HomeMy WebLinkAboutOrdinance 4648ORDINANCE NO, 4 6 4 8
AN ORDINANCE TO WANE THE REQUIREMENTS OF
COMPETITIVE BIDDING AND TO APPROVE A PROPOSED
CONTRACT WITH THE ECOLOGICAL ENGINEERING GROUP
IN THE AMOUNT OF $129,989.00 FOR A FOUR YEAR PHYSICAL
AND BIOLOGICAL STREAM ASSESSMENT AND MONITORING
PROGRAM
WHEREAS, the Ecological Engineering Group of the University of Arkansas
Department of Biological and Agricultural Engineering has unique expertise and
resources relevant for biological stream assessment and monitoring programs; and
WHEREAS, the Ecological Engineering Group is uniquely qualified to provide
the monitoring required of the City by the Clean Water Act and the Phase H Stormwater
Program.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
determines an exceptional situation exists in which competitive bidding is deemed not
feasible or practical and therefore waives the requirements of formal competitive bidding
and approves a contract (marked as Exhibit "A" and attached hereto) between the City of
Fayetteville, Arkansas and the Ecological Engineering Group of the University of
Arkansas in the amount of One Hundred Twenty -Nine Thousand, Nine Hundred Eighty -
Nine Dollars ($129,989.00) for a four year physical and biological stream assessment and
monitoring program, and authorizes Mayor Coody to execute this agreement.
PASSED and APPROVED this 7`h day of December, 2004.
APPROVED:
FAYETTEVILLE'
By.
ATTEST:
By:Oln sue-
&W
SONDRA SMITH, City Clerk
t4]
CITY OF FAYETTEVILLE
CONTRACT FOR SERVICES
This Agreement is entered into on this seventh day of December, 2004, between the City of
Fayetteville, hereinafter known as the "City," and the Board of Trustees University of Arkansas,
hereinafter known as "UA".
WHEREAS the City desires research to be conducted in accordance with the proposal entitled
"4-Year Physical and Biological Stream Assessment and Monitoring Program".
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and
UA agree as follows:
This Agreement shall begin on the date first written above.
1. Statement of work: UA will conduct a study in accordance with the proposed scope of
work herein incorporated in Attachment A.
2. UA Obligations: UA agrees to make available all records relating to the study for review
by the City and City auditors as requested and to submit, upon request, to the City any
and all documents demonstrating compliance with all federal, state, and local rules and
regulations. The City's failure to request supporting documentation, however, shall not
excuse any failure on the contractor's part to have complied with the applicable federal,
state, and local rules and regulations. UA agrees that all contracts for services, and other
procurement for materials, services, or construction shall be carried out in compliance
with applicable federal, state, and local rules and regulations.
3. Records and Reports: UA agrees to provide a report regarding the progress status of the
project on a monthly basis during the terms of this agreement. The report will contain
the information described in paragraph 2 above.
4. Time of Performance: UA agrees to begin work on this contract no later than December
1, 2004 and complete the Statement of Work items prior to November 30, 2008 .
5. Project Coordinators: For the purposes of this Agreement, the Project Coordinator for
the City shall be Gary R. Coover. The Project Coordinator for UA shall be Marty
Matlock. Communications pertaining to this agreement shall be through the respective
Project Coordinators for the City and UA.
6. Budget.
a. It is expressly agreed and understood by the parties that the total amount to be
paid shall not exceed ten thousand five hundred and twelve dollars ($10,512) for
the services listed above.
b. Costs shall be accounted for in accordance with UA's normal accounting
procedures as required by OMB Circular A-133 "Audits of States, Local
Governments, and Non -Profit Organizations".
Payment. UA shall render to the City a Request for Payment at the end of each month
detailing the services performed during the preceding month. The City endeavors to pay
invoices for services rendered within thirty days of receipt of an invoice for the services
performed.
8. Responsibility: The parties each agree to assume individual responsibility for the
actions and omissions of their respective employees, agents and assigns in conjunction
with this contract.
9. Notices: All notices required or permitted under this agreement shall be submitted in
writing to the other party to this agreement, by certified mail, return receipt requested,
which notice shall be effective three (3) days after deposit therein addressed to the
following:
City of Fayetteville
Dan Coody, Mayor
113 West Mountain Street
Fayetteville, AR 72701
10. Miscellaneous:
Board of Trustees, University of Arkansas
Rosemary Ruff, Director
Research Support and Sponsored Programs
120 Ozark Hall
Fayetteville, AR 72701
10.1 The parties agree and understand that this Agreement is exclusive of any and all
previous agreements, and that it in no way alters, amends or abridges any rights,
obligations or duties of the parties contained in such agreements.
