HomeMy WebLinkAboutOrdinance 4533 � M
ORDINANCE NO. 4533
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING A
CONTRACT BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND THE COUNCIL ON AGING IN THE AMOUNT
OF THIRTY-TWO THOUSAND NINE HUNDRED DOLLARS
($32,900.00) TO PROVIDE PUBLIC RECREATION SERVICES
FOR THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2004.
WHEREAS, providing quality recreational opportunities to the senior citizens of our
community is of mutual interest to the City of Fayetteville and the Council on Aging, and;
WHEREAS, the Council on Aging and the City of Fayetteville have had a close working
relationship for more than thirty years, and;
. WHEREAS, this relationship allows for a continuity of services vital to the efficient
provision of recreational opportunities, and;
WHEREAS, were it not for the services offered by the Council on Aging, the City of
Fayetteville would be required to assume the duty of providing staff, programming, promotion, and
development for senior citizen recreational services.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS :
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby determines an
exceptional situation exists in which competitive bidding is deemed not feasible or practical and
therefore waives the requirements of formal competitive bidding and approves a contract between
the City of Fayetteville, Arkansas and the Council on Aging in the amount of Thirty-Two Thousand
Nine Hundred Dollars ($32,900.00) to provide public recreation services for the senior citizens of
Fayetteville for 2004. A copy of said contract marked Exhibit "A" is attached hereto and made apart
hereof.
PASSED and APPROVED this 16`s day of December, 2003 .
w �
E �� FrA1F`j:. APPROVED-
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By
DAN OODY, Mayor
SONDRA SMITH, City Clerk
CONTRACT
Between The City of Fayetteville A41CROFIL MED
and
Council on Aging, Inc.
WHEREAS, the City of Fayetteville has long been associate with and worked
with the Council on Aging, Inc. to provide public recreation for the citizens of
Fayetteville; and
WHEREAS, the Council on Aging, Inc. has long provided public recreation
To the senior citizens of Fayetteville; and
WHEREAS, it remains in the best interest of the City of Fayetteville and its
Citizens to provide operating, promotion and development revenues to the Council on
Aging, Inc. in consideration for the substantial recreational programs provided by the
Council on Aging, Inc. to the senior citizens of Fayetteville.
NOW, THEREFORE, IT IS AGREED:
The City of Fayetteville shall provide the sum of $2,741 .66 monthly to the
Council on Aging, Inc. throughout the year of 2004 in consideration of the following
duties and obligations to be preformed by the Council on Aging, Inc. :
A. The Council on Aging, Inc., promises to be responsible for
providing staff, programming, promotion, and development for the
Hillcrest Towers and Walker Park Community Centers. The
Council on Aging, Inc. agrees to use funding from the City to pay
for the promotion and development of recreational programs
designed specifically for senior citizens.
B. The Council on Aging, Inc. promises to make substantial portions
of its programs or facilities available to Fayetteville citizens (the
public) at little or no cost for the needy senior citizens. The
Council on Aging, Inc. shall report on a quarterly basis the
approximate number of Fayetteville citizens served by its
programs.
C. The Council on Aging, Inc. shall follow the general Working
Procedures and Responsibilities for the City of Fayetteville Parks
and Recreation Division and the Council on Aging, Inc. which is
attached as Exhibit A.
i
City of Fayetteville
By: IAM �2Z
DXN COODY, Mayor
Council On Aging, Inc.
By.
Title
ATTEST:
By: A a,
Sondra Smith, City Clerk
EXHIBIT A
RECREATION IN FAYETTEVILLE
WORKING PROCEDURES AND RESPONSIBILITIES FOR THE CITY
OF FAYETTEVILLE PARKS AND RECREATION DIVISION AND THE
COUNCIL ON AGING, INC.
This agreement is made and entered into between the City of Fayetteville Parks
and Recreation Division (Parks and Recreation) and the Council On Aging (hereinafter
COA).
