, and to establish appropriate reserves. • Section 2 . That the sale of the Series 1995 Bonds to the Purchaser is hereby recommended to the City. To prescribe the terms and conditions upon which the Series 1995 Bonds are to be sold , the Commission hereby consents to the execution and delivery by the City of the Bond Purchase Agreement in substantially the form submitted to this meeting. Section 3 . That to prescribe the terms and conditions upon which the Bonds are to be executed , authenticated , issued , accepted, 'held , and secured , the Commission, hereby consents to the adoption by the City of the Ordinance and agrees that it shall be bound thereby. The Ordinance is hereby approved in substantially the form submitted to this meeting , including, without limitation , the deposit and handling of revenues and the terms of the Series 1995 Bonds, Section 4. That the Series 1995 Bonds shall' be ,offered for sale ptirsuant to {tic Preliminary Official Statement. The Preliminary Official. Statement is hereby approved in substantially the form submitted to this meeting. j'; Section S. That the Chairman is hereby authorized and directed to do any and all things necessary to effect the 'iss ce, execution, sale and delivery of the Series 1995 Bonds v and the performance of all acts of whatever nature necessary to effect and carry out the authority conferred by this Resolution . ' Section 6. That the provisions of this Resolution are hereby declared to be severable, and if any section, phrase, or provision shall for any reason be declared to be invalid , such declaration shall not affect the validity of the remainder of the sections, phiases, and provisions. • Section 7. That all resolutions and parts thereof iri • conflict herewith .are hereby repealed to the extent of such conflict. Section 8. That this Resolution shall take effect immediately upon its passage and approval . PASSED , 1995 . U W/mN1 On2.3 Rwlution nA229S -2- City of Fayetteville, Arkansas Monthly HMR Tax Collections 1993-1995 1993 1994 1994 1995 1995 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 54, 149 $ 71 ,070 31 .25 % $ 74,927 5 .43 % February 51 ,929 60,389 16.29% 71 ,046 17 .65 % March 54,606 64,306 17 .76% 68,254 6. 14% April 61 , 155 70, 193 14.78 % 73,027 4.04% May 58,564 72,787 24.29% 78,599 7 .98 % June 57,092 73,001 27 .87 % 80,875 10.79 % July 58,219 71 ,576 22 .94% 80,211 12 .06% August 70,637 78,508 11 . 14% 81 ,416 3 .70% September 68,287 76,833 12 . 