10.2 A waiver by either party of any of the terms or conditions herein shall be limited
to that particular instance, and shall not be construed as a general waiver of
either party's right to seek appropriate remedies for any other breaches by either
party.
10.3 This Agreement constitutes the entire understanding of the parties and no
modification or variation of the terms of this agreement shall be valid unless
made in writing and signed by the duly authorized agents of the City and the
University.
SIGNATURES ON NEXT PAGE
• 0
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
spy..
&lY�Oc F
c
CI1
;FAYETIEVILLE;
:> By:
ATTEST:
By:
SMITH, City Clerk
BOARD OF TRUSTEES, UNIVERSITY OF ARKANSAS
By: Ol11104 '
Rosemary Ruff, Direct
Research Support & Sponsored Prog.
ATTEST:
By:
• ) ATTACHMENO)
Office of Research & Sponsored Programs
120 Ozark Hall, Fayetteville, AR 72701 UNIVERSITY
Phone: (479) 575-3845 Fax: (479) 575-3846 Email: rsspinfo@uark.edu PfARKANSAS
Analysis of Land Use Impact on Stream Ecological
Services in Fayetteville, Arkansas
A Proposal Submitted to
City of Fayetteville, AR
Prepared by
Department of Biological and Agricultural Engineering
Dale Bumpers College of Agricultural, Food and Life Sciences
Proposed Period of Performance: Sep 2004 - Aug 2008
Amount Requested: $129,989
Mart Mat o
1.d 0
Gre4Wry J. Weidemann
Associate Vice President of the Division of
Agriculture
Submitted by
Board of Trustees
Lalit Verma, Department Head
Rosemary H. Ruff, Director
Research Support &:Sponsored Programs
PROPOSAL
Analysis of Land Use Impact on Stream Ecological Services
in Fayetteville, Arkansas
August 6, 2004
Submitted by Dr. Marty Matlock and Ms. Dawn Farver
The Ecological Engineering Group
Department of Biological and Agricultural Engineering
University of Arkansas
A. Introduction
The City of Fayetteville is in a state of rapid growth that is likely to continue over the
next decade or longer. The rapid rate of growth has resulted in changes in land use at
the watershed level. The City of Fayetteville, Arkansas (City) has expressed concern for
the impacts of land use change on stream ecological services. The Ecological
Engineering Group met with the City to develop a conceptual strategy for monitoring
and assessing the impact of land use change on urban stream ecological services.
To understand how stream ecological services in the City are being impacted, it is
necessary to characterize the current condition of the streams and benchmark this
condition over time — at least 4 years. The characteristics critical for this assessment
are geomorphology, habitat quality, quality of floodplain/riparian zone and quality of
benthic macroinvertebrate community. These characteristics need to be measured at
multiple locations over time. Once baseline data are collected at critical locations,
subsequent data can be compared to the baseline to determine if and where changes in
stream ecological services are taking place. These changes can include increased
erosion, decreased riparian vegetation, decreased benthic macroinvertebrate
community diversity, and increased algal production.
B. Tasks and Objectives
B.1 Site Selection
Thirty-six sites have been identified as sites of interest; these data should provide a
reasonable representation of the stream ecological services in the City. They were
chosen based on current landuse in the watershed, stream flow patterns, and the
potential for future development in the watershed. These streams ultimately flow into
either the Illinois or White Rivers and include sites on Clear Creek, Mud Creek, Cato
Springs Creek, Town Branch, Hamestring Creek, Scull Creek, Clabber Creek and the
West Fork of the White River.
Three of the 36 sites were selected because of the presence of USGS Gaging stations.
Sampling at these sites allows data that have been collected at the gaging stations to
be assimilated with data collected in the field. The finalized site selection will be
determined through the sampling season. Additional sites may also be included in the
study at the discretion of the city engineers and the Biological and Agricultural
Engineering Department to ensure that the stream systems in the City are effectively
characterized.
B.2 Protocol Development
B.2.1 Sampling Methods
The following stream characteristics will be assessed and data will be collected at each
site of interest:
Benthic macroinvertebrate sampling
Bed material characterization
■ Comprehensive geomorphology
■ Habitat assessment
■ Field water quality measurements
B.2.1.1 Benthic macroinvertebrate sampling
Benthic macro invertebrates will be collected and preserved from each site to determine
the quality of the macroinvertebrate community. Macroinvertebrates are a good
indicator of the overall quality of a stream system as they are impacted by many
different environmental factors in the watershed and the stream itself. The
presence/absence of certain groups of macroinvertebrates can provide information on
how impacted stream systems are and how well they function ecologically.
