HomeMy WebLinkAboutOrdinance 4942 t
ORDINANCE NO, 4942
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING A
QUOTE FROM BARLOWORLD FREIGHTLINER OF
SPRINGDALE IN THE AMOUNT OF $26,706.34 TO REPAIR
ACCIDENT DAMAGE TO UNIT #477, A FRONT-LOAD REFUSE
COLLECTION TRUCK.
WHEREAS, Unit #477, a front-load refuse collection truck suffered accidental damage; and,
WHEREAS, Unit 9477 needs to be returned to service as quickly as possible; and,
WHEREAS, the Fleet Operations Divisions secured four quotes, and Barloworld
Freightliner was the only one who quoted to repair both the truck and body.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where competitive bidding is not feasible or
practical; waives the requirements of formal competitive bidding, and approves a quote from
Barloworld Freightliner of Springdale in the amount of$26,706.34 to repair accident damage to Unit
#477, a front-load refuse collection truck.
,aaunrrn
PASSED and APPROVED this 7° day of November, 2006. c°�v;�GS�Y O0&AA
. c^ ;
• FAYETTEVILLE :
APPROVED: ATTEST: =.may • R S?.�' �'.'
By: By: AA
DA COODY, Mayor S4OND City Clerk
aAWt' City of Fayetteville S� 4Ydt
Staff Review Form 41
City Council Agenda Items
or
�ru � h „ ter
Contracts
l ( MICID
weft
City Council Meeting Date
David Bragg Fleet Operations Operations
Submitted By Division Department
m cr- Action Required:
A moulalliorawarding Barloworld Freightliner of Springdale the job to repair accident damage to unit #477 in the
amount of $24,445. 16 plus tax. Due to the urgent nature of this repair Fleet requests the requirement for sealed bids
be waived.
$ 269706.34 $ Unbilled Accounts Receivable
Cost of this request Category / Project Budget Program Category / Project Name
9700.0301 .00 $ Accident Repairs
` Account Number Funds Used to Date Program / Project Category Name
$ Shop Fund
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
Previous Ordinance or Resolution #
ID o �
Department rector Date Original Contract Date:
Original Contract Number:
City Attorney Date
1 ReceivedEN'IEftt1 's Office
10
FiLncnd Internal Service Director Date
Received in Mayor's Office
&eA
ayor Date
Comments:
FLEET OPERATIONS
1525 S . Happy Hollow Road
7avet re ii I Fayetteville , AR 72701
ARKANSAS
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From : David Bragg, Fleet Operations Superintendent.
Date : October 27, 2006
Subject: Accident Repairs to Unit #477
RECOMMENDATION: That City Council approve awarding the accident repair of unit #477 to
Barloworld Freightliner of Springdale in the amount of $24,445. 16, plus tax. Due to the urgent
nature of this repair Fleet requests the requirement for sealed bids be waived.
BACKGROUND: Unit #477, a front load refuse collection truck, was damaged in an accident on
September 25, 2006. Fleet received quotes from four vendors to repair this unit. Barloworld
Freightliner is the only vendor who quoted to repair both the truck and the body. A quote sheet
is attached.
This repair will be paid out of 9700.0301 .00 Unbilled Accounts Receivable — the account Fleet
uses for all accident repairs. Funds are available for this repair as the insurance check from the
Municipal League has been received and deposited into this account.
ORDINANCE NO.
AN ORDINANCE WANING THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVING A QUOTE FROM BARLOWORLD FREIGHTLINER
OF SPRINGDALE IN THE AMOUNT OF $26,706.34 TO REPAIR ACCIDENT
DAMAGE TO UNIT #477, A FRONT-LOAD REFUSE COLLECTION TRUCK.