WHEREAS, the parties are two of the providers of recreational programs for the
citizens of Fayetteville and wish to define a working agreement which may be revised
and modified each year upon mutual agreement between the Superintendent of the Parks
and Recreation and the Executive Director of the COA; and,
WHEREAS, it is the goal of both parties to work in cooperation to enhance the
recreation facilities and programs offered by the parties and to act together in meeting the
needs of the citizens of Fayetteville; and,
WHEREAS, increased communications and a new set of operating procedures
will assist with the working relationship and will benefit both agencies and their
operations; and,
WHEREAS, Parks and Recreation believes the goals of Parks and Recreation and
COA would best be accomplished by defining and streamlining responsibilities and
procedures; and, is therefore recommending the merging of facility and program
management for all recreation offerings, thereby providing administrative accountability
for all services provided to the citizens.
NOW, THEREFORE, in the order to define and improve the current working
relationship between Parks and Recreation and COA, the following set of detailed
operating procedures and responsibilities are hereby established.
1 . COA will be responsible for providing staffing, programming, promotion
and development of recreational programs for senior citizens which includes, but not
limited to, recreational trips, arts and crafts, music and games.
2. Parks and Recreation will be responsible for providing or approving the
staffing, programming, maintenance, promotion and development of the parks systems
within the city and the recreational events occurring within the city for all ages.
3. The COA Executive Director and Parks and Recreation Superintendent
shall have periodic meetings to ensure communication between the two entities.
4. It is understood and agreed that the City's annual purchase of services
will be negotiated on a yearly basis. COA shall provide liability insurance for vehicles
provided by the City of Fayetteville.
5 . The COA Board of Directors is responsible for the management and
operation of annual funding allocation to COA from the City of Fayetteville and shall
have the responsibility for prioritizing the use of such funds. However, 75 percent of the
funding must be expended for promotion and development of recreation.
6. COA shall schedule a meeting and submit an annual financial report to the
Parks and Recreation Director on or before April of each year. Such report shall detail
COA's use of the City of Fayetteville's funding allocation and accomplishment of
performance measures as stated in number eight (8).
7. COA shall comply with the schedules and procedures established be the
Budget & Research Division of the City of Fayetteville for annual funding requests.
8. Quarterly reports will be submitted to the Parks and Recreation Director
on, or before, the following dates: April 10, July 10, October 10, and January 10 (2005).
These reports will detail the following performance measures:
A. Increase the amount of adult citizens served yearly by five percent.
B. Provide 10 educational/recreational programs at the Community
Adult Center and Fayetteville Senior Center.
C. Serve more than 1 ,000 citizens/participants at the Community
Adult Center at Hillcrest Towers.
D. Provide community education through public relations and
marketing by producing a marketing flyer for senior citizens and
the general public.
9. The working procedures and responsibilities contained herein shall
become effective January 1 , 2004.
City of Fa ette, e
By:
DAN OODY, Ma r
Council On Aging, Inc.
By: /
Title
ATTEST:
By:
Sondra Smith, City Clerk
kF p1f ETTF��
ld
'� 'I�1d
FAYETTEVI LLE
THE CITY Of FAYETTEVIEEE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: David Wright
Parks & Recreation
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: March 16, 2004
Re: Ord. No. 4533
Attached is a copy of the contract approved by the City Council December 16, 2003. 1 just
receiv4this from the mayor. It will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachment(s)
cc: Nancy Smith, Internal Auditor
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LICICB. AODREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR Dd TYPE OF INSURANCE POLICY NUMBER EF LIM19
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NAME OF FILE: Ordinance No. 4533
CROSS REFERENCE:
Item # Date Document
1 11 /20/03 memo to mayor & city council
draft ordinance
draft contract
Ex. A
staff review form for 12/16/03 mtg
copy of emails
2 01/12/04 memo to David Wright
if
cCaw.rc
v
NOTES :
010 03 Cit of Fayetteville 1 / 12 / 2004
Update Index Maintenance • 12 : 18 : 35
Document It Action
Reference Date Ref . Taken Brief Description
ORD 12162003 4533 Council on Aging/ Senior Center 2004
Enter Keywords . . . . Ord . 4533
Council on Aging
waive competitive i ing
pujDlxc recreation services
Senior Center
sr . cen er
No Ex. . A attached-mayor re use
o sign an return ; a kepti
File Reference # . . . . . . : micro 1 m
Security Class . . . . . . . . : Retention Type :
Expiration Date . . . . . . . : * * * * Active
Date for Cont / Referred :
Name Referred to . . . . . . :
Cmdl - Return Cmd8 - Retention Cmd4 - Delete Cmd3 - End Press ' ENTER ' to Continue
Cmd5 -Abstract Yes No ( c ) 1986 - 1992 Munimetrix Systems Corp .
