HomeMy WebLinkAboutOrdinance 5165 ORDINANCE NO. 5165
AN ORDINANCE WAIVING THE REQUIREMENTS OF
§34.23(A) OF THE FAYETTEVILLE CODE REQUIRING
QUOTATION BIDS AND APPROVING A CONTRACT FOR
SERVICES WITH FAYETTEVILLE DOWNTOWN PARTNERS
IN THE AMOUNT OF $ 12,500.00 TO PROMOTE, PRODUCE
AND MANAGE THE 2008 FAYETTEVILLE ARTS FESTIVAL
AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $ 12,500.00
WHEREAS, Fayetteville Downtown Partners helped to promote, produce and manage the
previous three Fayetteville Arts Festivals and has continued to work on the 2008 Fayetteville Arts
Festival; and,
WHEREAS, Fayetteville Downtown Partners is therefore, uniquely qualified and capable of
performing the identified contractual services to promote, produce and manage the 2008 Fayetteville
Arts Festival for the City of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby waives
§34.23(A) of the Fayetteville Code requiring bid quotations because of Fayetteville Downtown
Partners, lnc. 's unique experience and qualifications to produce the 2008 Fayetteville Arts Festival
and approves a contract for services with Fayetteville Downtown partners in the amount of
$ 12,500.00 to promote, produce and manage the 2008 Fayetteville Arts Festival.
Section 2 : That the City Council of the City of Fayetteville, Arkansas hereby approves`a
budget adjustment in the amount of $ 12,500.00. `�o��FtK%TREyS•,,o,
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PASSED and APPROVED this 5'h day of August, 2008. �
: FAYETTEVILLE • 3
APPROVED: ATTEST:
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%9iP RKANS •�J�
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By:
By: —
DAN COODY, Mayor SONDRA SMITH, City Clerk
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Department: General Government Date Requested Adjustment Number
Division: Miscellaneous
2008 8/5/2008
Program: Miscellaneous
Project or Item Added/Increased: Project or Item Deleted/Reduced:
$12,500 is requested in the Contract Services account. Use of Designated Fund Balance is proposed.
Justification of this Increase: Justification of this Decrease:
For a cost share with the A&P Commission for funding Currently, Designated Unreserved Fund Balance has a
the 2008 Arts Festival. balance of $1 ,145,259. Sufficient funding remains to
comply with city policies.
Increase Budget
Account Name Account Number Amount Project Number
Contract Services 1010 6600 5315 00 12,500
Decrease Budget
Account Name Account Number Amount Project Number
Use Of Designated Fnd Bal 1010 0001 4999 98 12,500
Approval Signatures Budget & Research Use Only
Type: A B C E
Requested By Date ---
t eT �RMKS _
General Ledger Date
udg Date Lm UaC�{ LB-y>i
Approval Date a l l U) _
Department Director Date
Posted to General Ledger
Finance Director Date Initial uaw
Z Posted to Project Accounting
Mayor Date Initial Date
CONTRACT FOR SERVICES
This agreement is entered into on this 5'h day of August, 2008; between the City of
Fayetteville and Fayetteville Downtown Partners, Inc. , an Arkansas not-for-profit corporation.
WHEREAS, Fayetteville Downtown Partners and the City of Fayetteville recognize the
important of the success of the 2008 Fayetteville Arts Festival to the citizens, economic vitality,
and cultural development of Fayetteville; and
WHEREAS, the City of Fayetteville wishes to retain the promotional, production and
management services of Fayetteville Downtown Partners for the 2008 Fayetteville Arts Festival;
and
WHEREAS, Fayetteville Downtown Partners is uniquely qualified to promote, produce
and manage the Fayetteville Arts Festival because of its experience managing the last three
years' festivals.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, THE CITY OF FAYETTEVILLE AND FAYETTEVILLE
DOWNTOWN PARTNERS AGREE TO THE FOLLOWING :
1 . Fayetteville Downtown Partners promise to promote, produce and manage the 2008
Fayetteville Arts Festival and to provide free access to many activities of this Festival to
Fayetteville citizens as well as to assist Fayetteville artists by providing an inexpensive, public
venue to display and sell their art.
