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HomeMy WebLinkAboutOrdinance 4965 ORDINANCE NO, 4965 AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING A CONTRACT FOR SERVICES WITH FAYETTEVILLE DOWNTOWN PARTNERS IN THE AMOUNT OF $40,000.00 TO ASSIST IN THE IMPLEMENTATION OF THE DOWNTOWN MASTER PLAN. WHEREAS, Fayetteville Downtown Partners is the only organization that currently exists that represents the entire area that is included in the Downtown Master Plan; and, WHEREAS, Fayetteville Downtown Partners is therefore, uniquely qualified and capable of performing the identified contractual services for the City of Fayetteville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is not feasible or practical, and waives the requirements of formal competitive bidding and hereby approves a contract for services with Fayetteville Downtown partners in the amount of $40,000.00 to assist in the implementation of The Downtown Master Plan. A copy of the contract for services is attached hereto marked Exhibit "A" and made a part hereof. ` 110111nnrrrr TR ° QTY '% PASSED and APPROVED this 19`h day of December, 2006. SG ,��G.°p� oS 0 =� • 3 =U • ; FAYETTEVILLE • APPROVED: ATTEST: 0 :A� Do:;9s•9QkAN 'N J �'n;;vGTON c By: By: DAN COODY, Mayor SONDRA SMITH, City Cler Treasurer CITY OF FAYETTEVILLE CONTRACT FOR SERVICES This agreement is entered into on this j day of December, 2006, between the City of Fayetteville and Fayetteville Downtown Partners, an Arkansas not-for-profit corporation, hereinafter known as FDP. This contract is for services to be provided during 2007. 1. . - - - - Whereas, FDP and the City of Fayetteville recognize that gthe geographical region defined within the Downtown Master Plan is undergoing significant change; and Whereas, this change is creating challenges and opening opportunities for the City, residents, businesses, landowners and developers; and 1. Whereas, the City desires - to assist a partner that will work with the City to maximize opportunities resulting from these challenges and changes; and Whereas, FDP is the downtown organization that supports both the philosophy and implementation of the Downtown Master Plan and coordinates multiple, interrelated partners - businesses, residents, elected officials, City staff, cultural institutions and the University of Arkansas - on those initiatives that affect downtown stakeholders; and Whereas, FDP is uniquely qualified and capable of assisting the City in carrying out the objectives identified above. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, THE CITY OF FAYETTEVILLE AND FAYETTEVILLE DOWNTOWN PARTNERS AGREE TO THE FOLLOWING : 1 . Fayetteville Downtown Partners agrees to perform the following services for the City of Fayetteville. Strengthen the infrastructure of Downtown Fayetteville FDP will provide assistance to City staff in the facilitation of public meetings and public relations as requested, for initiatives impacting the Master Plan area, with specific initiatives including downtown parking and wayfinding; FDP staff and/or board members will meet with City staff and/or elected officials as appropriate to coordinate efforts to implement the Downtown Master Plan vision. Create a Cultural District in downtown Fayetteville Provide staff support for Planning Commission, City Planning staff and the City Council to establish the boundaries and define the services of the Cultural Arts District. 1 • Research and develop appropriate policies, ordinances or codes that support the services and/or 66[iiidaries associated ''with the Cultural Arts District; • Promote and market arts and cultural events in downtown Fayetteville. Manage downtown banner program FDP will continue the banner policy to coordinate the installation of banners on downtown light poles and across Dickson Street pursuant to the City's Sign Ordinance. Establish a Downtown Improvement District (DID) • Collect signatures of property owners representing two-thirds (67%) of the total assessed downtown property value; • Request City Council approval for the creation of the DID; Install the necessary structures to initiate the DID in 2007, with initial DID funding beginning in 2008. 