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HomeMy WebLinkAbout1994-10-10 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday , October 10 , 1994 at 2 : 00 p . m . in the Chamber of Commerce Conference Room . ADVERTISING AND PROMOTION COMMISSION October 10 , 1994 2 : OO p . m . Chamber of Commerce I . Call to Order II . Reports A . Approval of Minutes B . Financial - Ben Mayes C . Convention and Visitor Activity - Marilyn Johnson D . Blackwood/Martin .Agency Report - Susan Stirewalt III . Old Business IV . New Business A . Special Projects Funding Subcommittee Report B . 1995 Budget 4 • V . Adjourn • e GROUP : ADVERTISING 6 PROMOTION COMMISSION • DATE : September 12 , 1994 PRESENT : Coy Kaylor Susan Stirewalt Joe Fennel Ben Mayes Woody Bassett Marilyn Johnson Jon Davidson Steve Ward - Linda McBride Fred Hanna Jim Waselues ABSENT : None CALL TO ORDER : The meeting was calledto order by Chairman Coy Kaylor at 2 : 00 p . m . at the Chamber of Commerce . MONTHLY REPORTS : MINUTES Moved by McBride , second by Hanna to approve the minutes of the July meeting . Motion carried . • FINANCIAL Ben Mayes presented the financial report for July and August . HMR collections were $ 71 , 576 in July , an increase of 22 . 948 over 1993 collections . August collections were up 11 . 148 with collections of $ 78 , 508 . Total year to date collections are $ 561 , 830 , an increase of 22 . 148 . July expenditures were $ 49 , 744 and August expenses were $ 22 , 011 . Year to date expenditures $ 695 , 815 . Motion by McBride , second by Waselues to approve the financial report . Motion carried . ACTIVITY REPORT Marilyn Johnson reviewed July and August activities of Convention Visitor Development . 800 number calls received in July totaled 528 calls and in August totaled 622 calls . Year- to -date calls totaled 5715 over 1993 total of 4341 year to date . Total inquiry responses for July were 1471 and for August were 1774 . Year to date inquiries received total 24 , 030 . Convention activity has involved working with conventions in town during the months of July and August . Assistance has been provided for Autumnfest and Lights of the Ozarks . Moved by McBride , second by Waselues to approve the . Convention Visitor Report . Motion carried . AGENCY REPORT • Susan Stirewalt distributed flow charts for media remaining in 1994 . She displayed fall advertising ads which have been placed . Susan emphasized the bold graphics and the copy points emphasizing specific events . Placements out are doing well . New photography has been placed in Arkansas Tour Guide and Northwest Arkansas Tour Guide ads . In response for four color image book , the agency recommends doing posters at a cost of $ 2 . 91 each for 3 , 000 quantity . total cost $ 8 , 700 . McBride requested that the agency seek alternate photography which says Fayetteville . Motion by McBride to approve the agency report , second by Hanna . Motion carried . OLD BUSINESS : LAKE FAYETTEVILLE PROJECT REPORT Bill Ackerman reported that $ 11 , 079 . 