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1995-04-10 - Agendas - Final
MEETING NOTICE The Advertising and Promotion Commission will meet on Monday , April 10 , 1995 at 2 : 00 p . m . in the Chamber of Commerce Conference Room , ADVERTISING AND PROMOTION COMMISSION April 10 , 1995 2 : 00 p . m . Chamber of Commerce I . Call to Order A . Selection of Commissioner to fill four year term expiring April 1 , 1999 now held by Joe Fennel 11 . Reports A . Approval of Minutes for March Be Financial - Ben Mayes 1 . Variance in policy requested for Holiday Hoops to provide funding as a grant for advertising C . Convention and Visitor Activity - Marilyn Johnson D . Blackwood/Martin Agency Report - Susan Stirewalt III . Old Business • A . Advertising Agency Selection Be Exhibit Hall IV . New Business A . Position of On-Premise Consumption Petition Drive Be Special Project Funding Requests 1 . Washington County Historical Society - $ 12 , 500 2 . OZARTS - $ 12 , 800 3 . Square Gardens - $ 9 , 100 C . NATA Co- op Advertising V . Adjourn V x • SELECTION OF A & P COMMISSIONER Nine applications were received for 4 year term expiring April 1 , 1999 presently held by Joe Fennel . Vacancies on the commission , whether resulting from expiration of a regular term or otherwise , in any of the four ( 4 ) tourism industry positions shall be filled by appointment made by the remaining members of the commission , with the approval of the governing body of the city . Applications were received from the following : Cary J . Arsaga - Arsaga ' s Expresso Cafe Matt Charboneau - Hoffbrau Steaks David A . Coley - Muley ' s Joe Fennel — Jose ' s ( eligible to serve a second term ) Anita R . Guthrie - Ozark Brewing Company Mike Hopkins - Fuzzy ' s Restaurant Ray Jones - McDonald ' s Tim Ryan - Ozark Brewing Company Rolf B . Wilkin - Eureka Pizza • A P P L I C A .T I O N F 0 R M For appointment to city Boards, Commissions, and Committees • �l ***Please Print nor Type all• Answers***NAME: 2A(z. 7' 1- asAr.A / C 1 n&_ Soe. See. I % ( If married, please give spouse's first-home ) � P Circulation-. (Do not write in this space. ) Resident Street Address Zlo( 7 City Zip Code - Terminate: I �+ S fi1'VLF. Appointed: r 1 M Mailing Address Zip Code Term Expires: - ;1'i i TELEPHONE NUMBER : Home: SZ � ^ 51 $S - aced: .73 W m Replaced: R I ry In < ' Business : (� (4 3 --q O � � REFERENCES: - O -D M d ��^^ /1 0 OCCUPATION/EMPLOYER NAME : AP�cg 'S f= sgLi ssa CQ�'� NOW 1, Nrj 'W 409 ,'^1 LENGTH OF RESIDENCY IN FAYETTEVILLE = Address 00 Sa h C7 <s lel PhoneSZ1r _ 08 4' CHOICE OF COMMITTEE: ! I' £ Nae Zf) h A L ew u 1 r/ Address ? Gatyk e � �[&*ei teua(c. Phone ULLK � 4LI 1 . What are your qualifications for serving on this committee, including education and expertise in the subject matter? - �1 /' y...� T, rv� 11C Ixlslnes5 .` � WY1cr � �(Kc� 4.5 � �csr� `c ,o wry 1 � C h. LWTC✓•c61� ly\ S2. �J � ✓\.q 2. Why would you like to be considered for appointment to this committee? v�_ uVG Q, I A-e [` Sem ''}' r\ �r, 1'y\. . Caol� ccF ✓, � . � eI cA, b / .s es � be LASS lnai © tv � mes Jna1 -4u l '0 "f%\- s lwk%ck.Z hzl%G�2c, is I e � i(ivr F� 41 ' ctls-1 I <. ;e4-w � C-V` 4 � , i -Ccis In �aMcE'�o �v44v ben�`� V e� �i �eS • RETURN THIS APPLICATION TO: Traci Paul , City Clerk's Office, 113 W. Mountain St . , Fayetteville. If you have any questions, call 575-8323 . If you are not appointed, your application will be kept for one year and will automatically be resubmitted during that time. After a year if you want to be considered for a position, you will need to reapply. A P P L I C A T I 0 N F 0 R M For appointment to city Boards, Comissiona, aM Cawi ttaes COPY . /1 ***Please Print or Type aatt Answers••' S � a l Oh2AV / vavv t S. , Sec . ( If arrrmed, please give epau*$ a first name ) 337 [ ot wt ll circulation, (Do not write in this space.) A Resident street Address �7", z k' jI (e 77-203 ' W City Zip Code m Terminate:— rn N (� Sari A5 Ccho%ce Appointed:— mz Mailing Address Zip Code Term Expires: ;K I m Replaead:� TELEPHONE NUMBER : Nome : Sal • S6(m aLil0 Business : REFERENCES: T OCCUPATION/EMPLOYER NAME : Ocam.t.r [TO[-r-Inr4J Mas (,J oocQ..1 FOe.SSe m LENGTH OF RESIDENCY IN FAYETTEVILLE 13 ears Address Phone CHOICE OF COMMITTEE : tPro nno #-ep Name LJml,lta & ^ S1lrpv Address G1 re' v % dreA- T.. CQ4 P Phone 7�it N . � � oocQt� . 521 ' � (n? O 1 . what are your qualifications for serving on this caammittee, including education and expertise in the subject matter? ,rte r( e o>r a loc lce/ Ici� iil .est c n 0 anar lcc i vim{ a F . -, a 46 v ,lk c g 15' %z if CIO IcM� ee,e 22 r-re � Co � �errC LA) a S t rr(�� II 4t .r. ..E L ( cx > 9) Ytrt lLv- � r� ..n(1 In✓-P 0.�on ..� b� Sm �-[.L ) CQc, c, 2e e, o .A Q Gv r7h1 o rC m Z lea ,3c l C o6 L( Y✓�c.YCCJ�S res•Ez� i -1 lot �w��e 11 k'GCr t e" L =24 �1e i1y� '1�•-e ww h kAf•+� c1cX JrJ� 7<t'Z: r 0 L 2 . why would you tike to be considered for appointstint to this cosittee? OL lo:t. 41".& rtb � of alb �ce l 'n e vee �o Ser Ee I A S a -� Ge -la �,�s 1 � ' � • 1.� 2 O. a �L � l ((_ e .1-IO I �l Seco.. .Ql •-t q5 a �o a0 cir.. cs 9Q�- So� �.,•Ir_D L uS G� tFYwW'F�-J� T'D grvW G bJ S. –C. LSA I o ( e G 77' V e Cc JL�1�n'L.inl.r L o...l rX av C'i SS C� GuanMi C �Y� �c. AC '7L • Dwr.ar � � o l+f of -11K �.:� s + JDIvY••e Vpc{� t�. w.�'fS 1�`L� m_,m'1 (e )_L o l k '% oar �I �l (L .k w. o, a Fo 4 0o SL VSE . RETURN THIS APPLICATION TO : Traci Paul , City Clerk' s Office, 113 W. Mountain St. , Fayetteville. If you have any questions, call 575 . 