HomeMy WebLinkAbout1994-05-09 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday ,
May 9 , 1994 at 2 : 00 p . m , in the Chamber of Commerce
Conference Room .
ADVERTISING AND PROMOTION COMMISSION
May 9 , 1994 2 : 00 p . m . Chamber of Commerce
I . Call to Order
II . Reports
A . Approval of Minutes
B . Financial - Ben Mayes
C . Convention and Visitor Activity - Marilyn Johnson
D . Blackwood/Martin Agency Report - Susan Stirewalt
III . Old Business
A . C . C . E . funding disbursement
B . Washington County Historical Society request
IV . New Business
A . NATA Co - op Advertising
• V . Adjourn
GROUP : ADVERTISING 6 PROMOTION COMMISSION
DATE : April 11 , 1994
PRESENT : Coy Kaylor Woody Bassett
Joe Fennel Steve Ward
Jim Waselues Marilyn Johnson
Jon Davidson Brian Swain
Linda McBride Susan Stirewalt
ABSENT : Fred Hanna
CALL TO ORDER :
The meeting was called to order by Chairman Coy Kaylor at
2 : 00 p . m , at the Chamber of Commerce .
Jon Davidson was introduced as the new commissioner replacing
Bill Clodfelter .
MONTHLY REPORTS :
MINUTES
Moved by McBride , second by Waselues to approve the minutes
of the March meeting . Notion carried .
FINANCIAL
Brian Swain presented the financial report for February . HMR
• collections were $ 64 , 306 in March , an increase of 17 . 76 % over
1993 collections . Total year to date collections are
$ 195 , 766 , an increase of 21 . 83 $ . February expenditures were
$ 36 , 901 . Year to date expenditures $ 194 , 873 .
Motion by McBride , second by Fennel to approve the financial
report . Motion carried .
ACTIVITY REPORT
Marilyn Johnson reviewed March activities of Convention
Visitor Development . 800 number calls doubled for March
1993 . Total inquiry responses for March were 5356 .
Johnson reviewed convention activities with White Rock Enduro
and NCAA Women ' s Mideast Regional Basketball Tournament , 4
corners ancestor fair . Lights of the Ozarks tape has been
duplicated for use with other cities and with tour groups .
. She has worked with Northwest Arkansas cities as well as with
Blytheville and Jonesboro in starting festivals . Marilyn
attended the Governor ' s Conference on Tourism ( Ft . Smith ) ,
American Airlines Fly AAway Vacation Show ( Dallas ) ,
Travel South Showcase ( Nashville , TN ) .
She has worked with several publications doing articles on
Fayetteville as a retirement community . A Branson television
crew will be in town next week to interview Fayetteville
personalities E . Fay Jones and Brian Leming .
Placement for March was noted .
• Moved by Waselues , second by McBride to approve the
Convention Visitor Report . Motion carried .
BLACKWOOD MARTIN AGENCY REPORT
Susan Stirewalt reported that the Dining and Lodging
revisions were complete and it is at the press . Two
additional brochures were being reprinted . The Spring press
release had received good response . They worked with
Marilyn on a vacation giveaway for Springfest weekend .
She requested input from the commissioners regarding second
half of the year placement . They are presently planning on
focusing on retirement .
Motion by McBride , second by Fennel to approve Agency report .
Motion carried .
Joe Fennel reported on advertising mechanism he had seen in
Albuquerque and Santa Fe using a business card size format .
Steve Ward said the program in lieu of brochures had received
mixed responses . Negatives involved vandalism and inequity
of space . Positives addressed those who wanted to market
their businesses for a nominal cost .
•
OLD BUSINESS :
SMOTHERS BROTHERS PERFORMANCE
Marilyn requested any of the Commissioners who wanted to
attend the Smothers Brothers show sponsored by Washington
Regional Medical Center Foundation on April 26 to notify her .
