HomeMy WebLinkAboutOrdinance 4951 ORDINANCE NO. 4951
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF
PLAYGROUND EQUIPMENT FROM , GAMETIME BY
SOUTHWEST PARKS & PLAYGROUNDS, L.P. IN THE AMOUNT
OF $855161 .00 FOR HARMONY POINTE AND COPPER CREEK
PARKS.
WHEREAS, GameTime by SouthWest Parks & Playgrounds, L.P. has approved the Parks &
Recreation Division for a Fight Obesity Through Play Grant, in the form of a fifty percent (50 %) price
reduction for playground equipment; and,
e W
WHEREAS, the equipment could not be obtained at this low a price through normal competitive
bidding procedures; and,
WHEREAS, the normal competitive bidding process would not allow the City to realize the
savings of $72,299.00 to equip playgrounds at two new parks, and is therefore deemed unworkable,
impractical and not feasible in this instance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where competitive bidding is not feasible or practical,
and therefore waives the requirements of formal competitive bidding for the purchase of playground
equipment from GameTime by SouthWest Parks & Playgrounds, L.P. in the amount of $85, 161 .00 for
Harmony Pointe and Copper Creek Parks. %J11111
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PASSED and APPROVED this 21 ' day of November, 2005 . =\���e G\TY Oac a�SG�
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APPROVED: ATTEST: = ° FAYETTEVILLE ; 3
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DAN COODY, Mayor SONDRA SMITH, City Clerk
O 2006 GameTime,a RpCom company
Fighting I I I1 - 800 - 235 - 2440
www. gametime. com
Instructions Please complete the appropriate sections of the application form. Once completed, validate the information
Read carefully by means of the project administrator's signature. Immediately return the completed and signed application
form to your GameTime representative.
Project Info Project Name: Fayetteville Park and Recreation Type: Public Park
List contact info and Address: 113 W. Mountain St
address of your project
City: Fayetteville State: Ar Zip; 72701
Contact Person: Connie Edmonston Title: Parks and Recreation Director
Phone: 479.444.3471 Fax: 479.521 .7714 E-mail: cedmonston@ci.fayetteville.ar.us
Background Fayetteville Parks and Recreation is a division of the City of Fayetteville. Our mission is:
Please provide a To meet the parks and recreational needs of all by providing a safe and diversified park system that
description of your
organization, its goals, encourages community pride, visionary planning and operations, and environmental stewardship
and why it should be
considered for a-grant. See attached memo
Site Info Number of ptayers:110-120 Age range:2-ere-12 Total play area size: see plan detail Is the site level?: see plan detail
List specific info about Special site conditions: (utilities, retaining watts soil conditions excessive slope or existing concrete slab etc.]
the area in which Parks are currently undeveloped,
the play equipment
will be located -
Budget Info
List your actual Dollar Amount you want GameTime to match: $44,946.44 City Contribution
contribution to the
play equipment
purchase only.
Equipment 2006 Catalog Equipment Selection: Find a unit with these play events:
Choices PowerScape Plus Model #: Copper Creek Park
Consult your GameTime age 2-5 AFCOC306 / age 5-12 AFCOF206
catalog for complete
product information - Harmony Pointe Park
and model numbers. age 2-5 AFCOF106 / age 5-12 AFHPP106
Rules & Matching Grant Rules and Limitations:
Limitations GameTime grants can only be applied to additional GameTime purchases and only in conjunction
Read carefully with the original purchase. GameTime standard policies and warranties as listed in the 2006 Park
& Playground Catalog apply. Freight and applicable sales lax are extra and not included. To qualify
for a 50% matching grant, payment in full must accompany your order. For orders requiring and
qualifying for thirty day credit terms, the matching grant shall be limited to 45% of the list price for
the equipment offered herein. No other offer, discount, or special programs can be used with this
promotion. This special matching fund offer applies to predesigned Pow_ erScape 10 ll
Plus systems. A
applications must be validated by the project administrator. GameTime reserves their right to decline
any application for a GameTime grant. Orders accepted by GameTime must ship by December 31 , 2006.