• •
e, fun
Council on Aging
p. I oft
City Council Meeting of December 16, 2003
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations (3 UI
Connie Edmonston, Director of Parks and Recreation
From: David Wright, Recreation Superintendent
Date: November 20, 2003
Subject: Resolution to approve the continued agreement between Parks and Recreation
and the Council on Aging, Inc. to provide recreation for Citizens of Fayetteville and to
waive competitive bidding for the payment to the Council on Aging, Inc. in 2004 for the
provision of public recreation.
RECOMMENDATION
Fayetteville Parks and Recreation Staff recommends to approve the contract with Council
on Aging, Inc., to provide public recreation services for and waive competitive bid for
services.
BACKGROUND
The City of Fayetteville has provided financial support for the Council on Aging, Inc.,
since the Hillcrest Towers were built in 1972. This cooperative agreement between the
City of Fayetteville and the Council on Aging has been very successful. The Council on
Aging provides recreational programs and meets the needs of our senior citizen residents.
It is the intent of both parties to work in cooperation to enhance the recreation facilities
and programs in our City, and not duplicating services in efforts to spend tax payers
money as effectively as possible. If the Council on Aging were not serving our senior
citizen population, the City would need to assume responsibility.
DISCUSSION
The 2004 budget includes a total of $32,900 to be transferred to the Council on Aging,
Inc. Of this transfer, $24,675 comes from Parks and Recreations Division, Parks
Development Program and $8,225 comes from the General Government Department,
Miscellaneous Division. A resolution of contractual services, as well as an ordinance to
waive competitive bidding is required. The contract outlines the services the Council on
Aging, Inc., is providing to the City and the citizens of Fayetteville. We are requesting a
waiver of competitive bids to secure the continuity of services provided and because the
Council on Aging, Inc., has adequately served our citizens since it was created.
The agreement for 2004 is similar to the 2003 agreement. However, there is one change.
In the working agreement, performance measures have been added for evaluation of the
City's funding. These are listed under item number 8 in the working agreement.
If you have any questions regarding the Agenda Request or the Working Agreement,
please call me at 444-3481, or email dwrightpci.fayetteviIle.ar.us.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A CONTRACT
BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE
COUNCIL ON AGING IN THE AMOUNT OF THIRTY-TWO
THOUSAND NINE HUNDRED DOLLARS ($32,900.00) TO
PROVIDE PUBLIC RECREATION SERVICES FOR THE SENIOR
CITIZENS OF FAYETTEVILLE FOR 2004.
WHEREAS, providing quality recreational opportunities to the senior citizens of our
community is of mutual interest to the City of Fayetteville and the Council on Aging, and;
WHEREAS, the Council on Aging and the City of Fayetteville have had a close working
relationship for more than thirty years, and;
WHEREAS, this relationship allows for a continuity of services vital to the efficient
provision of recreational opportunities, and;
WHEREAS, were it not for the services offered by the Council on Aging, the City of
Fayetteville would be required to assume the duty of providing staff, programming, promotion, and
development for senior citizen recreational services.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville,-ka sn'ag, hereby wives the
requirements of formal competitive bidding and approves contract between the City of
Fayetteville, Arkansas and the Council on Aging in the amount of Thirty --Two Thousand Nine
I.
Hundred Dollars ($32,900.00) to provide public red ,ation serviceforJthe senior c tizens of
Fayetteville for 20034 A copy of said contract marked Eichibit "A" is atta is 4l hereto made a
1
part hereof. /� /A 1 I I
PASSED and APPROVED'fhisfl6t day,
DAN COODY, Mayor
CONTRACT
Between The City of Fayetteville
and
Council on Aging, Inc.