Macroinvertebrates will be sampled along five different points along a riffle at each site.
The macroinvertebrates collected will then be preserved and identified in a laboratory
setting where magnification equipment is available for more accurate identification.
B.2.1.2 Bed material characterization
Bed material characterization will be performed using a modified Wolman Pebble Count
technique where samples are collected along a reach using a zig-zag pattern. Every two
or three steps (to be determined by the length of the reach), the person sampling leans
forward and reaches down without looking and picks up the piece of bed material
closest to the tip of her/his toe. The intermediate axis of the pebble is measured and
recorded. A minimum of 100 "pebbles" are measured along each reach. The zig-zag
pattern extends from one side of the channel to the other including all material that
would be wetted during a bankfull flow event. This characterization of bed material can
help to determine how functional the stream is at moving sediment as well as the quality
of the habitat that the bed material provides for macroinvertebrates.
B.2.1.3 Comprehensive geomorphology
2
A comprehensive geomorphology survey will be conducted at each stream site of
interest including longitudinal profile as well as two to three marked cross -sections that
will be resurveyed annually for observable changes in cross -sectional area, because of
erosion/deposition, and in entrenchment ratio. The longitudinal profile will be
reassessed for changes in sinuosity, bed feature slopes, and overall channel slope. The
data collected will be entered into the Reference Reach Spreadsheet 4.0. This
spreadsheet graphs the plan view as well as the profile view of the reach so sinuosity as
well as bed and water surface slope can be visualized and quantified. The spreadsheet
also graphs each cross-section measured and calculates various values specific to the
site from the data collected and entered. The RRSS also provides a means to visually
compare each site and how the overall dimensions change from year to year.
B.2.1.4 Habitat assessment
A habitat assessment will be performed at each site according to the Rapid
Bioassessment Protocol (RBP). The habitat assessment characterizes each site
according to the quality of habitat the stream provides for the organisms that live in and
around the stream. This involves characterizing in -stream habitat as well as
floodplain/riparian quality and canopy cover.
B.2.1.5 Field water quality measurements
In -field water quality measurements will be taken in conjunction with benthic
macroinvertebrate sampling. Measurements will include water temperature, dissolved
oxygen, conductivity and pH.
B.2.1.6 Quality Assurance Project Plan (QAPP)
As a part of this project, a quality assurance plan will be submitted to the City of
Fayetteville to be integrated into the City's overall QA plan.
B.2.2 Data Collection Schedule
B.2.2.1 Year one schedule
• Benthic macro invertebrate community assessment (July — August)
■ Habitat assessment (July — August)
• In -stream habitat
• Canopy cover
■ Riparian quality
■ Field water quality measurements (July — August)
■ Comprehensive geomorphology (September— October)
■ 3 — 4 cross -sections
• Longitudinal profile
• Bed material characterization
• Bed material characterization (September — October)
0, •,
B.2.2.2 Year two — four schedule
■ Benthic macroinvertebrate community assessment (Two times per year)
• Habitat assessment (One time per year concurrent with summer benthic
sampling)
• Field water quality measurements (Two times per year concurrent with benthic
sampling)
■ Comprehensive geomorphology (One time per year)
C. Evaluation and Reporting
Following data collection, data on each site will be analyzed to determine the following:
■ Current condition of benthic macroi nve rteb rate communities
■ Existing impacts on each stream sampled
• Characteristics of each individual watershed
■ Temporal changes in geomorphology
Geomorphology and bed material data will be entered into the RRSS. The remainder of
the data collected will be entered into a database to allow for comparison between data
collection dates. The effects of landuse change from year to year will be examined
utilizing data available from the city. Annually, the change in status of the streams will
be examined.
Annual reports will
be presented to the
City
summarizing the state of the streams in
Fayetteville and the changes in stream
status from sampling round to sampling round.
The first report will
be submitted
to the
City
in December of 2004.
D. Budget
See Attached Budget
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W W O O O O O O O .yi N
• City Council
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations
From: Gary Coover, City Engineer, C
Date: November 19, 2004
• /o't� % ��T
Meeting of November 16, 2004
25�dldg / h
erte
6's%,,,uP aai4
Subject: Approval of a contract and bid waiver in the amount not to exceed $129,989
with the Ecological Engineering Group of the University of Arkansas
Department of Biologicial and Agricultural Engineering for a four year Physical
and Biological Stream Assessment and Monitoring Program for the City of
Fayetteville.