NEW BUSINESS
FUNDING REQUESTS - Funding requests were heard from the
following groups :
1 . Arkansas Air Museum - $ 3 , 500 - For disassembly ,
transportation from the Naval Air Station and reassembly at
the Museum of a Douglas A- 4 Skyhawk . ( For the operation of
tourist - oriented facilities ) . Moved by Bassett to approve
request , second by Fennel . Motion carried .
2 . Mt , Sequoyah New Play Retreat - $ 1 , 300 - For two
fellowships for the retreat . ( For support of the arts ) .
Moved by Davidson , second by Waselues to deny the request .
Motion carried .
3 . Washington County Historical Society - $ 25 , 000 - For
general support of Historical Society . ( For operation of
tourist - oriented facilities ) . Bassett expressed his concern
with the large amount of the request in proportion to the
total budget of the Society . Kaylor noted the Parks and
r Tourism report which indicated that history was a big draw
for tourists . Motion by McBride , second by Bassett for
Funding Subcommittee to meet with representatives of
Historical Society and Jerry Rose to amend request .
4 . Airport Executives - $ 400 - For co - sponsorship of
banquet for conference . ( For actual services that are
connected with convention ) . Marilyn will take out of
convention support account since they are already in town and
dinner is Tuesday .
5 , NAFSA : Association of International Educators -
$ 1900 - To be used for train ride for participants . ( For
services that are connected with convention ) . Moved by
Fennel to deny request , second by McBride . Motion carried .
6 . AAU Region 9 Track Meet - Total request $ 2 , 438 -
including $ 550 for flyers and mailers . ( For actual services
connected with notification for track meet ) . Moved by Fennel
to pay for flyers and mailers to promote the track meet ,
second by McBride . Motion carried .
7 . U . S . Gymnastics Federation Level 5 Gymnastics Meet
- $ 1500 - To be used for T- shirts for participants to promote
Fayetteville . ( For promoting the city of Fayetteville ) .
• Moved by Waselues to fund the request , second by McBride .
Motion carried .
LEGISLATIVE COUNCIL Steve Ward announced that the State
Legislative Council would be meeting in Fayetteville on April
14 and 15 . A & P Commissioners were invited to participate
in the dinner on Thursday evening at the Clarion .
There being no further business , the meeting was adjourned at
4 : 00 p . m .
Respectfully submitted ,
Marilyn Johnson
Director
. Convention and Visitor Development
•
Advertising & Promotion Commission
Financial Report -- Expenditures
For the Month Ending April 30, 1994
• 1994 YTD d April
Budget Item ' Budget Expenses Remaining Expenses
800 Telephone Number (Chamber of Commerce) $10,000 $5,000 S55000 $2,500
Air Museum , 509000 25,000 425,000 12,500
Audit Expense 100 100
Chamber of Commerce Contract 100,000 75,000 25,000 25,000
Collection Expense 30,000 10,639 19,361 29808
Convention Development 47,500 51000 42,500
Convention Folders 61474 31927 21547
r
Convention Services ' ' 51000 51000
Public Notification (BMA Contract) 200,000 55,661 144,339 22,363
Trolley Program - Ozark Public Transit 71 ,500 61385 65,115 2,331
Trolley Purchase - „ 52,500 221179 30,321
Festival Support: G
Springfest 9,000 41853 41147 49031
Music Festival � '. 9,000 79743 11257