51 % October 67,710 76,400 12 .83 % November 74,385 79,328 6.65 % December 59,364 - 71 ,862 21 .05 % • Total $ 736,097 S 866,253 17.68% $ 608.354 8.28% HMR Tax Collections By Month � I J � J I m � J a — ^N �^+Y Mn¢ Nil Mtl 8ve ,JY Mqn WwM lbJv Nvmly L\meb 0 1993 ® 1994 0 1995 \HMRTAX Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending August 31 , 1995 1995 YTD August Budget Item Budget Expenses Remaining Expenses Public Notification (BMA Contract) $250,000 . $145,314 $104,686 $139061 Audit Expense 100 100 0 Trolley Operations 35,000 20, 138 145862 31450 Collection Expense 36,000 24,334 115666 31257 Convention Services 49400 49359 41 3,450 Brochure Development 56,827 383884 179943 2,918 800 Telephone Number (Chamber) 109000 71500 2,500 Lights of the Ozarks 20,000 20,000 Autumnfest 7,500 71500 Springfest 7,500 61877 623 Music Festival 7,500 7,500 0 Air Museum 50,000 371500 12,500 Fixed Assets (Water Line) 800 0 800 Park Improvements (Girls Softball Complex) 280,000 2809000 Chamber of Commerce Contract 100,000 100,000 0 Special Projects Youth Center Tri - State Swimming Conf. 500 500 0 500 • Ark. Water Resources Center Conference 5,000 5,000 University Museum Dinosaur Days 10,000 10,000 Am . Legion Dept. of Ark. State Convention 3,560 3,500 60 Northern Tourist Information Center 29, 172 21 ,879 71293 79293 Holiday Hoops 21 ,500 21 ,500 0 Replacement Festival Lights - Square 11000 12000 Gary Hampton Memorial Youth Invitational 500 500 0 Joe Martin Memorial Stage Race 11955 11955 0 American College Theatre Festival Advertising 21600 21600 0 Square Gardens Maintenance 44,486 429445 21041 41428 NCAA Cross Country Advertising 69000 63000 0 City Entranceway Enhancements 29100 2,100 Washington County Historical Society 12,500 11 ,735 765 11 ,735 Ark. Air Museum - Plane Transportation 15400 15400 0 Unobligated 25,013 25,013 TOTAL 1995 BUDGET $1 ,032 913 $506,519 $526,394 $50,091 ACTIVITY REPORT August , 1995 • 800 NUMBER August 1995 : 692 YTD 1995 : 5069 August 1994 : 622 YTD 1994 : 5715 July 1993 : 417 YTD 1993 : 4343 INQUIRY RESPONSES August 95 Tourist - 511 1995 YTD - 3282 August 94 Tourist - 281 1994 YTD - 3077 August 95 Advertising Response - 1820 1995 YTD- 19 , 691 August 94 Advertising Response - 1117 1994 YTD- 17 , 857 August 95 Relocation - 306 1995 YTD - 2701 August 94 Relocation - 376 1994 YTD - 2974 August 1995 Total Inquiries - 2637 August 1994 Total Inquiries - 1774 YTD 1995 Total Inquiries - 25 , 674 YTD 1994 Total Inquiries - 23 , 908 CONVENTION ACTIVITY • Conventions - Wildlife Conference Lutheran Youth Conference LeadAR Conference Municipal Clerk ' s Conference Good Sam ' s Samboree Meetings - Autumnfest Northwest Arkansas Tourism Association Guesthouse International hotel meeting Lights of the Ozarks A & P Subcommittee on Town Center/ Exhibit Hall Tour Groups - Kincaid FAM Tour ( Oklahoma City ) Oklahoma Retired Citizens Boatman ' s Bank - Little Rock Poe Travel ( South Carolina ) - group here for football game Miscellaneous - On- Premise Consumption Petition Drive Town & Country 35 year anniversary U of A Orientation Sessions Chamber Business After Hours - KKIX-Q102 Regional Airport Cloud Breaking Teacher Breakfast Old Post Office reopening