RECOMMENDATION
Staff recommends approval of the contract and bid waiver.
BACKGROUND
Mandated by Congress under the Clean Water Act, the NPDES Phase II Stormwater
Program is a comprehensive national program for addressing the non-agricultural sources
of stormwater discharges which adversely affect the quality of our nation's waters. The
Program uses the National Pollutant Discharge Elimination System (NPDES) permitting
mechanism to require the implementation of controls designed to prevent harmful
pollutants from being washed by stormwater runoff into local water bodies.
The EPA Storm Water Phase II Final Rule (December 8, 1999) requires operators of
regulated small municipal separate storm sewer systems (MS4s) to obtain a NPDES
permit and develop a storm water management program.
As the statewide permitting authority, ADEQ has issued a general permit to cover storm
water discharges from Regulated Small MS4s in the state. The permit effective date is
February 1, 2004. All regulated small MS4s in the state are required to apply for permit
coverage using the Notice of Intent (NOI) on or before April 30, 2004.
All regulated Small MS4s permitted under the general permit are required to develop and
implement a Storm Water Management Program (SWMP) to address each of the Six
Minimum Control Measures that are contained the federal regulation and the ADEQ
general permit. These SWMPs must be developed and fully implemented no more than
five (5) years from the effective date of the permit. The SWMP must include Best
City Council Meeting of November 16, 2004
Management Practices
(BMPs) for
each of the six
Minimum Control Measures along
with Measurable Goals
and interim
milestones:
1. Public Education and Outreach
2. Public Participation/involvement
3. Illicit Discharge Detection and Elimination
4. Construction Site Runoff Control
5. Post -Construction Runoff Control
6. Pollution Prevention/Good Housekeeping
The health of our streams is a vitally important objective of city staff, City Council, the
Arkansas Department of Environmental Quality and the US Environmental Protection
Agency. This project, performed in conjunction with the University of Arkansas, will
assist city staff in establishing baseline and temporal impact data for streams within the
City of Fayetteville.
Staff requests to waive competitive bidding requirements to take advantage of the unique
expertise and resources of the Ecological Engineering Group from the UA Department of
Biological and Agricultural Engineering. Approximately forty sampling sites will be
analyzed and monitored for conditions and changes to stream geomorphology, habitat
quality, quality of floodplain/riparian zone and quality of benthic macroinvertebrate
community. This study will characterize the current physical and biological condition of
streams within the City and benchmark these conditions over a four year time frame.
The Ecological Engineering Groupwill provide all manpower and laboratory work to
perform this study, and will provide the City with annual reports summarizing the state of
the streams in Fayetteville and any changes in stream status.
This project will satisfy portions of the requirements of the EPA Phase II NPDES permit,
will assist in monitoring the effectiveness of BMP's in the watersheds, will provide an
excellent educational and research opportunity and strong partnership with the University
of Arkansas, and will provide a cost-effective means to measure the physical and
biological health of our streams.
BUDGET IMPACT
This $129,989 expenditure is for the entire four-year project and is included in the Fiscal
Year 2004 Budget in the Drainage Study/Phase H Stormwater Management Account
(Project #02097) in which various drainage studies and Phase II stormwater projects are
presented for authorization as they are identified by Staff. Approval of this Physical and
Biological Stream Assessment and Monitoring Program request will result in a remaining
balance of $48,218.71 in this account.
ORDINANCE NO.
AN ORDINANCE TO WANE THE REQUIREMENTS OF
COMPETITIVE BIDDING AND TO APPROVE A PROPOSED
CONTRACT WITH THE ECOLOGICAL ENGINEERING GROUP
IN THE AMOUNT OF $1293989.00 FOR A FOUR YEAR PHYSICAL
AND BIOLOGICAL STREAM ASSESSMENT AND MONITORING
PROGRAM
WHEREAS, the Ecological Engineering Group of the University of Arkansas
Department of Biological and Agricultural Engineering has unique expertise and
resources relevant for biological stream assessment and monitoring programs; and
WHEREAS, the Ecological Engineering Group is uniquely qualified to provide
the monitoring required of the City by the Clean Water Act and the Phase II Stormwater
Program.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
determines an exceptional situation exists in which competitive bidding is deemed not
feasible or practical and therefore waives the requirements of formal competitive bidding
and approves a contract (marked as Exhibit "A" and attached hereto) between the City of
Fayetteville, Arkansas and the Ecological Engineering Group of the University of
Arkansas in the amount of One Hundred Twenty -Nine Thousand, Nine Hundred Eighty -
Nine Dollars (S129,989.00) for a four year physical and biological stream assessment and
monitoring program, and authorizes Mayor Coody to execute this agreement.