Autumnfest 91000 91000 0
Lights of the Ozarks 29;000 20,000 91000 20,000
Brochures :
University Museumr rr, 4 ,555 41555
Parks Brochure 61842 61035 807 11384
Brochures23,158 r: 23, 158
Special Projects :
4 Corners Ancestor Fair 21000 21000 0
AAU Region IX Track Meet Advertising s 4� .i .' G. ,,550 ,� +, , .. fit 550
Air Museum - Aircraft Transportation 31500 3,500 -
Airport Brochure Rack 257 257
American College Theatre Festival f 31000 3,000
Am. Legion Mid - South Regional Tournament 13, 120 13,120
Ark. Federation of Gymnastics T - Shirts 11500 19500
City Entrances . ; 2, 100 21100
CEC Equipment Replacement 200,000 200,000
Fay. Lakes Restoration Project 25,000 25,000 0
File Photo Updates ? 21500 313 21187
Henry Awards Contribution 500 500 0
Joe Martin Memorial Stage Race (Fay. Wheelmen) 11955 1 ,955 0
Lights of Ozarks - Dismantling - 170 100 70
Mayors Conference on Tourism (Carryover) 31000 3,000
NCAA Women's RegionalT- Shirts . 10500 10500 0
Sound System - Downtown Square , 10,000 10,000
Square Gardens/Dickson Street Parking Maint. 40,000 40,000
Walton Arts Center Advertising 04 42000 3, 115 885 3, 115
WRMC Benefit Gala Advertising 2,000 2,000
Unallocated A, 969620 963620 '
'k� . - : S .. » � ' • . -�
•1
TOTAL $1 ,076,901 $290,905 $785,996 $961032
_ s
Advertising & Promotion Commission
Financial Report - Expenditures
For the Month Ending April 30, 1994
• 1994 YTD April
Budget Item . '. ``Budget _ Expenses Remaining Expenses
800 Telephone Number (Chamber of Commerce) $101000 $59000 551000 $2,500
Air. Museum 50,000 25,000 25,000 12,500
Audit Expense 100 100
Chamber of Commerce Contract 4; ' 100,000 - 75,000 25,000 25,000
Collection Expense 30,000 10,639 19,361 2,808
Convention Development -5' G 47,500 51000 421500
Convention Folders - 61474 3,927 1 2,547
Convention Services 5,000 5,000
Public Notification (BMA Contract) r ,. 200,000 55,661 144,339 22,363
Trolley Program - Ozark Public Transit 71 ,500 61385 65, 115 2,331
Trolley Purchase 52,500 22, 179 30,321
Festival Support: Q
Springiest 91000 49853 1411.47 4,031
Music Festival s 91000 " 71743 11257
Autumnfest 99000 91000 0
Lights of the Ozarks r µ' 29,000 20,000 91000 20,000
Brochures :
University Museum Yr t E, : 41555 4,555
Parks Brochure 61842 6,035 807 11384
Brochures
t ' r 23, 158 + ,k 23, 158
r
Special Projects :
4 Corners Ancestor Fair 21000 2,000 0
AAU Region IX Track Meet Advertising f _ Fi i' t' .4 c*, 550 : 'c . * tt 550
Air Museum = Aircraft Transportation 3,500 13,500
Airport Brochure Rack 257 257
American College Theatre Festival 31000 i 31000
Am. Legion Mid - South Regional Tournament 13, 120 13,120
Ark. Federation of Gymnastics T - Shirts 11500 1 ,500
City Entrances 1, 21100 12, 100
CEC Equipment Replacement 200,000 200,000
Fay. Lakes Restoration Project 259000 253000 0
File Photo Updates ii 21500 313 21187
Henry Awards Contribution 500 500 0
Joe Martin Memorial Stage Race (Fay. Wheelmen) 10955 11955 0
Lights of Ozarks - Dismantling 170 100 70
Mayors Conference on Tourism (Carryover) 39000 ' 31000
NCAA Women's Regional T- Shirts 1 ,500 1 ,500 0
Sound System - Downtown Square , 10,000 10,000
Square Gardens/Dickson Street Parking Maint. 409000 40,000
Walton Arts Center Advertising 45000 31115 885 31115
WRMC Benefit Gala Advertising 2,000 j29000 .