Chamber Accreditation Report . Arkansas Calendar of Events Media Relations - TV- 51 National Alliance for Historic Preservation Successful Meetings Channel 11 ( Little Rock ) - Meg Matthews • Media ( August placement ) - Arkansas Tour Guide Friendly Exchange NATA Newspaper Insert Southern Living Travel America TRIP Columbia State newspaper ABA Destinations Convention South HMR COLLECTION COMPARISON August 1995 : $ 81 , 416 August 1994 : $ 78 , 508 Percent Increase 3 . 708 YTD 1995 : $ 608 , 354 YTD 1994 : $ 561 , 840 Percent Increase 8 . 288 TOP TEN HMR COLLECTIONS - August Figures not available at time agenda prepared . • • .. _ ._. • TOURIST INQUIRY 1995 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AL 0 3 2 1 3 1 3 4 0 0 0 0 AK 0 1 0 0 1 0 0 0 0 0 0 0 AZ 1 0 3 1 2 4 3 4 0 0 0 0 AR 51 74 154 80 85 63 60 75 0 0 0 0 CA 16 17 21 10 16 24 11 17 0 0 0 0 CO 1 0 2 2 2 4 3 7 0 0 0 0 CT 3 2 0 1 2 1 1 1 0 0 0 0 DE 1 0 0 0 1 0 0 1 0 0 0 0 DC 1 2 0 0 0 0 0 1 0 0 0 0 FL 7 8 17 5 5 6 8 9 0 0 0 0 GA 8 0 5 2 5 0 1 5 0 0 0 0 HI 0 0 0 0 0 0 0 0 0 0 0 0 ID 0 0 1 1 0 2 1 1 0 0 0 0 IL 110 13 63 12 12 18 16 20 0 0 0 0 IN 4 2 25 6 4 5 8 11 0 0 0 0 IA 1 8 25 2 10 4 2 6 0 0 0 0 KS 5 7 32 14 13 13 16 18 0 0 0 0 KY 1 1 5 1 2 1 0 2 0 0 0 0 LA 7 12 60 26 20 16 25 30 0 0 0 0 ME 0 1 0 1 0 0 0 0 0 0 0 0 MD 0 3 3 1 0 1 . 2 3 0 0 0 0 MA 2 4 3 4 4 3 0 2 0 0 0 0 MI 3 7 31 9 2 2 7 8 0 0 0 0 MN 4 20 12 5 12 7 3 5 0 0 0 0 MS 1 4 14 1 8 0 9 8 0 0 0 0 MO 12 16 72 32 19 20 37 37 0 0 0 0 MT 0 0 0 0 0 0 0 1 0 0 0 0 NE 4 2 5 1 6 3 0 9 0 0 0 0 NV 2 1 1 1 2 2 0 1 0 0 0 0 NH 0 0 1 0 4 0 0 0 0 0 0 0 NJ 0 1 1 2 1 1 1 3 0 0 0 0 NM 0 0 4 2 1 1 1 5 0 0 0 0 NY 4 3 2 5 3 7 4 6 0 0 0 0 NC 3 4 7 3 3 2 0 5 0 0 0 0 NO 1 0 1 1 1 0 0 3 0 0 0 0 OH 3 9 30 5 6 5 2 10 0 0 0 0 OK 7 14 91 28 28 35 32 45 0 0 0 0 OR 1 2 1 0 2 2 0 0 0 0 0 0 PA 2 4 6 1 5 1 3 2 0 0 0 0 PR 0 0 0 0 0 0 0 0 0 0 0 0 RI 0 0 0 0 1 0 1 0 0 0 0 0 SC 2 0 4 2 4 3 2 7 0 0 0 0 SD 2 0 3 1 0 2 1 1 0 0 0 0 TN 8 6 16 6 9 4 8 13 0 0 0 0 TX 16 29 98 40 55 65 83 110 0 0 0 0 UT 0 0 1 1 1 0 2 0 0 0 0 . 0 VT 0 0 3 2 1 0 0 2 0 0 0 0 • VA 1 3 4 3 6 2 3 2 0 0 0 0 WA 4 2 1 2 3 1 0 1 0 0 0 0 WV 0 1 16 1 0 0 0 0 0 0 0 0 WI 8 7 1 5 3 2 6 8 0 0 0 0 WY 1 0 7 0 0 1 0 0 Can 3 2 0 2 3 2 1 2 01 0 01 0 Tot . 211 295 854 333 376 336 366 511 Total 3282 . • Advertising Inquiry 1995 August 30 JAN FEB MAR APR MAY JUN JUL AG SEP OT NV DEC AT 175 484 567 318 130 283 115 AI 1195 685 52 17 ATM 133 63 34 2 15 BA 111 155 12 66 CH 226 139 175 99 56 19 7 54 CR CS CT 61 DM 101 1 1 DV44 FE � 4 GL HA 58 185 145 312 LA ML 14 16 639 25 � 119 43 26 96 MM NC 64 104 21 NTG 23 19 27 56 13 32 32 115 OS 407 346 122 42 24 9 • SL 61 57 337 231 283 272 168 312 SM 7 3 SNL TA 14 607 163 68 15 395 TG 7 225 82 1 TM 27 7 339 281 182 58 62 217 TP 19 67 63 273 50 12 207 27 TW USA 1210 . 