WHEREAS, the City of Fayetteville has long been associate with and worked
with the Council on Aging, Inc. to provide public recreation for the citizens of
Fayetteville; and
WHEREAS, the Council on Aging, Inc. has long provided public recreation
To the senior citizens of Fayetteville; and
WHEREAS, it remains in the best interest of the City of Fayetteville and its
Citizens to provide operating, promotion and development revenues to the Council on
Aging, Inc. in consideration for the substantial recreational programs provided by the
Council on Aging, Inc. to the senior citizens of Fayetteville.
NOW, THEREFORE, IT IS AGREED:
The City of Fayetteville shall provide the sum of $2,741.66 monthly to the
Council on Aging, Inc. throughout the year of 2004 in consideration of the following
duties and obligations to be preformed by the Council on Aging, Inc.:
A. The Council on Aging, Inc., promises to be responsible for
providing staff, programming, promotion, and development for the
Hillcrest Towers and Walker Park Community Centers. The
Council on Aging, Inc. agrees to use funding from the City to pay
for the promotion and development of recreational programs
designed specifically for senior citizens.
B. The Council on Aging, Inc. promises to make substantial portions
of its programs or facilities available to Fayetteville citizens (the
public) at little or no cost for the needy senior citizens. The
Council on Aging, Inc. shall report on a quarterly basis the
approximate number of Fayetteville citizens served by its
programs.
C. The Council on Aging, Inc. shall follow the general Working
Procedures and Responsibilities for the City of Fayetteville Parks
and Recreation Division and the Council on Aging, Inc. which is
attached as Exhibit A.
• •
City of Fayetteville
By:
DAN COODY, Mayor
Council On Aging, Inc.
By:
Title
ATTEST:
By:
Sondra Smith, City Clerk
EXHIBIT A
RECREATION IN FAYETTEVILLE
WORKING PROCEDURES AND RESPONSIBILITIES FOR THE CITY
OF FAYETTEVILLE PARKS AND RECREATION DIVISION AND THE
COUNCIL ON AGING, INC.
This agreement is made and entered into between the City of Fayetteville Parks
and Recreation Division (Parks and Recreation) and the Council On Aging (hereinafter
COA).
WHEREAS, the parties are two of the providers of recreational programs for the
citizens of Fayetteville and wish to define a working agreement which may be revised
and modified each year upon mutual agreement between the Superintendent of the Parks
and Recreation and the Executive Director of the COA; and,
WHEREAS, it is the goal of both parties to work in cooperation to enhance the
recreation facilities and programs offered by the parties and to act together in meeting the
needs of the citizens of Fayetteville; and,
WHEREAS, increased communications and a new set of operating procedures
will assist with the working relationship and will benefit both agencies and their
operations; and,
WHEREAS, Parks and Recreation believes the goals of Parks and Recreation and
COA would best be accomplished by defining and streamlining responsibilities and
procedures; and, is therefore recommending the merging of facility and program
management for all recreation offerings, thereby providing administrative accountability
for all services provided to the citizens.
NOW, THEREFORE, in the order to define and improve the current working
relationship between Parks and Recreation and COA, the following set of detailed
operating procedures and responsibilities are hereby established.
1. COA will be responsible for providing staffing, programming, promotion
and development of recreational programs for senior citizens which includes, but not
limited to, recreational trips, arts and crafts, music and games.
2. Parks and Recreation will be responsible for providing or approving the
staffing, programming, maintenance, promotion and development of the parks systems
within the city and the recreational events occurring within the city for all ages.
3. The COA Executive Director and Parks and Recreation Superintendent
shall have periodic meetings to ensure communication between the two entities.
4. It is understood and agreed that the City's annual purchase of services
will be negotiated on a yearly basis. COA shall provide liability insurance for vehicles
provided by the City of Fayetteville.
5. The COA Board of Directors is responsible for the management and
operation of annual funding allocation to COA from the City of Fayetteville and shall
have the responsibility for prioritizing the use of such funds. However, 75 percent of the
funding must be expended for promotion and development of recreation.
6. COA shall schedule a meeting and submit an annual financial report to the
Parks and Recreation Director on or before April of each year. Such report shall detail
COA's use of the City of Fayetteville's funding allocation and accomplishment of
performance measures as stated in number eight (8).