2. The City of Fayetteville agrees to pay Fayetteville Downtown Partners the sum of
$ 12,500.00 for the services Fayetteville Downtown Partners have promised to perform in
paragraph 1 .
In agreement with all terms and conditions set out above we sign below :
FAYETTEVILLE CITY OF
DOWNTOWN PARTNERS, INC, FAYETTEVILLE, ARKANSAS
P ��
Bys''%
BY: : � �:'��6YOF•G�%
DANIEL KEE Y DAN COODY, Mayor
President of the Board of Directors FAYETTEVILLE
Fayetteville Downtown Partners, Inc.
ATTEST:
BY:
SONDRA SMITH, City Clerk
AGENDA REQUEST
s 16.5
FOR: COUNCIL MEETING OF AUGUST 5, 2008 �� ► ✓a
FROM:
MAYOR DAN COODY
ORDINANCE OR RESOLUTION TITLE AND SUBJECT:
An Ordinance Waiving The Requirements Of §34.23(A) Of The Fayetteville Code Requiring
Quotation Bids And Approving A Contract For Services With Fayetteville Downtown Partners
In The Amount Of $2,500.00 To Promote, Produce And Manage The 2008 Fayetteville Arts
Festival And Approving A Budget Adjustment In The Amount Of $2,500.00
APPROVED FOR AGENDA:
zav 2
Dan Coody, Ma to Date
Kit Williams Date
City Attorney (as to form)
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO : Dan Coody, Mayor
City Council
FROM : Kit Williams, City Attorney
DATE : August 1 , 2008
RE : Fayetteville Arts Festival
As instructed by the City Council , I have met with representatives of the
Fayetteville Downtown Partners, Inc. and drafted a Contract For Services in which
the City will spend $2 , 500 .00 to pay for Fayetteville Downtown Partners, Inc. to
promote, produce and manage the 2008 Fayetteville Arts Festival as a service to
our citizens and our local artists.
I also have drafted an Ordinance to waive the Fayetteville Code §34.23(A)
which requires quotation bids for purchases between $ 1 ,000.00 and $20,000.00
because of Fayetteville Downtown Partners' unique experience in running previous
Fayetteville Arts Festivals and its work so far to produce the 2008 Fayetteville Arts
Festival . If you wish to consider this ordinance and contract, you will need to
suspend the rules to place it on the agenda. If passed, the ordinance and contract
will be effective when signed since it is not a general and permanent ordinance, but
is specific to this contract.
ORDINANCE NO,
AN ORDINANCE WAIVING THE REQUIREMENTS OF
§34.23 (A) OF THE FAYETTEVILLE CODE REQUIRING
QUOTATION BIDS AND APPROVING A CONTRACT FOR
SERVICES WITH FAYETTEVILLE DOWNTOWN PARTNERS
IN THE AMOUNT OF $2,500.00 TO PROMOTE, PRODUCE AND
MANAGE THE 2008 FAYETTEVILLE ARTS FESTIVAL AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$2,500.00
WHEREAS, Fayetteville Downtown Partners helped to promote, produce and manage the
previous three Fayetteville Arts Festivals and has continued to work on the 2008 Fayetteville Arts
Festival : and.
WHEREAS, Fayetteville Downtown Partners is therefore, uniquely qualified and capable of
performing the identified contractual services to promote, produce and manage the 2008 Fayetteville
Arts Festival for the City of Fayetteville.
NOW, TH EREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby waives
§34.23(A) of the Fayetteville Code requiring bid quotations because of Fayetteville Downtown
Partners.. Inc . ' s unique experience and qualifications to produce the 2008 Fayetteville Arts Festival
and approves a contract for services with Fayetteville Downtown partners in the amount of$2,500.00
to promote, produce and manage the 2008 Fayetteville Arts Festival.