2. In addition to the above services rendered to the City, FDP will continue to work towards implementing the larger philosophy and vision of the Downtown Master Plan with all downtown stakeholders. Fayetteville Downtown Partners services to downtown stakeholders may include, but are not limited to: Supporting downtown businesses • FDP will work with the various economic development groups to support economic development efforts within the Downtown Master Plan boundaries; • Collect, coordinate and manage downtown specific information, including demographics, psychographics, existing , business profiles, retail and business trends, available office and retail space and site configurations, traffic counts, and other information that supports business recruitment and retention . Engaging downtown neighborhoods • Work with the Fayetteville Council of Neighborhoods as it pertains to issues that fall within the boundaries of the Downtown Master Plan; Partner with the five downtown neighborhood associations to facilitate input into all initiatives that effect downtown stakeholders; r • Support the goals of the City of Fayetteville' s Neighborhood Program and provide assistance to the program' s staff by promoting a higher resident participation in community groups/organizations. 2 Marketing lite downtown experience FDP will continue to develop strategic marketing opportunities for the downtown district that is consistent with the overall image campaign for the City of Fayetteville and the Advertising and Promotion Commission. 3 . FDP will provide written documentation and offer a verbal presentation to the Mayor and City Council during an agenda session two times a year in .lune and December to delineate accomplishments undertaken during the preceding period on the services pursuant to this contract of services. 4. FDP will make available all records -for review by the City and City auditors as requested. FDP agrees to comply with the Arkansas Freedom of Information Act as applicable. If the City of Fayetteville requests an independent audit of FDP; then that audit must be requested at least one month prior to audit and at the City' s expense. 5 . For the purpose of this agreement, the primary liaison for the City will be the Planning and Development Management Director. The contact for City related services as identified in this contract will be the Executive Director of Fayetteville Downtown Partners. Communications pertaining to this agreement will be through the respective representatives for the City and FDP. 6. FDP will hold harmless, defend, and indemnify the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the performance or nonperformance of the services or subject matter of this agreement. 7. Budget — The City agrees to pay FDP $40,000 by January 15", 2007, 8. FDP will invoice the City for request for payment as stated in this contract under Item 7. In agreement with all terms and conditions set out above we sign below : FAYETTEVILLE CITY OF DOWNTOWN PARTNERS, INC. FAYETTEVILLE, ARKANSAS B l B 00""'rr,n DAN COO Y, Mayor Y (Printed Name) ATTEST- ; FA -7YETTEVILLE ` • �` BY: —q 5; 0/a- f _ SONDRA SMITH, ity lp��ANSGp`�� °� (Title) lt�`%uumu o a�`• 3 s ' I / Z/ � Rl�� CITY ATTORNEY AGENDA REQUEST 1f91�S FOR: COUNCIL MEETING OF DECEMBER 19, 2007 FROM: KYLE COOK, ALDERMAN ORDINANCE OR RESOLUTION TITLE AND SUBJECT: An Ordinance Waiving The Requirements Of Formal Competitive Bidding And Approving A Contract For Services With Fayetteville Downtown Partners In The Amount Of $40,000.00 To Assist In The Implementation Of The Downtown Master Plan APPROVED FOR AGENDA: • Ky e Cook, Alderman Dae I -L OC ity Attorney Date • ORDINANCE NO, AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING A CONTRACT FOR SERVICES WfIT-I FAYETTEVILLE DOWNTOWN PARTNERS IN THE AMOUNT OF $40,000.00 TO ASSIST IN THE IMPLEMENTATION OF THE DOWNTOWN MASTER PLAN. WHEREAS, Fayetteville Downtown Partners is the only organization that currently exists that represents the entire area that is included in the Downtown Master Plan; and, WHEREAS, Fayetteville Downtown Partners is therefore, uniquely qualified and capable of performing the identified contractual services for the City of Fayetteville. • NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby rervices A such circumstances constitute an exceptional situation where competitive bidding is not feasibl'yttirrical, and waives the requirements of formal competitive bidding and hereby approve c" ttct fOr with Fayetteville Downtown partners in the amount of$40,000.00 to assist m theatnplene t ono �7e Downtown Master Plan. A copy of the contract for services is attached