8323 . If you are not appointed, your application will be kept for one year and will autaslatically be resubmitted during that time . After a year if you want to be considered for a position, you will need to reapply. A P P L I C A T I 0 N F 0 R M For appointment to City Boards, Commissions , and committees ***Please Print or Type all Answers*** Z � 3 - 9S /1 /� T � ) p • NAME : L Av I o At l oLG l / We 1� I Soc. Sec . M ( If married, please give spouse' s first name ) 1 3q 8 � , R M r�F 2 ID L I y Circulation: (Do not write in this space . ) Resident street Address D F�( a ��`I ey � Ile 3 C-it�yrl GZip Code e . -� ,a1 U i Terminate: Appointed: Mailing Address 11 Zip �Coder� Term Expires : L TELEPHONE NUMBER : Home: SOI ' Ll L4 � " -^�1 3 9 0 Replaced: Business : REFERENCES : I OCCUPATION/EMPLOYER NAME : A(Ak C mul (� ,S Name D R . PAS 1 C) LENGTH OF RESIDENCY IN FAYETTEVILLE ? t� Address /I ')%Oa1 e , t�S P KI }JG — FAY Ad 1 I j'� Phone Il�'1 W43 - 2 _I CHOICE OF COMMITTEE : Ad 4 C� I-D �'�D Name m4 Y11 l� ,.J1 Address 3 LIT rCT- L) /My L A Oe S 4?(I rr I Phone 1 . what are your qualifications for serving on this committee, including education and expertise in the subject matter? J Ann Frons � zavk Nr -Tf JDec) vjt;s7- A �' k °� G2flAlL RTEf� Fru) M 144 b4u.2-. hewn -z ) ASJ-Ecl A MIA, 's EID -eL ' - 1 �- -� os a CLOKATV ,mss �nl4y -�. J lc I t AJ A I4s 2 . why would you like to be considered for appointment to this committee? t F � z1 c: a ,J Sze lies Prc) M bo+h sloes nF' � he hr Pr MtJ uJl Ce u-i4S boyo d rAls-ed F(, Ubu 4gulk - eu r) P, s 4 r _peSoo ry ! MlNt � 44-IL Fauk4,QJJJJe � h4 � ? S Oce -� o lluF Z Also reahze Move up A- 4kiL 11 ky-puAhi 1plo FAQ +teuil aj� d Fh « j�Le Sho�ldn '� lie du4rloaKel� bJ nzl + h r 56m rgsln-eP-fs f se - :Q )Jllle RETURN THIS APPLICATION TO: Traci Paul , City Clerk' s Office, 113 W. Mountain St . , Fayetteville. If you have any questions , call 575-8323 . If you are not appointed, your ,.pplication will be kept for one year and will automatically be resubmitted during that time. After a year if you want to be considered for a position, you will need to reapply. WIFU r P P I CAT I O N F O mi M U For appointment to City Boards, Commissi ortp, and committees *'*Please Print or Type all Answers*** - - . NAME : Joe Fennel �e. i A�i,v / Sac . Sec . ( If married, please give spouse' s first name ) S 1^ , Circulation: (Do not write in this space . ) Resident Street Address t F'U ce_ A � 727 U 3 city zip Cade Terminate: Appointed: �4FF�K, 9s Mailing Address ` 21 ^ , & Zip Code Term Expires : S TELEPHONE NUMBER : Home : e� 7 c . Business : 521 - x 337 REFERENC-E-S-:: OCCUPATION/EMPLOYER NAME : cfDSi' , -T./G . Nana LENGTH OF RESIDENCY IN FAYETTEVILLE Address Phone— CHOICE n n CHOICE OF COMMITTEE : Advertising and Promotion Name �NM itl��-.t, Commission Address Phone 1 . what are your qualifications for serving on this committee, including education and expertise in the subject matter? f2 ^-.-�. CC' f-.+.V A c✓ (fir/ 2 . Why would you like to be considered for appointment to this committee? aAA RETURN THIS APPLICATION TO: Traci Paul , City Clerk ' s Office, 113 W. Mountain St . , Fayetteville. If you have any questions, call 575 -8323 . If you are not appointed, your application will be kept for one year and will automatically be resubmitted during that time. After a year if you want to be considered for a position, you will need to reapply. P P e I C T I N F 0 mi M Forr appointment to CicBoarderC Boarder Caapi ssiaro, rW Committees s ***Please Print or Type all Arowers••• • Lif married, please give spousels fir t name ) a7a3 AoV& D.o • Circulation: (Do not write in this space . ) Resident Street Address Cit Zip Code Terminste:� SOT), L. Appointed:— Mailing Address Zip Code Term Expires : �� 4 Reptaced:� F Now:TELEPHONE NUMBER : No : 6-;21-d117// JCt Business: Sa/: 739 /� REFERENCES :/ .�./.� OCCUPATION/EMPLOYER NAME :� AALJr&�,L'//� )ArE� LENGTH OF RESIDENCY IN FAYETTEVILLE CHOICE OF COMM IT TEE :IY��WA)$ F TDURIf;H Naas /TID W dI) 11 t� k. Address Phone 1 . what are your qualifications for serving on this comsi ttee, including education and expertise In the subject - matter? L2Qi. � 4�6 ll4swdlCaGBwi ,- / ig!!= ( b - 4� . ¢ q /i�w un" , <c�/ 3- + /� /L ♦ :� I Las ,marcs. /ww.e_ 2 . why would you Like to be considered for appointment to this e01MRitt6@7 6Ate e. , l e.�.tt /e • . o A �iAc 7f I(a. Ds a f .d A , !!: RETURN THIS APPLICATION TO : Traci Paul , City Clerk' s Office, 113 W. Mountain St. , Fayetteville. If you have any questions , call 575 . 8323 . If you are not appointed, Your application will be kept for oft year and mitt automatically be resubmitted during that time . After a year if you want to be considered for a position, you mill need to reapply. A P P L I C A .T I O N F O R M For appointment to City Boards, CoMissions, and. Committees •"Please Print or Type all Answers"' - NAME : �/� �N s �G�r f na Soe . Set- ( If married, please give spouse's f11-it name )neige ) T Y Circulation: (Do not write in this space. ) Reside Street Address City Zip Cade Terminate: .� ✓: � �'� �� Y' 7 rL � Z-7C � Appointed: � �] Mailing Address TT Zip Code Term Expires: fTl Replaced• T(1 TELEPHONE NUMBER : Home: 2. lY^ m Business : � '7 , X L� [� REFERENCES : (n 1/ m OCCUPATION/EMPLOYER NAME : /- Nana 'fl LENGTH OF RESIDENCY IN FAYETTEV LE Z a Address i LL�1 Phare m CHOICE OF COMMITTEE : Name Address Phone 1 . What are your qualifications for serving on this committee, including education and expertise in the subject matter? 