WHEREAS, Unit #477, a front-load refuse collection truck suffered accidental damage; and,
WHEREAS, Unit #477 needs to be returned to service as quickly as possible; and,
WHEREAS, the Fleet Operations Divisions secured four quotes, and Barloworld Freightliner was
the only one who quoted to repair both the truck and body.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby,,findszttla such
circumstances constitute an exceptional situation where competitive bidding is not-f sible o practical ;
t.�
waives the requirements of formal competitive bidding, and appro�.ruMote from Barloworld
Freightliner of Springdale in the amount of $26,706.34 to repair accidental ma At Unit #.477, a front-
load refuse collection truck. ,
PASSED and APPROVED this 7'h day of timber, 2006
APPROVED: A 'TEST:
By: .�• y.
DAIS GOODY4'Mayor SONDRA SMITH, City Clerk
City of Fayetteville, Arkansas
ye _Vljle Purchasing Department
Request and Quotations Form - Revised 8252005
Amount Quote Requirements Notes
$1 ODM499.99 3 Verbal Quotes Please put vendor names and quarte amountin comment sedron of your
P-CardIPO request Please write "sok source" if it applies.
Purchases $2500 and up cannot be processed by using a P-Card you
M00520,000 3 Written Quotes MUST USE A PO. Please rteke sure that your quotes are attached to
your PO Request befoie you SerW R to Purdhasing.
$200000 - above Contact Purchasing Division Formal Bid Process - Contact Purchasing Division
Quote Number. GL Account Number. g7C>0 , D ,,0 ) - 00
Date: / / Purchase Order Number:
rb�ua. aY<saay..�.: uh.�.mmrnaro.ppvwa
rvrmh».ew+a. ro wroQaa
Date Needed: / / Department:
Taken By: ;'�
of Item (a):
4-, z `m00% 7l a✓ Lx-j <�-YIC
Vendor List Unit Price Toted Puce Terms/Remarks
Vendor 01:9 A� �a,0fl2n
Address: 2/v7o e0. 3 L l20 t �wX 7 /.0<.-/<
(07010. 3 y
Vend0rS2 .'AAMJNb
Address:
Vendor &3: /r'v "-c_ k c-nt�.JvO 2Tk .
Address:
Vendor A4: Doh „s[— SA r 0-5r
Andress: SrYL �h cr. oo2:Z./03 � ti. 4L
Comments:
dJ
0 D A (� D <
V
�a O (0 o V m Ut A W N m m n m
m o 0 3 m a o
? m m v p p 3y y o
3 QO N n v
D 0 m y #
o m 9
m m z
m m N A D X
s N 0 -mi
=
p = m o D
m 3 D
n n
O G)
m =
1
O
W
0
A
O
c
m
Q
C
o D D D D D D D D D O o (�
W N
N Z
m 00
c a o N ? E D < w -^
m z A m rm ° LU
wLnOz
co m rn N 3 m CD
m m m
00 O
;u " a CD
CD
O N fA !A (A W OA (A M fA fA A n 0 •� G
O O O o O O o O o O p
O O O O O C O G O G A d CD.
a
� N_
D A N T
m v' o
c c O V
V N 6 m.
O Z m m 7
O 3 N m
o m Q) 3
O `mG N O
mpg
m n
# m
c o m c -0 m . p < -i « v
Pr 0
m H N c H 0 U I
so — O
m
m N n o z
o
m
it o
m
N N < mj x
Of N A
V N A p Q
O Q7 A
j4 -� N n
# p O
A 00 Of br m
_ N
T z io w
N N
m
O m
H Q' m
m
#
(11/13/2006) Amber Wood - Ord. 4942
From: Amber Wood
To: Bragg, David
Date: 11/13/2006 3:31 PM
Subject: Ord. 4942
Attachments: 4942 Barloworld Freightliner Repair.pdf
CC: Bell, Peggy; Deaton, Vicki; Pearman, Clarice .
David,
Attached is a copy of Ord. 4942 passed by the City Council on November 7, 2006. If you have any questions please feel
free to give me a call at the number listed below. Have a great day!
Thanks,
Amber Wood
Deputy City Clerk
City of Fayetteville
City Clerk Division
Phone: (479) 575-8323
Fax: (479) 718-7695
awood@ci.fayetteville.ar.us