73 has been spent thus far . The community has been very supportive and volunteers have been used . Several community groups are assisting in the fundraising efforts . A summary of work completed on the Lake Project and fall and summer projects was distributed . Hanna commended Bill for the work he has done on the Lake . • Kaylor said the work completed under Bill ' s direction was phenomenal . Hanna offered labor and equipment . The have received grant money for paving the parking lot and are on the list for funds from the Game and Fish Commission ; however , those funds have not been released . NEW BUSINESS LEAGUE OF WOMEN BROCHURES Brenda Teale said this brochure on Washington County needs updating from the 1989 printing . They estimate the printing last time to have been $ 3 , 000 . It was the concensus of Ms . Teale and the Commission not to acton this until they both have more detail . RAZORBACK ENTRYWAY SIGNS Hanna moved ' to pay for seven Razorback signs $ 1505 ( $ 210 each ) at the entrances to the city celebrating the NCAA championships . Second by McBride . Motion carried . OTHER BUSINESS • Bassett moved to allocate $ 600 , 000 from the excess HMR revenue account to use to construct a girls ' softball complex and the first phase of a Babe Ruth complex . Second by Hanna . . Discussion followed . Bassett said he went to The Parks and Recreation Commission for a proposal to send to A & P to benefit all sports . Questions were raised of legality and the need to demonstrate that we can attract additional tourists to Fayetteville . A Study by the Arkansas Recreation and Parks Association indicates that 5 additional girls ' softball tournaments can raise an additional $ 480 , 000 . Bassett said that with the excess money on hand , it would be good and worthwhile to return money to kids , parents , and to those who have paid in the tax . Hanna said this Parks and Recreation Commission proposal would get as many needs met as possible . It is a good use of A & P money . Citizens voted this tax on themselves . The use of this money would assist organized sports and recreation and bring tourists to Fayetteville . Chuck Yarborough distributed a letter he mailed on June 24 and produced a copy of Sandbagger magazine which illustrated the number of men ' s tournaments available to come to Fayetteville . He presented a counterproposal to have all youth tournaments at the men ' s fields with temporary fences and a central location of all soccer fields . Have all girls play at Lake Fayetteville and them get a new men ' s field • somewhere . Dale Clark said teams can register with NIT or ASA/USSSA . They haven ' t registered the girls teams . He took an engineer to Lake Fayetteville and said moving of the field to eliminate the positioning problem could be done . The Yarborough plan leaves no promise of land for adult softball . They want to keep the little girls in neighborhoods for practice . Little girls haven ' t had a facility . The focus of the plan for Parks and Recreation was to do something for them . Fifty to sixty percent of the adults who play softball are from outside Fayetteville . Susan Driver said that her committee had brought a proposal based on the total Parks and Recreation program