2. Why would you like /to be considered for appointment to� is committee? _ a— RETURN THIS APPLICATION TO: Traci Paul , City Clerk,'s Office, 113 W. Mountain St . , Fayetteville. If you have any questions, call 575-8323 . If you are not appointed, your application will be kept for one year and will automatically be resubmitted during that time. After a year if you want to be considered for a position, you will need to reapply. APPLICATION FORM (� For appointment to City Boards, Commissions, and Committees RECEIVED '^/J +Please Print or Type all Answers'�' 10ITY .CLERK'S O.FFJC'E NAME . Soe. See . 6',✓� /� Q L //rn � y / !t _ - ( If ma ned, please dive spouse' s first name ) 104. 1 ' I 7 e2.., X /� Circulation: (Do not write in this space. ) Resident Street Address g .L city Zip Code ,�,., w eon,tg6 Terminate: TA6oro .v. 11c - 717409 Appointed: Mailing Address Zip Code Term Expires : Replaced: TELEPHONE NUMBER: Hama: 449 -98$ .L Business• ¢'f7 `b' L / 3 REFERENCES :/ OCCUPATION/EMPLOYER NAME: /n / O,..Aeff M Nemo J / � /L'/✓nf LENGTH OF RESIDENCY IN FAYETTEVILLE /40 % /is Address A4614 3A+/t Phone r'�S7 !r ^ / 000 CHOICE OF COMMITTEE : am �r/✓ea iR�Mvl.r.� Ne DON A)0`/^ I Address 2*f'0 3 Phone 1 . what are your qualifications for serving on this committee, including education and expertise in the subject matter? A M1 In cD N *f r 1 -D r r Rtrsr.r' Iy v✓r+7 r5 � r r v � ea � Do� ds ,tom/ .� /hn ac�.,4d ✓s .� �� 7'/.e .411I AdeAM/,JirS e4eslojws /✓ M y i9 f*~ 241100", 2. why would you like to be considered for appointment to this committee? n.wl.;tl/ .0. .ijw. n-ioa- /• � y IV em An7 e.#A RCS�O.vf / /Gr. / N M .yf /ti-Ot / �7d L-r / �b M / 0 ✓ RtSM irl Adr Li/ -f IrAHN Cy, /ler , i RETURN THIS APPLICATION TO: iMwP}yMara, City Clerk ' s Office, 113 w. Mountain St . , Fayetteville. If you have any questions, call 575-8323 . f you are not appointed, your application will be kept for one year and will automatically be resubmitted ring that time. After a year if you want to be considered for a position, you will need to reapply. A P P L I C A T I O N F 0 R M For appointment to City Burda, Coami ssioro, and Committees COPY t 5 •••Please Print or Type all Answers"* ; l E: Tirol R lave / IVW\L l sec. sec . ( If married, please give spouses first naps ) j ( S 0�) 91�A tJ Circulation: Coo not write in this space . ) Resident Street Address r11 (E�EVIt �E '7 City Zip Code Terminate: p�✓b� Appointed: F Mailing Address Zip Code Term Expires : 9 52i — 0984 Replaced., �tsO TELEPHONE NUMBER : Nome: Fooc. Business : 521 - 273 �j REFERENCES : 'I /CF OCCUPATION/EMPLOYER NAME : Cre4ices j r1A7JA6o6 dZA¢v� Now Joky\ 6Y LD • LENGTH Of RESIDENCY IN FATETTEVt LIEo1� Address 310 1 IrA441NJr 1L Phone G ? - oo4 CHOICE OF COMMITTEE : A7YQR7YSiNC.� fT�i� 2M5... Namur /'rN1 +0. L Address Phone 314 4 1 . What are your qualifications for serving on this committee, including education and expartisa in the subject matter? —_ 1� GIeAyS ! °�lau✓rLn '1 �E1L 16N r ' —�rt W 1GE5 ,[.gAri /Yl<11J1�lrFME1V'� 2 . Why would you like to be considered for appointment to this committee? lG , rU J - 0 So 0 ANIL Near RETURN THIS APPLICATION TO: Traci Paul , City Cterk ' s office, 113 W. Mountain St . , Fayetteville. If you have any questions , call 575 -8323 . If you are not appointed, your application will be kept for one year and will automatically be resubmitted during that time. After a year if you want to be considered for a position, you Will need to reapply. (M(��p� A P P L I C A T ION FORM For appointment to City Boards, Cosrissions, and Committees ***Please Print or Type all Answers"' >+ E. Rolf B . Wilkin / A_ - or ( if married, please give apcusa's first nameaa 1 Soc . sec . Circulation: (Do not write in this space. ) 200 W _ LafayPrrP Resident Street Address Fayetteville , AR 72701 City - Zip Code Terminate: Fp Same Appointed: Mailing Address Zip Code Term Expires : TELEPHONE NUMBER : Nome: 443 - 2427 Replaced: OFFC Business: 444 - 8282 REFERENCES: OCCUPATION/EMPLOYER NAME : Owner / Eureka Pizza Mas„ John Lewis LENGTH OF RESIDENCY IN FAYETTEVILLE 5 years Addrem..4 „r$ } eeEE 57=. Pirona ccc _ c4s,s, CHOICE OF COMMITTEE : Advertising & Promotion Ndm--J n . . _ ,__ _ _ Address 117 Business Administration ' Bld . phom 575 - 5148 1 . what are your qualifications for serving on this committee, inctuding education end expertise in the subject matter? 1989 Graduate of LSU , Bachelor of Business Administration U . S . Small Business Administration "ArkansasYoung Entrepreneur of the Year ( 1995 ); Owner / Operator of Eureka Pizza 4 locations ; Fayetteville , Springdale , Rogers & Bentonville . Member Arkansas Hospitality Association Member of Fayetteville , Rogers & Bentonville Chambers of Commerce _ I ' m the owner of small , successful regional pizza chain founded in Fayetteville . I have a practical understanding, of advertising , it ' s potential and it ' s limits . 2 . why would you like to be considered for appointment to this committee? I ' m a resident of Fayetteville that , upon becoming acquainted with the area , chose to live here . I love this vibrant small city with it ' s natural beauty and diversity of citizens . I ' m also aware that the hardworking taxpayer funds the A & P programs . My goal will be to ensure that the public ' s money is used wisely to effectively promote our city throughout Arkansas and the nation . RETURN THIS APPLICATION TO : Traci Paul , city Clerk' s Office, 113 W. Mountain St. , Fayetteville. if you have any questions, call 575 . 