HomeMy WebLinkAboutOrdinance 5181 ORDINANCE NO. 5181
AN ORDINANCE WAIVING THE REQUIREMENTS OF §34.23,
(PURCHASES AND CONTRACTS NOT IN EXCESS OF $203000.00)5 OF
THE FAYETTEVILLE CODE OF ORDINANCES AND APPROVING A
CONTRACT WITH THE ILLINOIS RIVER WATERSHED PARTNERSHIP
(IRWP) IN THE AMOUNT OF $ 103000.00 FOR WATERSHED EDUCATION
AND PLANNING SERVICES.
WHEREAS, the Illinois River Watershed Partnership (IRWP) possesses unique expertise and
resources ideally suited to meet the City of Fayetteville's need for Watershed Education and Planning
Services as part of the Stormwater Management Program, Phase II; and
WHEREAS, the Illinois River Watershed Partnership (IRWP) can perform this work at a
significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL. OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby waives the
requirements of §34.23, (Purchases and Contracts Not in Excess of $20,000.00), of the Fayetteville Code
of Ordinances and approves a Contract with the Illinois River Watershed Partnership (IRWP) in the
amount of $ 10,000.00 for watershed education and planning services, and authorizes Mayor Coody to
execute this Contract. A copy of the Contract, marked Exhibit A, is attached hereto and made a part
hereof. ,%mn n i trhr
PASSED and APPROVED this 7'h day of October, 2008. .S:00bSY OF °G'P
APPROVED: ATTEST: _ : FAYETTEVILLE :
:9s`9:QKANSP.J2
By: By: IIGT
DA OODY, Mayor SO RA E. SMITH, City Clerk/Treasurer
- _ AT
CONTRACT
The Illinois River Watershed Partnership, Inc. and the City of Fayetteville, Arkansas
agree to enter into the following contract on this 7`h day of October, 2008 .
WHEREAS, The Illinois River Watershed Partnership, Inc. is a non-profit
corporation whose mission is to improve the health of the Illinois River through the
implementation of best management practices, water quality monitoring, public education,
community outreach and ecosystem restoration; and
WHEREAS, The City of Fayetteville has responsibilities to educate its citizens about
these water quality and restoration issues through mandates of the Clean Water Act and has
budgeted funds for such education activities.
NOW, THEREFORE, the Illinois River Watershed Partnership and the City of
Fayetteville agree as follows:
1 . The City of Fayetteville agrees to purchase educational, ecosystem monitoring and
restoration, and s community outreach services for its citizens from the Illinois River
Watershed Partnership, Inc. for the sum of Ten Thousand Dollars ($ 10,000.00).
2. The Illinois River Watershed Partnership agrees to famish a year long, extensive
community outreach and educational services program to Fayetteville' s citizens during the
period of October 7, 2008 through October 6, 2009, and further to provide implementation of
and education about best management practices for stormwater management and ecosystem
restoration in the Illinois River watershed.
3 . The Illinois River Watershed Partnership agrees to provide an annual written
report about its programs and activities to the Fayetteville City Council due on September 30,
2008 .
ILLINOIS RIVER CITY OF FAYETTEVILLE,
WATERSHED PARTNERSHIP, INC. ARKANSAS
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By. By: �ERIVTRA
Susan B. Thomas, President an Coody, ayor h��;••G�jY OF •Gp ';
Illinois River Watershed Partnership, Inc.
; FAYETTEVILLE ;
ATTEST:
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By: l '
Sondra Smith, City Clerk
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City of Fayetteville 101/o
Staff Review Form
City Council Agenda Items ;LU11UI5
or
Contracts
10/7/2008
City Council Meeting Date P� CAP
Gary Dumas Operations
Submitted By Division Department
Action Required:
An ordinance to waive quotation bidding for services costing less that $20,000 and to approve a contract for $10,000
with the Illinois River Watershed Partnership to assist in the improvement of water quality in the Illinois River
Watershed.
$ 10,000.00 $ 7089731 .00 Sales Tax Capital Improvements
Cost of this request Category / Project Budget Program Category / Project Name
4470-9470-5314-00 $ 2682302.60 Bridge & Drainage Improvements
Account Number Funds Used to Date Program / Project Category Name
02097.1 $ 440,428.40 Drainage Study/Phase II Storm
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
Previous Ordinance or Resolution #
9/18/2008
Dep meet Dir ctor Date Original Contract Date:
(�) )/ Original Contract Number:
< 0 8r
City Attorn Date
Received in Cityr '� ice
CENrT, I ll� �ba .
Finance and Internal Service Director Date
Received in Mayor's Office CENTRED
Mayor Date
Comments:
TayeMIe
ARKANSAS
City Council Memo
TO: Mayor Coody and City Council
FROM: Gary Dumas, Director of Operations
DATE: September 18, 2008
SUBJECT: Illinois River Watershed Partnership Contract for Services
RECOMMENDATION
An ordinance to waive quotation bidding for services costing less that $20,000 and to approve a
contract for $ 10,000 with the Illinois River Watershed Partnership to assist in the improvement
of water quality in the Illinois River Watershed.