and that she hoped that their proposal would be approved rather than individual proposals . She promised that A & P Funds would not be- used in place of funds already designated by the city for capital improvements . Kaylor clarified that there were presently no girls center of play . The Parks proposal was to make 20 acres on Salem Road five fields for the girls ' center of play . Lake Fayetteville is not large enough for men ' s tournaments . McBride said Parks and Recreation was a good place to spend money . If money goes to Parks and Recreation , the decision • needs to be made by the . Parks and Recreation Commission on a firm plan decided by them . She indicated that she would have a problem voting today on the issue since it wasn ' t • publicized and it was not on the agenda . Fennel said it was premature to give money to anyone . It is not healthy to tend to others ' business . Capital improvements solve a lot of problems . But no problems are going to be solved unless citizens band together to do something for themselves . There are: a lot of dollars to be made with C . C . E . and with an exhibit hall . The loss of the airport will cost us money . We are in a Catch 22 - adult leagues bring money to town but why not do something- for our kids . Bassett indicated that he was not going to ask for a vote today ; some were not prepared to vote , some thought it premature to make a decision . Unless there is a different proposal brought forth , he would ask for a vote at the next meeting . Johnson was asked to see when everyone can meet . Davidson said the money we have to spent is an investment dollar . 58 return on that is what he uses in his business . This is a 368 investment . The airport is great for Northwest Arkansas . People from hospitality industry in Fayetteville are going to take a big hit . We ' re going to need to reinvest to begin growth . Bassett moved to table the motion until the next meeting , • second Davidson . Motion carried . McBride moved to adjourn , second Hanna . Motion carried . Respectfully submitted , Marilyn Johnson Director Convention and Visitor Development City of Fayetteville, Arkansas Monthly HMR Tax Collections 1992- 1994 • 1992 1993 1993 1994 1994 Total Total Change Over Total Change Over HMRTaxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 50,826 $ 54, 149 6.54% $ 71 ,070 31 .25% February 44,489 51 ,929 16.72% 60,389 16.29% March 489140 54,606 13.43% 640306 17.76% April 58,202 61 ,155 5.07% 70, 193 14.78% May 55, 172 58,564 6. 15% 72,787 24.29% June 55,826 57,092 2.27% 73,001 27.87% July 55,276 58,219 5.32% 71 ,576 22.94% August 55,539 70,637 27.18% 78,508 11 . 14% September 59,275 68,287 15.20% 76,833 12.51 % October 55,410 67,710 22.20% 0 November 68,243 74,385 9.00% 0 December 52,797 59,364 12.44% 0 • Total S 659, 193 $ 736,097 11 .67% $ 638.663 90 IIMR Tax Collections By Month 80 70 60 1 a 50 � eco I 30 a 20 i w 10 0 January February March Aprd May June July August September October November December D 1992 1993 1994 • 1HMRTAX Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending September 30, 1994 • 1994 YTD September Budget