8323 . If you are not appointed, your application will be kept for one year and will automatically be resubmitted during that time. After a year if you want to be considered for position, you mitt need to reapply . GROUP : ADVERTISING & PROMOTION COMMISSION DATE : March 13 , 1995 PRESENT : Coy Kaylor Ben Mayes Jim Waselues Susan Stirewalt Joe Fennel Marilyn Johnson Woody Bassett Alex Jerde Linda McBride Fred Hanna ABSENT : None CALL TO ORDER : The meeting was called to order by Commissioner Coy Kaylor at 2 : 00 p . m , at the Chamber of Commerce . New Commissioner Alex Jerde , general manager of the Fayetteville Hilton was introduced . MONTHLY REPORTS : MINUTES It was moved by McBride , second by Hanna that the minutes of the February meeting be approved . Motion carried . FINANCIAL Ben Mayes presented the financial report for February . HMR collections were $ 71 , 046 in February an increase of 17 . 658 over 1994 collections . Total year to date collections are $ 145 , 973 , an increase of 11 . 048 . February expenditures were $ 82 , 341 . Year to date expenditures $ 142 , 063 . Moved by Fennel , second by Waselues to approve the financial report . Motion carried . ACTIVITY REPORT Marilyn Johnson reviewed February activities of Convention Visitor Development . 800 number calls received in February continued to increase over 1994 with 742 calls received year- to-date . Total inquiry responses for February were 935 . Year to date inquiries received total 2 , 258 . Convention activity has involved working with GIS Conference , First Night Ozarks , Sister City Conference and commemorative events for World War II , College Theatre Festival , McDonald ' s , and Elderhostel . The American Archery Activities Association is seeking a site for a 3 -D shoot . Moved by Fennel , second by McBride to approve the Convention Visitor Report . Motion carried . • AGENCY REPORT Susan Stirewalt reported on initial positive results from Outside magazine placement . Two hundred and fifty responses have been received in the first two weeks out . Moved by Hanna , second by Bassett to approve the agency report . Motion carried . OLD BUSINESS : HOT AIR BALLOON Blackwood Martin recommended that a Hot Air Balloon sponsorship was not an efficient or effective vehicle to generate tourism inquiries . The balloon does not enable us to communicate Fayetteville ' s attributes , location , and events as well as the traditional media currently being used to generate quality responses . No motion was received following the presentation . EXHIBIT HALL Letters received by the Commissioners concerning downtown parking were discussed . All agreed that they were concerned about parking as well and that there was a misconception in the public that present parking areas were being considered and would not be replaced . A meeting was set for Tuesday after spring break at 9 : 00 am at the Chamber of Commerce . • NEW BUSINESS : PARKS AND RECREATION PROPOSAL FOR HMR TAX ADDITIONAL CENT Susan Driver , chairman of the Parks and Recreation Advisory Committee presented their proposal for pursuit of an additional HMR cent to be used solely for parks and recreation needs . She asked the A & P Commission to support and assist Fayetteville in getting ready for future park needs . Following discussion , Hanna moved to forward to the City Council that a 1 cent HMR tax to be used only for Parks be placed on the ballot . Second McBride . Motion carried . ADVERTISING AGENCY SELECTION CRITERIA Moved by McBride , second by Bassett to approve the RFQ concept and points for Advertising agency selection . Motion carried . A copy is attached . OTHER BUSINESS : Mayor Hanna notified the Commissioners that the National Cemetery is out of land and needs additional funds to keep the Cemetary open . The Cemetary brings a number of dollars • to Fayetteville . The federal government will continue to operate the Cemetery if there is land available . However , • they will probably move the operation to Ft . Smith when land is no longer available . He indicated that they will probably ask the Commission for money . Joe Fennel announced that six teams had been signed for the Holiday Hoops tournament with two additional slots left . There being no further business , the meeting was adjourned . Respectfully submitted , Marilyn Johnson Director Convention and Visitor Development • City of Fayetteville, Arkansas Monthly HMR Tax Collections 1993- 1995 • 1993 1994 1994 1995 1995 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 54,149 $ 71 ,070 31 .250A $ 74,927 5.43% February 51 ,929 60,389 16.29% 71 ,046 17.65% March 54,606 64,306 17.76% 68,254 6. 14% April 61 , 155 70, 193 14.78% May 58,564 72,787 24.29% June 57,092 73,001 27.87% July 58,219 71 ,576 22.940/6 August 70,637 78,508 11 . 