1447 911 12 VP 179 256 242 224 170 117 36 VUS 554 79 65 24 Tot , 731 319 4887 5218 3284 2114 1318 1820 BA - BACKPACKER MM - MIDWEST MOTORIST BN - BIRMINGHAM NEWS NC - NEW CHOICES BY - BYWAYS NTG - NATA ATM - ARKANSAS TIMES OS - OUTSIDE CH - COUNTRY HOME SL - SOUTHERN LIVING CR - COURIER SM - SUCCESSFUL MEETINGS CS - CONVENTION SOUTH SNL - SPRINGFIELD NEWS LEADER CT - AAA CAR 7 TRAVEL TA - TRAVEL AMERICA DM - D-THE MAG . OF DALLAS TG - SOUTHERN LIV . TRAVEL DV DISCOVERY TM - TEXAS MONTHLY FE - FRIENDLY EXCHANGE TP - TRIP GL - GROUP TRAVEL LEADER TW - TULSA WORLD HA - HOME & AWAY USA - USA WEEKEND AI - AR . NEWS INSERT ( CJ ) VP - VACATIONS PUBLICATIONS • LA - LAFAYETTE ADVERTISER VUS - VISTA USA ML - MIDWEST LIVING AT - AR TOUR GUIDE Advertising Inquiry by State August 1995 AT BA CH CT DS HA ML NC . NTG OS SL TA TG TM TP USA VP VUS TOT AL 2 0 1 0 1 0 0 0 0 0 16 10 0 1 2 0 0 0 33 AK 0 0 0 0 0 0 0 0 0 0 0 1 0 1 0 0 1 0 3 AZ 2 1 0 0 1 0 2 0 2 0 0 4 0 0 0 0 0 0 12 AR 10 2 0 0 2 0 0 1 7 0 18 7 0 3 0 0 1 0 51 1 3 CO 3 1 2 0 0 0 0 0 1 0 2I 5 0 1 0 0 0 0 15 CT j 1 01 0 0 0 0 0 1 0 1 1 3 0 2 2 0 0 0 11 DEJI 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 2 DC 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 1 0 3 FL 3 5 3 0 1 1 0 1 5 2 26 25 0 1 1 0 1 0 75 GA 0 4 0 0 2 0 0 0 1 0 15 10 0 2 1 0 0 0 35 HI 0 1 0 0 1 0 0 0 0 0 0 2 0 0 0 0 0 0 4 ID 0 2 1 0 0 0 0 2 0 0 0 1 0 1 0 0 0 0 7 IL 8 4 2 0 3 47 21 1 2 3 3 21 0 6 0 0 2 0 123 IN 2 1 1 0 2 33 10 0 2 0 4 11 0 2 1 0 1 0 70 IA 1 1 0 0 0 46 9 0 1 0 1 12 0 2 0 0 1 0 74 KS 6 0 0 0 0 0 5 0 4 0 0 12 1 1 0 0 0 0 29 KY 1 3 4 0 0 22 1 0 0 0 4 8 0 1 0 0 1 0 45 LA 14 0 2 0 1 0 0 0 11 0 41 9 0 1 1 0 2 0 82 ME 0 0 0 0 1 0 0 0 0 0 0 1 0 0 0 0 0 0 2 MD 0 1 2 0 1 0 0 0 1 0 3 4 0 2 2 0 0 0 16 MA 0 0 0 0 0 0 0 0 0 0 0 5 0 0 0 0 0 0 5 MI 2 2 3 0 1 0 4 1 4 0 2 13 0 2 3 0 2 0 39 MN 0 1 0 0 2 62 11 1 2 0 0 5 0 1 0 0 1 0 86 MS 1 1 1 0 1 0 0 0 1 0 22 12 0 1 0 0 1 0 41 MO 8 4 3 0 2 0 6 1 9 0 10 12 0 2 0 0 0 0 57 MT 1 0 0 0 0 0 0 0 0 0 0 4 0 0 0 0 0 0 5 NE 2 0 0 0 1 24 5 0 1 0 1 1 0 0 1 0 0 0 36 NV 1 0 10 0 1 0 0 0 0 0 0 2 0 0 0 0 1 0 5 NH 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 1 NJ 0 1 0 0 2 0 2 1 1 1 1 49 0 0 2 0 0 0 20 NM 0 1 0 0 0 0 0 0 1 0 1 3 0 1 0 0 0 0 7 NY 1 7 2 0 2 0 0 1 2 1 3 14 0 4 2 0 3 0 42 NC 1 1 0 0 2 0 0 0 2 0 12 6 0 1 0 0 1 0 26 ND 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 1 OH 1 1 2 0 1 75 6 1 1 0 5 17 0 6 0 0 1 0 117 OK 7 0 2 0 0 0 1 0 6 0 8 10 0 2 1 0 0 0 37 OR 1 0 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 3 PA 1 3 4 0 2 0 0 1 2 0 0 16 0 1 0 0 0 0 30 PR 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 RI 0 0 0 0 0 0 0 0 0 0 1 1 0 0 1 0 0 0 3 Sc 1 1 0 0 1 0 0 0 1 0 7 7 0 0 0 0 1 0 19 SD 0 0 0 0 0 1 1 0 0 0 0 1 0 0 0 0 0 0 3 TN 1 1 0 0 0 0 1 1 3 0 23 5 0 2 1 0 1 0 39 TX 19 3 6 0 4 1 1 0 25 1 68 41 0 159 2 0 6 0 336 UT 0 0 1 0 0 0 0 0 0 0 0 2 0 1 0 0 0 0 4 VT 