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HomeMy WebLinkAbout1994-05-09 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday , May 9 , 1994 at 2 : 00 p . m , in the Chamber of Commerce Conference Room . ADVERTISING AND PROMOTION COMMISSION May 9 , 1994 2 : 00 p . m . Chamber of Commerce I . Call to Order II . Reports A . Approval of Minutes B . Financial - Ben Mayes C . Convention and Visitor Activity - Marilyn Johnson D . Blackwood/Martin Agency Report - Susan Stirewalt III . Old Business A . C . C . E . funding disbursement B . Washington County Historical Society request IV . New Business A . NATA Co - op Advertising • V . Adjourn GROUP : ADVERTISING 6 PROMOTION COMMISSION DATE : April 11 , 1994 PRESENT : Coy Kaylor Woody Bassett Joe Fennel Steve Ward Jim Waselues Marilyn Johnson Jon Davidson Brian Swain Linda McBride Susan Stirewalt ABSENT : Fred Hanna CALL TO ORDER : The meeting was called to order by Chairman Coy Kaylor at 2 : 00 p . m , at the Chamber of Commerce . Jon Davidson was introduced as the new commissioner replacing Bill Clodfelter . MONTHLY REPORTS : MINUTES Moved by McBride , second by Waselues to approve the minutes of the March meeting . Notion carried . FINANCIAL Brian Swain presented the financial report for February . HMR • collections were $ 64 , 306 in March , an increase of 17 . 76 % over 1993 collections . Total year to date collections are $ 195 , 766 , an increase of 21 . 83 $ . February expenditures were $ 36 , 901 . Year to date expenditures $ 194 , 873 . Motion by McBride , second by Fennel to approve the financial report . Motion carried . ACTIVITY REPORT Marilyn Johnson reviewed March activities of Convention Visitor Development . 800 number calls doubled for March 1993 . Total inquiry responses for March were 5356 . Johnson reviewed convention activities with White Rock Enduro and NCAA Women ' s Mideast Regional Basketball Tournament , 4 corners ancestor fair . Lights of the Ozarks tape has been duplicated for use with other cities and with tour groups . . She has worked with Northwest Arkansas cities as well as with Blytheville and Jonesboro in starting festivals . Marilyn attended the Governor ' s Conference on Tourism ( Ft . Smith ) , American Airlines Fly AAway Vacation Show ( Dallas ) , Travel South Showcase ( Nashville , TN ) . She has worked with several publications doing articles on Fayetteville as a retirement community . A Branson television crew will be in town next week to interview Fayetteville personalities E . Fay Jones and Brian Leming . Placement for March was noted . • Moved by Waselues , second by McBride to approve the Convention Visitor Report . Motion carried . BLACKWOOD MARTIN AGENCY REPORT Susan Stirewalt reported that the Dining and Lodging revisions were complete and it is at the press . Two additional brochures were being reprinted . The Spring press release had received good response . They worked with Marilyn on a vacation giveaway for Springfest weekend . She requested input from the commissioners regarding second half of the year placement . They are presently planning on focusing on retirement . Motion by McBride , second by Fennel to approve Agency report . Motion carried . Joe Fennel reported on advertising mechanism he had seen in Albuquerque and Santa Fe using a business card size format . Steve Ward said the program in lieu of