HomeMy WebLinkAboutOrdinance 4551 0 0
ORDINANCE NO. 4551
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING THE
PURCHASE OF FOUR (4) ADDITIONAL IN-CAR VIDEO
SYSTEMS FROM MOBILE-VISION, INC. IN THE AMOUNT
OF FIFTEEN THOUSAND NINE HUNDRED FORTY
DOLLARS AND NINETY CENTS ($15,940.90).
WHEREAS, the Fayetteville Police Department has placed Mobile Vision in-car
video systems in seventeen (17) police units; and,
WHEREAS, the four (4) units used by the School Resource Officers (SRO's) are used
as extra patrol vehicles on weekends and are not presently equipped with in-car video
systems; and,
WHEREAS, our police officers and Fleet maintenance personnel are already trained
and proficient with the Mobile Vision systems.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds
that such circumstances constitute an exceptional situation where competitive bidding is
not feasible or practical, and waives the requirements of formal competitive bidding for as
long as the Fayetteville Police Department uses Mobile Vision in-car video systems, and
approves the purchase of four (4) additional in-car video systems from Mobile-Vision, Inc.
in the amount of Fifteen Thousand Nine Hundred Forty Dollars and Ninety Cents
($15,940.90).
PASSED and APPROVED this 61h day of April 2004.
APPROVED:
&t (
DAN COODY, Mayor
By. —
SO DRA SMITH, City Clerk
AMOBILE
VISIOM
IN . CAR VIDEO SY5IEMS
Tax ID# 22-2893537
Quotation
Fayetteville Police Department March 9, 2004
PO Box 1988
Fayetteville, AR 72702-1988 Sales Rep: Ray Keller
Attn: Judy Cohea
P: 479-587-3555 Quote Number: 394-02JP
F: 479-587-3570
Qty Model-PIN Description Unit Price Extended Price
4 System-7 Moblle-Vislon In-Car Video System with: $3,489.00 $13,956.00
MV7-2
• Color camera with a 16X Optical — 128X
Digital power zoom lens and a 1 LUX sensitivity.
R Choice of Overhead control console with a 3.5"
Active Matrix Color LCD monitor or a Standalone
Monitor with a Slim Line control panel.
• Voicel-ink Plus TM — Digital Spread Spectrum 900
MHz Wireless Microphone upgrade.
• Covert back seat microphone.
• Lockable, temperature controlled 14 gauge stainless
steel trunk-mounted enclosure.
High pedromance solid state cooling module.
Tape Overwrite Protection Feature.
All mounts, cables, and hardware included.
A two-year parts and labor warranty.
Note: The System-7 features a JVC VCR with
'dual-channel audio" and 4 Video Heads.
Note: Installation not included — typically $200-2501sys.
4 Nite-WatchTM Nite-WatchT high performance compact 144x zoom camera $249.00 $996.00
Camera upgrade with enhanced night time performance (this price only
available on new system orders).
Sub-Total: $149952.00
Shipping via UPS Ground Shipping: No charge
State, County and Municipal Sales Tax Sales Tax: See note'
*Note: When placing an order you must include the taxable
state, local and county tax along with the calculated tax
amounts.
Delivery. 30 Days or Less ARO Credit Terms: Net 30 daysSales Tax: As required
Quote valid for 90 Days Shipping 8 Handling for Systems: Included in price
Please contact Jane Pinadella at (800) 336-8475 x121 if you have any questions regarding this quote.
Thank you for considering the purchase of a Mobile-Vision In-Car Video System for Police Patrol Vehicles.
Authorized By:
janeA. PinaQeffa
Mobile-Vision Sales
90 Fanny Road a Boonton, NJ 07005 Voice: 800.336.8475 or 973.263.1090 Fax: 973.257.3024
E-Mail Address: sales@mobile-vision.com Web Page: www.mobile-vision.com
0 0
NAME OF FILE: Ordinance No. 4551
w/quotation
CROSS REFERENCE:
Item # Date Document
1 03/10/04 memo to mayor & city council
2 draft ordinance
3 03/16/04 Staff Review Form
4 04/19/04 memo to Rick Hoyt
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6
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NOTES :
oma
FAYETTEVILLE455(
Mobil1 - VI'St0iAlA ?�1'2
THE CRY OF FAYMEVILLE, ARKANSAS no
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Dan Coody and Members of the City Council
FROM: Rick Hoyt, Chief of Police
DATE: March 10, 2004
SUBJECT: Bid Waiver to purchase Mobile Vision In-car video systems
Recommendation: Council approves an ordinance waiving the bid process allowing
the Fayetteville Police Department to purchase Mobile Vision in-car video systems and
accessories. It is requested that the bid wavier remain in effect throughout the Police
Department's use of the Mobile Vision Product.