PASSED and APPROVED this 7`s day of December, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
By:
APPROVED:
O�
DAN COODY, Mayor
PROPOSAL
4-Year Physical and Biological Stream Assessment and Monitoring Program for
the City of Fayetteville
September 22, 2004
Submitted by Dr. Marty Matlock and Ms. Dawn Farver
The Ecological Engineering Group
Department of Biological and Agricultural Engineering
University of Arkansas
A. Introduction
The City of Fayetteville is in a state of rapid growth that is likely to continue over the
next decade or longer. The rapid rate of growth has resulted in changes in land use at
the watershed level. The City of Fayetteville, Arkansas (City) has expressed concern for
the impacts of land use change on stream ecological services. The Ecological
Engineering Group met with the City to develop a conceptual strategy for monitoring
and assessing the impact of land use change on urban stream ecological services.
To understand how stream ecological services in the City are being impacted, it is
necessary to characterize the current condition of the streams and benchmark this
condition over time — at least 4 years. The characteristics critical for this assessment
are geomorphology, habitat quality, quality of floodplain/riparian zone and quality of
benthic macroinvertebrate community. These characteristics need to be measured at
multiple locations over time. Once baseline data are collected at critical locations,
subsequent data can be compared to the baseline to determine if and where changes in
stream ecological services are taking place. These changes can include increased
erosion, decreased riparian vegetation, decreased benthic macro inve rteb rate
community diversity, and increased algal production.
B. Tasks and Objectives
B.1 Site Selection
Thirty-six sites have been identified as sites of interest; these data should provide a
reasonable representation of the stream ecological services in the City. They were
chosen based on current landuse in the watershed, stream flow patterns, and the
potential for future development in the watershed. These streams ultimately flow into
either the Illinois or White Rivers and include sites on Clear Creek, Mud Creek, Cato
Springs Creek, Town Branch, Hamestring Creek, Scull Creek, Clabber Creek and the
West Fork of the White River.
Three of the 36 sites were selected because of the presence of USGS Gaging stations.
Sampling at these sites allows data that have been collected at the gaging stations to
be assimilated with data collected in the field. The finalized site selection will be
determined through the sampling season. Additional sites may also be included in the
study at the discretion of the city engineers and the Biological and Agricultural
Engineering Department to ensure that the stream systems in the City are effectively
characterized.
As of the time of proposal submittal approximately 30 of the 36 sites chosen have been
assessed by the University of Arkansas Department of Biological and Agricultural
Engineering Department using the Wadeable Streams Assessment (WSA) methodology
developed by the Environmental Protection Agency.
B.2 Protocol Development
B.2.1 Sampling Methods
The following stream characteristics will be assessed and data will be collected at each
site of interest:
Benthic macro invertebrate sampling
Bed material characterization
Comprehensive geomorphology
Habitat assessment
Field water quality measurements
B.2.1.1 Benthic macroinvertebrate sampling
Benthic macro invertebrates will be collected and preserved from each site to determine
the quality of the macroinvertebrate community. Macro invertebrates are a good
indicator of the overall quality of a stream system as they are impacted by many
different environmental factors in the watershed and the stream itself. The
presence/absence of certain groups of macroinvertebrates can provide information on
how impacted stream systems are and how well they function ecologically.
Macroinvertebrates will be sampled along five different points along a riffle at each site.
The macroinve rte b rates collected will then be preserved and identified in a laboratory
setting where magnification equipment is available for more accurate identification.
B.2.1.2 Bed material characterization
Bed material characterization will be performed using a modified Wolman Pebble Count
technique where samples are collected along a reach using a zig-zag pattern. Every two
or three steps (to be determined by the length of the reach), the person sampling leans
forward and reaches down without looking and picks up the piece of bed material
closest to the tip of her/his toe. The intermediate axis of the pebble is measured and
recorded. A minimum of 100 "pebbles" are measured along each reach. The zig-zag
pattern extends from one side of the channel to the other including all material that
would be wetted during a bankfull flow event. This characterization of bed material can
2
help to determine how functional the stream is at moving sediment as well as the quality
of the habitat that the bed material provides for macro invertebrates.