brochures had received mixed responses . Negatives involved vandalism and inequity of space . Positives addressed those who wanted to market their businesses for a nominal cost . • OLD BUSINESS : SMOTHERS BROTHERS PERFORMANCE Marilyn requested any of the Commissioners who wanted to attend the Smothers Brothers show sponsored by Washington Regional Medical Center Foundation on April 26 to notify her . NEW BUSINESS FUNDING REQUESTS - Funding requests were heard from the following groups : 1 . Arkansas Air Museum - $ 3 , 500 - For disassembly , transportation from the Naval Air Station and reassembly at the Museum of a Douglas A- 4 Skyhawk . ( For the operation of tourist - oriented facilities ) . Moved by Bassett to approve request , second by Fennel . Motion carried . 2 . Mt , Sequoyah New Play Retreat - $ 1 , 300 - For two fellowships for the retreat . ( For support of the arts ) . Moved by Davidson , second by Waselues to deny the request . Motion carried . 3 . Washington County Historical Society - $ 25 , 000 - For general support of Historical Society . ( For operation of tourist - oriented facilities ) . Bassett expressed his concern with the large amount of the request in proportion to the total budget of the Society . Kaylor noted the Parks and r Tourism report which indicated that history was a big draw for tourists . Motion by McBride , second by Bassett for Funding Subcommittee to meet with representatives of Historical Society and Jerry Rose to amend request . 4 . Airport Executives - $ 400 - For co - sponsorship of banquet for conference . ( For actual services that are connected with convention ) . Marilyn will take out of convention support account since they are already in town and dinner is Tuesday . 5 , NAFSA : Association of International Educators - $ 1900 - To be used for train ride for participants . ( For services that are connected with convention ) . Moved by Fennel to deny request , second by McBride . Motion carried . 6 . AAU Region 9 Track Meet - Total request $ 2 , 438 - including $ 550 for flyers and mailers . ( For actual services connected with notification for track meet ) . Moved by Fennel to pay for flyers and mailers to promote the track meet , second by McBride . Motion carried . 7 . U . S . Gymnastics Federation Level 5 Gymnastics Meet - $ 1500 - To be used for T- shirts for participants to promote Fayetteville . ( For promoting the city of Fayetteville ) . • Moved by Waselues to fund the request , second by McBride . Motion carried . LEGISLATIVE COUNCIL Steve Ward announced that the State Legislative Council would be meeting in Fayetteville on April 14 and 15 . A & P Commissioners were invited to participate in the dinner on Thursday evening at the Clarion . There being no further business , the meeting was adjourned at 4 : 00 p . m . Respectfully submitted , Marilyn Johnson Director . Convention and Visitor Development • Advertising & Promotion Commission Financial Report -- Expenditures For the Month Ending April 30, 1994 • 1994 YTD d April Budget Item ' Budget Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $10,000 $5,000 S55000 $2,500 Air Museum , 509000 25,000 425,000 12,500 Audit Expense 100 100 Chamber of Commerce Contract 100,000 75,000 25,000 25,000 Collection Expense 30,000 10,639 19,361 29808 Convention Development 47,500 51000 42,500 Convention Folders 61474 31927 21547 r Convention Services ' ' 51000 51000 Public Notification (BMA Contract) 200,000 55,661 144,339 22,363 Trolley Program - Ozark Public Transit 71 ,500 61385 65,115 2,331 Trolley Purchase - „ 52,500 221179 30,321 Festival Support: G Springfest 9,000 41853 41147 49031 Music Festival � '. 