Unallocated ' 96,620 s 96,620
1Ir.2 E ^a t t. 404
•1 TOTAL $1 ,076,901 $290,905 $785996 $96,032
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 1992- 1994
• 1992 1993 1993 1994 1994
Total Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year
January $ 50,826 $ 54, 149 6.54% $ 71 ,070 31 .25%
February 44 ,489 51 ,929 16.72% 60,389 16.29%
March 48, 140 54,606 13.43% 64,306 17.76%
April 58,202 61 , 155 5.07% 70, 193 14.78%
May 55, 172 58,564 6. 15% 0
June 55,826 57,092 2.27% 0
July 551276 58,219 5.32% 0
August 55,539 70,637 27. 18% 0
September 59,275 68,287 15.20% 0
October 55,410 67,710 22.20% 0
November 68,243 74,385 9.00% 0
December 52,797 59,364 12.44% 0
• Total $ 659, 193 $ 736 ,097 11 .67% $ 265,958
g0 HMR Tax Collections By Month
70
60
50
40
FFR 10
I
?0
10
0 t
January February Match April May June July August September October November December
D 1992 1993 1994
•
\H M RTAX
Advertising Inquiry 1994
May 03
JAN FEB MAR APR MAY JUN JUL AG SEP OT NV DEC
ADG
AI 1965 688
AL
AT 173 668 231
ATM 148
BY
CR
CS
DMN
DS
FE
KCS
ML 902
NTG 30 150 45
SL 53 24 149 451
SM
SNL
SWTR
• TG 83 187 190 61
TP 63 6 29 117
TW
USA 705 3776
VP 75 303
VUS 22
Tot 424 217 3931 6722
ADG - AR . DEM . GAZETTE ML - MIDWEST LIVING
AI - AR NEWS . INSERT ( CJ ) NTG - NATA
AL - AR ALUMNI SL - SOUTHERN LIVING
AT - AR TOUR GUIDE SM - SUCCESSFUL MEETINGS
ATM - AR TIMES SNL — SPRINGFIELD NEWS LEADER
BY - BYWAYS SWTR - SW TIMES RECORD
CR - COURIER TG - SL TRAVEL GUIDE
CS - CONVENTION SOUTH TP - TRIP
DMN - DALLAS MORN NEWS TW - TULSA WORLD
DS - DESTINATIONS USA - USA WEEKEND
FE - FRIENDLY EXCHANGE VP - VACATIONS PUB
KCS - KANSAS CITY STAR VUS - VISTA USA
Advertising Inquiry by State
x Apri1li1994 r
AI , AT ML NTG ATM . SL - TG TP USA VP TOT
• AL 0 t 0 0 0 0 0 29 0 2 2 0 20 2 55
AK 0 1 0 0 0 . 0 0 0 0 0 0 0 1 2
AZ 0 2 2 0 0 0 1 0 0 0 0 1 3 9
AR 92 36 2 3 0 0 22 0 6 2 0 123 3 289
CA 24 25 t10 3 139 0 11 0 1 0 0 13 32 258
CO 1 2 9 0 0 0 0 0 1 1 0 4 3 21
CT 0 0 0 0 0 0 0 0 0 2 0 1 6 9
DE 0 1 0 0 0 0 0 0 0 0 0 0 1 2
DC 0 0 0 . 0 0 0 0 0 0 0 0 0 0 0