hereto mar ce E ibit " " and m er part hereof. PASSED and APPROVED this 191h day of D e ber, 2006. APPROVED: A EST: By: By: FOODY, IGI or Y ONbRA SMITH, City Clerk • CITY OF FAYETTEVILLE CONTRACT FOR SERVICES This agreement is entered into on this day of December, 2006, between the City of Fayetteville and Fayetteville Downtown Partners, an Arkansas not-for-profit corporation, hereinafter known as FDP. This contract is for services to be provided during 2007. Whereas, FDP and the City of Fayetteville recognize that the geographical region defined within the Downtown Master Plan is undergoing significant change; and Whereas, this change is creating challenges and opening opportunities for the City, residents, businesses, landowners and developers; and Whereas, the City desires to assist a partner that will work with the City to .maximize opportunities resulting from these challenges and changes; and Whereas, FDP is the downtown organization that supports both the philosophy and implementation of the Downtown Master Plan and coordinates multiple, interrelated partners - businesses, residents, elected officials, City staff, cultural institutions and the University of Arkansas - on those initiatives that affect downtown stakeholders; and Whereas, FDP is uniquely qualified and capable of assisting the City in carrying out the objectives identified above. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, THE CITY OF FAYETTEVILLE AND FAYETTEVILLE DOWNTOWN PARTNERS AGREE TO THE FOLLOWING : 1 . Fayetteville Downtown Partners agrees to perform the following services for the City of Fayetteville. Strengthen the infrastructure of Downtown Fayetteville • FDP will provide assistance to City staff in the facilitation of public meetings and public relations as requested, for initiatives impacting the Master Plan area, with specific initiatives including downtown parking and wayfinding; • FDP staff and/or board members will meet with City staff and/or elected officials as appropriate to coordinate efforts to implement the Downtown Master Plan vision. Create a Cultural District in downtown Fayetteville • Provide staff support for Planning Commission, City Planning staff and the • City Councihto establish the boundaries and define the services of the Cultural Arts District. 1 • Research and develop appropriate policies; ordinances or codes that support the services and/or boundaries associated with the Cultural Arts District; • Promote and market arts and cultural events in downtown Fayetteville. Manage downtown banner program • FDP will continue the banner policy to coordinate the installation of banners on downtown light poles and across Dickson Street pursuant to the City's Sign Ordinance. Establish a Downtown Improvement District.(DID) Collect signatures of property owners representing two-thirds (67%) of the total assessed downtown property value; Request City Council approval for the creation of the DID; • Install the necessary structures to initiate the DID in 2007, with initial DID funding beginning in 2008. 2. In addition to the above services rendered to the City, FDP will continue to work towards implementing the larger philosophy and vision of the Downtown Master Plan with all downtown stakeholders. • Fayetteville Downtown Partners services to downtown stakeholders may include, but are not limited to: Supporting downtown businesses FDP will work with the various economic development groups to support economic development efforts within the Downtown Master Plan boundaries; Collect, coordinate and manage downtown specific information, including demographics, psychographics, existing business profiles, retail and business trends, available office and retail space and site configurations, traffic counts, and other information that supports business recruitment and retention . Engaging downtown neighborhoods • Work with the Fayetteville Council of Neighborhoods as it pertains to issues that fall within the boundaries of the Downtown Master Plan; • Partner with the five downtown neighborhood associations to facilitate input into all initiatives that effect downtown stakeholders; • Support the goals of the City of Fayetteville' s Neighborhood Program and provide assistance to the program's staff by promoting a higher resident participation in community groups/organizations. • 2 Marketing the downtown experience FDP will continue to develop strategic marketing opportunities for the downtown district that is consistent with the overall image campaign for the City of Fayetteville and the Advertising and Promotion Commission. 