HomeMy WebLinkAboutOrdinance 5001 ORDINANCE NO. 5001
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING A COST-
SHARE AGREEMENT WITH CAJ, LLC IN THE AMOUNT OF
$425470.00 FOR THE UPSIZING OF APPROXIMATELY 1520' OF
8" WATER MAIN TO 12" WATER MAIN.
WHEREAS, the City of Fayetteville's Water Master Plan calls for a portion of the 12" Water
Main Grid to run in the area near the residential development that CAJ, LLC is currently developing
east of Hunt Lane; and,
WHEREAS, entering into a cost-share agreement with CAJ, LLC and utilizing their
engineer and contractor to extend the 12" Water Main will avoid the added cost and unnecessary
duplication of effort which would arise from the formal competitive bidding process.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where competitive bidding is not feasible or
practical, and waives the requirements of formal competitive bidding to approve a cost-share with
CAJ, LLC in the amount of$42,470.00 for the upsizing of approximately 1520' of 8" water main to
12" water main.
PASSED and APPROVED this P day of April, 2007. �.�`�`c�; • • 0S ''.
ZOO
: FAYETTEVILLE ;
APPROVED' ATTEST: �z a ,A ;�
RKANSP c�
'J
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CONTRACTUAL AGREEMENT
This Agreement, made and entered into this aDirl 1 by and between the
City of Fayetteville, Arkansas and CAJ, LLC, Witnesseth:
WHEREAS, CAJ, LLC is constructing a 61 lot residential subdivision on the east side of
Hunt Lane; and
WHEREAS, CAJ, LLC will be extending an 8" main through the project site to provide
water service and fire protection to the development; and
WHEREAS, it will benefit the City of Fayetteville to upgrade this 8" water main
extension to a 12" main. This upgrade will continue the creation of a 12" water main grid in
accordance with the water distribution master plan.
NOW, THEREFORE, the City of Fayetteville and CAJ, LLC agree as follows:
1 . Upon the City Council and/or the Mayor approving the Water Main Cost-Share,
the City of Fayetteville agrees to:
A. Pay for 100% of the actual documented construction costs for the upsizing
to a 12" water main along Talon Trail.
B. Pay a maximum-not-to-exceed cost of $42,470.00 for the afore mentioned
water main construction as was provided by Fayette Tree and Trench, the
contractor, and made a part of this agreement.
C. Reconsider the costs if the future and actual construction prices exceed the
maximum-not-to-exceed amount that was furnished by the contractor.
The contractual agreement shall be required to be reevaluated and re-
approved by the Mayor and/or City Council as appropriate prior to
proceeding with construction.
D. Make all efforts to provide payment to CAJ, LLC within thirty (30) days
after receipt of the invoice(s) but cannot guarantee the thirty day schedule.
2. CAJ, LLC agrees to:
A. Provide the necessary and normal project management, inspection, and
testing as necessary for a complete and acceptable water main installation.
B. Provide a copy of the invoice(s) from the Contractor and a completed lien
waiver executed by the Contractor upon acceptance of the water main
installation.
3 . It is further understood that the contract for construction is between CAJ, LLC
and their Contractor and that the City has no contractual obligation with either the
Contractor or the Engineer. The City's only obligation shall be to participate in a
contractual agreement with a not-to-exceed amount of $42,470.00 for the water
main upgrade.
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE
SIGN BELOW:
CITY OF FAYETTEVILLE CAJ, LLC
ABy: 4By: W
DAN OODY, Mayor
a 1ZD
` 13/D7
City of Fayetteville
Staff Review Form
City Council Agenda Items CAT L
or
Contracts
3-Apr-07
City Council Meeting Date
Matt Casey Engineering Operations
Submitted By Division Department
Acti!- �i Required:
Approval of an ordinance waiving the requirements of formal competitive bidding and approving a cost share
agreement with CAJ , LLC in the amount of $42,470.00 for the upsizing of approximately 1520' of 8" water main to 12"
water main.
Water ai :d Sewer
$42,468.76 $ 622,511 .07 Cost Sharing
Cost of this request Category/Project Budget Program Category / Project Name
5400.5600.5808.00 $ 228,077.35 Water and Sewer Improvements
Funds Used to Date Program / Project Category Name
02067 $ 394,433.72
Project Number Remaining Balance Fund Name
Budgeted Item �x Budget Adjustment Attached
Previous Ordinance or Resolution #
Dep ment D rec or Date Original Contract Date:
/� ' I Original Contract Number:
- W 3113 za� l
City Attorney
Received in City Clerk's Office
3 - 11 -67
Finance and Internal Service Director Date
Received in Mayor's Office
47
Mayor Date
Comments:
City Council Meeting of April 3 , 2006
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations
From: Ron Petrie, City Engineer
Date: March 6, 2007
Subject: Proposed cost-share and bid waiver in the amount of $42,470.00 with CAJ,
LLC for the upsizing of approximately 1 ,520' of 8" water main to 12" .