B.2.1.3 Comprehensive geomorphology
A comprehensive geomorphology survey will be conducted at each stream site of
interest including longitudinal profile as well as two to three marked cross -sections that
will be resurveyed annually for observable changes in cross -sectional area, because of
erosion/deposition, and in entrenchment ratio. The longitudinal profile will be
reassessed for changes in sinuosity, bed feature slopes, and overall channel slope. The
data collected will be entered into the Reference Reach Spreadsheet 4.0. This
spreadsheet graphs the plan view as well as the profile view of the reach so sinuosity as
well as bed and water surface slope can be visualized and quantified. The spreadsheet
also graphs each cross-section measured and calculates various values specific to the
site from the data collected and entered. The RRSS also provides a means to visually
compare each site and how the overall dimensions change from year to year.
B.2.1.4 Habitat assessment
A habitat assessment will be performed at each site according to the Rapid
Bioassessment Protocol (RBP). The habitat assessment characterizes each site
according to the quality of habitat the stream provides for the organisms that live in and
around the stream. This involves characterizing in -stream habitat as well as
floodplain/riparian quality and canopy cover.
B.2.1.5 Field water quality measurements
In -field water quality measurements will be taken in conjunction with benthic
macroinvertebrate sampling. Measurements will include water temperature, dissolved
oxygen, conductivity and pH.
B.2.1.6 Quality Assurance Project Plan (QAPP)
As a part of this project, a quality assurance plan
will
be submitted to the City of
Fayetteville to be integrated into the
City's overall
QA
plan.
B.2.2 Data Collection Schedule
B.2.2.1 Year one schedule
Benthic macro invertebrate community assessment (July — August)
Habitat assessment (July — August)
• In -stream habitat
• Canopy cover
■ Riparian quality
3
LI
LI
• Field water quality measurements (July — August)
• Comprehensive geomorphology (September — October)
• 3 — 4 cross -sections
• Longitudinal profile
■ Bed material characterization
• Bed material characterization (September — October)
B.2.2.2 Year two — four schedule
• Benthic macroinvertebrate community assessment (Two times per year)
■ Habitat assessment (One time per year concurrent with summer benthic
sampling)
• Field water quality measurements (Two times per year concurrent with benthic
sampling)
• Comprehensive geomorphology (One time per year)
C. Evaluation and Reporting
Following data collection, data on each site will be analyzed to determine the following:
• Current condition of benthic macro invertebrate communities
• Existing impacts on each stream sampled
• Characteristics of each individual watershed
■ Temporal changes in geomorphology
The benthic macro invertebrate samples that are collected will be identified in the
laboratory to the lowest practical level (frequently genus or family). These results and
the characteristics of the macro invertebrate communities will be used to assess their
current condition, and the condition of each sampling site.
Geomorphology and bed material data will be entered into the RRSS. The remainder of
the data collected will be entered into a database to allow for comparison between data
collection dates. The effects of landuse change from year to year will be examined
utilizing data available from the city. Annually, the change in status of the streams will
be examined.
Annual reports will be presented to the City summarizing the state of the streams in
Fayetteville and the changes in stream status from sampling round to sampling round.
The first report will be submitted to the City in December of 2004.
Following project completion, a final report will be presented to the City summarizing the
results from sampling over the four year period to get a comprehensive baseline of
information on the status of streams in the City. Streams throughout the City will be
categorized according to the results from the 4-year monitoring program to determine
different levels of health, stability and impairment. From this information, suggestions for
protecting, managing and improving these systems will be provided in the report to the
City.
2
D. Budget Summary
Budget summary information is presented in Table I below.
Table 1: Summary of annual cost of City of Fayetteville Stream Assessment and
Monitoring Project
Project Year Annual Cost
1 10,512
2 39,928
3 39,448
4 40,101
Total Project Cost $1297989
This proposal accepted by the City of Fayetteville on
Dan Coody, Mayor
Sondra Smith, City Clerk
5
01
STAFF'—f2EVIEW FORM - FINANCIAL OBLIGATION
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: .BpuewbW44� -2004 7
FROM:
Gary Coover Engineering Community Planning & Engineering
Name Division Department
ACTION REQUIRED: 'Re
of Arkansas Department
4-year Physical and Biol
Fayetteville.