9,000 79743 11257 Autumnfest 91000 91000 0 Lights of the Ozarks 29;000 20,000 91000 20,000 Brochures : University Museumr rr, 4 ,555 41555 Parks Brochure 61842 61035 807 11384 Brochures23,158 r: 23, 158 Special Projects : 4 Corners Ancestor Fair 21000 21000 0 AAU Region IX Track Meet Advertising s 4� .i .' G. ,,550 ,� +, , .. fit 550 Air Museum - Aircraft Transportation 31500 3,500 - Airport Brochure Rack 257 257 American College Theatre Festival f 31000 3,000 Am. Legion Mid - South Regional Tournament 13, 120 13,120 Ark. Federation of Gymnastics T - Shirts 11500 19500 City Entrances . ; 2, 100 21100 CEC Equipment Replacement 200,000 200,000 Fay. Lakes Restoration Project 25,000 25,000 0 File Photo Updates ? 21500 313 21187 Henry Awards Contribution 500 500 0 Joe Martin Memorial Stage Race (Fay. Wheelmen) 11955 1 ,955 0 Lights of Ozarks - Dismantling - 170 100 70 Mayors Conference on Tourism (Carryover) 31000 3,000 NCAA Women's RegionalT- Shirts . 10500 10500 0 Sound System - Downtown Square , 10,000 10,000 Square Gardens/Dickson Street Parking Maint. 40,000 40,000 Walton Arts Center Advertising 04 42000 3, 115 885 3, 115 WRMC Benefit Gala Advertising 2,000 2,000 Unallocated A, 969620 963620 ' 'k� . - : S .. » � ' • . -� •1 TOTAL $1 ,076,901 $290,905 $785,996 $961032 _ s Advertising & Promotion Commission Financial Report - Expenditures For the Month Ending April 30, 1994 • 1994 YTD April Budget Item . '. ``Budget _ Expenses Remaining Expenses 800 Telephone Number (Chamber of Commerce) $101000 $59000 551000 $2,500 Air. Museum 50,000 25,000 25,000 12,500 Audit Expense 100 100 Chamber of Commerce Contract 4; ' 100,000 - 75,000 25,000 25,000 Collection Expense 30,000 10,639 19,361 2,808 Convention Development -5' G 47,500 51000 421500 Convention Folders - 61474 3,927 1 2,547 Convention Services 5,000 5,000 Public Notification (BMA Contract) r ,. 200,000 55,661 144,339 22,363 Trolley Program - Ozark Public Transit 71 ,500 61385 65, 115 2,331 Trolley Purchase 52,500 22, 179 30,321 Festival Support: Q Springiest 91000 49853 1411.47 4,031 Music Festival s 91000 " 71743 11257 Autumnfest 99000 91000 0 Lights of the Ozarks r µ' 29,000 20,000 91000 20,000 Brochures : University Museum Yr t E, : 41555 4,555 Parks Brochure 61842 6,035 807 11384 Brochures t ' r 23, 158 + ,k 23, 158 r Special Projects : 4 Corners Ancestor Fair 21000 2,000 0 AAU Region IX Track Meet Advertising f _ Fi i' t' .4 c*, 550 : 'c . * tt 550 Air Museum = Aircraft Transportation 3,500 13,500 Airport Brochure Rack 257 257 American College Theatre Festival 31000 i 31000 Am. Legion Mid - South Regional Tournament 13, 120 13,120 Ark. Federation of Gymnastics T - Shirts 11500 1 ,500 City Entrances 1, 21100 12, 100 CEC Equipment Replacement 200,000 200,000 Fay. Lakes Restoration Project 259000 253000 0 File Photo Updates ii 21500 313 21187 Henry Awards Contribution 500 500 0 Joe Martin Memorial Stage Race (Fay. Wheelmen) 10955 11955 0 Lights of Ozarks - Dismantling 170 100 70 Mayors Conference on Tourism (Carryover) 39000 ' 31000 NCAA Women's Regional T- Shirts 1 ,500 1 ,500 0 Sound System - Downtown Square , 10,000 10,000 Square Gardens/Dickson Street Parking Maint. 