Section 2 : That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment in the amount of $2,500.00.
PASSED and APPROVED this 5°i day of August. 2008.
APPROVED : ATTEST:
By: By:
DAN COODY.. Mayor SONDRA SMITH, City Clerk
ORDINANCE NO. 5165
AN ORDINANCE WANING THE REQUIREMENTS OF
§34.23(A) OF THE FAYETTEVILLE CODE REQUIRING
QUOTATION BIDS AND APPROVING A CONR CT FOR
SERVICES WITH FAYETTEVILLE DOWNTOA PARTNERS
IN THE AMOUNT OF $ 12,500.00 TO PRO OTE, PRODUCE
AND MANAGE THE 2008 FAYETTEVILLE ARTS FESTIVAL
AND APPROVING A BUDG /helped
STMENT IN THE
AMOUNT OF $123500.00
WHEREAS, Fayetteville Downtown Partto promote, produce and manage the
previous three Fayetteville Arts Festivals and haso work on the 2008 Fayetteville Arts
Festival; and,
WHEREAS, Fayetteville Downtoartners is therefore, uniquely qualified and capable of
performing the identified contractual servic s to promote, produce and manage the 2008 Fayetteville
Arts Festival for the City of Fayetteville.
NOW, THEREFORE, BE I P ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANS S:
Section 1 : That the Council of the City of Fayetteville, Arkansas hereby waives
§34.23(A) of the Fayetteville ode requiring bid quotations because of Fayetteville Downtown
Partners, Inc. ' s Iq
/and
/ence and qualifications to produce the 2008 Fayetteville
and approves a rvices with Fayetteville Downtown partners in the amoun of$2,500.00 '
to promote, proage the 2008 Fayetteville Arts Festival .
Section City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustmount of $ 12,500.00.
Rk TRPASSEOVED this 5th day of August, 2008. �° G� • • " �s
APPROVED! ATTEST: ' � ' •�
FAYETTEVILLE •
�? y we , see
By: By
/bAN COODY, Mayor SO DRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form t
Budget Year Department: General Government Date Requested Adjustment Number
2008 Division: Miscellaneous 8/5/2008 I
� Q V
Program: Miscellaneous
Project or Item Added/Increased: Project or Item Deleted/Reduc4
$2,500 is requested in the Contract Services account. Use of Designated Fund B
Justification of this Increase: Justification of this Decreea'se:
For a cost share with the A&P Commission for funding Currently, Designated Unreserved Fund Balance has a
the 2008 Arts Festival. balance of 1 , 145f259. Sufficient funding remains to
comply with ci -policies.
Increase/Budget
Account Name Accoug Number Amount Project Number
Contract Services 1010 6 0 5315 00 22500
Decrease Budget
Account Name Account Number Amount Project Number
Use Of Designated Fnd Bal 1010 0001 4999 98 2,500
Approval Signa res Budget & Research Use Only
Type: A B C O E
Requested By Date
General Ledger Date
Budget Director Date
Approval Date
Department Director Date Initial Dale
Posted to General Ledger
Finan irector D t Initial Date
Posted to Project Accounting
M r ate Initial Date
(8. 13.08) Clarice Pearman = Ord. 5165 Page 1
From: Clarice Pearman
To: Williams, Kit
Date: 8. 13.08 5:36 PM
Subject: Ord. 5165
Attachments: 5165 Fyv Downtown Partners-Arts Festival.pdf
CC: Audit; Fell, Barbara; Pay, Bonnie
Kit:
Attached is a copy of the revised ordinance passed by City Council regarding the Fayetteville Arts Festival. I am forwarding
to Budget & Research the original revised adjustment via interoffice mail. I am forwarding to you one of two original
agreements. Please let me know if there is anything else needed for this item. Have a good day.
Thanks.
Clarice