RECOMMENDATION
Staff recommends that the City cost-share with CAJ, LLC the developer, to upsize
approximately 1 ,520 feet of 8" water main to a 12" main. By participating in the
construction of these improvements, the City will be continuing a 12" grid in the water
line distribution system as recommended by the Water Master Plan Study.
BACKGROUND
Falcon Ridge is a 61 lot residential subdivision on the east side of Hunt Lane that is
currently under construction. As a part of this development, the developer is required to
construct a water main extension to provide water service and fire protection to the site.
DISCUSSION
There is existing 8" water main along Hunt Lane and an existing 8" water main on
Tallgrass Drive. The proposed development is required to connect to these mains and
extend an 8" main to serve the subdivision. It would benefit the City to cost-share with
the developer for the construction of a portion of the water line to install a 12" main
along Talon Trail. This will provide a portion of the 12" water line corridor that will
serve customers along Hwy. 16 in the future. The City's cost is approximately 46% of
the total cost before contingencies. Should the City wait to upgrade the water main,
future costs will be significantly higher.
1
City Council Meeting of April 3 , 2006
Construction costs have been provided to the City for these improvements by the
contractor as follows:
Developer's Share $ 509070.00
City's Share $ 429468.76
Total $ 929538.76
BUDGETIMPACT
Based upon the information provided by the Budget & Research Division, there is a
remaining balance of $394,433 .72 in the Water and Sewer Cost Sharing Account.
The final costs to the City will be based upon actual costs as documented by CAJ, LLC
subject to review by the City and may, or may not exceed the submitted estimate.
However, the City' s share will not exceed the estimate without additional authorization.
2
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A COST-SHARE AGREEMENT
WITH CAJ, LLC IN THE AMOUNT OF $425470.00 FOR THE UPSIZING OF
APPROXIMATELY 1520' OF 8" WATER MAIN TO 12" WATER MAIN.
WHEREAS, the City of Fayetteville's Water Master Plan calls for a portion of the 12" Water Main Grid to run
in the area near the residential development that CAJ, LLC is currently developing east of Hunt Lane; anduIctor
WHEREAS, entering into a cost-share agreement with CAJ, LLC and utilizing their-en�n " d to
extend the 12" Water Main will avoid the added cost and unnecessary duplication feffo w ich won I arise from the
formal competitive bidding process.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY ; COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Ea` \ett ville, Arkansas ereby rods that suc circumstances
constitute an exceptional situ at wwher competitive bidd g is not CAJ
ible or practical; ' ` waives the
requirements of formal competiii idding o approve cos -'A e with CAJ, LLC in the am&unt of$42,470.00 for
the upsizing of approximately 15 ater main' 12" wa r main.
SSED and A PROVD this 3rd day of A ril" 2007!
APP O D: NEST:
By: By:
D COODY ay( SONDRA SMITH, City Clerk/Treasurer
FEB-23-2007 07: 38 FROM : FRYETTE TREE8TRENCH 4795219871 TO : 479 575 8202 P . 3
FAYETTE TREE & TRENCH INC. 23-Feb-M
P. O. BOX 471
FAYETrEVILLE, AR 72702-0471
PHONE: 479-521-SM FAX: 478-521-0871
FALCON RIDGE SUBDIVISION