FL 0 5 5 . 2 0 0 35 0 7 9 0 155 19 237 ,
GA 1 1 0 0 0 0 18 0 4 7 0 41 5 77
HI 0 0 0 0 0 0 0 0 0 0 0 1 0 1
ID 0 0 0 0 0 0 0 0 0 0 0 29 0 29
IL 22 22 177 5 0 0 5 0 2 10 0 471 19 733
IN 18 2 . 82 ; . 2 0 0 8 0 3 2 0 106 7 230
IA 1 11 84 0 0 0 2 0 0 4 0 292 8 402
KS 17 4 58 3 0 0 7 0 0 4 0 187 0 280
KY 1 0 3 0 1 0 11 0 0 2 0 85 3 106
LA 136 5 1 13 1 0 35 0 6 8 0 198 8 401
ME 0 0 0 0 0 0 0 0 0 0 0 0 0 0
MD 0 1 0 0 0 0 6 0 1 2 0 3 4 17
MA 0 , 1 0 , 0 0 0 4 0 0 3 0 2 6 16
MI 9 ' 4 70 0 0 0 3 0 0 4 0 405 15 510
MN 0 6 , 66 2 0 0 4 0 0 3 0 39 2 122
MS 10 2 1 , 0 1 0 16 0 5 3 0 84 2 124
MO 22 13 122 , ` , 9 2 0 15 0 3 0 0 133 12 331
• MT 0 0 0 0 0 0 0 0 0 1 0 1 0 2
NE 0 2 23 1 0 0 0 0 0 0 0 16 2 44
NV 0 0 2 0 0 0 0 0 0 1 0 1 6 10
NH 0 1 0 0 0 0 1 0 0 4 0 0 0 6
NJ 1• 4 0 0 0 0 6 0 0 0 0 0 12 23
NM 0 2 1 . : 0 0 0 1 0 0 2 0 6 2 14
NY 0 4 5 0 0 0 4 0 2 .2 0 6 19 42
NC 0 1 2 0 0 0 22 0 3 4 0 83 7 122
ND 0 1 - 5 0 0 0 0 0 0 , 5 0 2 0 13
OH 1 4 46 , 0 0 0 7 0 0 ' 4 0 269 15 346
OK E32. 14 4 20 2 0 18 0 0 0 0 267 9 346
OR 1 4 0 0 0 0 0 0 01 1 0 0 1 7
PA 2 0 5 0 0 0 .7 0 0 0 0 2 13 29
PR 0 0 0 0 0 0 0 0 01 2 0 0 0 2
RI 0 1 0 0 0 01 0 0 0 0 0 0 0 1
Sc 0 2 0 0 1 0 ' 6 0 1 0 0 25 2 37
SD 0 . 1 4 0 , 0 . 0 0 0 0 ' 3 0 47 0 55
TN 9 4 6 i 10 0 32 0 4 13 0 149 6 224
TX 245 k26 7 6 0 0 93 0 8 2 0 301 24 712
UT 0 0 0 ' 0 0 ' 0 0 0 0 0 0 0 5 5
VT 0 0 L 1 0 0 0 ' 0 0 0 1 0 0 0 2
VA 0 2 0 0 .0 , 0 11 01 2 ' 1 0 14 5 35
WA 2 1 1 0 0 ' 0 : 3 0 0 0 0 4 4 15
WV 0 0 1 2 ' 0 0 5 0 0 3 0 1 1 13
WI 41 13 97_ 12 1 0 ; 1 0 0 0 0 181 8 344
WY 0 01 , 0 0 0 0 ; 0 0 0 0 0 1 1 2
•' CAN 0 ; 01 0 1 0 0 2 0 0 0 0 7 0 10
Tot . 688 231 902 45 148 0 451 0 61 117 0 3776 303
Total - 6722
TOURIST INQUIRY 1994
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
• AL 8 3 8 3 0 0 0 0 0 0 0 0
AK 0 0 0 0 0 0 0 0 0 0 0 0
AZ 1 2 6 0 0 0 O 0 0 0 0 0
AR 49 68 125 45 0 0 0 0 0 0 0 0
CA 7 13 49 23 0 0 0 0 0 0 0 0
CO 3 2 4 6 0 0 0 0 0 0 0 0
CT 0 1 3 1 0 0 0 0 0 0 0 0
DE 0 0 0 1 0 0 0 0 0 0 0 0
DC 1 0 1 0 0 0 0 0 0 0 0 0
FL 6 4 20 15 0 0 0 0 0 0 0 0
GA 0 2 11 7 0 0 0 0 0 0 0 0
HI 0 0 . 1 0 0 0 0 0 0 0 0 0
