HomeMy WebLinkAboutOrdinance 4437 ORDINANCE NO. 4437
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING FOR THE PURCHASE OF LED TRAFFIC
SIGNAL LENSES FROM TEMPLE, INC. AND DECLARING AN
EMERGENCY.
WHEREAS, the City of Fayetteville in July 2002, began the replacement of existing
conventional traffic signal lenses with high-efficiency LED lenses, which has already saved
thousands of dollars in energy costs; and,
WHEREAS, the Arkansas Highway and Transportation Department has now given the City
permission to replace additional traffic signal lenses; and,
WHEREAS, the new signals are needed as quickly as possible to ensure adequate traffic
safety in the City; and,
WHEREAS, Temple, Inc. has agreed to allow the City to purchase additional lenses at the
substantially discounted price of its July 2002 contract; and,
WHEREAS, the City Council finds that such circumstances constitute an exceptional
situation where competitive bidding is not feasible or practical.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas, hereby waives the
requirements of formal competitive bidding for the purchase of LED traffic signal lenses from
Temple, Inc.
Section 2. Emergency Clause. That the City Council of the City of Fayetteville, Arkansas,
having found that the installation of new traffic signals is essential to provide adequate traffic safety
to the citizens of Fayetteville without undue delay, hereby declares this ordinance to be necessary to
preserve the public safety, and because of such, an emergency is hereby declared to exist and this
ordinance shall be in full force and effect from the date of its passage and approval.
PASSED and APPROVED this 19th day of November, 2002.
i r• t E ] ` APPROVED
fi DAN COODY, a'yor
13y: , f
EATHER WOODRUFF, CftClerk
r
NAME OF FILE: Ordinance No. 4437
CROSS REFERENCE:
Item # Date Document
1 11 /19/02 10rd. No. 4437
2 10/24/02 Staff Review Form w/attachments:
draft copy of ordinance
3 12/09/02 memo to Perry Franklin
NOTES:
iSTAFF REVIEW FORM
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of November 19 , 2002
FROM :
Perry Franklin Traffic Division Public Works
Name Division Department
ACTION REQUIRED :
Approval of a Bid Waiver , Budget Adjustment and Emergency Clause for the
purchase of LED traffic signal lenses Per prices on Bid# 02 - 40 Res# 109 - 02
for the period of 10 / 15 / 02 through 12 / 31 / 03 to finish the new traffic signals
added to the LED project and purchase LED lenses for future traffic signal
installations . ( Confirmation letter from Temple , Inc . attached )
COST TO CITY :
$ 58 , 003 . 87 S 185 , 079 LED Traffic Signals
Cost of this Request Category/ Project Budget Category/ Project Name
4470 - 9470 - 5890 . 00 S 185 , 079 Transportation Imp
Account Number Funds Used To Date Program Name
02026 $ 0 Sales Tax Capital
Project Number Remaining Balance Fund
BUDGET REVIEW : X Budgeted Item X Budget Adjustment Attached
Budget Coor ator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY :
InIgM anager Date ADA Coordinator Date
Ce�3y date Internaldu
ditor Date
Purchasing Officer Date
S FF RECOMMENDATION :
r � �D 31
Divi Head ate 4 L— Cross Reference
New Item : Yes No
Depar ment Director Date
d l � �'� �� Prev Ord/Res # •
A rvices Director D�aa,tt�ee7 �
Orig Contract Date :
Mayor Date
ORDINANCE NO.
• AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING FOR THE PURCHASE OF LED TRAFFIC
SIGNAL LENSES FROM TEMPLE, INC. AND DECLARING AN
EMERGENCY.
WHEREAS, the City of Fayetteville in July 2002, began the replacement of existing
conventional traffic signal lenses with high-efficiency LED lenses, which has already saved
thousands of dollars in energy costs; and,
WHEREAS, the Arkansas Highway and Transportation Deparhnent has now given the City
permission to replace additional traffic signal lenses; and,
WHEREAS, the new signals are needed as quickly as possible to ensure adequate traffic
safety in the City; and,
WHEREAS, Temple, Inc. has agreed to allow the City to purchase additional lenses at the
substantially discounted price of its July 2002 contract; and,
WHEREAS, the City Council finds that such circumstances constitute an exceptional
situation where competitive bidding is not feasible or practical.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
• FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby waives the
requirements of formal competitive bidding for the purchase of LED traffic signal le essfi m
Temple, Inc.
Section 2. Emergency Clause. That the City Council of the Ci vill kansas,
having found that the installation of new traffic signals is essen ' pr de uate 'c safety
to the citizens of Fayetteville without undue delay, hereby declares rdinAnce to be essary to
preserve the public safety, and because of such, an e gency is h :e y de red to e " and this
ordinance shall be in full force and effect from the d to f its passa e _ proval.
PASSED and APPROVED this y f Nove r, ' 0
AP
i
By
AN C DY, Mayor
ATTEST
By:
HEA : R W RUFF, City Clerk
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Perry Franklin, Traffic Division
From: Heather Woodruff, City Clerk
Date: December 9, 2002
Attached is a copy of Ordinance 4437 waiving the requirements of formal competitive
bidding for the purchase of LED traffic signal lenses from Temple, Inc. and declaring an
emergency.
The original will be microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Auditor