3. FDP will provide written documentation and offer a verbal presentation to the Mayor and City Council during an agenda session two times a year in June and December to delineate accomplishments undertaken during the preceding period on the services pursuant .to this contractof services. 4. FDP will make available all records for review by the City and City auditors as requested. FDP agrees to comply with the Arkansas Freedom of Information Act as applicable. If the City of Fayetteville requests an independent audit of FDP, then that audit must be requested at least one month prior to audit and at the City's expense. 5 . For the purpose of this agreement, the primary liaison for the City will be the Planning and Development Management Director. The contact for City related services as identified in this contract will be the Executive Director of Fayetteville Downtown Partners. Communications pertaining to this agreement will be through the respective representatives for the City and FDP. 6. FDP will hold harmless, defend, and indemnify the City from any and all • claims, ,actions, suits, charges and judgments whatsoever that arise out of the performance or nonperformance of the services or subject matter of this agreement. 7. Budget — The City agrees to pay FDP $20,000 by January 15`h, 2007 and the remaining $20,000.00 by July 15, 2007. 8. FDP will invoice the City for requests for payments as stated in this contract under Item 7. In agreement with all terms and conditions set out above we sign below: FAYETTEVILLE CITY OF DOWNTOWN PARTNERS, INC, FAYETTEVILLE, ARKANSAS By: By: DAN COODY, Mayor (Printed Name) ATTEST: By: • SONDRA SMITH, City Clerk (Title) 3 Tayetrl ARKANSAS • THE CITY OF FAYETTEVILLE, ARKANSAS PLANNING DIVISION CORRESPONDENCE TO: Mayor Dan Coody Fayetteville City Council FROM : Tim Conklin, Director of Planning and Development Management'f'�G DATE: December 12, 2006 SUBJECT: APPROVAL OF A CONTRACT AND BID WAIVER ORDINANCE . FOR FAYETTEVILLE DOWNTOWN PARTNERS IN THE AMOUNT OF $40,000 WITH PROPOSED FUNDING FROM THE WILSON SPRINGS LAND SALE PROCEEDS RECOMMENDATION Staff recommends approval of a contract and bid waiver ordinance for Fayetteville Downtown Partners in the amount of $40,000. This is the third year in a three-year funding request for Fayetteville Downtown Partners. 2005 Budgeted $ 150,000 Completed 2006 Budgeted $ 90,000 Completed • 2007 Proposed $ 40,000 Proposed Total 1 $280,000 (Entire Three-Year Project) Fayetteville Downtown Partners (FDP) is uniquely qualified and capable to perform the identified contractual services for the City of Fayetteville. Fayetteville Downtown Partner' s primary mission to assist the City in the implementation of the Downtown Master Plan. This is the only organization that currently exists that represents the entire area that is included in the Downtown Master Plan. BACKGROUND The City Council has proposed a line item in the 2007 budget to contract with Fayetteville Downtown Partners. Downtown Partners has developed an interim business plan with the goal to become self sufficient within three years, with reduced City funding over the next year. Specifically, the 2007 scope of work includes: • Strengthen the infrastructure of Downtown Fayetteville • Create a Cultural District in downtown Fayetteville • ' Manage downtown banner program • Establish a Downtown Improvement District (DID) • BUDGET IMPACT The City Council reviewed this request for funding in the 2007 budget process as part of the non-profit funding requests and approved a line item in the proposed 2007 budget. The proposed $40,000 funding is from the Wilson Springs Land Sale Proceeds. FAYETTEVILLE DOWNTOWN PARTNERS P.O. Box 3573 Fayetteville, Arkansas 72702 (479) 571 -3337 www.fayettevilledowntown.org www.fayettevillearts.org • MEMORANDUM TO: Fayetteville City Council FR: Fayetteville Downtown Partners RE: 2007 Contract for Services DT: December 8, 2006 Fayetteville Downtown Partners is an innovative, independent, nonprofit entity whose unique focus is the heat of our city — the 350 acres of downtown Fayetteville. By leading the continual creation of the Fayetteville Downtown Experience, our organization provides the tools and services needed to protect and enhance this vital