This offer expires November 15, 2006.
Authorization Authorized Signature: _ _ i Date: 10/24/06
Signature
Project administrator's Name (please print): Connie Edmonston Title: Parks and Recreation Director
signature -
City of Fayetteville 5/
Staff Review Form
City Council Agenda Itemsp¢�u/�5�1
or
Contracts I k 5
21 -Nov-O6
City Council Meeting Date
Connie Edmonston Parks & Recreation Operations
Submitted By Division Department
Action Required:
Approval of an Ordinance waiving competitive bidding for playgrounds at Harmony Pointe and Copper Creek Parks;
and to apply for. and accept a 50 percent matching grant from GameTime Fight Obesity Through Play Grant
Initiative .
$85, 161 $478,002 Nei hborhood Park Im rovements
Cost of this request Category/Project Budget Program Category / Project Name
2250.9255.5806.00 $40,461 Nei hborhood Park Im rovement
Account Number Funds Used to Date Program / Project Category Name
2013 $437,541 Parks Development Fund
—:9
Project Number Remaining Balance Fund Name
Budgeted Item �x Budget Adjustment Attached
Previous Ordinance or Resolution #
Department D' eco Date Original Contract Date:
Original Contract Number:
6
City Attorney
Received in ibW' ffice
Finance and Internal Service Director Date
Received in Mayor's Office
Mayor Date
Comments:
e
City Council Meeting of November 21 , 2006
Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor Dan Coody and City Council
Thru: Gary Dumas, Operations Director
From: Connie Edmonston, Parks and Recreation Directo
Date: November 3, 2006
Subject: Harmony Pointe and Copper Creek Playgrounds
RECOMMENDATION
Approval of an Ordinance waiving competitive bidding for playgrounds at Harmony
Pointe and Copper Creek Parks; and to apply for and accept a 50 percent matching grant
from GameTime® Fight Obesity Through Play Grant Initiative.
BACKGROUND
GameTime® playground manufacturer is offering a playground grant for public and
private projects called Fight Obesity Through Play Grant Initiative. This grant does not
award funding, but discounts 50 percent off the list price of a GameTime® PowerScape®
Plus series playground. Freight and sales tax are extra. To qualify for a 50 percent
matching grant, payment in full must accompany the order which must be shipped by
December 31 , 2006. The City will either utilize a procurement card or check to purchase
this equipment. Otherwise if not paid when placing the order, the matching grant is
limited to 45 percent of the list price.
DISCUSSION
GameTime® has officially approved this grant for playgrounds at two new parks in
Fayetteville pending the approval of City Council. (Please see the attached letter.) We
have a GameTime® playground system that was installed at Red Oak Park in 2001 . It
has proven to be a durable and popular playground.
Acceptance of this grant would require approval of an ordinance waiving competitive
bidding. We believe this is a unique opportunity for a significant savings in the purchase
of playground equipment at two new undeveloped parks in our system, Harmony Pointe
and Copper Creek Parks. Parks and Recreation will issue competitive bids for a contract
to install the equipment and provide fall safe surfacing for the playgrounds in 2007.
The cost of the selected playgrounds is $ 152,570 including tax and freight. With the 50
percent GameTime® Obesity Grant discount, there is a savings of $72,299. The total
cost of the two playgrounds for the City is $85,162. (See attached itemized costs and
playground designs for Harmony Pointe and Copper Creek Parks.) Two examples of
other manufacturers' playgrounds demonstrating the distinct disparity in the size, number
of features and play value for the cost, as compared to the GameTime® apparatus
allowed through this grant are included in this packet.
GameTime® is one of the major playground manufacturers in the country having been in
business for seventy-seven years. They describe their product as very detailed in research.-
engineering,
esearch;engineering, design and accessibility. GameTime® attempts to design playgrounds that
are challenging to children. Because of physically challenging designs incorporated in
City Council Meeting of November 21 , 2006
Agenda Item Number
GameTime® play systems, children typically burn 75 calories every 30 minutes when
playing on this equipment. This is half of the daily minimum recommended by the
Surgeon General for physically active children.