7. COA shall comply with the schedules and procedures established be the
Budget & Research Division of the City of Fayetteville for annual funding requests.
8. Quarterly reports will be submitted to the Parks and Recreation Director
on, or before, the following dates: April 10, July 10, October 10, and January 10 (2005).
These reports will detail the following performance measures:
A. Increase the amount of adult citizens served yearly by five percent.
B. Provide 10 educational/recreational programs at the Community
Adult Center and Fayetteville Senior Center.
C. Provide more than 200 meals per day in the meals on wheels
program.
D. Provide community education through public relations and
marketing by producing a marketing flyer for senior citizens and
the general public.
9. The working procedures and responsibilities contained herein shall
become effective January 1, 2004.
City of Fayetteville
By:
DAN COODY, Mayor
Council On Aging, Inc.
By:
Title
ATTEST:
By:
Sondra Smith, City Clerk
STAFF REVIEW FORM - FINANCIAL OBLIGATION
x AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: December 16, 2003
FROM:
David Wright
Name
Parks and Recreation
Divis
Operations
Department
(IV Cr t VlL V* —
ACTION REQUIRED: Ais**6w itn to approve an agreement with the Council on Aging, Inc., to provide public
recreation for the citizens of Fayetteville and to waive competition bidding for the payment to the Council on
Aging, Inc., in 2004 for the provision of public recreation.
COST TO CITY:
$32,900'00 $ $32,900.00 Transfers Youth/Adult Center
Cost of this request Category/Project Budget
2250. 9250. 5718 . OO_i4(.i5 # #
1010.666da.5718.00=31» $ -
Account Number Funds Used to Date
n/a $ $32,900.00
Program Category / Project Name
Parks Development
Administration/Rec Programs
Program / Project Category Name
Parks Development
General
Project Number Remaining Balance Fund Name
BUDGET REVIEW: xx Budgeted Item Budget Adjustment Attached
Budget Manager Date
CONTRACT
(/GR.ANT/LEASE REVIEW:
�X LLl e
�-
Acco nting Manager
c, G/L-
City Att�rney
a te, Inter�nall A ' for
Date Purchasing Manager
it/J41O3
Date
l t a4 r3
Date
cil o Aging, Approval of Council on Aging, Inc., agreement and to waive competitive bidding for Counfff
AFF RECO TION: Inc.
N j y�ry / J -2/-o3 Received in Mayor's Office
Division Head Date Date
ICross Reference:
Departmen Director Dat
Previous Ord/Res#:
Finance & Internal Services Dir. Date Orig. Contract Date:
rative Officer
Mayor
1/4'?` Date
D to
Orig. Contract Number:
New Item:
Yes
Clarice Pearman - Council ojn Aging_ Page 1
From: Clarice Pearman
To: Wright, David
Date: 12/17/03 5:31 PM
Subject: Council ojn Aging
David, please get me an original signed agreement with the Council on Aging for the mayors signature,
and to attach to the resolution passed by the City Council December 16, 2003. I will need this agreement
to continue processing the resolution,
Thanks.
Clarice
x309
From: David Wright
To: Pearman, Clarice
Date: 1/8/04 7:36AM
Subject: Re: Boys & Girls Club & Council on Aging Contracts
Clarice,
I wanted to give you an update on the contract from the Council on Aging ... I called them other day to
figure out the status of the contract. There had been some vacation time on their end as well and that had
slowed the process up on their side. Yesterday, they faxed me a signed copy and they are mailed the
original. I expect it either today or tomorrow. I don't think the faxed copy helps you any, but if it does I'll
send it up. Otherwise as soon as I get the signed one, I'll send it your way.
David Wright, Recreation Superintendent
Fayetteville Parks and Recreation
Phone 479.444.3471 x 481
Fax 479.521.7714
dwright@ci.fayetteville.ar.us
www.accessfayettteville.org
>>> Clarice Pearman 01/06/04 10:27AM >>>
Reminder about these contracts. I need these to continue processing the ordinances. They are not valid
until the signatures of the mayor and city clerk are obtained.