area. We believe that it is possible to tackle our infrastructure needs, build a diverse business environment, protect residential neighborhoods and nurture a dynamic culture of arts and entertainment without compromising the spirit of Fayetteville. That belief has been built into everything our organization does. Whether we work to ensure stakeholders have up-to-date and relevant information on downtown initiatives; support active downtown neighborhood associations; provide resources to downtown investors and businesses; or work with City staff and officials or individual citizens, Fayetteville Downtown Partners is a group of citizens that care deeply about our community. Since our inception in early 2005, a portion of our funding has come from a contract-for-services • with the City of Fayetteville. Fayetteville Downtown Partners has worked hard to deliver on each contract and hopes we have gained your trust. Our organization looks forward to continuing to provide our unique resources to the benefit of the City and all downtown stakeholders. Please let us know if you have any questions regarding our past contracts or the services outlined in the 2007 contract. • INNOVATION CULTURE SUCCESS CREATIVITY DIVERSITY HERITAGE COMMUNITY HISTORY OPPORTUNITY FAYETTEVILLE DOWNTOWN PARTNERS • Fayetteville Downtown Partners is committed to providing opportunities for all downtown stakeholders to have a voice in our organization. Our Board of Directors reflects this philosophy. 2006 Board of Directors President - Steve Davis, Fineberg and Associates Vice President - Daniel Keeley, DK Designs Treasurer - Brandon Karn, Jammin ' Java Secretary - Jill Anthes, University of Arkansas Planning Department Brittany Adair, Romance Diamond Company Jewelers Jeannette Balleza, Scribe Marketing Cathy Bass, Highroller Cyclery Bob Christiansen, Certified Public Accountant Jeff Collins, UA Centerfor Business and Economic Research Greg House, Houses, Inc. Cindy Kalke, Transplace Tim Klinger, Historic Preservation Associates, LLC Sarah Lewis, University of Arkansas student Tom Overbey, Overbey, Graham, Sirigel & Westbrook, PLC John Pearson, Brewski 's Draft Emporium Chrissy Sanderson, Bordinos Restaurant Helena Gadison, EMW Enterprises, Inc. Robert Baker, Edward Jones Investments Ron Woodruf, WoodrufLaw Firm • Ex-Officio Members Chamber of Commerce - Bill Ramsey, CEO City Council City Plaiming Department - Tim Conklin, Director of Long Range Planning Fayetteville Convention and Visitors Bureau - Allyson Twiggs, Executive Director Fayetteville Council of Neighborhoods — Mark Fayetteville Economic Development Council - Steve Rust, CEO Fayetteville Public Library - Louise Schaper, Executive Director Office of the Mayor - Dan Coady, Mayor University of Arkansas - Mike Johnson, Associate Vice Chancellorfor Facilities Walton Ails Center - Tern Trotter, Vice President ofExiernal Affairs Past Presidents — Sharon Hoover, Leslie Belden Staff Daniel Hintz, Executive Director Doug Walsh, Project Manager s Fayetteville Downtown Partners Funding requests and recommendations for FY 2007 are illustrated below. The table also shows the agencys funding history since FY 2004. Percent Recommended Actual Actual Budgeted Requested Increase Funding 2004 2005 2006 2007 2006/2007 2007 Wilson Springs Direct Support $ 4,197 $ 150,000 $ 90,000 $ 40,000 -55.56% $ 40,000 Total Request $ 4,197 $ 150,000 $ 90,000 $ 40,000 0.00% $ 40,000 • • 2007 Funding Requests - p.41 RECEIVED • AUG p 1 2006 City of cFayettevilre BY: Request For Public Funds FY 2007 Agency: Fayetteville Downtown Partners Address: 230 N. Block Fayetteville, AR 72701 Mailing Address (if different from above): P.O. Box 3573 Fayetteville, AR 72702 Telephone: 479-571-3337 Fax: Agency Director: Daniel Hintz Telephone: 479-571-3337 Fax: E-mail: daniei(a)fayettevilledowntown.org Funding requested for FY 2007: $40,000 •Is this a nonprofit organization? X Yes No ;..` Tax Exempt Status and Federal ID Number. 