Item Budget Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $10,000 $7,500 $2,500 Air Museum 50,000 37500 12,500 Audit Expense 100 100 0 Chamber of Commerce Contract 1000000 100,000 0 Collection Expense 30,000 25,546 41454 31073 Convention Development 47,500 11 ,308 36,192 Convention Folders 6,474 31927 2,547 Convention Services 51000 11622 31378 Public Notification (BMA Contract) 200,000 142,782 57,218 61869 Trolley Program - Ozark Public Transit & Misc. 71 ,500 16,519 54,981 10069 Trolley Purchase 52,500 22,179 30,321 Festival Support: Springfest 9,000 9,000 0 Music Festival 96000 9,000 0 Autumnfest 91000 99000 0 Lights of the Ozarks 29,000 29,000 0 9,000 Brochures: University Museum 4,555 31787 768 21772 Parks Brochure 61842 61035 807 Brochures 23,158 11 ,946 119212 • Park Improvements Girls Softball Fields 280,000 280,000 Special I Projects: 4 Comers Ancestor Fair 29000 21000 0 AAU Region IX Track Meet Advertising 550 550 0 Air Museum - Aircraft Transportation 39500 21988 512 Airport Brochure Rack 257 257 American College Theatre Festival 31000 31000 Am. Legion Mid-South Regional Tournament 13,120 12,120 11000 Ark. Federation of Gymnastics T-Shirts 11500 11425 75 City Entrances 29100 2,100 CEC Equipment Replacement 200,000 200,000 0 Fay. Lakes Restoration Project 25,000 25,000 0 File Photo Updates 2,500 21445 55 2,132 Henry Awards Contribution 500 500 0 Joe Martin Memorial Stage Race (Fay. Wheelmen) 11955 1 ,955 0 Lights of Ozarks - Dismantling 170 100 70 Mayors Conference on Tourism (Carryover) 3,000 31000 NATA Co-op Advertising 6,048 41840 11208 NCAA Championship Banner 495 495 0 NCAA Women's Regional T-Shirts 17500 11500 0 Razorback Highway Signs 11505 11505 Sound System - Downtown Square 10,000 109000 Square Gardens/Dickson Street Parking Maint 40,000 409000 . Walton Arts Center Advertising 4,000 3,657 343 Washington County Historical Society 12,500 12,500 WRMC Benefit Gala Advertising 2,000 2,000 0 Unallocated 76,072 76,072 TOTAL $1 ,356,901 $720,827 $636,074 $24,915 TOURIST INQUIRY 1994 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC • AL 8 3 8 3 1 10 12 14 16 0 0 0 AK 0 0 0 0 0 1 0 0 0 0 0 0 AZ 1 2 6 0 4 2 1 0 4 0 0 0 AR 49 68 125 45 63 53 48 59 102 0 0 0 CA 7 13 49 23 25 18 19 10 13 0 0 0 CO 3 2 4 6 2 2 1 3 6 0 0 0 CT 0 1 3 1 3 2 4 0 1 0 0 0 DE 0 0 0 1 0 0 0 0 0 0 0 0 DC 1 0 1 0 1 0 0 0 0 0 0 10 FL 6 4 20 15 13 6 5 8 6 0 0 0 GA 0 2 11 7 2 4 2 3 6 0 0 0 HI 0 0 1 0 3 . 1 0 1 0 0 0 0 ID 1 0 4 2 3 0 1 0 0 0 0 0 IL 13 13 66 16 23 7 22 12 .22 0 0 0 IN 2 2 18 4 5 7 8 4 4 0 0 0 IA 7 9 37 10 5 5 6 1 12 0 0 0 KS 4 4 50 11 16 11 13 6 21 0 0 0 KY 2 3 3 2 3 3 2 3 2 0 0 0 LA 6 4 32 39 28 24 26 19 26 0 0 0 ME 0 0 0 0 0 0 1 0 1 0 0 0 MD 0 1 3 2 2 2 2 1 2 0 0 0 MA 2 0 2 1 3 0 1 0 0 0 0 0 MI 5 7 32 8 9 4 4 2 10 0 0 0 MN 4 8 13 2 9 4 6 8 7 0 0 0 MS 2 4 12 5 1 7 5 4 15 0 0 0 MO 11 18 66 12 24 12 15 14 38 0 0 0 MT 1 0 1 1 1 0 0 0 0 0 0 0 NE 1 4 8 5 7 1 4 2 1 0 0 0 NV 1 0 1 1 1 2 1 2 1 0 0 0 NH 0 0 1 2 0 0 1 0 0 0 0 0 NJ 0 0 5 5 7 0 0 3 0 0 0 0 NM 2 0 2 2 3 1 0 1 2 0 0 0 NY 3 5 5 6 4 0 4 4 5 0 0 0 NC 2 1 4 2 2 0 4 2 3 0 0 0 ND 0 0 1 1 0 0 0 0 0 0 0 0 OH 2 3 12 5 5 7 5 2 5 0 0 0 OK 16 13 83 29 42 27 27 22 57 0 0 0 OR 0 0 2 5 1 1 1 3 1 0 0 0 PA 3 3 2 3 9 1 5 2 2 0 0 0 PR 0 0 0 0 0 0 0 0 0 0 0 0 RI 1 0 0 0 0 0 0 0 0 0 0 0 SC 0 0 7 3 4 1 2 2 2 0 0 0 SD 1 1 9 1 1 0 0 1 0 0 0 0 TN 3 4 10 7 3 3 11 8 13 0 0 0 TX 13 21 113 83 84 36 55 46 87 0 0 0 UT 1 0 1 1 1 0 0 1 0 0 0 0 VT 0 0 0 0 0 0 0 0 0 0 0 0 VA 4 4 3 3 3 1 1 1 1 0 0 0 WA 1 0 1 1 2 3 1 3 5 0 0 0 WV 3 0 2 0 1 0 0 2 0 0 0 0 WI 5 4 52 12 11 11 5 2 9 0 0 0 WY 0 0 2 0 0 21 0 0 21 0 0 0 • Tot . 