Playgrounds will be installed at the following parks:
Harmony Pointe Park contains 8.35 acres and is located on the southwest side of our
City in the Legacy Pointe Subdivision. This new subdivision contains 360 residential
homes. The park will service a five mile radius area consisting of 599 homes. Three
public meetings have been conducted to determine the neighborhood's desires for their
new park in order to develop a master plan. The neighborhood' s highest priority for the
park was a playground. The master plan was created by the neighborhood' s input,
designed by our Park Planners, and approved by our Parks and Recreation Advisory
Board. Parks and Recreation Advisory Board approved $ 150,000 for the development of
Harmony Pointe Park at their October 2, 2006 meeting. The Legacy Pointe
Neighborhood Association met with Parks and Recreation Staff on October 25, 2006 to
approve the selected playground that would qualify for this grant. (Please see vicinity
map and park master plan.)
The 4.58 acre park at Copper Creek is located in northeast Fayetteville. The new
subdivision contains 211 residential homes. Within the five mile service area of this
park, there are 392 homes. Parks and Recreation Staff met with the neighborhood on
October 30, 2006 to discuss their priorities for development of the park. The
neighborhood's priorities included playgrounds for ages 2 to 5 and 5 to 12 years, as well
as a pavilion and landscape elements. The neighborhood also approved the selected
playground for this grant. The master plan for this park will be designed by Park
Planners and approved by Parks and Recreation Advisory Board. (Please see vicinity
map and park site map.)
BUDGETIMPACT
Funding for these projects are from the Parks Development Fund and the Park Land
Dedication Fund. Funding in the amount of $ 108,000 for the development of Copper
Creek Park was approved from the Parks Development Fund. The funding for Harmony
Pointe was approved at the October 2, 2006 Parks and Recreation Advisory Board
meeting for $ 150,000 from the Southwest Park Land Dedication Fund.
Attachments:
GameTime® Fight Obesity Through Play Grant Initiative Application
Grant Request Letter
GameTime® Grant Approval Letter
Playground Illustrations for the Grant
GameTime® Itemized Costs
Examples of Other Manufacturers' Playgrounds (2)
Harmony Pointe Vicinity Map
Harmony Pointe Park Master Plan
Copper Creek Park Vicinity Map
Copper Creek Park Site Map
ORDINANCE NO,
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVING THE PURCHASE OF PLAYGROUND EQUIPMENT
FROM GAMETIME BY SOUTHWEST PARKS & PLAYGROUNDS, L.P. IN THE
AMOUNT OF $852161 .00 FOR HARMONY POINTE AND COPPER CREEK PARKS.
WHEREAS, GameTime by SouthWest Parks & Playgrounds, L.P. has approved the Parks &
Recreation Division for a Fight Obesity Through Play Grant, in the form of a fifty percent (50 %) price
reduction for playground equipment; and,
WHEREAS, the equipment could not be obtained at this low a price through normal competitive
bidding procedures; and,
WHEREAS, the normal competitive bidding process would not allow the City to realize the
savings of $72,299.00 to equip playgrounds at two new parks, and is therefore deemed unworkable,
impractical and not feasible in this instance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL "THE rdITOF
FAYETTEVILLE, ARKANSAS: '
Section 1 . That the City Council of the City of Fayettevill , frkanslas hereby fins that such
circumstances constitute an exceptional situation whe a competitive 6id�ing tsLinot feasi 1, or practical,
�I I
and therefore waives the requirements of formal corp titive bidding ;f�or,�the purchase ,'ol playground
equipment from GameTime by SouthWest Parks & aounds, L.P 'thdamount of $85,.161 .00 for
Harmony Pointe and Copper Creek ks.
PASSED and APP O D thh 1 day o N v be 2005.