71-0800252 Fiscal year end: December 31st Program/Agency Description (Provide an overview of your pri :tteville Downtown Partners is non-profit entity ensuring the vitality of our downtown, city and regio focus areas include strengthening the cultural environment, implementing economic development itives, facilitating capital improvements, developing strategic marketing opportunities, supporting ntown neighborhoods and enhancing the downtown business environment. • 2007 Funding Requests - p.42 ..0 • AUG 0 1 2006 item detail for each category Personnel Services FY 2005 Actual FY 2006 Budget FY 2007 Request Salaries Employee Merit Social Security Other $ 52,664 $ 112,000 $ 40,000 6,414 16,800 - •74,580 7,500 - Total Personnel Services $ 133,658 $ 136,300 $ 40000 Operating Expenses FY 2005 Actual FY 2006 Budget FY 2007 Request Telephone Printing & Publishing Postage Advertising Travel Rent Utilities Technology Materials/Supplies Other Other $ 1,447 $ 1,500 $ - 3,200 1,000 - 829 1,000 - 23,000 11,000 - 1,369 1,500 - 3,000 - 4,000 - - - 801 2,500 - 2,130 2500 - 49,974 125,792 - Total 0erating Expenses $ 85,750 $ 150792 $ - Total Operating Bud et $ 219,408 $ 287,092 $ 40,000 Sala Disclosure (attach an additional sheet if necessary) Agency Positions Compensation $ Percent Funded by COF Executive Director 67,000 30% Project Manager 45,000 44% 2007 Funding Requests - p.43 RECI .JVED • AUG 0 1 2006 • Budget Information Funding requested from the City of Fayetteville: $40,000 Indicate whether the amount being requested is for specific program, project, or agency expenses: Funding for specific program or project Funding for agency Requesting funding primarily for personal services X Requesting funding primarily for operating expenses Proposed Funding Period (from) 1/1107 (to) 4/30/07 Personnel Services City Funds Other Funding Sources (Funds requested from the (Funds received directly from City of Fayetteville) other sources) TOTAL Salaries $ 40,000 $ 72,000 $ 112,000 Employee Merit - - Social Security - 16,800 .16,800. Other - 7,500. 7,500 Total Personnel Services $ 40,000 $ 96,300 $ 136,300 • Operating Expenses City Funds Other Funding Sources (Funds requested from the (Funds received directly from City of Fayetteville) other sources) TOTAL Telephone $ - $ 1,500 $ 1,500 Printing & Publishing - 1,000 •. 1;000, Postage - 1,000 1,000 Advertising - 11,000 11,000 Travel - 1,500 1,500 Rent - 4,000 4,000 Utilities - - Technology 2,500 2500 Materials/Supplies - 2,500 2,500 Other - 125,792 125,792 Other Total Operating Expenses $ - $ 150,792 $ 150,792 Total Operating Budget I $ 40,000 $ 247,092 j $ 287,092 (This amount represents your funding request for FY 2007). • 2007 Funding Requests - p.44 • • AUG 0 1 2006 Please address Question I below only if your agency received funding for 'FY 2006 and is requesting a change in funding level for FY 2007. All respondents must answer Question 2. 1. What is the reason for the requested increase or decrease in funding level? The three-year decrease in funding was part of a three-year contract agreement with the City of Fayetteville. 2. If City funding is allocated for only one year, what strategies do you have in place to for Downtown Partners continues to develop multiple funding mechanisms to support bot and special projects. Earned revenue, grants and direct fundraising efforts provide the of our funding and our organization agressively persues all avenues of revenue nt available to a nonprofit organization. 2007 Funding Requests.- p.45 • 0 RECFI�T�:b.i AUG 0 1 200 Budget Information If City funding is denied, describe the impact on.your program. limit raynuevme uowntown ranners nas peen instrumental in leading the continual creation of the Fayetteville Downtown Experience. Whether it is promoting dear and effective communication between City staff, electec officials and downtown stakeholders; fostering a vibrant cultural, arts and entertainment experience; promoting downtown as a unique destination; developing and supporting innovative downtown initiatives and projects; empowering groups and individuals to participate in the public dialogue; and addressing issues of gentrification and workforce housing, our organization offers unparalleled opportunities to make things happen in the heart of our community. Because of the three-year funding committment established with the City in 2005, we have structured our revenue development goals around this contractual agreement. If we do not receive the $40,000 investment, our ability to provide the base level of services in the first quarter of 2007 would be compromised. 