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Home My WebLink AboutOrdinance 4723 ORDINANCE NO. 4723 AN ORDINANCE AMENDING § 34.25, OF THE CODE OF FAYETTEVILLE, REGARDING THE SALE OF CITY-OWNED SUPPLIES, EQUIPMENT, OR MATERIALS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That § 34.25, Code of Fayetteville is hereby repealed and the following is inserted in its stead: § 34.25 Sales (A)The purchasing agent may sell or exchange any city-owned supplies, equipment, or materials if such have a fair market value of less than $2,500.00 through a quote process. Vehicles and heavy equipment are excluded from this process. (B) Such supplies, equipment, or materials which have a fair market value of $2,500.00 or more may be sold by the purchasing agent by public auction or by contract sale after formal competitive bids for the purchase therefore have been solicited by advertisement and by other means and such bids have been received and opened. The City Council may waive the requirements for public auction or formal competitive bids for sales of personal property in exceptional situations where such procedures are deemed not feasible nor practical. PASSED and APPROVED this 1911, day of July, 2005. =tea c�SY �oF S�'p': APPROVE FAYETTEVILLE �syJ .9�,KANspc', Ac By: 'ee''o, 00000 4� DAN COODY, May r ATTEST: "ntA ruuGTO u,,,,,P By: SO DRA SMITH, City Clerk o�A I 70 CITY COUNCIL AGENDA MEMO W �5 F To: Mayor and City Council 54 D Thru: Steve Davis, Finance & Internal Services Director -- From: Peggy Vice, Purchasing Manger Date: July 7, 2005 Subj : Ordinance 34.25 Sales Recommendation Change to Ordinance 34.25 approving limit be changed from $600 to $2,500 and require City Council approval to waive requirements for public auction or formal competitive bids for sale of personal property in exceptional situations where such procedures are deemed not feasible nor practical. Background For several years now it has been a problem to dispose of small personal property. There have been instances when it was more cost effective to negotiate a purchase on small dollar items than to pay the cost of disposing of it. Discussion Approval to increase the limit would allow us to dispose of items with a value of $2,500 in a more economical manner. In the past we contracted with an auction house to sell items with low market value, but the amount the item brought at auction was far exceeded by the cost of labor to store, move and transport to auction. The auction company we were contracting with asked us not to bring a lot of the items we were taking to them because they weren't selling and weren't worth their time. ORDINANCE NO, AN ORDINANCE AMENDING § 34.25, OF THE CODE OF FAYETTEVILLE, REGARDING THE SALE OF CITY-OWNED SUPPLIES, EQUIPMENT, OR MATERIALS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That § 34.25, Code of Fayetteville is hereby repealed and the following is inserted in its stead: § 34.25 Sales (A)The purchasing agent may sell or exchange any city-owned supplies, equipment, or materials if such have a fair market value of less than $2,500.00 through a quote process. (B) Such supplies, equipment, or materials which have a fair market value of $2,500.00 or more may be sold by the purchasing agent by public auction or by contract sale after formal competitive bids for the purchase therefore have been solicited by advertisement and by other means and such bids have been received and opened. The City Council may waive the requirements for public auction or formal competitive bids for sales of personal property in exceptional situations where such procedures are deemed not/ feasible nor practical. PASSED and APPROVED this 5th day of July, 2005 APP R VED: B = r �OODY�,,,ylpyor AT 1 I _ Y B ! m U . i S' DRA &'MITH ' . f.o Clerk . City of Fayetteville • Staff Review Form City Council Agenda Items Contracts July 19th, 2005 City Council Meeting Date Peggy Vice Purchasing Division Finance & Internal Services Submitted By Division Department Action Required : Approve change to Ordinance 34.25 as indicated from $600 to $2,500 and require City Council approval to waive requirements for public auction or formal competitive bids for sale of personal property in exceptional situations where such procedures are deemed not feasible nor practible. Zero Cost of this request Category/Project Budget Program Category / Project Name Account Number Funds Used to Date Program / Project Category Name $ Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached Previous Ordinance or Resolution # Sec. 34.25 7 - 4 - 0s Department Director Date Original Contract Date: �/� Original Contract Number: • W City Attorney IF ,� n Received in City Clerk's Office �1 � Finance and Internal Service Director Date Received in Mayor's Office Mayor Date Comments: This will increase the ability to dispose of surplus personal property without incurring undue and unnecessary cost. Clarice Pearman - Ords. 4722, 47231 472 Page 1 NW From: Clarice Pearman To: Peggy Vice Date: 8/4/05 12:21 PM Subject: Ords. 4722, 4723, 4724 Peggy Attached is a copy of the ordinances passed by City Council July 19, 2005 regarding the amendments of purchasing section of the code book. Sorry for the delay but the mayor was out of town until August 1 st. CC: Deaton, Vicki ArkansiaelDemocrat IV Q6azette EDITIONNORTHWEST ARKANSAS "Nor duvest Ark*vu"' most Wider Read Ne "Paperr" AFFIDAVIT OF PUBLICATION I , Erin Emis, do solemnly swear that I am the Legal Clerk of the Arkansas Democrat-Gazette/Northwest Arkansas Times newspaper, printed and published in Lowell , Arkansas, and that from my own personal knowledge and reference to the files of said publication , that advertisement of: ok5 was inserted in the regular editions on PO# ** Publication Charge: $ �j 0 Subscribe and sworn to before mjthh'i day of 00 , 2005. jZ/ b, ORDINANCE NO. 4729 . - - AN ORDINANCE AMENDING § 34 25, OF THE CODE Notary Public arlene D. Williams OF FAYETTEVILLE, REGARDING THE SA EOFCffY- Notary Public OWNED SUPPJES, EQUIPMENT, OR MATERIALS. BE R ORDAINED BY THE CRY COUNCIL OF TayeV State Of Arkansas THE CRY OF FAYETTEVILLE� ARKANSAS. ' ' My Commission Expirl@za�,;QS;,,., r ----^�rtcJ Section 1 . That § 34.25, Code of Fayetlarille is hereby repealed and the following is inserted in its stead October 18, 2014 s 94.2B fieI " (A) The purchasing agent may sell or exchange any city-owned supplies, equipment, or materials it such ** Please do not pay from Affidavit. haveafarmaketya epfle t a s2,5DD.DDthmu9ha , ptaProcess. vehicle andhea soul arrant are excluded from this process. An invoice will be sent. (B) Such supplies, equipment, or materials which have a far mallet value of $2,500.00 or more mayb I sold by the purchasing agent by public auction or by contract sale after former compel Wa bids for mer purchase therefore have been solicited by advertisement and by other means aro such bids have been, received and opened. The City Council may waive the requirements to public auction or formal competitive bids for sales 04 personal property in exceptional situations where such procedures are deemed rot feasible nor piston �. PASSED and APPROVED this 19th day of Ji2005. RECEIVED APPROVED: AUG 12 2005 M5 oOD. M� e. CIN OF FAYETTEVILLE soND1U1 SEWN, aro aerA CITY CLERK'S OFFICE P.O. BOX 1607 • 212 N. EAST AVENUE • FAYETTEVILLE, ARKANSAS 72701 479-571 -6470