197 231 922 393 440 282 331 281 510 0 0 0 • Advertising Inquiry 1994 September 30 JAN FEB MAR APR MAY JUN JUL AG SEP OT NV DEC ADG AI 1965 688 175 24 999 AL AT 173 668 231 530 303 267 458 260 ATM 148 79 24 13 3 BY CR CS DMN DS FE 512 244 30 17 4 KCS ML 902 697 206 275 228 81 NTG 30 150 45 236 52 53 27 40 SL 53 24 149 451 354 236 53 341 261 SM 6 61 1 SNL SWTR . TG 83 187 190 61 1 19 TP 63 6 29 117 3 53 42 5 23 TW USA 705 3776 497 VP 75 303 288 110 35 27 10 VUS 22 Tot 424 217 3931 6722 3377 1313 756 1117 1700 ADG - AR . DEM , GAZETTE ML - MIDWEST LIVING AI - AR NEWS . INSERT ( CJ ) NTG - NATA AL - AR ALUMNI SL - SOUTHERN LIVING AT - - AR TOUR GUIDE SM - SUCCESSFUL MEETINGS ATM - AR TIMES SNL - SPRINGFIELD NEWS LEADER BY - BYWAYS SWTR - SW TIMES RECORD CR - COURIER TG - SL TRAVEL GUIDE CS - CONVENTION SOUTH TP - TRIP DMN - DALLAS MORN NEWS TW - TULSA WORLD DS - DESTINATIONS USA - USA WEEKEND FE - FRIENDLY EXCHANGE VP - VACATIONS PUB KCS - KANSAS CITY STAR VUS - VISTA USA Advertising Inquiry by State SEPTEMBER 1994 AT AI FE ML NTG SL TG TP VP ATM TOTAL AL 4 0 0 0 0 12 1 1 0 0 18 AK 1 0 0 0 1 0 0 0 1 0 3 AZ 4 1 0 0 0 1 0 0 0 0 6 AR 21 485 0 0 1 11 0 0 0 1 519 CA 22 12 2 3 0 6 0 0 0 0 45 CO 1 ' 2 0 1 0 0 0 0 1. 0 5 CT 1 1 0 0 0 1 0 0 0 0 3 DE 0 0 0 1 0 1 0 0 0 0 2 DC 0 0 0 00 0 0 0 0 0 0 FL 10 1 0 '1 4 22 1 0 0 0 39 GA 0 0 0 0 2 13 0 2 0 0 17 HI 0 0 0 0 1 0 0 0 0 0 1 ID 0 1 0 0 0 0 0 0 0 0 1 IL 15 1 0 17 4 3 0 2 1 1 44 IN 3 0 0 6 1 3 0 0 0 0 13 IA 5 0 0 5 0 1 0 0 0 0 11 KS 11 3 0 7 2 5 0 0 0 0 28 KY 0 0 0 0 0 7 1 0 0 0 8 LA 10 3 0 0 0 24 0 3 0 0 40 ME 1 0 0 0 0 1 0 0 0 0 2 MD 2 2 0 0 1 5 1 0 0 0 11 MA 2 0 0 1 1 3 0 1 1 0 9 . MI 5 1 0 4 1 4 0 1 0 0 16 MN 6 0 0 9 1 1 1 0 0 0 18 MS 6 10 0 1 3 11 0 0 0 0 31 MO 8 5 1 12 4 7 2 0 0 0 39 MT 0 0 0 0 0 0 0 0 0 0 0 NE 5 2 0 0 1 1 0 0 0 0 9 NV .1 0 0 0 0 0 0 0 0 0 1 NH 0 0 0 0 0 0 0 0 0 0 0 NJ 2 0 0 0 0 1 1 0 0 0 4 NM 2 0 0 0 0 2 0 0 0 0 4 NY 8 0 0 0 1 1 0 4 0 0 14 NC 1 0 0 0 0 11 0 0 0 0 12 ND 0 0 0 0 0 1 0 0 0 0 1 OH 8 0 0 1 3 1 0 0 1 0 14 OK 16 102 0 0 1 13 0 1 0 0 133 OR 0 1 0 0 0 0 0 0 0 0 1 PA 1 0 0 0 1 5 0 1 2 0 10 PR 1 0 0 0 0 0 0 0 0 0 1 RI 2 0 0 0 0 0 0 0 0 0 2 SC 2 0 0 0 0 7 1 0 0 0 10 SD 0 0 0 0 0 0 0 0 0 0 0 TN 3 73 0 2 0 10 3 0 0 0 91 TX 54 237 0 2 3 56 5 6 0 1 364 UT 0 1 0 0 0 0 0 0 1 0 2 VT 0 0 0 0 0 1 0 0 0 0 1 VA 2 0 0 0 0 7 0 1 1 0 11 WA 1 2 1 2 1 1 2 0 1 0 11 • WV 0 0 . 