Background: The Police Department researched and bid in-car video systems in
April 2003 . Mobile Vision, Inc. was the prevailing bidder. The Department placed an
order for 17 complete systems at a cost of $66,884.00. Fifteen of the seventeen units
were placed in the Patrol fleet and two units were placed in the K-9 vehicles.
Discussion : The Department is requesting to purchase four additional in-car
video units. These units will be placed in the vehicles driven by our School Resource
Officers (SRO). These vehicles are parked at the Police Department at night and during
the weekend and are used by Patrol as extra vehicles. It has become an issue since these
vehicles do not have video capabilities; therefore the stops made using the SRO vehicles
are not recorded.
The bid waiver is necessary to continue to purchase in-car video equipment and
accessories from the same vendor. The Patrol officers are trained using the current
equipment and Patrol Supervisors are trained on collecting the evidence from the
videotape vault in the trunk of the Patrol cars. It would be difficult to maintain if
equipment worked differently from patrol car to patrol car. The City's Fleet division is
also trained on installing and troubleshooting these systems.
Budget Impact: The Police Department received a 2003 Local Law Enforcement
Block Grant. This grant included $20,000 to be used to purchase in-car video equipment.
The cost of these four units with accessories will be slightly less than the $20,000.00.
Therefore, this is a budgeted item and the expense will be under budget.
0 0
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING THE
PURCHASE OF FOUR (4) ADDITIONAL IN-CAR VIDEO
SYSTEMS FROM MOBILE-VISION, INC. IN THE AMOUNT
OF FIFTEEN THOUSAND NINE HUNDRED FORTY
DOLLARS AND NINETY CENTS ($15,940.90).
WHEREAS, the Fayetteville Police Department has placed Mobile Vision in-car
video systems in seventeen (17) police units; and,
WHEREAS, the four (4) units used by the School Resource Officers (SRO's) are used
as extra patrol vehicles on weekends and are not presently equipped with in-car video
systems; and,
WHEREAS, our police officers and Fleet maintenance personnel are already trained
and proficient with the Mobile Vision systems.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby finds
that such circumstances constitute an exceptional situation where competitive bidding is
not feasible or practical, and waives the requirements of formal competitive bidding for as
long as the Fayetteville Police Department uses Mobile Vision in-car video sy t1m and
approves the purchase of four (4) additional in-car video systems fro ®`I1ile1�ision, Inc.
in the amount of Fifteen Thousand Nine Hundred Forty D ' al aid Ni. ety Cents
($15,940.90).
PASSED and APPROVED this 6w day of April ' 004. _
APPRO ED: �
B �
DAN C�OO°15Y, Mayor
ATTES't
r
By:
SONRA S ' 11TH.-City Clerk
STAOREVIEW FORM - FINANCIAL OBLIGARN
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of : Aprll6, 2004
FROM :
Rick Hoyt Police Police
Name Division Department
ACTION REQUIRED : Adopt and ordinance approving a bid waiver to purchase In-car video equipment from
Mobile Vision, Inc. , 90 Ganny Road, Boonton, NJ . and approve purchase of four additional systems at a cost of
$159940.90.
COST TO CITY :
$ 15 , 940 . 90 $ 40 , 000 . 00 Special Police Equipment
Cost of this request Category/Project Budget Program Category / Project Name
4470 - 9470 - 5210 . 00 $ -
Account Number Funds Used to Date Program / Project Category Name
® � 0 (o a- . $ 40 , 000 . 00
Project Number Remaining Balance Fund Name
BUDGET REVIEW : x Budgeted Item Budget Adjustment Attached
_ Z ► �
Budget Manager Date
CONTRACT/GRANT/LEASE REVIEW :
Zlia-loy-
Accoun ing Manager Date I ernal AL4ftitor Date
City At orney Dat Purchasing Manager Date
STAFF RECOMMENDATION : Approve bid waiver, purchase 4 video systems and adopt budget adjustment.
Received in Mayor ' s Office
Division Head Date Date Yc�
yCross Reference :
Department Dire for Date
Previous Ord/Res# :
3 - /S' *
Finance & Internal Services Dir . Date Orig . Contract Date :
3—/ —U Orig . Contract Number :
Chi dministrative Officer Date'''
New Item : Yea No
F -YETTEVFLLE
THE CITY OF FAYETTEVIEEE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Rick Hoyt, Chief
Police Department
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: April 9, 2004
Re: Ordinance No. 4551
Attached is a copy of the above ordinance passed by the City Council, April 61 2004, authorizing a
bid waiver for in-car video systems from Mobile-Vision, Inc.
This ordinance with attachments will be recorded in the city clerk's office and microfilmed. If
anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