BACKGROUND
According to their website, the Illinois River Watershed Partnership (IRWP) formed when "a
diverse group of Northwest Arkansas leaders organized an Upper Illinois River Summit in
September 2005 with 65 watershed stakeholders committing to personal action and agreeing that
public education is the number one priority to improve and protect water quality in the Illinois
River."
The IRWP officially formed in December 2005 as a non-profit organization with a board that is
representative of the various stakeholders in the watershed including government, business,
agriculture, conservation, construction/development, and academia.
The organization has a number of objectives including:
• Increase public awareness of the Illinois River as a water resource
• Cooperate with the scientific community to identify water quality impacts, causes and
sources
• Educate the public about their contribution to these sources
• Collaboratively identify environmentally viable and economically feasible practices to
effectively control those sources
• Work with the membership and the general public to implement water quality
improvement and watershed restoration projects that will reduce these identified sources
The Board has also established a number of goals that will enable them to achieve their long-
term vision which is, "the Illinois River and its tributaries will be a fully functioning ecosystem,
where ecological protection, conservation and economically productive uses support diverse
aquatic and riparian communities, meet all state and federal water quality standards, promote
economic sustainability and provide recreational opportunities." The group's stated goals
include:
• Develop a comprehensive educational program that will increase public awareness of the
Illinois River as a water resource and a general membership
• The Illinois River Watershed Partnership' s ultimate goal is to develop, implement and
complement a watershed management plan for the entire Illinois River Basin
• The goal of watershed management is to plan and work toward an environmentally and
economically healthy watershed that benefits all stakeholders
• Engages stakeholders in activities to implement water quality improvement and
watershed restoration in projects that will reduce identified sources
DISCUSSION
Over the last year the IRWP has implemented and is currently maintaining an ongoing education
campaign in the watershed which has spillover effects for other watersheds in the media market.
The Partnership completed Phase I of the Upper Illinois River Watershed Management plan with
TetraTech, Inc. The partnership is currently negotiating a contract with the Arkansas Water
Resources Center (U of A) for completing the last two phases of the watershed management
plan.
A large portion of the City of Fayetteville contributes stornwater flows into the Illinois River
Watershed including Clear Creek, Hamestring Creek, and Owl Creek. The new wastewater
treatment plant discharges treated effluent into Goose Creek which also flows into the Illinois
River. The City of Fayetteville continues to receive great benefit from the watershed education
campaign and the watershed management planning process, and the watershed management plan
should dovetail nicely with the City of Fayetteville nutrient reduction plan developed by
Geosyntec, Inc.
This will be the third year the City has contracted with the IRWP for these services. The last
contract was also for 510,000 for watershed education and planning services. Dr. Delia Haak will
provide a summary of accomplishments for 2008 and plans for 2009 at the agenda session
meeting on September 30.
BUDGETIMPACT
The City of Fayetteville currently has $440,428 remaining that has been allocated for the phase II
Storm Water Management Program for these types of projects. This contract would be funded
from that account.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF §34.23,
(PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00), OF
THE FAYETTEVILLE CODE OF ORDINANCES AND APPROVING A
CONTRACT WTTH THE ILLINOIS RIVER WATERSHED PARTNERSHIP
(IRWP) IN THE AMOUNT OF $10,000.00 FOR WATERSHED EDUCATION
AND PLANNING SERVICES.
WHEREAS, the Illinois River Watershed Partnership (IRWP) possesses unique expertise and
resources ideally suited to meet the City of Fayetteville's need for Watershed Education and Planning
Services as part of the Stormwater Management Program, Phase H; and
WHEREAS, the Illinois River Watershed Partnership (IRWP) can perform this work at a
significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section I : That the City Council of the City of Fayetteville, Arkansas hereby waives the
requirements of §34.23, (Purchases and Contracts Not in Excess of $20,000.00), of the Fayetteville Code
of Ordinances and approves a Contract with the Illinois River Watershed Partnership (IRWP) in the
amount of $10,000.00 for watershed education and planning services, and authorizes Mayor Coody to
execute this Contract. A copy of the Contract, marked Exhibit A, is attached hereto and made a part
hereof.
PASSED and APPROVED this 7th day of October, 2008.
APPROVED: ATTEST:
By: By:
DAN GOODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
10. 14.08 Clarice Pearman - Ord. 5181 Page 1
From: Clarice Pearman
To: Dumas, Gary
Date: 10. 14.08 4:36 PM
Subject: Ord. 5181
Attachments: 5181 Illinois River Watershed Partnership.pdf
CC: Audit
Gary:
Attached is a copy of the above ordinance with the signed agreement regarding Illinois River Watershed Partnership passed
by the City Council. Please let me know if there is anything else needed for this item. Have a good day.
Thanks.
Clarice