ID 1 0 4 2 0 0 0 0 0 0 0 0
IL 13 13 66 16 0 0 0 0 0 0 0 0
IN 2 2 18 4 0 0 0 0 0 0 0 0
IA 7 9 37 10 0 0 0 0 0 0 0 0
KS 4 4 50 11 0 0 0 0 0 0 0 0
KY 2 3 3 2 0 0 0 0 0 0 0 0
LA 6 4 32 39 0 0 0 0 0 0 0 0
ME 0 0 0 0 0 0 0 0 0 0 0 0
MD 0 1 3 2 0 0 0 0 0 0 0 0
MA 2 0 2 1 0 0 0 0 0 0 0 0
MI 5 7 32 8 0 0 0 0 0 0 0 0
MN 4 8 13 2 0 0 0 0 0 0 0 0
MS 2 4 12 5 0 0 0 0 0 0 0 0
• MO 11 18 66 12 0 0 0 0 0 0 0 0
MT 1 0 1 1 0 0 0 0 0 0 0 0
NE 1 4 8 5 0 0 0 0 0 0 0 0
NV 1 0 1 1 0 0 0 0 0 0 0 0
NH 0 0 1 2 0 0 0 0 0 0 0 0
NJ 0 0 5 5 0 0 0 0 0 0 0 0
NM 2 0 2 2 0 0 0 0 0 0 0 0
NY 3 5 5 6 0 0 0 0 0 0 0 0
NC 2 1 4 2 0 0 0 0 0 0 0 0
ND 0 0 1 1 0 0 0 0 0 0 0 0
OH 2 3 12 5 0 0 0 0 0 0 0 0
OK 16 13 83 29 0 0 0 0 0 0 0 0
OR 0 0 2 5 0 0 0 0 0 0 0 0
PA 3 3 2 3 0 0 0 0 0 0 0 0
PR 0 0 0 0 0 0 0 0 0 0 0 0
RI 1 0 0 0 0 0 0 0 0 0 0 0
Sc 0 0 7 3 0 0 0 0 0 0 0 0
SD 1 1 9 1 0 0 0 0 0 0 0 0
TN 3 4 10 7 0 0 0 0 0 0 0 0
TX 13 21 113 83 0 0 0 0 0 0 0 0
UT 1 0 1 1 0 0 0 0 0 0 0 0
VT 0 0 0 0 0 0 0 0 0 0 0 0
VA 4 4 3 3 0 0 0 0 0 0 0 0
WA 1 0 1 1 0 0 0 0 0 0 0 0
WV 3 0 2 0 0 0 0 0 0 0 0 0
WI 5 4 52 12 0 0 0 0 0 0 0 0
WY 0 0 2 0 0 0 0 0 0 0 0 0
• Tot . 197 231 922 393 0 0 0 0 0 0 0 0
RELOCATION INQUIRY 1994
• JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
AL 7 2 1 1
AK 0 2 3 4
AZ 4 4 10 9
AR 52 41 51 40
CA 31 44 64 47
CO 4 6 9 6
CT 0 3 0 2
DE 0 0 0 1
DC 0 1 0 0
FL 21 9 22 12
GA 3 4 8 2
HI 2 3 0 1
ID 0 1 0 1
IL 7 13 37 19
IN 6 3 7 5
IA 5 10 20 7
KS 10 8 13 6
KY 0 8 3 0
LA 9 13 14 15
ME 1 0 1 0
MD 3 4 3 2
MA 1 3 6 4
MI 4 7 8 6
MN 11 9 9 10
MS 5 4 8 8
• MO 9 12 19 13
MT 0 1 1 1
NE 7 2 3 5
NV 4 2 4 4
NH 0 0 1 0
NJ 2 2 4 1
NM 4 1 10 2
NY 10 11 19 15
NC 7 3 6 3
ND 2 1 1 0
OH 4 13 11 5
OK 16 7 20 12
OR 2 2 3 6
PA 2 2 10 8
PR 0 0 0 0
RI 0 1 1 3
SC 0 2 5 2
SD 2 0 2 0
TN 7 5 7 4
TX 44 42 41 28
UT 3 1 2 0
VT 1 0 0 1
VA 5 4 5 2
WA 6 6 7 0
WV 0 1 0 0
WI 14 15 23 11
WY 1 1 1 1
• Total 338 339 503 335
UNIVERSITY° ARKANSAS
Division of Continuing Education =2 Univerwv Center
Office of the Dean Fayetteville, Arkansas 72701
( 501 ) 575-6453
April 22 , 1994
Mr . Coy Kaylor , Jr .