APPR V A'ITES�
By: By:
DAN COODY, °yor " SONDRA SMITH, City Clerk
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Tayve �VFayetteville Parks & Recreation
ARKANSAS 113 West Mountain Street
Fayetteville AR 72701
October 30, 2006
Dave Farson
Key Accounts Manager
GameTime®
PO Box 680121
Fort Payne, Alabama 35968
Dear Mr. Farson,
The City of Fayetteville Parks and Recreation is respectfully requesting a Fight Obesity
Through Play Grant Initiative award from GameTime& Arkansas Governor Mike Huckabee
has launched a campaign called Healthy Arkansas for a better state of health. His program
focuses on three primary areas including physical activity, nutrition and tobacco use. Studies
by the Arkansas Center for Health Improvement revealed that 40 percent of the children in
Arkansas public schools were overweight or at risk for becoming overweight. A study by
Sallis and Novell stated one of the ten most common reasons for not adopting more physically
active lifestyles is the lack of parks, sidewalks, bicycle trails or safe and pleasant waking paths .
convenient to their homes or offices. We support your efforts to keep children active in order
to establish lifelong healthy fitness habits. GameTime®' s generous grant assistance to
establish playgrounds for children in Fayetteville' s neighborhood parks located within densely
populated areas would achieve the goal that we both share, and that is to promote children' s
health. We are requesting a 50 percent match for playground equipment at two undeveloped
new park sites that are located within one half mile of over 991 homes.
Harmony Pointe Park contains 8.35 acres and is located on the southwest side of our City.
This new subdivision contains 360 residential homes. The park will service a five mile radius
area consisting of 599 homes. Three public meetings have been conducted to determine the
neighborhood's desires for their new park in order to develop a master plan. The
neighborhood's highest priority for the park was a playground. The master plan was created
by the neighborhood's input, designed by our Park Planners, and approved by our Parks and
Recreation Advisory Board. The neighborhood chose the earth tone colored playground as
displayed at the 2006 NRPA Conference called the Powerscape Plus Special and the Rascal
playground for ages 2 to 5 years (page 78).
The 4.58 acre park at Cooper Creek is located in northeast Fayetteville. The new subdivision
contains 211 residential-homes. Within the five mile service area of this park, there are 392
homes. Parks and Recreation Staff met with 15 neighbors on October 30, 2006 to discuss their
priorities for developing their park. The neighborhood' s priorities included playgrounds for
ages 2 to 5 and 5 to 12 years, as well as a pavilion and landscape elements. This neighborhood
selected the Rockscape model for ages 5 to 12 (page 52) with the Arched Perforated Metal
Roof substituted for the roof top (page 132) and Little Climb N Slide for 2 to 5 years (page 86).
The colors selected are to also be earth tone as the Harmony Pointe Park neighborhood
selected.
This 50 percent grant request is pending approval of our City Council at their November 21 ,
2006 meeting. The City will purchase the playground when ordered either with a procurement
card or check as required to qualify for the 50 percent grant.
Thank you for your consideration of the City of Fayetteville' s Fight Obesity through Play
Grant Inititative application. If further information is needed, please call me at 479-444-3473
or cedmonston@ci.fayetieville.ar.us. We believe providing GameTime® playgrounds to serve
these heavily populated areas within our City will ultimately serve the purpose of this grant to
fight obesity in children by promoting physical activity through play.
Respectfully submitted,
ca�
Connie Edmonston
City of Fayetteville
Parks and Recreation Director
2
GarrieTirri&
Enriching Childhood Through Play.
10-31 -06
Ms. Connie Edmonston
Director of Parks and Recreation
City of Fayetteville
113 W. Mountain Street
Fayetteville, AR 72701
Dear Ms. Edmonston,
We have received your Fighting Obesity Grant application and we are pleased to
confirm that the City of Fayetteville has been approved for this grant. Please
refer to the GTRep Quote #260530401 provided by Southwest Parks &
Playgrounds, L. P. for the details of the matching grant dollars and terms. We
appreciate your interest in the value of play in fighting obesity while creating rich
outdoor play environments for children, families and communities.
Please let us know if there is anything else we can do for you.
Sincerely,
David Farson
Key Accounts Manager
GameTime
150 GameTime Drive
Fort Payne, AL 35967
Phone: 800.633-2394 Ext. 5399