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 VA 0 2 1 0 0 0 0 0 0 0 7 5 0 2 3 0 1 0 21 WA 2 2 2 0 2 0 0 0 0 0 1 5 0 1 00 2 0 17 WV 0 0 0 0 0 0 0 1 1 0 2 3 0 1 0 0 0 0 8 CANIDO1I 31 1 0 0 01 21 21 1 0 0 2 0 0 01 0 01 0 12 115 66 54 44 312 96 21 115 9 312 395 1 217 27 36 TOTAL 1820 RELOCATION INQUIRY 1995 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AL 3 2 4 2 3 1 2 3 0 0 0 0 AK 1 2 3 2 0 1 1 0 0 0 0 0 AZ 10 4 11 7 11 9 7 5 0 0 0 0 AR 55 53 64 33 51 47 41 28 0 0 0 0 CA 56 36 46 30 56 34 37 34 0 0 0 0 CO 11 8 20 8 18 6 5 8 0 0 0 0 CT 0 1 4 0 0 2 3 2 0 0 0 0 DE 0 0 0 0 0 0 0 0 0 0 0 0 DC 0 1 0 0 0 0 0 0 0 0 0 0 FL 13 3 18 12 28 8 9 16 0 0 0 0 GA 4 3 2 2 2 2 5 7 0 0 0 0 HI 2 0 1 1 0 1 1 1 0 0 0 0 ID 2 0 2 1 0 2 0 0 0 0 0 0 IL 13 18 35 15 15 15 17 11 0 0 0 0 IN 4 8 7 4 2 4 5 3 0 0 0 0 IA 5 8 7 2 7 7 5 3 0 0 0 0 KS 9 12 9 4 11 11 5 6 0 0 0 0 KY 0 1 1 2 0 2 0 4 0 0 0 0 LA 11 10 14 9 15 12 8 10 0 0 0 0 ME 0 0 2 1 0 0 1 0 0 0 0 0 MD 1 0 5 6 4 0 1 1 0 0 0 0 • MA 4 1 3 5 1 1 0 1 0 0 0 0 MI 6 2 10 10 4 2 4 ' 3 0 0 0 0 MN 2 1 8 6 4 2 5 7 0 0 0 0 MS 7 4 8 4 8 5 4 7 0 0 0 0 MO 12 19 29 13 16 11 14 17 0 0 0 0 MT 0 0 1 0 1 1 0 0 0 0 0 0 NE 3 1 3 6 3 4 2 1 0 0 0 0 NV 1 2 3 3 3 2 2 2 0 0 0 0 NH 1 0 1 0 1 0 0 0 0 0 0 0 NJ 6 0 5 4 3 4 0 4 0 0 0 0 NM 4 0 6 4 0 0 5 3 0 0 0 0 NY 6 9 11 2 6 2 5 3 0 0 0 0 NC 4 4 2 5 6 5 4 4 0 0 0 0 ND 1 0 1 0 2 0 1 1 0 0 0 0 OH 2 2 9 5 5 5 3 2 0 0 0 0 OK 19 15 20 12 15 14 10 23 0 0 0 0 OR 5 6 1 5 0 5 1 1 0 0 0 0 PA 8 7 5 3 6 4 3 2 0 0 0 0 PR 0 0 0 0 0 0 0 0 0 0 0 0 RI 1 0 0 0 0 0 1 0 0 0 0 0 SC 5 3 4 2 0 1 2 3 0 0 0 0 SD 0 3 1 0 0 2 2 0 0 0 0 0 TN 5 6 7 4 12 12 5 12 0 0 0 0 TX 43 41 42 28 28 45 41 53 0 0 0 0 UT 3 0 0 2 2 0 3 0 0 0 0 0 VT 1 0 1 1 0 0 0 1 0 0 0 0 • VA 10 8 5 1 5 3 9 3 0 0 0 0 WA 7 4 3 2 2 4 2 2 0 0 0 0 WV 0 0 0 0 0 0 0 0 0 0 0 0 WI 7 4 8 5 5 3 3 6 0 0 0 0 WY 1 2 1 0 0 1 0 2 0 0 0 0 Can 7 7 8 0 6 3 31 1 381 321 461 273 367 305 287 306 Tota1 . 2701 September 6 , 1995 r TO : A & P Commissioners FROM : Marilyn Johnson Director Convention and Visitor Development RE : RFQs for Town Center/ Exhibit Hall RFQ ' s for concept design and feasibility analysis of the Town Center/ Exhibit Hall were received from the following firms : Perry L . Butcher & Associates , Architects Cromwell Architects Engineers Hailey/Amirmoez Associates Architects , PA McGowan Anderson Hunter Griffin Architecture The Wischmeyer Architects , Inc . Wittenberg , Delony & Davidson , Inc . At your meeting on Monday , you will evaluate the six firms • considering the following : Qualifications in relation to specific project to be performed - 30 points Experience , competence , and capacity of performance - 25 points Past record of performance - 25 points Familiarity with area - 20 points The City Purchasing Manager , a City Staff Engineer , and the Director of Convention and Nisitor Development are ex- officio