2908 N . College
Fayetteville , AR 72703
Dear Coy :
Attached is a copy of a letter sent to Marilyn Johnson
requesting a check for $ 200 , 000 made out to the University
of Arkansas Foundation . The same letter indicates that the
Division :
1 . Will provide the Commission with documentation
demonstrating that the money was disbursed in the
agreed on manner .
2 . Will return any funds that could not be matched .
• Problem ! Ben Mayes has informed me that money cannot
be released in advance , according to an A & P resolution .
If that is the case , this is to request a waiver of that
resolution granting Mr . Mayes the authority to write the
$ 200 , 000 check as per our agreement .
With kindest personal regards , I remain
gnie
ely ,
Dutto
DD : css
Attachment
CC : ✓Marilyn Johnson
Randy Rhine
The University of Arkansas is an equal opportunity/affirmative action institution.
. UNIVERSITWARKANSAS
Division of Continuing Education =2 university Center
Office of the Dean Fayetteville, Arkansas 72701
(501 ) 575.6483
April 4 , 1994
Ms . Marilyn Johnson
Fayetteville Advertising and
Promotion Commission
Fayetteville Chamber of Commerce
P . O . Box 4216
Fayetteville , AR 72701
Dear Marilyn :
Thank you for your support in obtaining $ 200 , 000 from
the Fayetteville Advertising and Promotion Commission for
the University ' s Division of Continuing Education . As
agreed , this donation will be matched dollar for dollar by
the Division and will be used for needed media improvements
to enhance the Division ' s Center for Continuing Education .
This letter is to request that you send me a check ,
made payable to the University of Arkansas Foundation , for
said amount ; and I will see that it is appropriately
deposited . On the check where you note what it is for ,
please put Division of Continuing Education ,
The Division will provide the Commission with
documentation which demonstrates that the money was
disbursed in the agreed upon manner , Should , for any
reason , the Division be unable to provide matching funds ,
the unmatched portion of the A & P donation will be
returned .
If you have any questions , please do not hesitate to
contact me ,
WSince
i
i and R . Rhine
Associate Dean
RRR : css
• CC : Dean Dutton
The University of Arkansas is an equal opportunity/affirmative action institution.
1
• Motion by Hanna , second by Fennel to approve Agency report .
Lotion carried .
CONVEI4TIOI4 CENTER STUDY SUPSCOMMITTEE
Marilyn Johnson reported that the 4rittenburg report was in
the final stages . 14hen she receives the report , she will
deliver it to the comUmissioners . s .he asked the Commissioners
to provide direction for her follov; ing their receipt of the
study .
OLD BUSINESS :
LIGHTS OF THE OZI�". RKS
George Smith thanked the A & P Conbriission for the sucoort .of
the abstract idea of the Lichts of the Ozarks festival last
year . 61000 - 10 , 000 mar•• hcurs t•, ere spent , w orking in 1993 .
Local stores including Flal - ."art and K - ..art sold o of their
inventory . George will lead a round table discussion about
our 'festival at the Governor ' s Conference on Tourism .
An area Lights of the Ozarks is planned with Springdale ,
Rogers , and Siloam Springs for 1994 . Our 1994 CCmLmittee is
in place . The next steD for a bigger and better festival is
the purchase of a large set piece and 6 - 7 smaller pieces .