0 10 0 0 0 0 0 0 0 WI 11 53 0 6 2 1 0 0 0 0 73 WY 0 0 0 0 0 0 0 0 0 0 0 CAN 2 0 0 0 0 0 0 0 0 0 2 260 999 4 81 40 261 19 23 10 3 TOT 1700 RELOCATION INQUIRY 1994 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC • AL 7 2 1 1 4 7 4 3 4 AK 0 2 3 4 4 2 4 1 2 AZ 4 4 10 9 10 7 8 9 6 AR 52 41 51 40 49 52 44 60 46 CA 31 44 64 47 51 46 37 55 .40 CO 4 6 9 6 8 3 8 9 4 CT 0 3 0 2 1 1 3 4 1 DE 0 0 0 1 0 0 0 0 1 DC 0 1 0 0 0 2 0 0 0 FL 21 9 22 12 14 25 19 12 12 GA 3 4 8 2 8 7 3 6 6 HI 2 3 0 1 0 3 1 0 3 ID 0 1 0 1 1 2 3 1 0 IL 7 13 37 19 19 22 9 19 19 IN 6 3 7 5 2 1 6 2 6 IA 5 10 20 7 7 4 6 7 7 KS 10 8 13 6 20 10 14 5 6 KY 0 8 3 0 3 2 3 2 3 LA 9 13 14 15 6 11 18 10 12 ME 1 0 1 0 1 0 1 0 0 MD 3 4 3 2 1 2 5 1 3 MA 1 3 6 4 6 2 0 3 1 MI 4 7 8 6 5 5 10 6 11 MN 11 9 9 10 12 4 5 2 5 MS 5 4 8 8 9 6 11 11 8 • MO 9 12 19 13 12 12 12 16 15 MT 0 1 1 1 1 1 0 0 1 NE 7 2 3 5 3 2 5 0 4 NV 4 2 4 4 5 2 2 3 2 NH 0 0 1 0 1 0 0 0 0 NJ 2 2 4 1 6 6 2 2 1 NM 4 1 10 2 4 5 3 3 4 NY 10 11 19 15 5 13 14 13 9 NC 7 3 6 . 3 7 2 1 6 3 ND 2 1 1 0 2 0 3 1 3 OH 4 13 11 5 6 9 3 7 7 OK 16 7 20 12 20 16 19 13 19 OR 2 2 3 6 1 2 4 2 4 PA 2 2 10 8 2 8 4 4 0 PR 0 0 0 0 0 0 0 0 0 RI 0 1 1 3 0 2 0 1 1 SC 0 2 5 2 0 2 1 5 2 SD 2 0 2 0 5 1 2 0 7 TN 7 5 7 4 11 11 9 10 14 TX 44 42 41 28 73 52 58 48 41 UT 3 1 2 0 0 1 3 1 2 VT 1 0 0 1 1 1 0 0 0 VA 5 4 5 2 8 3 3 2 3 WA 6 6 7 0 7 3 4 3 3 WV 0 1 0 0 0 0 1 3 0 WI 14 15 23 11 13 7 9 5 10 WY 1 1 1 1 0 0 0 0 . 0 • Total 338 339 503 335 434 387 384 376 361 TO : Advertising and Promotion Commission FROM : Marilyn Johnson RE : Brochure Development and Reprint , 1995 We will have to reprint / redesign the following : Four color Fayetteville brochure in 1995 . Estimated- cost for 100 , 000 is $ 26 , 521 . Dining and Lodging Guide -. Estimated cost for 20 , 000 is $ 5 , 00.0 . New Brochure ( Walking Guide of Downtown or Garden Tour ) - $ 7 , 000 Poster - I would really like to see us do a poster of Lights of the Ozarks . Estimate for 3 , 000 is $ 8 , 736 Additionally , you have requested that I obtain costs for the following : • Dinin and Lodging Book - Estimated cost for 10 , 000 is $ 19 , 221 I really feel that we can handle this through a private agency with them handling ad sales , copy , concept and printing . Therefore , in the 1995 budget , I would like to request in the brochure line item account $ 47 , 257 . • 1 FAME 1 TENT LLE THE CITY OF FAYETTEVILLE, ARKANSAS TO: Fayetteville Advertising & Promotion Commission THRU: Fred B. Hanna, Mayor Kevin D. Crosson, Public Works Director FROM: Fayetteville Square Gardens Advisory Board DATE: October 10, 1994 RE. Recommendation to Rehabilitate Brick Planters. The beauty of Fayetteville's Square Gardens enhances the quality of life for the citizens of Fayetteville and is also a valuable asset in attracting visitors to our city. It is the responsibility of the Fayetteville Square Gardens Advisory Board (Board) to assist and make recommendations for the improvement and management of the Square Gardens. With this in mind, the board's number one priority is the • aesthetic improvements to the square gardens including planter rehabilitation, sprinkler system replacement, additional/replacement plant material, trees, and new plans and specifications regarding the operating and maintenance of the gardens. The planter rehabilitation project will repair damaged/broken. brick, furthermore, a limestone cap will be fitted to the top layer of brick. To adequately repair all the cracks