14% September 68,287 76,833 12.51 % October 67,710 76,400 12.83% November 74,385 79,328 6.65% December 59,364 71 ,862 21 .05% . Total $ 7360097 $ 866 253 17.68% $ 214,227 9.43% HMR Tax Collections By Month 100 80 I 60 ga 3 40 IE p IS 20 O 3: ML January February March Aprd May June July August September October Nowmber December 0 1993 ER 1994 1995 1HMRTAX Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending March 31 , 1995 • 1995 YTD March Budget Item Budget Expenses Remaining Expenses Public Notification (BMA Contract) $250,000 $44,702 $2059298 $21 ,764 Audit Expense 100 100 Trolley Operations 35,000 49966 30,034 21271 Collection Expense 36,000 8,569 27,431 21730 Convention Services 5,000 909 41091 909 Brochure Development 56,827 34,440 22 ,387 800 Telephone Number (Chamber) 10,000 5,000 5,000 2,500 Lights of the Ozarks 20,000 20,000 Autumnfest 7,500 7,500 Springfest 71500 3,468 49032 588 Music Festival 7,500 19857 51643 638 Air Museum 50,000 25,000 25,000 12,500 Park Improvements (Girls Softball Complex) 280,000 280,000 Chamber of Commerce Contract 100,000 50,000 50,000 Special Protects Youth Center Tri - State Swimming Conf. 500 500 Ark. Water Resources Center Conference 5,000 5,000 • University Museum Dinosaur Days 109000 10,000 Am . Legion Dept. of Ark. State Convention 31560 3,560 Northern Tourist Information Center 299172 71293 21 ,879 71293 Holiday Hoops 21 ,500 21 ,500 Replacement Festival Lights - Square 13000 11000 Gary Hampton Memorial Youth Invitational 500 500 0 Joe Martin Memorial Stage Race 1 ,955 795 11160 American College Theatre Festival Advertising 21600 21600 Square Gardens Maintenance 35,386 21965 32,421 21965 NCAA Cross Country Advertising 69000 6,000 0 City Entranceway Enhancements 2,100 2,100 Unobligated 48,213 489213 TOTAL 1995 BUDGET $1 ,032 ,913 $196,463 $836,450 $54,158 1 • ACTIVITY REPORT MARCH , 1995 • 800 NUMBER March 1995 : 564 YTD 1995 : 1306 March 1994 : 727 YTD 1994 : 1385 March 1993 : 377 YTD 1993 : 770 INQUIRY RESPONSES March 95 Tourist - 854 1995 YTD - 1360 March 94 Tourist - 922 1994 YTD - 1350 March 95 Advertising Response - 4887 1995 YTD- 5937 March 94 Advertising Response - 3931 1994 YTD- 4572 March 95 Relocation - 461 1995 YTD - 1163 March 94 Relocation - 503 1994 YTD - 1058 March 1995 Total Inquiries - 6202 March 1994 Total Inquiries - 5356 YTD 1995 Total Inquiries - 8460 YTD 1994 Total Inquiries - 6980 CONVENTION ACTIVITY Conventions - Wal -Mart Sons of Confederate Veterans World War II Commemorative meeting Sister City Conference Vietnam Veterans of America Meetings - FX Cable Breakfasttime Chamber Quarterly Luncheon Lights of the Ozarks Autumnfest Downtown Fayetteville Unlimited Governor ' s Conference on Tourism Arkansas Hospitality Assoc . Spring Trade Show Northern Tourist Information Center training session Tour Groups - Diamond Tours ( seniors ) FAM Tour - State Parks and Tourism Media Relations - Channel 6 , Tulsa , Winner ' s giveaway Media ( March placement ) - Arkansas Tour Guide Arkansas Alumni Arkansas Times D Magazine Midwest Motorist • NATA New Choices Outside Southern Living Vacation Guides • Spring Newspaper Insert Texas Monthly Travel America TRIP USA Weekend Vacation Publications Vista USA NTA Courier HMR COLLECTION COMPARISON March 1995 : $ 68 , 254 March 1994 : $ 64 , 306 Percent Increase 6 . 148 YTD 1995 : $ 214 , 227 YTD 1994 : $ 195 , 775 Percent Increase 9 . 43 % TOP TEN HMR COLLECTIONS - March Hilton Clarion Red Lobster Kirby ' s • Chili ' s Jose ' s Ryan ' s A . Q . McDonald ' s 50 ' s Dixie Cafe • • Advertising Inquiry 1995 March 31 JAN FEB MAR APR MAY JUN ' JUL AG SEP OT NV DEC AT 175 484 BN BY ATM 133 CH 226 139 175 CR CS CT DM DS FE GL HA Al 1195 LA ML 14 16 639 MM NC NTG 23 19 27 OS 407 • SL 61 57 337 SM SNL TA 14 607 TG 7 225 TM 27 7 339 TP 19 67 63 TW USA VP 179 256 VUS Tot , 731 319 4887 BA - BACKPACKER MM - MIDWEST MOTORIST BN - BIRMINGHAM NEWS NC - NEW CHOICES BY - BYWAYS NTG - NATA ATM - ARKANSAS TIMES OS - OUTSIDE CH - COUNTRY HOME SL - SOUTHERN LIVING CR - COURIER SM - SUCCESSFUL MEETINGS CS - CONVENTION SOUTH SNL - SPRINGFIELD NEWS LEADER CT - AAA CAR 7 TRAVEL TA - TRAVEL AMERICA DM - D-THE MAG , OF DALLAS TG - SOUTHERN LIV . TRAVEL DS - DESTINATIONS TM - TEXAS MONTHLY FE - FRIENDLY EXCHANGE TP - TRIP GL - GROUP TRAVEL LEADER TW - TULSA WORLD HA - HOME & AWAY USA - USA WEEKEND AI - AR . NEWS INSERT ( CJ ) VP - VACATIONS PUBLICATIONS LA - LAFAYETTE ADVERTISER VUS - VISTA USA • ML - MIDWEST LIVING • Advertising Inquiry by State MARCH 1995 AT ATM CH ML NTG OS SL TA TG TM TP VP AI TOTAL AL 6 0 0 6 0 8 15 10 10 1 1 4 1 62 AK 0 0 0 0 0 2 0 1 0 0 0 0 1 4 AZ 5 0 0 5 2 3 2 6 0 0 0 1 0 24 AR 43 118 3 12 2 9 11 6 9 0 0 2 439 654 CA 33 0 4 9 3 25 4 54 5 6 1 37 11 192 CO 4 0 2 0 0 11 0 4 0 2 0 3 1 27 CT 0 0 4 0 0 6 0 1 3 1 0 0 0 15 DE 0 0 2 0 0 2 1 2 0 1 0 0 0 8 DC 2 0 0 0 0 1 0 1 0 0 2 0 1 7 FL 14 0 11 5 0 27 13 24 12 2 6 17 2 133 GA 2 0 6 4 1 9 19 16 9 0 1 1 0 68 HI 0 0 0 0 0 2 0 0 0 0 4 0 0 6 ID 0 0 1 0 0 2 1 3 0 0 0 0 0 7 IL 28 0 11 94 0 19 22 40 8 0 3 20 25 270 IN 6 0 6 52 0 8 15 25 4 0 2 7 34 159 IA 13 1 7 46 1 9 9 11 0 4 0 7 0 108 KS 24 0 3 .38 1 7 6 13 5 1 0 3 120 221 KY 3 0 3 7 0 7 7 10 5 2 1 3 8 56 LA 18 4 1 12 2 4 19 15 21 2 4 10 5 117 ME 0 0 0 1 0 0 0 3 0 0 0 2 0 6 MD 3 0 5 2 1 8 1 2 3 1 2 4 0 32 MA 3 0 3 1 0 6 2 7 0 1 0 5 0 28 W1 10 0 4 42 1 25 12 28 7 1 1 11 9 151 N 21 0 5 37 1 6 12 15 0 2 0 5 0 104 MS 6 0 1 7 0 5 14 10 10 1 5 0 11 70 MO 56 3 6 75 3 15 15 27 6 1 1 7 156 371 MT 2 0 0 1 0 0 0 1 1 1 0 0 0 6 NE 18 0 1 20 0 5 4 5 1 0 0 0 2 56 NV 2 0 0 0 0 2 0 7 0 0 0 0 0 11 NH 0 0 0 0 0 2 0 4 0 0 0 0 0 6 NJ 2 0 3 4 1 6 3 13 5 2 6 10 3 58 NM 4 0 0 1 0 3 3 4 0 2 0 0 1 18 NY 3 0 9 5 0 26 4 33 8 4 0 15 1 108 NC 5 0 1 6 2 6 15 10 4 1 1 4 2 57 ND 1 1 0 2 0 0 1 1 0 0 0 1 1 8 OH 8 0 11 31 0 22 9 25 10 4 3 2 2 127 OK 37 1 7 6 1 8 7 14 5 5 4 9 266 370 OR 4 0 0 0 0 3 0 1 0 0 0 3 3 14 PA 6 0 8 8 0 18 3 32 5 2 4 10 1 97 PR 0 0 0 0 0 0 0 1 0 0 0 0 0 1 RI 0 0 0 0 0 1 0 1 0 0 0 0 1 3 Sc 1 0 1 6 0 2 5 10 5 1 1 2 0 34 SD 0 0 1 1 0 0 1 2 1 0 0 0 2 8 TN 7 3 3 12 0 8 15 9 11 0 1 5 29 103 TX 60 2 18 18 4 34 36 50 41 279 8 29 49 628 UT 1 0 0 0 0 2 0 3 0 0 0 1 0 7 VT 0 0 0 1 