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HomeMy WebLinkAbout1992-09-14 - Agendas - Final• TO: FROM: RE: A & P COMMISSIONERS DEDE CARTER ELLIS CONVENTION & VISITOR DEVELOPMENT DIRECTOR SEPTEMBER, 1992 MEETING The A & P Commission will meet on Monday, September 14 at 2:00 p.m., City Hall, room #326. ADVERTISING AND PROMOTION COMMISSION AGENDA Sept. 14, 1992 2:00 p.m. I. Call to Order II. Monthly Reports A. Minutes B . Financial Statement C. Activity Report III. Old Business A. Locomotive IV. City Hall New Business A. A & P Commissioner - replacement B . Football Reservation Hotline - Dede Ellis C. Funding Requests 1 "Video Visitor's Guide" -Diane Bostick 2. Autumnfest - Bill Walker 3. Headquarters House - Cy Southerland, Keith Newhouse D . Budget Funding Request - Arkansas Air Museum E . Blackwood/Martin - Photo Policy - Susan Stirewalt. V. Other Business Vi. Adjourn •• • August ACTUAL Tax Rev. $55,539 ACTIVITY REPORT Aug., 1992 HMR SUMMARY YTD ACTUAL $423,468 ANNUAL BUDGET $588,668 SALES TAX 1991 - $454,127 1992 - $502,316 800 NUMBER August' 1992 - 954 YTD - 6,610 CONVENTION ACTIVITY Finalized Parade Routes, Traffic control & Publicity for GOLD WING RIDERS ASSOC. CONVENTION _ Sept. 11, 12, 13th. Aided in arranging catering for 500 coming on a train from Little Rock ..for Homecoming Game, Oct. 3. - Goodie Bags for 1000 -Christian -14u n e w s tb'n-f-e-rznt e - HMR COLLECTION COMPARISON Springdale August 1991 - $47,284 PERCENT INCREASE - 17.5% 1992 $55,539 HMR YTD - 1991 - $368,984 YTD - 1992 - $423,468 PERCENT INCREASE - 14.77% es • September 14, 1992 MEMORANDUM TO: A & P Commissioners FROM: Blackwood/Martin RE City Photo Policy There is an increasing number of requests to borrow photography for use in public sector advertising and brochures. We feel there is a need for a policy governing this practice. While we want to encourage the promotion of Fayetteville, sometimes there are usage fees required payable to the photographer. Another risk is that photos may not be available when needed for A & P materials. Blackwood/Martin suggests the following: • A library will be established consisting of duplicates of the 8-10 most requested photos. • BM&A will negotiate for unlimited usage with the photographers (approx. $3,000). • Based on these costs, a per photo fee will be charged • A request form will be created that will require a description or sketch of the material in which the photo will appear. • Check out photo and fee collections will be handled through the Chamber.