409000 40,000 Walton Arts Center Advertising 45000 31115 885 31115 WRMC Benefit Gala Advertising 2,000 j29000 . Unallocated ' 96,620 s 96,620 1Ir.2 E ^a t t. 404 •1 TOTAL $1 ,076,901 $290,905 $785996 $96,032 City of Fayetteville, Arkansas Monthly HMR Tax Collections 1992- 1994 • 1992 1993 1993 1994 1994 Total Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year January $ 50,826 $ 54, 149 6.54% $ 71 ,070 31 .25% February 44 ,489 51 ,929 16.72% 60,389 16.29% March 48, 140 54,606 13.43% 64,306 17.76% April 58,202 61 , 155 5.07% 70, 193 14.78% May 55, 172 58,564 6. 15% 0 June 55,826 57,092 2.27% 0 July 551276 58,219 5.32% 0 August 55,539 70,637 27. 18% 0 September 59,275 68,287 15.20% 0 October 55,410 67,710 22.20% 0 November 68,243 74,385 9.00% 0 December 52,797 59,364 12.44% 0 • Total $ 659, 193 $ 736 ,097 11 .67% $ 265,958 g0 HMR Tax Collections By Month 70 60 50 40 FFR 10 I ?0 10 0 t January February Match April May June July August September October November December D 1992 1993 1994 • \H M RTAX Advertising Inquiry 1994 May 03 JAN FEB MAR APR MAY JUN JUL AG SEP OT NV DEC ADG AI 1965 688 AL AT 173 668 231 ATM 148 BY CR CS DMN DS FE KCS ML 902 NTG 30 150 45 SL 53 24 149 451 SM SNL SWTR • TG 83 187 190 61 TP 63 6 29 117 TW USA 705 3776 VP 75 303 VUS 22 Tot 424 217 3931 6722 ADG - AR . DEM . GAZETTE ML - MIDWEST LIVING AI - AR NEWS . INSERT ( CJ ) NTG - NATA AL - AR ALUMNI SL - SOUTHERN LIVING AT - AR TOUR GUIDE SM - SUCCESSFUL MEETINGS ATM - AR TIMES SNL — SPRINGFIELD NEWS LEADER BY - BYWAYS SWTR - SW TIMES RECORD CR - COURIER TG - SL TRAVEL GUIDE CS - CONVENTION SOUTH TP - TRIP DMN - DALLAS MORN NEWS TW - TULSA WORLD DS - DESTINATIONS USA - USA WEEKEND FE - FRIENDLY EXCHANGE VP - VACATIONS PUB KCS - KANSAS CITY STAR VUS - VISTA USA Advertising Inquiry by State x Apri1li1994 r AI , AT ML NTG ATM . SL - TG TP USA VP TOT • AL 0 t 0 0 0 0 0 29 0 2 2 0 20 2 55 AK 0 1 0 0 0 . 0 0 0 0 0 0 0 1 2 AZ 0 2 2 0 0 0 1 0 0 0 0 1 3 9 AR 92 36 2 3 0 0 22 0 6 2 0 123 3 289 CA 24 25 t10 3 139 0 11 0 1 0 0 13 32 258 CO 1 2 9 0 0 0 0 0 1 1 0 4 3 21 CT 0 0 0 0 0 0 0 0 0 2 0 1 6 9 DE 0 1 0 0 0 0 0 0 0 0 0 0 1 2 DC 0 0 0 . 0 0 0 0 0 0 0 0 0 0 0 FL 0 5 5 . 2 0 0 35 0 7 9 0 155 19 237 , GA 1 1 0 0 0 0 18 0 4 7 0 41 5 77 HI 0 0 0 0 0 0 0 0 0 0 0 1 0 1 ID 0 0 0 0 0 0 0 0 0 0 0 29 0 29 IL 22 22 177 5 0 0 5 0 2 10 0 471 19 733 IN 18 2 . 82 ; . 2 0 0 8 0 3 2 0 106 7 230 IA 1 11 84 0 0 0 2 0 0 4 0 292 8 402 KS 17 4 58 3 0 0 7 0 0 4 0 187 0 280 KY 1 0 3 0 1 0 11 0 0 2 0 85 3 106 LA 136 5 1 13 1 0 35 0 6 8 0 198 8 401 ME 0 0 0 0 0 0 0 0 0 0 0 0 0 0 MD 0 1 0 0 0 0 6 0 1 2 0 3 4 17 MA 0 , 1 0 , 0 0 0 4 0 0 3 0 2 6 16 MI 9 ' 4 70 0 0 0 3 0 0 4 0 405 15 510 MN 0 6 , 66 2 0 0 4 0 0 3 0 39 2 122 MS 10 2 1 , 0 1 0 16 0 5 3 0 84 2 124 MO 22 13 122 , ` , 9 2 0 15 0 3 0 0 133 12 331 • MT 0 0 0 0 0 0 0 0 0 1 0 1 0 2 NE 0 2 23 1 0 0 0 0 0 0 0 16 2 44 NV 0 0 2 0 0 0 0 0 0 1 0 1 6 10 NH 0 1 0 0 0 0 1 0 0 4 0 0 0 6 NJ 1• 4 0 0 0 0 6 0 0 0 0 0 12 23 NM 0 2 1 . : 0 0 0 1 0 0 2 0 6 2 14 NY 0 4 5 0 0 0 4 0 2 .2 0 6 19 42 NC 0 1 2 0 0 0 22 0 3 4 0 83 7 122 ND 0 1 - 5 0 0 0 0 0 0 , 5 0 2 0 13 OH 1 4 46 , 0 0 0 7 0 0 ' 4 0 269 15 346 OK E32. 14 4 20 2 0 18 0 0 0 0 267 9 346 OR 1 4 0 0 0 0 0 0 01 1 0 0 1 7 PA 2 0 5 0 0 0 .7 0 0 0 0 2 13 29 PR 0 0 0 0 0 0 0 0 01 2 0 0 0 2 RI 0 1 0 0 0 01 0 0 0 0 0 0 0 1 Sc 0 2 0 0 1 0 ' 6 0 1 0 0 25 2 37 SD 0 . 