and broken brick, the contractor will be required to dismantle a large portion of the planter. The limestone cap is a necessary improvement which will help prevent water damage to the planter walls that can occur from the expansion and contraction of water, and prevent damage to the top layer of brick which can cause cracks. Time is of the essence for the planter rehabilitation project because of weather constraints, pedestrian traffic at this time of year, project length, and possible disruption of the flower beds during the growing season. This project requires a relatively dry climate and moderate temperature in order for work to be done which at this time of year should be adequately provided. The pedestrian traffic along the square is traditionally light during this period of time, which will minimize any inconveniences which may occur during planter dismantlement. The project length is estimated to be six weeks, which is the same amount of time from the end of Autumfest to the beginning of the Lights of the Ozarks. Finally, disrupting the flower beds during the growing season could shock the plants and require costly replacements. Knowing these project criteria, it is essential that this project proceeds as soon as possible. • Due to previous experiences with this project, the Board is recommending a sole source for this 113 WEST MOUNTAIN 72701 501 521-7700 r project. The Chamber's Garden Committee previously advertised this project for bid and did not • receive any bids. The City's Building Maintenance Division investigated hiring and/or contracting someone to perform this work only to find no interest. The Board, through personal knowledge and experience, contacted Ed Tannehill to obtain a quote for the project. Mr. Tannehill quoted $ 12,536.00 which included the repair of all the square garden planters, installation of limestone caps on each planter, and repair of the brick paver walk way on the south side of the Old Post Office. The Board recommends Mr. Tannehill on three counts: he has previously performed brick/masonry work for two of the Board members, experience working on the planters in front of Worthen Bank on the square, and the competitive quote received. A meeting was held between the Board, the City's Building Maintenance Division, and Mr. Tannehill to provide personal interaction and evaluation of the proposed project. All parties involved were in agreement to our recommendation. The Fayetteville Square Gardens Advisory Board is requesting approval of this sole source project and the authorization to immediately execute the contract. If you should have any questions, I will be present at the Advertising and Promotions meeting at 2:00. l • October 3 , 1994 TO : A & P Commissioners FROM : Marilyn Johnson Director , Convention and Visitor Development RE : Special Project Funding Requests for 1995 Budget Enclosed are special projects funding requests which I have received for your consideration for the 1995 Budget , 1 , Youth Center Tri - State Swimming Conference - $2012 . 00 450 swimmers + families . July 15 - 16 , 1995 2 . Arkansas Water Resources Center Interdisciplinary Conference - Animal Waste and the Land-Water Interface - $ 9 , 600 . 