members of the committee and will be present on Monday to answer any questions which you may have . Each commissioner will rate the firms based on the points above so that each member selects three ( 3 ) firms , rated 1 , 21 3 . The firms with the highest number of first and second place votes shall be selected to be interviewed . At your meeting on Monday , the Commission should set a time for the interviews to be conducted . September 5 , 1995 TO : A & P Commissioners FROM : Joe Fennel RE : Town Center/ Exhibit Hall For the purposes of discussion , the Town Center/ Exhibit Hall subcommittee submits the following to be given to the architectural firms selected in order that they have a starting point for our study . SIZE - will be determined by the size of the parking lot ( as much as we can put there ) . PARKING - 2 decks for sure ( maybe 3 ) • PARTITIONS - ability to divide the center into smaller spaces BRICK AND GLASS - to blend with the square and to tie it into the square COMPUTER CAPACITY - support for multiple computer network UTILITIES - sub floor utilities and enough power to accommodate multiple uses at the same time KITCHEN FACILITIES OR HOLDING FACILITIES - spacious room and staging area ; walk in freezer , walk in refrigerator ( catering capability to do 2 events at one time without getting in each others way ) ; stainless staging center ( multi - levels ) ; china/ silver /dishwasher? ? ? PROJECTION BOOTH? DARKENING ABILITY ? • I pl h i sl II �x •}a ohs? ` IIIi � Iia � ttIn, i e Oil ri 1 tj rE i�FFIt; kill T� I � - I g)g i� I � a � 1 �1 ° ��' S�... � F•dw� Pw 1 �- -.amu �l � s71 � I+ /. . � �.� �^"� �. + 1 I k •f " i 1 I la Ji~ 4+{r 1 Il� '_ll le IIM Ur l )1 .mc i ' / r tts sf�a+11�'I;m1 ,fnY{ra'C1'S . I . L av1 �J1 x I d � ` •E?f NU T. : If Oil 1 1 t • . . . I r L ..a ✓ ! 'Ci I.)' He�" a � 'i x s� ice.._ } � rt y - w � h C ! If a �t J- 4� . Alp IN 11 s I :� mils ion. ; r� I ai©. Ell Tjtzv � . � tNX "x � 4iCiC�l6� r i Chugging toward the future, Chattanooga Four firms interpret new urban contemplates a downtown revival design guidelines proposed for the blocks of Market Street (left to site plan) opposite Duller Park in Chattanooga: 1. Koetter, Kim & Associates 2. Skidmore, Owings & Dferrill (Washington office) 9. Tuck Hinton. Everton Architects • p. Peterson, Littenberg Architects Although its name might evoke the nostalgic image of a singing Tex Beneke about to board a sleek Pullman car, modern-day Chattanooga shares all the problems—population shift to the suburbs, a declining industrial base, and the physical deterioration of its it 1 Q downtown core—that afflict many em mid-size American cities. In 1983 the ��� � ®� III q Urban Design Consultancy was formed with the support of the 0] locally based Lyndhurst Foundation �; 00 DU LU Lu to examine Chattanooga's mo� mm � n ' Oil00 downtown " ublicrealm," focusing BBspecifically on the Tennessee River waterfront, the area around the historic Chattanooga Chao Chao terminal complex, and, midway :y :- PP ➢ it ! 