The City Council passed them on December 16, 2003. December 17, 20031 sent you a email regarding
these contracts. On December 18, 2003 your reply email said you would get them to immediately. I again
sent you a reminder regarding the contract December 29. I realize you have been out of the office but I
need to finish up processing 2003 ordinances and resolutions. Please get these to me as soon as
possible.
Thanks.
Clarice Pearman
City Clerk Division
x309
From: Clarice Pearman
To: Wright, David
Date: 1/8/04 9:25AM
Subject: Re: Boys & Girls Club & Council on Aging Contracts
The faxed copy will be okay for the file. At least we know that they have signed and the original is on the
way. You can fax it to our office at 716-7695. When you receive the original then I can get resolution and
contract signed by the mayor and city clerk.
Thanks!
Clarice
x309
From: Clarice Pearman
To: Wright, David
Date: 1/6/04 10:27AM
Subject: Boys & Girls Club & Council on Aging Contracts
Reminder about these contracts. I need
these
to continue processing the ordinances.
They are not valid
until the signatures of the mayor and city
clerk
are obtained.
The City Council passed them on December 16, 2003. December 17, 2003 I sent you a email regarding
these contracts. On December 18, 2003 your reply email said you would get them to immediately. I again
sent you a reminder regarding the contract December 29. I realize you have been out of the office but I
need to finish up processing 2003 ordinances and resolutions. Please get these to me as soon as
possible.
Thanks.
Clarice Pearman
City Clerk Division
x309
From: Clarice Pearman
To: Wright, David
Date: 12/29/03 5:20PM
Subject: Re: Boys & Girls Club contract & Council on Aging
The urgency is up to you sir. If your division does not need the resolutions or contracts in a hurry then
they can wait. If they do need immediate attention then you need to let your office know.
Thanks.
Clarice
>>> David Wright 12/29/03 03:47PM >>>
Thanks for emailing me!
I am out of the office until Monday, January 5, 2004. If you need immediate assistance please call
Fayetteville Parks and Recreation at 479.444.3471. If your email doesn't need immediate attention, I will
get back in touch with you as soon as I return.
Thanks!
From: Clarice Pearman
To: Wright, David
Subject: Re: Boys & Girls Club contract & Council on Aging
David, just a reminder I still need these contracts to continue the resolution process for these items.
Thanks.
Clarice
x309
>>> David Wright 12/18/03 09:00AM >>>
Clarice,
I'll get both of those signed immediately for you. Thanks.
David Wright, Recreation Superintendent
Fayetteville Parks and Recreation
Phone 479.444.3471 x 481
Fax 479.521.7714
dwrio ht(a ci.favetteviile.ar. us
www.accessfavettteville.oro
>>> Clarice Pearman 12/17/03 05:29PM >>>
David, please get an original signed contract for the mayor's signature and to attach to the resolution
passed by the City Council December 16, 2003. I will need this contract before I can continue the
resolution processing.
Thanks.
Clarice
x309
From: David Wright
To: Pearman, Clarice
Date: 12/18/03 9:00AM
Subject: Re: Boys & Girls Club contract
Clarice,
I'll get both of those signed immediately for you. Thanks.
David Wright, Recreation Superintendent
Fayetteville Parks and Recreation
Phone 479.444.3471 x 481
Fax 479.521.7714
dwright@ci.fayetteville.ar.us
www.accessfayettteville.org
>>> Clarice Pearman 12/17/03 05:29PM >>>
David, please get an original signed contract for the mayor's signature and to attach to the resolution
passed by the City Council December 16, 2003. I will need this contract before I can continue the
resolution processing.
Thanks.
Clarice
x309
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: David Wright
Parks & Recreation
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: January 12, 2004
Re: Ordinance No. 4533
Attached is a
copy of the above ordinance passed
by the City Council December 16, 2003,
waiving formal
competitive bidding and
approval of a
contract with the Council on Aging. I have
not attached a
copy of the agreement
with the mayor and city clerk's signatures because the
mayor refused
to sign said agreement
and kept it.
The ordinance will be recorded in the city
clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachment(s)
cc: Nancy Smith, Internal Auditor