0 1 0 0 0 0 0 2 0 4 VA 3 0 7 5 0 8 10 8 5 1 1 5 1 54 WA 4 0 0 3 0 9 0 5 1 3 0 3 1 29 0 0 1 1 0 1 2 2 2 0 0 0 0 9 4tv, 15 0 9 53 1 11 17 30 2 1 0 6 6 151 WY 0 0 1 0 0 0 0 1 0 1 0 0 0 3 CAN 1 0 6 0 0 3 2 1 1 3 0 0 0 17 484 133 175 639 27 407 337 607 225 339 63 256 1195 Total 4887 • TOURIST INQUIRY 1995 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AL 0 3 2 0 0 0 0 0 0 0 0 0 AK 0 1 0 0 0 0 0 0 0 0 0 0 AZ 1 0 3 0 0 0 0 0 0 0 0 0 AR 51 74 154 0 0 0 0 0 0 0 0 0 CA 16 17 21 0 0 0 0 0 0 0 0 0 CO 1 0 0 2 0 0 0 0 0 0 0 0 0 CT 3 2 0 0 0 0 0 0 0 0 0 0 DE 1 0 0 0 0 0 0 0 0 0 0 0 DC 1 2 0 0 0 0 0 0 0 0 0 0 FL 7 8 17 0 0 0 0 0 0 0 0 0 GA 8 0 5 0 0 0 0 0 0 0 0 0 HI 0 0 0 0 0 0 0 0 0 0 0 0 ID 0 0 1 0 0 0 0 0 0 0 0 0 IL 10 13 63 0 0 0 0 0 0 0 0 0 IN 4 2 25 0 0 0 0 0 0 0 0 0 IA 1 8 25 0 0 0 0 0 0 0 0 0 KS 5 7 32 0 0 0 0 0 0 0 0 0 KY 1 1 5 0 0 0 0 0 0 0 0 0 LA 7 12 60 0 0 0 0 0 0 0 0 0 ME 0 1 0 0 0 0 0 0 0 0 0 0 MD 0 3 3 0 0 0 0 0 0 0 0 0 MA 2 4 3 0 0 0 0 0 0 0 0 0 • MI 3 7 31 0 0 0 0 0 0 0 0 0 MN 4 20 12 0 0 0 0 0 0 0 0 0 MS 1 4 14 0 0 0 0 0 0 0 0 0 MO 12 16 72 0 0 0 0 0 0 0 0 0 MT 0 0 0 0 0 0 0 0 0 0 0 0 NE 4 2 5 0 0 0 0 0 0 0 0 0 NV 2 1 1 0 0 0 0 0 0 0 0 0 NH 0 0 1 0 0 0 0 0 0 0 0 0 NJ 0 1 1 0 0 0 0 0 0 0 0 0 NM 0 0 4 0 0 0 0 0 0 0 0 0 NY 4 3 2 0 0 0 0 0 0 0 0 0 NC 3 4 7 0 0 0 0 0 0 0 0 0 ND 1 0 1 0 0 0 0 0 0 0 0 0 OH 3 9 30 0 0 0 0 0 0 0 0 0 OK 7 14 91 0 0 0 0 0 0 0 0 0 OR 1 2 1 0 0 0 0 0 0 0 0 0 PA 2 4 6 0 0 0 0 0 0 0 0 0 PR 0 0 0 0 0 0 0 0 0 0 0 0 RI 0 0 0 0 0 0 0 0 0 0 0 0 SC 2 0 4 0 0 0 0 0 0 0 0 0 SD 2 0 3 0 0 0 0 0 0 0 0 0 TN 8 6 16 0 0 0 0 0 0 0 0 0 TX 16 29 98 0 0 0 0 0 0 0 0 0 UT 0 0 1 0 0 0 0 0 0 0 0 0 VT 0 0 3 0 0 0 0 0 0 0 0 0 VA 1 3 4 0 0 0 0 0 0 0 0 0 WA 4 2 1 0 0 0 0 0 0 0 0 0 • WI 8 7 11 0 0 0 0 0 0 0 0 0 WY 1 0 7 0 0 0 0 0 0 0 0 0 Can 3 2 Tot . 211 295 854 • RELOCATION INQUIRY 1995 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AL 3 2 4 0 0 0 0 0 0 0 0 0 AK 1 2 3 0 0 0 0 0 0 0 0 0 AZ 10 4 11 0 0 0 0 0 0 0 0 0 AR 55 53 64 0 0 0 0 0 0 0 0 0 CA 56 36 46 0 0 0 0 0 0 0 0 0 CO 11 8 20 0 0 0 0 0 0 0 0 0 CT 0 1 4 0 0 0 0 0 0 0 0 0 DE 0 0 0 0 0 0 0 0 0 0 0 0 DC 0 1 0 0 0 0 0 0 0 0 0 0 FL 13 3 18 0 0 0 0 0 0 0 0 0 GA 4 3 2 0 0 0 0 0 0 0 0 0 HI 2 0 1 0 0 0 0 0 0 0 0 0 ID 2 0 2 0 0 0 0 0 0 0 0 0 IL 13 18 35 0 0 0 0 0 0 0 0 0 IN 4 8 7 0 0 0 0 0 0 0 0 0 IA 5 8 7 0 0 0 0 0 0 0 0 0 KS 9 12 9 0 0 0 0 0 0 0 0 0 KY 0 1 1 0 0 0 0 0 0 0 0 0 LA 11 10 14 0 0 0 0 0 0 0 0 0 ME 0 0 2 0 0 0 0 0 0 0 0 0 MD 1 0 5 0 0 0 0 0 0 0 0 0 MA 4 1 3 0 0 0 0 0 0 0 0 0 • MI 6 2 10 0 0 0 0 0 0 0 0 0 MN 2 1 8 0 0 0 0 0 0 0 0 0 MS 7 4 8 0 0 0 0 0 0 0 0 0 MO 12 19 29 0 0 0 0 0 0 0 0 0 MT 0 0 1 0 0 0 0 0 0 0 0 0 NE 3 1 3 0 0 0 0 0 0 0 0 0 NV 1 2 3 0 0 0 0 0 0 0 0 0 NH 1 0 1 0 0 0 0 0 0 0 0 0 NJ 6 0 5 0 0 0 0 0 0 0 0 0 NM 4 0 6 0 0 0 0 0 0 0 0 0 NY 6 9 11 0 0 0 0 0 0 0 0 0 NC 4 4 2 0 0 0 0 0 0 0 0 0 ND 1 0 1 0 0 0 0 0 0 0 0 0 OH 2 2 9 0 0 0 0 0 0 0 0 0 OK 19 15 20 0 0 0 0 0 0 0 0 0 OR 5 6 1 0 - 0 0 0 0 0 0 0 0 PA 8 7 5 0 0 0 0 0 0 0 0 0 PR 0 0 0 0 0 0 0 0 0 0 0 0 RI 1 0 0 0 0 0 0 0 0 0 0 0 SC 5 3 4 0 0 0 0 0 0 0 0 0 SD 0 3 1 0 0 0 0 0 0 0 0 0 TN 5 6 7 0 0 0 0 0 0 0 0 0 TX 43 41 42 0 0 0 0 0 0 0 0 0 UT 3 0 0 0 0 0 0 0 0 0 0 0 VT 1 0 1 0 0 0 0 0 0 0 0 0 VA 10 8 5 0 0 0 0 0 0 0 0 0 WA 7 4 3 0 0 0 0 0 0 0 0 0 • WV 0 0 0 0 0 0 0 0 0 0 0 0 WI 7 4 8 0 0 0 0 0 0 0 0 0 WY 1 2 1 0 0 0 0 0 0 0 0 0 Can 7 7 8 381 321 461 April 5 , 1995 TO : Advertising and Promotion Commission FROM : Marilyn Johnson RE : Advertising Agency Selection Statements of Qualifications for Advertising Agencies to handle the A & P Account were received in accordance with bid specifications from the following agencies : , Blackwood \Martin and Associates Kirkpatrick Williams Gurley Associates The McCutcheon Agency At the meeting on April 10 , Commissioners need to decide if interviews are needed ( if so which agencies you wish to interview ) or if you wish to make a decision based solely on written qualifications which are enclosed . We then need to schedule a selection meeting for Monday , April 17 to complete the process and select an agency . If you have questions regarding the statements of qualifications , please do not hesitate to contact me at 521 - 1710 . • • TO : Advertising and Promotion Commission FROM : Marilyn Johnson RE : Petition drive seeking special election regarding on - premise consumption of alcoholic beverages . Attached is information regarding on-premise consumption special election petition which is now circulating in Fayetteville . On-premise consumption , also called " liquor by the drink , " will eliminate the need for the purchase of a membership when a person enters a restaurant which serves distilled spirits . This will not eliminate the need for restaurants who wish to serve alcohol from obtaining proper permits from the state Alcohol Beverage Commission . It will only affect restaurants with seating capacity of 50 or more which serve at least one meal six days per week and full service hotels . It will not affect liquor stores , bars , or clubs . • It will not affect present closing and opening times of establishments within Fayetteville - those will remain the same . It will not affect Sunday sale and service of alcohol . Private clubs only will be able to sell alcohol on Sunday . Present state ABC regulations for private clubs are confusing and complicated for the customer and for the owners /managers . Enforcement of those laws affects the ability of restaurants and hotels to do business and antagonizes the customers . Restaurant and hotel owners /managers are seeking to bring this issue to a vote of the people to allow on-premise consumption . ON- PREMISE CONSUMPTION IN FAYETTEVILLE , ARKANSAS The General Assembly determines : 1 ) That the tourism and convention industries contribute substantially to the revenues of business enterprises in this state and that incomes from the tourist trade , conventions , and allied industries is essential to the continued well -being and prosperity of this state ; 2 ) That there is extreme competition among states throughout the nation for the tourist and convention business ' and 3 ) That all reasonable steps should be taken to retain , foster , and encourage this business and to create favorable competitive conditions therefore in this state . In order to encourage tourists and conventions . to come to Arkansas , it is essential that visitors to the state be provided accommodations , services , and facilities of a nature to which they are accustomed and competitive with those offered in other states and areas and especially states adjacent to Arkansas . Authorize the qualified electors of cities and counties in which the sale of alcoholic beverages is not prohibited by law to approve , by referendum election , the legal sale of alcoholic beverages for consumption on the premises of _. restaurants , hotels , and motels as defined herein . " Private club " means a nonprofit corporation organized and existing under the laws of this state , no part of the net revenues of which shall inure directly or indirectly to the benefit of any of its members or any other individual , except for the payment of bona fide expenses of the club ' s operations , conducted for some common recreational , social , patriotic , political , national , benevolent , athletic , or other nonprofit object or purpose other than the consumption of alcoholic beverages . The nonprofit corporation shall have been in existence for a period of not less than one ( 1 ) year before application for a permit , as hereinafter prescribed . At the time of application for the permit , the nonprofit corporation must have not less than 100 members regularly paying dues of not less than five dollars per member , and at the time of application , must own or lease or have an option to lease a building , property , or space therein for the reasonable comfort and accommodation of its members and their families and guest , and restrict the use of club facilities to such persons ; " Referendum election " means an election held as provided in this subchapter , at which the electors of a city or county shall vote on the question of authorizing , as provided herein , the sale of alcoholic beverages has not been • prohibited by a local option election held pursuant to the Initiated Act ; 3 - 9 - 206 Applicability - Purpose and effect of referendum election . a ) The provisions of this subchapter authorizing on-premise consumption shall be effective only in cities and counties , or portions thereof , in which the manufacture or sale of intoxicating liquor is not prohibited as a result of a local option election held pursuant to the Initiated Act , and in which the sale of alcoholic beverages for on-premises consumption has been approved by a majority vote at a referendum election as herein provided . b ) A favorable vote at a referendum election shall authorize on- premises consumption in licenses premises , - as provided in this subchapter , in only those areas of the city or county which are not dry areas . c ) ( 1 ) A referendum election held in a city shall be for the purpose of determining whether the sale of alcoholic beverages for on- premises consumption shall be authorized in the portions of the city in which the sale of alcoholic beverages is not otherwise prohibited by law . A referendum election may be called in a city by resolution adopted by a majority vote of the governing body of the city • or by petition filed with the city clerk signed by qualified electors of the city numbering not less than fifteen ( 158 ) of the votes cast in the city for the Office of Governor in the last preceding general election . { 12 , 382 votes cast in 94 election - 1858 signatures needed } The County Board of election commissioners shall fix the date of the election not less than 30 days nor more than 60 days from the date the election was called . . . On the ballot shall be printed substantially the following : FOR THE SALE OF ALCOHOLIC BEVERAGES FOR ON-PREMISE CONSUMPTION IN FAYETTEVILLE , ARKANSAS , AS AUTHORIZED IN ACTS 1969 , LIO , 132 , AGAINST THE SALE OF ALCOHOLIC BEVERAGES FOR ON-PREMISES CONSUMPTION IN FAYETTEVILLE , ARKANSAS , AS AUTHORIZED IN ACTS 1969 , NO . 132 . a ) In the event a majority of those voting in a referendum election shall vote for on-premises consumption , then permits may be issued by the Alcoholic Beverage Control Board to eligible hotels and to restaurants located in other than dry area of the city or county and which otherwise comply with the provisions of this subchapter ; b ) In the event it fails , an election shall not be held again on this issue for 1 year . 