COST TO CITY:
$129,989.00
Cost of this request
4470-9470-5817.00
Account Number
02097
Project Number
BUDGET REVIEW
dfien to approve a proposal from the Ecological Engineering Group of the University
Biological and Agricultural Engineering in the amount not to exceed $129,989 for a
gal Stream Assessment and Monitoring Program for 40 sites throughout the City of
$ 399,205.00
Category/Project Budget
$
220t997.29
Funds
Used
to Date
$ 178, 207.71
Remaining Balance
Budgeted Item
Budget Manager Date
CONTRACT/GRANT/LEASE REVIEW:
Drainage Study/Phase II Stormwater
Program Category / Project Name
Bridge/Drainage
Program / Project Category Name
Sales Tax
Fund Name
Budget Adjustment Attached
Accounting Manag Da Internal Auditor
City Attor Date Purchasing Manager
Date
Date
STAFF COMMENDA ON
OZ 9-1 10'96-01 Received in Mayor's Office
Di ision ead f Date ate
W/0-04) Cross Reference:
Dep ment Director Date
o Previous Ord/Res#:
Finance & Intern.4 Services Dir. A" Date 1/ Orig. Contract Date:
Orig. Contract Number:
hi f dminist ative Officer Date
New Item: Yes No
Mayor ` to
p-r0
RECEIVED
NOV 19 2004
CITYCWFAYEMiEVILLE
QI"Y CLEFK'S OFFICE
From: Clarice Pearman
To: Dumas, Gary
Date: 1/4/05 5:26PM
Subject: Ecological Engineering Group
Gary,
Doing followup on missing items for my resolutions. Please let me know when I might expect to receive
an agreement for this resolution passed by the City Council on Dec. 7, 2004. 1 need to close out the
processing of this resolution for 2004.
Thanks.
Clarice
From: Gary Dumas
To: Clarice Pearman
Date: 1/4/05 5:48PM
Subject: Re: Ecological Engineering Group
what is this item
>>> Clarice Pearman 01/04/05 05:26PM >>>
Gary,
Doing followup on missing items for my resolutions. Please let me know when I might expect to receive
an agreement for this resolution passed by the City Council on Dec. 7, 2004. 1 need to close out the
processing of this resolution for 2004.
Thanks.
Clarice
From: Clarice Pearman
To: Dumas, Gary
Subject: Re: Ecological Engineering Group
This was an ordinance for a bid waiver passed 1217/04 for the Ecological Engineering Group to do a 4
year physical and biological stream assessment and monitoring.
I talked with you on 12/8/04 and you said you would get the UofA to get you a contract. The ordinance
calls for an Ex. A. which is the agreement between the city and university.
>>> Gary Dumas 01/04/05 05:48PM >>>
what is this item
>>> Clarice Pearman 01/04/05 05:26PM >>>
Gary,
Doing followup on missing items for my resolutions. Please let me know when I might expect to receive
an agreement for this resolution passed by the City Council on Dec. 7, 2004. 1 need to close out the
processing of this resolution for 2004.
Thanks.
Clarice
UNIVERSITY-9ARKANSAS
Research Support and Sponsored Programs
Office of the Director
120 O:ark Hall
Fayetteville, Arkansas 72701
January 19, 2005
Mr. Stephen Davis
Finance & Internal Services Director
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
(479)575-3845
(479) 575.3846 (FAX)
E-mail: rsspinfo@uark.edu
http://mvsv. uark-edu/admin/rssp info/
RE: 4-Year Physical and Biological Stream Assessment and Monitoring
Program
PI: Dr. Marty Matlock
Dear Mr. Davis:
Enclosed please find two originals of the above referenced Agreement which have
been signed on behalf of the University of Arkansas. When fully executed, please return
one original for our files.
Thank you for your assistance and support.
Sincerely,
Patricia Turner
Research Administrator
Pre -Award Services
pkt
Enclosure(s)
cc: M.Matlock
The University of Arkansas is an equal opportunity/affirmative action institution.
CLARIFICATION TO CONTRACT FOR SERVICES
Whereas; the Fayetteville City Council passed Ordinance No. 4648 on December
7, 2004 approving a contract with "Ecological Engineering Group of the University of
Arkansas in the amount of One Hundred Twenty Nine Thousand, Nine Hundred Eighty
Nine Dollars ($129,989.00) for a four year physical and biological stream assessment and
monitoring program ...," and
Whereas, the contract mistakenly listed under paragraph 6. Budget only the
amount for the first year's activity.
Now
therefore. it
is agreed by both parties that paragraph 6. Budget a. should be
and
hereby is corrected
to
read as follows:
116. Budget
a. It is expressly agreed and understood by the parties that the
total amount to be paid shall not exceed one hundred twenty-nine thousand and
eighty-nine dollars ($129,989.00) for the services listed above."
All other terms and conditions of the contract remain unaffected by this
clarification to conform the contract to the intention of the parties and the Ordinance
passed by the City Council.
