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Home My WebLink AboutOrdinance 4952 ORDINANCE NO. 4952 �- AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING INDEFINITELY FOR THE PURCHASE OF 2 TO 8 YARD DUMPSTERS, ROLL-OFF STYLE BOXES, COMPACTORS AND RECEIVER BOXES. WHEREAS, the steel market continues to experience extreme price volatility; and, WHEREAS, because of this volatility (and hence the price of steel 2 to 8 yard dumpsters, roll-off style boxes, compactors and receiver boxes), normal competitive bidding procedures are unworkable, impractical and not feasible; and, WHEREAS, the Solid Waste & Recycling Division proposes to continue obtaining telephone or fax bids by direct solicitation of suppliers and accept the lowest bid in this abbreviated process. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: ` Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is not feasible or practical, and therefore indefinitely waives the requirements of formal competitive bidding for the purchase of 2 to 8 yard dumpsters, roll-off style boxes, compactors and receiver boxes, but requires that the Solid Waste & Recycling Division solicit fax bids from at least three suppliers and award the bid to the lowest bid submitted. PASSED and APPROVED this 21 ' day of November, 2006. ��_k� •• QTY p SGS'% e FAYETTEVILLE ; APPROVED: ATTEST: sa 'u .9QkANSP�J`��• ti By: 4a6 By: DAN COODY, Mayors SONDRA SMITH, City Clerk 0cv City of Fayetteville Wv/a Staff Review Form City Council Agenda Items or Contracts 47 " 61ynJ Novembera•4�f, 2006 City Council Meeting Date Brian Pugh Solid Waste and Recycling Operations Submitted By Division Department Action Required: An ordinance waiving the requirements of formal competitive bidding for the purchase of roll off style boxes, compactors and receiver boxes, and 2 to 8 yard dumpsters for Solid Waste and Recycling. $0 $ 270,954.00 Materials and Supplies Cost of this request Category I Project Budget Program Category / Project Name 5500.5010.5227.00 $ 152,822.00 Commercial Collections Account Number Funds Used to Date Program / Project Category Name $ 118,132.00 Solid Waste Project Number Remaining Balance Fund Name Budgeted Item �x Budget Adjustment Attached Previous Ordinance or Resolution # 4680 Depa-Ment Dire or Date(/ t, Original Contract Date: - / Original Contract Number: !V/ Ir 6 06 City Attome ate Received )4 City C 's Office ENTERED . Qak Finance an Internal Service Director Date Received in Mayor's Office Mayor Date Comments: City Council Agenda Item To: Mayor and City Council From: Brian Pugh Thru : Gary Dun(as Date: November 3rd, 2006 Subject: An ordinance waiving competitive bidding and allowing a bid waiver to purchase roll off style boxes, compactors and receiver boxes, and 2 to 8 yard dumpsters for Solid Waste and Recycling in lieu of bid award. Recommendation : Staff requests approving an ordinance for a bid waiver to allow the Solid Waste and Recycling Division to solicit quotes from manufacturers in order to receive the best prices possible for the purchase of roll off style boxes, receiver boxes, and 2 to 8 yard dumpsters for commercial collection. Background: Traditionally the Solid Waste and Recycling Division requested yearly bids for the purchase of these items. However, in recent years manufacturers have indicated to staff the uncertainty of honoring bids due to the volatility of steel prices. Staff believes the best prices for these containers can be obtained by receiving quotes immediately before a purchase is made. Discussion : Since containers are purchased on an as-needed basis, a bid waiver would be required to make purchases in lieu of not having a bid award in place for the year' s purchases. Manufacturers have told staff that yearly bids are not practical during these times as steel prices continue to rise and production costs are unstable. Bid waivers were granted in 2004 and 2005 for purchases of these containers as a result of similar circumstances. Staff purchased containers in 2006 using the 2005 bid waiver. Staff recommends a permanent bid waiver to replace the annual bidding process since steel pricing has been so unpredictable in recent years. Again purchases would be made as needed from the best quotes available at the time of purchase. The increase in business requests for the drop box program and a continued need for dumpsters from new businesses is prompting the need for purchases of these containers. Budget Impact: These containers are anticipated and budgeted into Solid Waste' s Commercial Collection program and Commercial Drop Box Program within the Materials and Supplies - Containers account, 5500.5010. 5227.00 and 5500.5030.5227.00. The budget for 2006 for these purchases is $50,000 and $25,000 respectively. 1 of 1 11 /2/2006 8:51 : 18 AM ORDINANCE NO. AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING INDEFINITELY FOR THE PURCHASE OF 2 TO 8 YARD DUMPSTERS, ROLL-OFF STYLE BOXES, COMPACTORS AND RECEIVER BOXES. WHEREAS, the steel market continues to experience extreme price volatility; and, WHEREAS, because of this volatility (and hence the price of steel 2 to 8 yard dumpsters, roll-off style boxes, compactors and receiver boxes), normal competitive bidding procedures are unworkable, impractical and not feasible; and, WHEREAS, the Solid Waste & Recycling Division proposes to continue obtaining telephone or fax bids by direct solicitation of suppliers and accept the lowest bid in this abbreviated process. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITYOF FAYETTEVILLE, ARKANSAS: Section 1 . That the City Council of the City of Fayetteville, Arkan as he eby find' s that such 00 circumstances constitute an exceptional situation where competitive�biddir3 is t feasi le or practical, and therefore indefinitely waives the requirements of formal comp itive bidding for the pur hale of 2 to 8 yard dumpsters, roll-off style boxes, compactors and receiver boxes, b�u requires that the Solid Waste & Recycling Division solicit fax bids from at least three uppliers andIawardjthe bid to th lowest bid submitted. x , a PASSED and APPRO- Do t is s` day of v in r, 2005 . APPROVED: T: By: B DIAlsi GOODY, )vla� SONDRA SMITH, City Clerk Page 1 (12.8.06] Clarice Pearman -.Ord. 4952 From: Clarice Pearman To: Pugh, Brian Date: 12.8.06 11 :31 AM Subject: Ord. 4952 Attachments: 4952 Solid Waste Bid Wvr.pdf CC: Audit Brian: Attached is a copy of the above ordinance passed by City Council November 21, 2006 regarding the purchasing various items for Solid Waste Division. The mayor had been out of town and I've finally got signatures and processed ordinances and resolutions to return. Thank you for your patience and sorry for the inconvenience. Have a good day. Thanks. Clarice Clarice Buffalohead-Pearman, CMC City Clerkrrreasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearman@ci.fayetteville.ar.us