4_ 7• March 22 , 1995 FOR IMMEDIATE RELEASE For more information , contact John Gilliam or Anita Guthary 521 - 2739 A petition drive was started today to call for a special election seeking on-premise consumption sale of alcoholic beverages in Fayetteville . Signatures of 1 , 858 registered Fayetteville voters will be needed . John Gilliam , co -chairman of the committee circulating the petitions , said , " We feel that in order to encourage tourists and conventions to come to Fayetteville , it is essential that visitors to the city be provided services to which they are • accustomed . The present private club laws in Fayetteville do not foster hospitality to our visitors . " Anita Guthary , co - chairman stated , "On-premise consumption , also called ' liquor by the drink ' , will not make the availability of alcohol easier . Sale of alcohol will be restricted to restaurants with seating capacity of at least 50 and to full service hotels . " In a restaurant which is a private club , customers must now purchase a private club membership even if they are a non - drinker . An individual must purchase a membership for each establishment which is a private club . State liquor laws are complicated and confusing to customers and to the owners and • managers of restaurants and hotels which must deal with private club licenses . Gilliam said , "On- premise consumption will be more enforceable for law officers . It will also serve to clean up the rules and regulations regarding the sale of alcohol in Fayetteville . " The committee has targeted April 30 for signatures to be turned over to the City Clerk . However , they are hoping that signatures can be collected more quickly . - 30 - • `J�7ashington County Historical PHONE 501 -521 -2970 Society 118 EAST DICKSON FAYETTEVILLE, AR. 72701 A PROPOSAL TO THE FAYETTEVILLE ADVERTISING AND PROMOTION COMMISSION I . Name of Organization : WASHINGTON COUNTY HISTORICAL SOCIETY , INC . '^ 2 . Contact Person : Herbert A . Lewis , Jr . , President 327 North Washington Fayetteville , AR 72701 ( 501 ) 442-8635 3 . Purpose : For support and maintenance of historic properties operated by the Washington County Historical Society , to educate the traveling public and Washington County school children on the unique and valuable history of this county , and to illustrate to prospective resi- dents another facet of the culture available in the area . 4 . Period of Operation : From May 1 , 1995 to April 30 , 1996 . 5 . Location : Fayetteville and Washington County , Arkansas . 6 . Background and History : The Washington County Historical Society is the oldest local history society in the state , as well as the largest . It has members in all 50 states , as well as Canada and Puerto Rico . It was founded in 1951 by Walter J . Lemke and other r county residents who wished to preserve our valuable heritage . The Society publishes a well-known and highly regarded quarterly magazine FLASHBACK and has published more than 60 other books having to do with Washington County history . We own and maintain three historical properties in Fayetteville , open to tourists and regularly visted by groups of school child- ren : Headquarters House , Ridge House , and the Archibald Yell office . One of America ' s fastest growing hobbies is the study of gen- ealogy and our Society has done its part and more in encuraging this study and assisting persons from all over the country in . finding their forebears . We are the sponsors of the Questorians which meet monthly to learn techniques and sources for study of genealogy . Another of our satellite groups is the Four Corners Ancestor Fair which last year hosted more than 1 , 000 amateur genealogists . It is expected to attract an even larger group this year . PRESERVING THE PAST FOR THE FUTURE Advertising & Promotion Commission Proposal (page 2) Among the social events sponsored by the Society is the annual Ice Cream Social held on Headquarters House grounds the third Saturday in August , the Christmas Lights tour to display old- fashioned Christmas decorations in Headquarters House and the lighted grounds , the annual reenactment of the Battle of Fay- etteville on the grounds in April , and our annual meeting held the first Sunday in October at which one (or more ) Distinguished Citizen of Washington County is recognized . 7 . Projects for Which Funding is Needed : Removal of worn and unsightly carpet from Headquarters House , to be replaced by refinished oak floors and area rugs . Sanding and repainting Archibald Yell office . Old exterior wood is in bad condition and needs extensive sanding prepar- atory to primer coating and painting . Replacement of sewer from Headquarters House to Dickson Street . Plumber says pipe has collapsed and he is uncertain of how ex- tensive the damage is until he has excavated . Resodding and / or seeding of lawn to repair damage necessitated by sewer repair . • Planting and care of grounds of Headquarters House which are open to the public the year around . Replacement of old , rusted and unsightly chairs used for Ice Cream Social and other events at Headquarters House . Spray- ing and refinishing these chairs would cost more than replac- ing them with new lightweight plastic stacking chairs at a cost expected to be. about $ 1 , 800 . It is anticipated that the total costs for these projects , although detailed estimates are not yet available , will run about $ 12 , 500 , and it is that sum we request of the Fayetteville Advertising and Promotion Commission . Enclosed with this request is a copy of the financial statements for the fiscal year October 1 , 1993-September 30 , 1994 , prepared by a CPA . Should further information be needed , please contact me at 442-8635 , or the office of the Society at 521-2970 (between 1 : 00 and 4 : 00 p . m . on weekdays) . Respectfully submitted , Herbert A . Lewis , • President