2007 Funding Requests - p.46 RECEIVED AUG 01 2006 Program Information BY: Mission Statement: (if you do not have a mission statement nlease.indirntel 6 • To creation of the To achive visible results that make a positive difference in downtown; to build strong community partnerships; attract and retain volunteers; sustain credibility within the nighborhoods and community at large; promote active outreach to and involvement of all downtown stakeholders; and develop diversified funding sources. your agency or program, of the persons or groups who will benefit from the services. Our services include, but are not limited to, facilitating the implementation of the Downtown Master Plan; promoting clear and effective communication between City staff, elected officials and downtown stakeholders; fostering a vibrant cultural, arts and entertainment experience; promoting downtown as a unique destination; developing and supporting innovative downtown initiatives and projects; empowering groups and individuals to participate in the public dialogue; and addressing issues of downtown workforce housing - everything that enhances the downtown experience. Our stakeholders include downtown merchants, bars, restaurants, businesses, residents, artists, and property owners; Walton Arts Center, Fayetteville Public Library; University of Arkansas; Northwest Arkansas Council; Fayetteville Economic Development Council; Fayetteville Convention and Visitors Bureau; Fayetteville Chamber of Commerce; Fayetteville Council of Neighborhoods; and the City of Fayetteville. Which City focus areas do your program services or activities support? Economic X Public Safety X Recreational Activities X Transportation X Development 2007 Funding Requests - p.47 LJ LJ • • rREcETvED AUG 0 1 2006 Program Information Describe how your agency's or program's activities or services support the, City. Focus Area(s) identified on the previous page. (Insert additional rows as needed). t accordance with the mission and goals established by the 2005 Fayetteville Downtown !artners Board of Directors and with the recommendations in the Downtown Master Plan, DP is projecting to provide the following services to the community: FACILITATE the Downtown Master Plan — As recommended In the Downtown 'aster Plan, FDP will assist the city in implementation of the Master Plan through Ientification of community projects. and promotion of guidelines set forth in the owntown Master Plan. (public safety, recreational activities, transportation, economic FUNDING — FDP will investigate various funding mechanisms such as Business Improvement Districts, rant monies for projects such as public infrastructure, streetscape and landscape iaintenance, security, district -wide marketing, special projects, and operating xpenses. (public safety, recreational activities, transportation, economic development) DESIGN ASSISTANCE — Assist the city in developing infill strategies for the district ATTAINABLE HOUSING — Advocate for high -diversity housing and identify nd create opportunities for high -diversity housing projects within the area. (economic • CULTURAL DISTRICT DESIGNATION — Create an arts and cultural district that celebrates and supports. our cultural assets and promotes downtown Fayetteville as the "experience" destination of Northwest Arkansas (recreational activities, economic development) • FESTIVALS — Promote and produce events and festivals that meet our mission to promote downtown Fayetteville (recreational activities, economic development). • DISTRICT COORDINATOR - FDP will serve as district coordinator among the various•groups within the district such as the Merchants' Association, the neighborhood associations, Advertising & Promotions Commission, the Chamber of Commerce, FEDC, the UA, and others to ensure that the downtown image and message are consistent. FDP will also coordinate events or construction projects to ensure traffic controls meet the needs of the downtown community. (public safety, recreational activities, transportation, economic development) • REAL ESTATE INVENTORY —Maintain a current real estate inventory and data as we recruit and retain downtown businesses. FDP will work with the Chamber of Commmerce, the Fayetteville Economic Development Council, the City, and the University of Arkansas to recruit new business to the district and will serve as a central resource for real estate inventory and data for the district (transportation, economic development) Business Development. Resource Center — Develop a Business Development Resource Center with programs to assist small businesses in their expansion and capital improvement projects by providing access to information, resources