400 attendees + 200 spouses . July 16 - 19 , 1995 3 , University Museum Dinosaur Days ' 95 - $ 36 , 290 . 45 , 000 - 50 , 000 visitors . September 22 -December 3 , 1995 . 4 , American Legion Department of Arkansas . State Convention - $8 , 000 . 1 , 000 delegates . July 20 - 23 , 1995 , 5 . Northern Tourist Information Center . Walton Arts Center • Community Welcome / Information/ Ticketing Booth at Northwest Arkansas Mall . $ 29 , 172 per year ( 3 year commitment ) . 5 , 000 , 000 + Yearlong 72 hours / week . 0 6 , Little O ' Oprey - $ 17 , 800 , 20 , 000 visitors for 52 daysS operation . OR maximum $78 , 300 , 80 , 000 visitors for 220 days 5AC.OL ,y,- &ex0 �vo 'i'* ) &P"7 '46 gyp,,, 7 . Holiday Hoops in conjunction with Lights) of the Ozarks - $50 , 000 . 5 , 000 to 7 , 000 visitors . December 14 -- 16 , 1995 . 8 , Alpha Chi Sigma 43rd Biennial Conclave . $600 . 200 people . Bid submission in April , 1995 for 1996 conference . 9 . OZARTS Gala Preview - $ 10 , 000 . unknown number of visitors . June 16 - 17 , 1995 . AWS. 10 . Arkansas Air Museum - $ 50 , 000 . 25 , 000 visitors . Year round operation . 11 . Music Festival of Arkansas - $ 20 , 000 . 70 students , 18 visiting faculty for three weeks each June + concert attendees . 12 . Autumnfest - $ 9 , 000 . Expected - 20 , 000 visitors . October 25 - 25 , 1995 . • • 13 . Lights of the Ozarks - $ 41 , 100 . 100 , 000 + visitors . November 22 , 1995 to January 5 , 1996 AMOUNT TOTAL REQUESTS $ 283 , 574 • • ;1 October 6 , 1994 • TO : Advertising and Promotion Commission FROM : Joe Fennel , chairman , special projects funding subcommittee RE : Recommendations for 1995 Budget The Special Projects Funding Subcommittee met on Wednesday , October 5 and presents the following recommendations regarding for requests for funding in the 1995 Budget . Requested Amt . Granted 1 . Youth Center Tri - State $ 21012 . 00 $ 500 . 00 Swimming Conference 2 . Arkansas Water Resources 91600 . 00 51000 . 00 Center Interdisciplinary Conference 3 . University Museum Dinosaur 36 , 290 . 00 10 , 000 . 00 Days ' 95 4 . American Legion State 31560 . 00 3 , 560 . 00 Convention • 5 . Northern Tourist Informa - 29 , 172 . 00 29 , 172 . 00 tion Center with Walton Arts Center and NWA Mall 6 . Little O ' Oprey 17 , 000 . 00 0 7 . Holiday Hoops 50 , 000 . 00 21 , 500 . 00 8 . Alpha Chi Sigma Conclave 600 . 00 cony . dev . 9 . OZARTS Gala Preview 10 , 000 . 00 0 10 , Arkansas Air Museum & 50 , 000 . 00 50 , 000 . 00 Tourist Info Center 11 , Additional Trolley 30 , 000 . 00 0 12 . Trolley Program Operations 621500 . 00 Line item 13 . Replacement Festival Lights 21000 . 00 11000 . 00 14 . Square Gardens /Dickson 401000 . 00 0 Street Spring Maintenance 15 , Gary Hampton Memorial Youth 5 , 000 . 00 500 . 00 National Invitation Tourn . • $ 347 , 734 . 00 $ 121 , 232 . 00 Festivals • 1 . Music Festival of Arkansas 20 , 000. 00 71500 . 00 2 . Autumnfest 10 , 768 . 61 71500 . 00 3 . Lights of the Ozarks 41 , 000 . 00 20 , 000 . 00 4 . Springfest 10 , 000 . 00 71500 . 00 $ 81 , 768 . 61 $ 42 , 500 . 00 • •