The COmunittee requests that the loan be forgiven and that
those funds be used to purchase the large pieces .
Moved by Hanna , second by Fennel to leave $ 20 , 000 in the
Lights of the Ozarks account . I•;otion carried .
C . C . E . REQUEST - Donnie Dutton and Randy Rhine represented C .
C . E . in their request for $ 200 , 000 to update media
equipment . For every $ 1 the A & P Commission gives , they
will match it dollar for dollar .
Moved by Fennel to give C . C . E . $ 200 , 000 from the reserve
funds . Second by Bassett . Motion carried .
NEW BUSINESS
67ASHINGTON REGIOICAL MEDICAL CENTER FOUNDATION - Bill Rogers
represented the Foundation requesting $ 2 , 000 to advertise the
Benefit Gala for a cancer support home on Tuesday , April 26 .
Their goal is to pull in people from a 45 mile radius .
Hanna moved to pay $ 2 , 000 for printing seven 2 x 10 print ads
in 3 newspapers . Second Bassett .
Bassett indicated that the Foundation could not automatically
assume support for next year . Motion carried .
June 8 , 1993
TO : A & P Commissioners
FROM : Joe Fennel , chairman Funding Subcommittee
Our subcommittee met on June 7 , 1993 and present the
following recommendations regarding special project funding :
1 . Funding for annual events in amounts larger than $ 2000
will be received in April and October and reviewed by the
Commission so that the Commission can budget accordingly .
2 . Requests for funding will be reviewed by the Director of
Convention and Visitor Development and a recommendation
will be made based on guideline formula . The . request
will then be presented to the Funding Subcommittee who
will make a recommendation to the A & P Commission .
3 . Only bills will be paid , they will be submitted to the
Director of Convention and Visitor Development . No
checks will be written directly to the organization
requesting assistance .
4 . Funding Ceiling Guideline : .
• $ 1 . 30 x persons expected x no . . of days = amount of
funding .
•
it
REVISED APPLICATION OF WASHINGTON COUNTY HISTORICAL. SOCIETY
'1'0 '1'111; VAVE.T71TWILLE, ADVERTISING & PROMOTION COMMISSION
DATE: May 4, 1994
TOTAL. AMOtJN'r RFQUF..STBD: $1 .5 ,000
Allowable Use. of Funds: 1 ) For advertising and promoting the city and its environs
Headquarters Douse brochure to be revised to include Yell Law Office and
5,000 copies printed . $1.000 est.
Allowable Use 7) For the operation of tourist oriented facilities
1 . For operation of Headquarters House
80°hv of utilities for one year estimated to he $3,000 total $2,400 cm .
2 . Repair porches and make safe for public and members and have cover
• constructed over outside entry to hnscrncrrt to maks. basement
water tight for storage of items of historical significance,
Definite bid will be svailnb)e at meeting 103,000 est .
3. Upgrade exterior lighting for Ice Cream Social , lights of the Ozarks,
battle re tnactmatts, and other oulsicic evruts . 1)ctails xv::ilablc
upon request . $2,000 est .
4. Pave parking area (uuw presently gravel which is dangerous to walk .
on when it flows onto adjoining paving ) $1 ,200
5. A portion of the grounds maintenance for one year $4140D
In addition , WCHS will donate: to the Chamber of Commerce approximately 800 copies of the
Washington Willow District brochures produced by the society several years ago. Al the.
present the socict.y sells these fur $2 cacti , and Ihcy have been a popular item. Howcvcr, since we
do not have the resomncs to keep Headyuartcr�- Nouse open to the public more than 20 hours per
week, they are not readily available to thr public. Ii is our thought rhat this would allow their
distribution to the travelling public through the regular channels, such as ilia Charnhcr of
Commerce and the. Tourist Informatlurr Center at the Arkansas Air Museum .