1 4 0 , 0 . 0 0 0 0 ' 3 0 47 0 55 TN 9 4 6 i 10 0 32 0 4 13 0 149 6 224 TX 245 k26 7 6 0 0 93 0 8 2 0 301 24 712 UT 0 0 0 ' 0 0 ' 0 0 0 0 0 0 0 5 5 VT 0 0 L 1 0 0 0 ' 0 0 0 1 0 0 0 2 VA 0 2 0 0 .0 , 0 11 01 2 ' 1 0 14 5 35 WA 2 1 1 0 0 ' 0 : 3 0 0 0 0 4 4 15 WV 0 0 1 2 ' 0 0 5 0 0 3 0 1 1 13 WI 41 13 97_ 12 1 0 ; 1 0 0 0 0 181 8 344 WY 0 01 , 0 0 0 0 ; 0 0 0 0 0 1 1 2 •' CAN 0 ; 01 0 1 0 0 2 0 0 0 0 7 0 10 Tot . 688 231 902 45 148 0 451 0 61 117 0 3776 303 Total - 6722 TOURIST INQUIRY 1994 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC • AL 8 3 8 3 0 0 0 0 0 0 0 0 AK 0 0 0 0 0 0 0 0 0 0 0 0 AZ 1 2 6 0 0 0 O 0 0 0 0 0 AR 49 68 125 45 0 0 0 0 0 0 0 0 CA 7 13 49 23 0 0 0 0 0 0 0 0 CO 3 2 4 6 0 0 0 0 0 0 0 0 CT 0 1 3 1 0 0 0 0 0 0 0 0 DE 0 0 0 1 0 0 0 0 0 0 0 0 DC 1 0 1 0 0 0 0 0 0 0 0 0 FL 6 4 20 15 0 0 0 0 0 0 0 0 GA 0 2 11 7 0 0 0 0 0 0 0 0 HI 0 0 . 1 0 0 0 0 0 0 0 0 0 ID 1 0 4 2 0 0 0 0 0 0 0 0 IL 13 13 66 16 0 0 0 0 0 0 0 0 IN 2 2 18 4 0 0 0 0 0 0 0 0 IA 7 9 37 10 0 0 0 0 0 0 0 0 KS 4 4 50 11 0 0 0 0 0 0 0 0 KY 2 3 3 2 0 0 0 0 0 0 0 0 LA 6 4 32 39 0 0 0 0 0 0 0 0 ME 0 0 0 0 0 0 0 0 0 0 0 0 MD 0 1 3 2 0 0 0 0 0 0 0 0 MA 2 0 2 1 0 0 0 0 0 0 0 0 MI 5 7 32 8 0 0 0 0 0 0 0 0 MN 4 8 13 2 0 0 0 0 0 0 0 0 MS 2 4 12 5 0 0 0 0 0 0 0 0 • MO 11 18 66 12 0 0 0 0 0 0 0 0 MT 1 0 1 1 0 0 0 0 0 0 0 0 NE 1 4 8 5 0 0 0 0 0 0 0 0 NV 1 0 1 1 0 0 0 0 0 0 0 0 NH 0 0 1 2 0 0 0 0 0 0 0 0 NJ 0 0 5 5 0 0 0 0 0 0 0 0 NM 2 0 2 2 0 0 0 0 0 0 0 0 NY 3 5 5 6 0 0 0 0 0 0 0 0 NC 2 1 4 2 0 0 0 0 0 0 0 0 ND 0 0 1 1 0 0 0 0 0 0 0 0 OH 2 3 12 5 0 0 0 0 0 0 0 0 OK 16 13 83 29 0 0 0 0 0 0 0 0 OR 0 0 2 5 0 0 0 0 0 0 0 0 PA 3 3 2 3 0 0 0 0 0 0 0 0 PR 0 0 0 0 0 0 0 0 0 0 0 0 RI 1 0 0 0 0 0 0 0 0 0 0 0 Sc 0 0 7 3 0 0 0 0 0 0 0 0 SD 1 1 9 1 0 0 0 0 0 0 0 0 TN 3 4 10 7 0 0 0 0 0 0 0 0 TX 13 21 113 83 0 0 0 0 0 0 0 0 UT 1 0 1 1 0 0 0 0 0 0 0 0 VT 0 0 0 0 0 0 0 0 0 0 0 0 VA 4 4 3 3 0 0 0 0 0 0 0 0 WA 1 0 1 1 0 0 0 0 0 0 0 0 WV 3 0 2 0 0 0 0 0 0 0 0 0 WI 5 4 52 12 0 0 0 0 0 0 0 0 WY 0 0 2 0 0 0 0 0 0 0 0 0 • Tot . 197 231 922 393 0 0 0 0 0 0 0 0 RELOCATION INQUIRY 1994 • JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AL 7 2 1 1 AK 0 2 3 4 AZ 4 4 10 9 AR 52 41 51 40 CA 31 44 64 47 CO 4 6 9 6 CT 0 3 0 2 DE 0 0 0 1 DC 0 1 0 0 FL 21 9 22 12 GA 3 4 8 2 HI 2 3 0 1 ID 0 1 0 1 IL 7 13 37 19 IN 6 3 7 5 IA 5 10 20 7 KS 10 8 13 6 KY 0 8 3 0 LA 9 13 14 15 ME 1 0 1 0 MD 3 4 3 2 MA 1 3 6 4 MI 4 7 8 6 MN 11 9 9 10 MS 5 4 8 8 • MO 9 12 19 13 MT 0 1 1 1 NE 7 2 3 5 NV 4 2 4 4 NH 0 0 1 0 NJ 2 2 4 1 NM 4 1 10 2 NY 10 11 19 15 NC 7 3 6 3 ND 2 1 1 0 OH 4 13 11 5 OK 16 7 20 12 OR 2 2 3 6 PA 2 2 10 8 PR 0 0 0 0 RI 0 1 1 3 SC 0 2 5 2 SD 2 0 2 0 TN 7 5 7 4 TX 44 42 41 28 UT 3 1 2 0 VT 1 0 0 1 VA 5 4 5 2 WA 6 6 7 0 WV 0 1 0 0 WI 14 15 23 11 WY 1 1 1 1 • Total 338 339 503 335 UNIVERSITY° ARKANSAS Division of Continuing Education =2 Univerwv Center Office of the Dean Fayetteville, Arkansas 72701 ( 501 ) 575-6453 April 22 , 1994 Mr . Coy Kaylor , Jr . 2908 N . College Fayetteville , AR 72703 Dear Coy : Attached is a copy of a letter sent to Marilyn Johnson requesting a check for $ 200 , 000 made out to the University of Arkansas Foundation . The same letter indicates that the Division : 1 . Will provide the Commission with documentation demonstrating that the money was disbursed in the agreed on manner . 