and low-cost loans and financial incentives. (economic development) r, 2007 Funding Requests - p.48 CJ • To lead in the implementation of a comprehensive plan for shaping the infrastructure of the downtown district to impart a compelling sense of place and identity. • To develop and apply a cohesive promotional strategy to establish the downtown district as the premier cultural and entertainment destination in Northwest Arkansas. To encourage mixed -use development and adaptive reuse and promote historic preservation. • To support a healthy and diverse mix of businesses within the downtown district. • To promote healthy and unique downtown living. • To promote and encourage the unique atmosphere of the downtown district. Describe how projects will be evaluated (add additional rows if necessary). For general evaluations, Fayetteville Downtown Partners has created an extensive feedback process that opens opportunities for all downtown stakeholders to submit questions, concerns and solutions to the organization through public meetings, emails, websites and other forms of communiration.The FDP Board of Directors evaluate projects based on their ability to meet the end goals of the organization as described throughout this document and the Downtown Master Plan. Staff assesses each project through relevant data collection (demographics, revenue vs. expense, outreach numbers, real vs. percieved impact and benefit), the end goals as set by the Board of Directors, the needs/response loop offered.by downtown stakeholders • and the Downtown Master Plan. FDP staff also conducts research on national best practices using the successes and failures of other organizations as a roadmap for developing and implementing new projects. 2007 Funding Requests - p.49 S • • RECE.l K PAL AUG 012005 ` TERMS AND CONDITIONS This application does not commit or guarantee receiving public funds. The purpose of completing this form is for budgetary purposes only.. If City Council approves a budget containing funding for this request, your organization agrees to abide by the following terms and conditions: 1) A contract for services must be negotiated and approved by your organization and the City prior to any disbursements of public funds. 2) To provide the City of Fayetteville with an annual auditor an annual compilation and review prepared by a licensed certified public accountant within six months after the fiscal year end or after the completion of the project ['Ii 3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon request by the City of Fayetteville, access to your organization's financial records by City auditors within six months after the fiscal year end or after the completion of the project. CERTIFICATIONS Applicant agrees to comply with all State and City purchasing policies and procedures (available from the City Purchasing Office). Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully handicapped accessible. Name of Applicant: Daniel Hintz Signature of Title: Executive Director Organization: Fayetteville Downtown Partners Date: . 8/1106 2007 Funding Requests- p.50 (12.21.06) Clarice Pearman - Fayetteville Downtown Partners Page 1 From: Clarice Pearman To: Cook, Kyle Date: 12.21.06 1:06 PM Subject: Fayetteville Downtown Partners Alderman Cook: The Council passed an ordinance approving a bid waiver and agreement with Fayetteville Downton Partners, but I don't have a signed agreement by them to complete the processing of this item. Please let me know the status of getting signed agreements. Thanks. Clarice Clarice Buffalohead-Pearman, CMC City Clerk(Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearman@ci.fayettevflle.ar.us From: Clarice Pearman To: Conklin, Tim; Cook, Kyle Date: 12.29.06 10:25 AM Subject:. Ord. 4965 Attachments: 4965 Fyv Downtown Partners.pdf CC: Audit Gentlemen: Attached is a copy of the above ordinance passed by the City Council, December 19, 2006 regarding the Fayetteville Downtown Partners. I have also attached the backup for this item. Please let me know if there is anything else needed. Tim, I will forward to you the original of one of two original agreements with FDP via interoffice mail to be return them. If you prefer that he pick up the agreement from me that fine too. Please let me know. Thanks. Clarice Clarice Buffalohead-Pearman, CMC City Clerk/Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearman@ci.fayefteville.ar.us 1 .y