Price for Material and Laying r Water Line
a.. wat Cw won Caroleaa carer
ay. Esl:role . wet ro om. care
1 1520 LF 8' (69W) Water Line 0 1520 1520 26.00 539,520.00
2 2 EA 8' X 8' MJ Tee 0 2 2 450.00 ;900.00
3 4 EA 8' 22.5 roe Bend 0 4 4 405.00 $1 ,620.00
4 2 EA 8' X 6' Reducer 0 2 2 300.00 $600.00
5 2 EA 8' Gate Valve 0 2 2 1020.00 $2,040.00
6 1 EA S' X 6' Tee 0 1 1 490.00 $080.00
7 2 EA 20' LF 16" Steel Encasement 0 2 2 1800.00 $3.600.00
8 2 EA on X 6' Solid Sleeve 0 2 2 300.00 $800.00
9 2 LA 180 X 1Saddle and Meter Set 0 2 1 2 350.00 $700.00
TOTAL TO DATE $50,070.00
TOTAL: AMOUNT DUE 550,070.00
JAW-24-2007 10 : 36 FROM: FRYETTE TREE&TRENCH 4795219871 TO : 479 575 8202 P . 2
FAYETTE TREE & TRENCH INC. 15-Nov-06
P, O. BOX 471
FAYETTEVILLE, AR 727020471
PHONE: 501-625-5559 FAX; 501-5214871
FALCON RIDGE SUBDIVISION
Price for laying 12" Water Line Instead of 8"
oem Fel U� Prey Wak Cur. We CmgNrea Caaw NmN
M Qh. Ebnme Ee6Mp Wako OC" Prioe
1 1520 LF 1Y 4900 Water LMS o 15M 1520 6.25 $9,500.00
2 2 EA 1r x e' Mf Tee 0 2 2 150.60 $300.00
3 4 EA 120 225 Degree Bend 0 4 4 150.00 $600.00
4 2 EA 6' xlr Reducer 0 2 2 25.00 550.00
5 2 EA Ir BF VaNe 0 2 2 200.00 $400.00
6 1 EA 12" X 6' Tee 0 1 1 150.00 $150.00
7 2 EA 20' LF 20' Slee) Encasement 0 2 2 50.00 $100.00
8 2 EA 2020 SoUl Sleava 0 2 2 25.00 550.00
9 2 EA 1Y Xi
Saddle 1 0 1 2 2 25.00 $50.00
TOTAL: TO DATE $11,200.00
TOTAL: AMOUNT DUE $11,200.00
NovEt — UtS %5 -lUE C sT FOR A'DDMdVAL IASa2 rat. SNE Z . Y1c>,W WS77l�
FOCHTMAN ENTERPRISES, INC.
October 23, 2006
TO: JB HAYS
RE: MALLY WAGON
WATER & SEWER
UNIT PRICE CONTRACT
FOCHTMAN ESTIMATE #1
FOR THE PERIOD ENDING AUGUST 31, 2006
MATERIALS PURCHASED AND STORED AND
MATERIALS PURCHASED AND DELIVERED TO FALCON RIDGE PER OWNER
Item # Item DUAN. Unit Extended
Price
1 8" C900 LF $ 24.70 $ -
2 FH ASSEMBLY EA $ 2,400.00 $ -
3 8" GATE VALVE EA $ 900.00 $ -
4 SHORT SERVICES EA $ 420.00 $ -
5 LONG SERVICES EA $ 700.00 $ -
6 SMS EA $ 390.00 $ -
7 DMS EA $ 400.00 $
8 ROCK-WATER CY $ 500.00 $ -
9 TESTING (WATERLINE/SAMPLES) LS $ 3,740.00 $ -
10 TAPPING SADDLE EA $ 3,100.00 $ -
11 8"X4" & 4"X2" REDUCERS EA $ 300.00 $ -
12 MISC FITTINGS & THRUST BLOCKING LS $ 390.00 $ -
13 8'x8" TEE EA $ 350.00 $ -
14 8" 45 DEGREE BEND EA $ 320.00 $ -
15 8" 22.5 DEGREE BEND EA $ 310.00 $ -
16 8" SDR-26 LF $ 23.70 $ -
17 MH (6) EA $ 3,300.00 $ -
18 LONG SERVICES EA $ 1 ,100.00 $
19 SHORT SERVICES FA $ 300.00 $ -
20 SEWER WYE EA $ 100.00 $ -
21 STEEL ENCASEMENT LF $ 90.00 $ -
22 1' MH EXTENSION VF $ 700.00 $ -
23 ROCK-SEWER CY $ 500.00 $ -
24 STREET CUT & REPAIR LF $ 140.00 $ -
25 TESTING (SEWER LINES/MH) LS $ 2,700.00 $ -
ITEM #1 WATER PIPE STORED
8" 6-900 WATERPIPE 4000.00 LF $ 42,269.25 PAID
ITEM #16 SEWER PIPE STORED 5040.00 LF
8" SDR-26 $ 27,648.03 PAID
ITEM #1 WATER & #16 SEWER #18 SEWER
8" C900 WATERPIPE 1100.00 LF
8" SDR-26 SEWER 476.00 LF
4" SDR26 SEWER 3304.00 LF $ 199049.63 PAID
12" WATER PIPE DELIVERED TO
TREE & TRENCH PER ATTACHED TICKETS $ 57,333.41 M4MAI." CSS
LESS: CREDIT FOR 8" PIPE FROM HUGHES $ (26,064.65) fcR 121' NWIIJ
PER ATTACHED TICKETS
TOTAL AMOUNT DUE................................................................................ $ 319 8.76
THANK YOU.
HT
PRE ENT
P.O. Drawer 1168 . Fayetteville, AR 72702 9 479-521-6082
PFALCON RIDGE S/ D
Mile OnneeMMile Viewew
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