9 '� between these two nodes along the city's principal north-south Market Street axis, the Miller Park district. Given its traditional role as the . city's historic center and its strategic location at the point where Chattanooga's two downtown street i grids converge, Miller Park was deemed especially pivotal, and the tet' i; Consultancy commissioned the Boston firm of Koetter, Kim & MIA.ssociates to develop a set of guidelines that might form a 'w' � - blueprint for the area's physical revitalization. U The Koetter, Kim guidelines call �\ & e o for the retention of trapezoidal / � .. . - Miller Park as a passive urban n" r /I � y � n oasis; the conversion of the block north of the park into a landscapedKt 1 I ' plaza containing a public pavilion, Jy performance space, and a retail fir. �• ; I, �; / l %.' arcade connecting the project with _ b . * 1 } \ _ ! the existing Loveman's department ;. � _ "'•' store; and, along the Market Street '�' ; r % ' spine west of the park, the • r, fns '� }� , ,� \'�`rtic ('�� 11 ,,•, _ 1 development of "multiuse urban r I blocks" incorporating offices, i housing, retail space, and parking. g Unusually specific design criteria - Of SITE vcaN 4 mandate, among other things, two- ' story open loggias along Market 2'! Street; proNisions for setbacks, n cornices, and stringcrourses that would divide buildings horizontally into base, middle, and top; and the } use of brick or stone as facade eecee -eeeee c ccc c F materials. While urban-design M guidelines of this type are not i'" ' - " ' KIM ELK S unique—witness thosedraPm 'p _raFeeer 1ee « C< PC re -_ 1 eee ree ee ee ere ie ee rt ee j for Battery Park City in New York +, and the proposed Fan Pier project in Boston—their comprehensiveness s and sophistication are rare in a city the size of Chattanooga. Even more WnusuaI perhaps, is the city's - _ •. ommissioning four architectural firms to interpret the guidelines. As the Market Street proposals shown '*-m`v ' ,-p �_►y7+r ' here reveal, Koetter, Kim has done '4 a its work well. Despite obvious _ IN I .1�-v` � stylistic differences, the architects' _ _ _ _ - _ - - - - ,- - { adherence to a fixed set of rules ,r-a n + ° �i It + indicates how such time-honored - ii l I. � matters as order, scale, and mn«,r� .,,fohe }w utili>ad to re- Qd OI'n{I Y t1 �� Y bb •• ' °Mir ~ \ ' ,•� '44 1 \ Tv. ]� ..^ J ' . \ �Y I it , t IN ' `irs• t . � �_ x. 11', ��n. � + ` ,a• ~ ` I ` �. r r % • . ..fit . . _ • ski " 4 . , •• ,.. lalt -� • , � ,� fes• Lk IIS l _ - _ o i N 1 w n W732 }3]]]3�iiyi3ii7iL� f� i pJ �J � ., e! ct'•`fMet[ ail'' �:.'..��.L�'61.�`St'L � i . 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