HomeMy WebLinkAboutOrdinance 5034 ORDINANCE NO. 5034
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING THE
PURCHASE OF A GENERAC BACK-UP POWER GENERATOR
FROM UNITED ENGINES IN THE AMOUNT OF $2800.00
PLUS APPLICABLE TAXES FOR FIRE STATION #3 .
WHEREAS, due to the fact that the Fire Department has installed Generac generators in four
other Stations, that City maintenance staff is already trained to service this brand, and that the City
already stocks replacement parts for this brand, it is desirable that all of the back-up generators be of
the same manufacture.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where competitive bidding is not feasible or
practical, waives the requirements of formal competitive bidding for back-up power generators, and
approves a the purchase of a Generac back-up power generator from United Engine in the amount of
$28,000.00 plus applicable taxes for Fire Station #3 .
PASSED and APPROVED this 3`d day of July, 2007.
APPROVED: ATTEST:
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By: By: aanc
DAN COODV, Wayor SONDRA E. SMITH, City Clerk/Treasurer
; FAYETTEVILLE ;
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City of Fayetteville Staff Review Form tfl L
City Council Agenda k7131(f
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and
Contracts, Leases or Agreements
July 3, 2007
City Council Meeting Date
Agenda Poems Only
Tony Johnson Fire Fire
Submitted By Division Department
Action Required:
Council approval for a bid waiver for the purchase of a 130kW Generac generator for the new fire station #3.
$ 28,000.00 $ 13650,000.00 Fire Station #3 Expansion
Cost of this request Category / Project Budget Program Category / Project Name
4470.9470.5804.00 $ 11456,934.00 Building Costs
Account Number Furls Used to Date Program / Project Category Name
05006. 1 $ 193,066.00 Sales Tax Improvement
Project Number Remaining Balance Fund Name
Budgeted Item rX Budget Adjustment Attached
. /, 471 07 Previous Ordinance or Resolution #
Department Director Date
Original Contract Date:
� y dr7 Original Contract Number:
City Attorney Date
Received in City
(� Q Clerk's Office
Finance and Internal Service Director Date
Received in
/ Mayor's Office
Mayor-
Comments:
ay Comments:
Revised April 16, 2007
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* ` City of Fayetteville Fire Department
" 303 W. Center St. Fayetteville, AR. 72701
" Phone (479) 575-8365 Fax (479) 575-0471
City Council Meeting of July 3, 2007
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
From: Tony Johnson, Fire Chief
Date: June 4, 2007
Subject: Bid waiver for a generator for new Fire Station #3
RECOMMENDATION
The Fire Department recommends approval of a bid waiver for the purchase of a Generac generator, 130 kW
to provide an emergency back up power.
BACKGROUND
The Fire Department has installed the Generac generators in fire stations #1 , 4, 6 and 7. All of the
maintenance on these generators is done by the city. The parts are also supplied by the city. By staying with
the same line of product, we will be able to maintain standardization of equipment as well as avoid training on
the maintenance of two different product lines.
DISCUSSION
As recently as a few months ago, the city received bids for back up generators for another department.
Generac did submit a bid, which was the lowest bid, for almost the same product that we are interested in
purchasing. Their bid was disqualified because it didn't meet the specifications as outlined in Bid 0740. It
does, however, meet the needs of our department.
BUDGET IMPACT
The cost for the Generac generator per Bid 0740 was $26,689. We are needing a 130kW instead of a 125kW
which will increase the cost to $28,000. The cost of this item is included in the budget for project 05006.
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ORDINANCE NO,
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF A
GENERAC BACK-UP POWER GENERATOR FROM UNITED ENGINES IN
THE AMOUNT OF $28,000.00 PLUS APPLICABLE TAXES FOR FIRE
STATION #3.
WHEREAS, due to the fact that the Fire Department has installed Generac generators in four other Stations,
that City maintenance staff is already trained to service this brand, and that the City already stocks replacement parts for
this brand, it is desirable that all of the back-up generators be of the same manufacture.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances
constitute an exceptional situation where competitive bidding is not feasible or practical, waives the requirements of
formal competitive bidding for back-up power generators, and approves a the purchase of a Generac back-up power
generator from United Engine in the amount of$28,000.00 plus applicable taxes for Fire Station #3.
PASSED and APPROVED this 3rd day of July, 2007.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
QUOTATION
UnitedEnm' nes TO: Scott Jones
91 City of Fayetteville Pages : 1
E-Mail : sjones@ci .fayetteville. ar. us Phone: 479-718-7613 DATE: 05/4/07
RE: Fayetteville Fire Station #3
We are pleased to offer the following GENERAC Generators for your consideration.
GENERAC 130kW Standby, with the following features:
GENERAC Standby 60HZ
UL2200 Listed 20 Light remote annunciator - flush mount
120/208 VAC 3 Phase Critical muffler-installed
Natural Gas Block Heater 150OW
Permanent magnet excitation, 135 kW Rating STD 2-year limited warranty
Standard outdoor weather enclosure STD Electronic Governor
H100 control panel EPA/CARB Certified
27F battery w/rack installed SCAQMD Certified engine
10 Amp battery charger-installed Standard set of 3 manuals
400A UL mainline circuit breaker Tan enclosure
ASCO 300 Series SE 400A ATS
The above 130kW Genset and 400A ATS purchased as a unit . . . . . . . . . . . . . . . . . . . . . . . ... $28. 000. 00 lot.
The above equipment is as specified.
Note:
Included is generator start up by factory trained technician with Load Bank if required, during the hours of 8 00a
to 4 30p Monday through Friday. Working after normal hours will incur overtime charges
Maximum 8 copies of submittals will be supplied
All pricing is each Delivered to site unless noted otherwise.
Price does not include taxes, installation, fuel or, offloading at site.
Delivery Currently 6-10 weeks from date of confirmed, purchase order.
All orders are NET 30 with approved credit application.
Quoted pricing firm for orders received within 30 days.
Thanks for this opportunity to work with you . Acceptance Of quote:
Greg Esau Company:
GENERAC - Sales Engineer NAME: DATE:
918 / 230-1295 SIGNATURE
7454 East 41s` Street • Tulsa, Oklahoma 74145 • Ph: (918) 627-8080 • Fax: (918) 663-0467