BOARD OF TRUSTEES OF THE CITY OF FAYETTEVILLE
UNIVERSITY OF ARKANSAS
4
SupportResearch .. .Programs
Attest:
By: . MAr
ondra Smith, CitACler
� FAYETTEVILLE;
PiP'9Rkn ni SP�::�~a
CLARIFICATION TO CONTRACT FOR SERVICES
Whereas, the Fayetteville City Council passed Ordinance No. 4648 on December
7, 2004 approving a contract with "Ecological Engineering Group of the University of
Arkansas in the amount of One Hundred Twenty Nine Thousand, Nine Hundred Eighty
Nine Dollars ($129,989.00) for a four year physical and biological stream assessment and
monitoring program ...," and
Whereas, the contract mistakenly listed under paragraph 6. Budget only the
amount for the first year's activity.
Now therefore, it is agreed by both parties that paragraph 6. Budget a. should be
and hereby is corrected to read as follows:
"6. Budget
a. It is expressly agreed and understood by the parties that the
total amount to be paid shall not exceed one hundred twenty-nine thousand and
eighty-nine dollars ($129,989.00) for the services listed above."
All other terms and conditions of the contract remain unaffected by this
clarification to conform the contract to the intention of the parties and the Ordinance
passed by the City Council.
BOARD OF TRUSTEES OF THE CITY OF FAYETTEVILLE
UNIVERSITY OF ARKANSAS
By: i/ BS . By:
ROSEMARY RU Director
Research Support & Sponsored Programs
Attest:
By: �OwJM►�C�
Sondra Smith, City Clerk
RK/TR�'J�
F SG
E :FAYETTEVILLE:
%,',NcroN„0�''
UofA Biological;-�
From: Clarice Pearman
To: Petrie, Ron
Date: 11 /28/05 10:50AM
Subject: UofA Biological Assessment contract
Ron,
Just following up on the above item. I was to received a signed copy once Rosemary Ruff had signed and
returned. Please let me know what the status of this item is.
Have a good day.
Thanks.
Clarice
Clarice Pearman - Clarification of Contract-UofA page 1 I
From: Clarice Pearman
To: Petrie, Ron
Date: 12/12/05 4:42PM
Subject: Clarification of Contract-UofA
Ron,
Attached is a copy of the signed agreement clarifying 6. Budget of the agreement with the University of
Arkansas.
CC: Bell, Peggy; Deaton, Vicki
From: Clarice Pearman
To: Petrie, Ron
Date: 12/12/05 4:46PM
Subject: UofA Clarify Agreement
Ron,
Attached is a copy of the above agreement.
Thanks.
Clarice
CC: Bell, Peggy; Deaton, Vicki
4l1
C �
CLARIFICATION TO CONTRACT FOR SERVICES<1
Whereas, the Fayetteville City Council passed Ordinance No. 4648 on December
7, 2004 approving a contract with "Ecological Engineering Group of the University of
Arkansas in the amount of One Hundred Twenty Nine Thousand, Nine Hundred Eighty
Nine Dollars ($129,989.00) for a four year physical and biological stream assessment and
monitoring program ...," and
Whereas, the contract mistakenly listed under paragraph 6. Budget only the
amount for the first year's activity.
Now therefore, it is agreed by both parties that paragraph 6. Budget a. should be
and hereby is corrected to read as follows:
"6. Budget
a. It is expressly agreed and understood by the parties that the
total amount to be paid shall not exceed one hundred twenty-nine thousand and
eighty-nine dollars ($129,989.00) for the services listed above."
All other terms and conditions of the contract remain unaffected by this
clarification to conform the contract to the intention of the parties and the Ordinance
passed by the City Council.
BOARD OF TRUSTEES OF THE CITY OF FAYETTEVILLE
UNIVERSITY OF ARKANSAS
By:
ROSEMARY RUFF, Director
Research Support & Sponsored Programs
By:
Attest:
By:
ondra Smith, City Clerk
`GAF;ti
SG
� • •GAS Y
FAYETTEVILLE'
Ora
qU
UNIVERSITYFARKANSAS
120 Ozark Hall • Fayetteville, Arkansas 72701 • (479) 575,3845
Research and Sponsored Programs
MEMO RECEIVED
JAN 10 2006
CITY OF FAYETTEVILLE
DATE: January 6, 2006 MAYOF's OFFICE
TO: Steve Davis
FROM: Pat Turner Plv1
RE: Original of Clarification
Hi Steve,
There is an original of the Clarification (with City
Clerk's seal) already in our files. I think that this
may be the original for the City files.