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HomeMy WebLinkAboutOrdinance 4677 ORDINANCE NO. 4 6 7 7 AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING UNTIL DECEMBER 31, 2007, APPROVING THE PURCHASE OF SEVEN (7) ADDITIONAL LAPTOP COMPUTERS AND DOCKING STATIONS IN THE AMOUNT OF $39,772.00 FOR USE BY THE FAYETTEVILLE POLICE DEPARTMENT; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $54,594.00. WHEREAS, the Fayetteville Police Department placed Motorola ML900 ruggedized laptop computers in its police units in 2003; and, WHEREAS, Police officers and Fleet maintenance personnel are already trained and proficient in the use and maintenance of the Motorola ML900 ruggedized laptop computers; and, WHEREAS, maintaining uniform computer equipment in new units will result in both increased operational and fiscal efficiencies. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is not feasible or practical, and waives the requirements of formal competitive bidding for ruggedized laptop computers until December 31, 2007. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of seven (7) additional laptop computers and docking stations in the amount of $39,772.00 for use by the Fayetteville Police Department. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $54,594.00. PASSED and APPROVED this 15th day of February 2005. p\�Y •p�•SG ,i APPROVE ; FAYETTEVILLE ,* By: ' �•• S •• ;? DAN COODY, Mayor ATTEST: �'.9s'y'QkAN• P J�; � '''•;�GTON��G�`�� By: r SO DRA SMITH, City Clerk • City of Fayetteville, Arkansas • Budget Adjustment Form Budget Year Department: Sales Tax Capital Improvements Date Requested Adjustment Number Division: 2005 Program: 2/15/2005 Project or Item Requested: Project or Item Deleted: $54,594 is needed in the Public Safety Computer System None. $54,594 from the Sales Tax Capital Improvements Replacement capital project. Fund Use of Fund Balance account. Justification of this Increase: Justification of this Decrease: The funding is needed for the purchase of seven The $54,594 comes from project funds remaining in 2004. Motorola ML900 Ruggedized Laptops. This adjustment is in advance of the normal re-budgeting process that will be before City Council on March 1 , 2005. The funds budgeted in 2004 will go back to the Use of Fund Balance. ' Increase Budget (Decrease Revenue) Account Name Account Number Amount Project Number Minor equipment 4470 9470 5210 00 54,594 03004 1 Decrease Budget (Increase Revenue) Account Name Account Number Amount Project Number Use of fund balance 4470 0947 4999 99 54,594 r Approval Signatures Budget Office Use Only Type: A B C E Requested By Date Date of Approval Budget Manager Date Initial Date Posted to General Ledger Depa tmen ctor Date Initial Date Posted to Project Accounting inane & Interna rvices Diector Date Initial Date Entered in Category Log Mayor Date Initial Date p2 p • a/is /os FAYETTEVILLE ///��� 14117 THE THE CRY OF FAYETTEVILLE, ARKANSAS ' _ ' / ,f / DEPARTMENTAL CORRESPONDENCE TO: Mayor Coody and Members of the City Council FROM: Frank Johnson, Chief of Police ��f DATE: January 28, 2005 SUBJECT: Approval of Bid Wavier and Purchase of Motorola ML900 Laptops RECOMMENDATION: Council adopts an ordinance waving competitive bidding of Motorola ML900 Ruggedized Laptops and high-tier docking stations. Also approves the purchase of 7 additional laptops with docking stations. BACKGROUND: The City of Fayetteville began using the ML900 laptop in 2003 . Officers check information from the police records system, Arkansas Crime Information Center and receive documentation of the address where they are dispatched using these laptops. Officers are accustomed to the set-up of the keyboard and would cause confusion if different set-ups were in different Patrol vehicles. Upon installing the new Mobile Backbone system, seven additional vehicles will be added and will need laptops and docking stations. These include the vehicles driven by Warrants Officer, School Resource Officers and spare vehicles. DISCUSSION: The addition of these laptops will allow all marked units to be dispatched in the same manner when assigned to patrol duties. The new Mobile Backbone system includes GPS devices so dispatch can utilize the closest unit to the call not just an assigned area. By purchasing the same laptops any officer will be familiar with the layout of the keyboard and the connection in the vehicle. Also, by utilizing the same set-up the City Shop will only need one extra as a change out unit. This will save money and time training staff for the use of different models. BUDGETIMPACT: The total cost of $39,772.80 for this project is included in the capital project Public Safety Computer System 03004 within the Sales Tax Capital Improvement Fund. This procurement follows the existing City purchasing policies. 