2 . Will return any funds that could not be matched . • Problem ! Ben Mayes has informed me that money cannot be released in advance , according to an A & P resolution . If that is the case , this is to request a waiver of that resolution granting Mr . Mayes the authority to write the $ 200 , 000 check as per our agreement . With kindest personal regards , I remain gnie ely , Dutto DD : css Attachment CC : ✓Marilyn Johnson Randy Rhine The University of Arkansas is an equal opportunity/affirmative action institution. . UNIVERSITWARKANSAS Division of Continuing Education =2 university Center Office of the Dean Fayetteville, Arkansas 72701 (501 ) 575.6483 April 4 , 1994 Ms . Marilyn Johnson Fayetteville Advertising and Promotion Commission Fayetteville Chamber of Commerce P . O . Box 4216 Fayetteville , AR 72701 Dear Marilyn : Thank you for your support in obtaining $ 200 , 000 from the Fayetteville Advertising and Promotion Commission for the University ' s Division of Continuing Education . As agreed , this donation will be matched dollar for dollar by the Division and will be used for needed media improvements to enhance the Division ' s Center for Continuing Education . This letter is to request that you send me a check , made payable to the University of Arkansas Foundation , for said amount ; and I will see that it is appropriately deposited . On the check where you note what it is for , please put Division of Continuing Education , The Division will provide the Commission with documentation which demonstrates that the money was disbursed in the agreed upon manner , Should , for any reason , the Division be unable to provide matching funds , the unmatched portion of the A & P donation will be returned . If you have any questions , please do not hesitate to contact me , WSince i i and R . Rhine Associate Dean RRR : css • CC : Dean Dutton The University of Arkansas is an equal opportunity/affirmative action institution. 1 • Motion by Hanna , second by Fennel to approve Agency report . Lotion carried . CONVEI4TIOI4 CENTER STUDY SUPSCOMMITTEE Marilyn Johnson reported that the 4rittenburg report was in the final stages . 14hen she receives the report , she will deliver it to the comUmissioners . s .he asked the Commissioners to provide direction for her follov; ing their receipt of the study . OLD BUSINESS : LIGHTS OF THE OZI�". RKS George Smith thanked the A & P Conbriission for the sucoort .of the abstract idea of the Lichts of the Ozarks festival last year . 61000 - 10 , 000 mar•• hcurs t•, ere spent , w orking in 1993 . Local stores including Flal - ."art and K - ..art sold o of their inventory . George will lead a round table discussion about our 'festival at the Governor ' s Conference on Tourism . An area Lights of the Ozarks is planned with Springdale , Rogers , and Siloam Springs for 1994 . Our 1994 CCmLmittee is in place . The next steD for a bigger and better festival is the purchase of a large set piece and 6 - 7 smaller pieces . The COmunittee requests that the loan be forgiven and that those funds be used to purchase the large pieces . Moved by Hanna , second by Fennel to leave $ 20 , 000 in the Lights of the Ozarks account . I•;otion carried . C . C . E . REQUEST - Donnie Dutton and Randy Rhine represented C . C . E . in their request for $ 200 , 000 to update media equipment . For every $ 1 the A & P Commission gives , they will match it dollar for dollar . Moved by Fennel to give C . C . E . $ 200 , 000 from the reserve funds . Second by Bassett . Motion carried . NEW BUSINESS 67ASHINGTON REGIOICAL MEDICAL CENTER FOUNDATION - Bill Rogers represented the Foundation requesting $ 2 , 000 to advertise the Benefit Gala for a cancer support home on Tuesday , April 26 . Their goal is to pull in people from a 45 mile radius . Hanna moved to pay $ 2 , 000 for printing seven 2 x 10 print ads in 3 newspapers . Second Bassett . Bassett indicated that the Foundation could not automatically assume support for next year . Motion carried . June 8 , 1993 TO : A & P Commissioners FROM : Joe Fennel , chairman Funding Subcommittee Our subcommittee met on June 7 , 1993 and present the following recommendations regarding special project funding : 1 . Funding for annual events in amounts larger than $ 2000 will be received in April and October and reviewed by the Commission so that the Commission can budget accordingly . 2 . Requests for funding will be reviewed by the Director of Convention and Visitor Development and a recommendation will be made based on guideline formula . The . request will then be presented to the Funding Subcommittee who will make a recommendation to the A & P Commission . 3 . Only bills will be paid , they will be submitted to the Director of Convention and Visitor Development . No checks will be written directly to the organization requesting assistance . 4 . Funding Ceiling Guideline : . • $ 1 . 30 x persons expected x no . . of days = amount of funding . • it REVISED APPLICATION OF WASHINGTON COUNTY HISTORICAL. SOCIETY '1'0 '1'111; VAVE.T71TWILLE, ADVERTISING & PROMOTION COMMISSION DATE: May 4, 1994 TOTAL. AMOtJN'r RFQUF..STBD: $1 .5 ,000 Allowable Use. of Funds: 1 ) For advertising and promoting the city and its environs Headquarters Douse brochure to be revised to include Yell Law Office and 5,000 copies printed . $1.000 est. Allowable Use 7) For the operation of tourist oriented facilities 1 . For operation of Headquarters House 80°hv of utilities for one year estimated to he $3,000 total $2,400 cm . 2 . Repair porches and make safe for public and members and have cover • constructed over outside entry to hnscrncrrt to maks. basement water tight for storage of items of historical significance, Definite bid will be svailnb)e at meeting 103,000 est . 3. Upgrade exterior lighting for Ice Cream Social , lights of the Ozarks, battle re tnactmatts, and other oulsicic evruts . 1)ctails xv::ilablc upon request . $2,000 est . 4. Pave parking area (uuw presently gravel which is dangerous to walk . on when it flows onto adjoining paving ) $1 ,200 5. A portion of the grounds maintenance for one year $4140D In addition , WCHS will donate: to the Chamber of Commerce approximately 800 copies of the Washington Willow District brochures produced by the society several years ago. Al the. present the socict.y sells these fur $2 cacti , and Ihcy have been a popular item. Howcvcr, since we do not have the resomncs to keep Headyuartcr�- Nouse open to the public more than 20 hours per week, they are not readily available to thr public. Ii is our thought rhat this would allow their distribution to the travelling public through the regular channels, such as ilia Charnhcr of Commerce and the. Tourist Informatlurr Center at the Arkansas Air Museum .