9 0 ORDINANCE NO, AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF SEVEN (7) ADDITIONAL LAPTOP COMPUTERS AND DOCKING STATIONS IN THE AMOUNT OF $39,772.00 FOR USE BY THE FAYETTEVILLE POLICE DEPARTMENT; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $54,594.00. WHEREAS, the Fayetteville Police Department placed Motorola ML900 ruggedized laptop computers in its police units in 2003; and, WHEREAS, Police officers and Fleet maintenance personnel are already trained and proficient in the use and maintenance of the Motorola ML900 ruggedized laptop computers; and, WHEREAS, maintaining uniform computer equipment in new units will result in both increased operational and fiscal efficiencies. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is not feasible or practical, and waives the requirements of formal competitive bidding for as long as the Fayetteville Police Department uses Motorola ML900 ruggedized laptop computers, and approves the purchase of seven (7) additional laptop computers and docking stations.1171 the amount of $39,772.00 for use by the Fayetteville Police Department. Section 2. That the City Council of the City of Fayetteville, Arkans s ereby pproves a budget adjustment in the amount of $54,594.00. , �' PASSED and APPROVED this 15th day Oebruary 2005. J APPA, D: N CO + D XA1907cr AT QST J 1 By: SONS RA SMf , City � ' rk & ;mow a- 4?- o.s ORDINANCE NO. AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING UNTIL DECEMBER 31, 2007; APPROVING THE PURCHASE OF SEVEN (7) ADDITIONAL LAPTOP COMPUTERS AND DOCKING STATIONS IN THE AMOUNT OF $39,772.00 FOR USE BY THE FAYETTEVILLE POLICE DEPARTMENT; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $54,594.00. WHEREAS, the Fayetteville Police Department placed Motorola ML900 ruggedized laptop computers in its police units in 2003; and, WHEREAS, Police officers and Fleet maintenance personnel are already trained and proficient in the use and maintenance of the Motorola ML900 ruggedized laptop computers; and, WHEREAS, maintaining uniform computer equipment in new units will result in both increased operational and fiscal efficiencies. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is not feasible or practical, and waives the requirements of formal competitive bidding for ruggedized laptop computers until December 31, 2007. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of seven (7) additional laptop computers and docking stations in the amount of $39,2.00 for use by the Fayetteville Police Department. f` Section 3. That the City Council of the City of Fayetteville, Arkarisa's ereby approves a budget adjustment in the amount of $54,594.00. � r PASSED and APPROVED this 15thday of bruary 2005: E APPR AN 1 � � I ByCO DY/,110S)k4 ATTEST' ( 7 C . , / I By: SONbRA SMIT City` : e k s r 1` i � ■ ^ p [ � t ~ ( ^ 5 # f@ � � � § � \ / k / � ) p § m k ! ff } & � f � £ k 5 m £ % m } kk \ / Ffl CD §CD §Ch ~ - ° ■ = E © 75 La c m _ ! g - � § k IL [ § § % r e � � 22 co m ] f � § tm � M � \ \ - ] § w ° ; � # § UA % _ ® N � & _ g o � 2 0 # / | r «to � _ q co CD en C4 Z 7 � ~ co ~ ' ' R t . . � • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 2/15/2005 City Council Meeting Date Frank Johnson Police Police Submitted By Division Department Action Required: Approve an ordinance waving competative bid for Motorola ML900 Ruggedized Laptop computers with docking stations and allowing the purchase of 7 additional laptops and docking stations. $399772.80 $ 799594.00 Public Safety Computer System Cost of this request Cate o /Project Budget Program Category / Project Name 1010-2940-5210.00 $ Minor Equipment Account Number Funds Used to Date Program / Project Category Name 030041 $ 79,594.00 Sales Tax Capital Improvement Project Number Remaining Balance Fund Name Budgeted Item �X Budget Adjustment Attached Previous Ordinance or Resolution # Deiiartment Dir or Dglte Original Contract Date: Original Contract Number: CityAttorney Received in City Clerk's Office Finanle aFinan e a d�Service Director .Director Date Received in Mayor's Office Mayor ate Comments: U d N ba O tD Oo V Of p� A w N O C a o a .. 7 d J W 0 Q H N o y d o J s o m 3 m y A 0r:rr' m N 2 a c V m a 0 o m o . z m j = F a m m ¢ m n m � a 0 3 J a N r o m f n p J O O V V = y d Z F w m < 3 C O N - m m 0 O C m O m A c w m + ff 0 S d s 3 o xm a o of m p m 2 O O O O O O O O O a O_'/l (p O O O O O O O O O a A n oa N V Q en O O Z NV O . O Z N �. N N 3 p a O O C r O 3' m c o <~ K 0 c m 6 aa ' y m n N fir N of ml 3 = � o m m v ro m J O y O m b N � O °1 Z 0 i i .0 b -lN.l V m p N N O at O O # N O m m � 6 N T m 6 Z A O m # m O Y