HomeMy WebLinkAboutOrdinance 4320 ORDINANCE NO. 4320
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF
USED DIESEL POWERED ROLL OFF EQUIPMENT TO BE UTILIZED
BY THE SOLID WASTE DIVISION; ESTABLISHING A REVIEW AND
RECOMMENDATION PROCEDURE FOR THE PURCHASE OF THE
LISTED EQUIPMENT AND AUTHORIZING THE MAYOR TO
APPROVE PURCHASE OF THE LISTED EQUIPMENT.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 . The City Council hereby waives the requirements of formal
competitive bidding for the purchase of one (1) Used Diesel Powered Truck with
mounted Roll-off equipment which will primarily be utilized by the Solid Waste
Division.
Said formal bidding requirements would prevent purchase of such units as
dealers do not find it practical or feasible to hold units of this type for the time
necessary to comply with those requirements.
Section 2. The City Council hereby establishes the following procedure for
review and recommendation for the equipment listed in Section 1 above:
A. Representatives of the Fleet Operations Division and the Fayetteville
Solid Waste Division shall evaluate, compare and finalize a recommendation to the
Equipment Committee.
B. The Equipment Committee shall review the recommendation received
and shall forward the recommendation along with their comments to the Mayor for
consideration.
Section 3. The Mayor is hereby authorized to approve the purchase of one (1)
Used Diesel Powered Truck with mounted Roll-off equipment for a total cost not to
exceed $94,700.00.
Section 4. Emergency Clause. This ordinance is necessary to take advantage
of a fleeting purchasing opportunity and to preserve the public finances and welfare,
ord . 4320
and because of such, an emergency is hereby declared to exist and this ordinance shall
be in full force and effect from the date of its passage and approval.
PASSED AND APPROVED this day of June, 2001
APPROVED:
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DA COODY, Mayor
ATTEST: — '
By:
leather Woodruff, City Clerk
• 0
NAME OF FILE: Ordinance No. 4320
CROSS REFERENCE:
06/05/01 Ordinance No. 4320
05/22/01 Inter-Office Memo to Mayor/City Council thru John Maguire from
William Oestreich regarding Bid Waiver for Used Diesel Roll-Off
Equipment
05/23/01 Departmental Correspondence to Gary Dumas from Ronnie Caudle
regarding Diesel Roll-Off Equipment Requirements
05/23/01 Departmental Correspondence to William Oestreich from Gary Dumas
regarding Diiesel Roll-Off Equipment Requirements
06/05/01 Staff Review Form
06/18/01 Departmental Correspondence to Bill Oestreich from Heather Woodruff
NOTES :
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF USED
DIESEL POWERED ROLL OFF EQUIPMENT TO BE UTILIZED BY THE
SOLID WASTE DIVISION; ESTABLISHING A REVIEW AND
RECOMMENDATION PROCEDURE FOR THE PURCHASE OF THE
LISTED EQUIPMENT AND AUTHORIZING THE MAYOR TO APPROVE
PURCHASE OF THE LISTED EQUIPMENT.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1 . The City Council hereby waives the requirements of formal competitive
bidding for the purchase of one (1 ) Used Diesel Powered Truck with mounted Roll-off equipment which will
primarily be utilized by the Solid Waste Division. Said formal bidding requirements would prevent purchase
of such units as dealers do not find it practical or feasible to hold units of this type for the time necessary to
comply with those requirements.
Section 2. The City Council hereby establishes the following procedure for review and
recommendation for the equipment listed in Section 1 above:
A. Representatives of the Fleet Operations Division and the Fayetteville Solid Waste
Division shall evaluate, compare and finalize a recommendation to the Equipment Committee.
B. The Equipment Committee shall review the recommendation received and shall forward
the recommendation along with their comments to the Mayor for consideration.
Section 3. The Mayor is hereby authorized to approve the purchase of one (1 ) Used
Diesel Powered Truck with mounted Roll-off equipment for a total cost not to exceed $94,700.00.
PASSED AND APPROVED this_day of 2001
APPROVED
By:
Dan Coody, Mayor
ATTEST
By:
Heather Woodruff, City Clerk
• • Int
M
M
FAV ET"1-EVILLE CITY OF
FA YETTEVILLE
FLEET OP R ° T SONS
INTER-OFFICE MEMORANDUM
TO: Mayor/City Council
THRU: John Maguire, Administrative Services Director
FROM: William Oestreich, Fleet Operations Superintendent
DATE: May 22, 2001
SUBJECT: Bid Waiver for Used Diesel Roll-Off Equipment
Attached is a proposed Ordinance providing for a Bid Waiver to purchase one (1 ) Used Diesel
Powered Roll-Off Truck from RDK Truck Sales & Service, Inc., 3214 Adamo Drive, Tampa, Florida 33605
at a cost not to exceed $94,700.00.
A new unit of this type has a customer cost of $102,000.00 to $112,000.00. It is the intent to limit
the cost to a maximum of $94,700.00 for a former leased used unit in good condition with approximately
40,000 miles. This will be a 2000 Model year Mack equipped with a 60,000 Ib. Gilbreath Roll-off.
An opportunity to save a substantial amount of money with the purchase of used units has proven
to work out well in the past. We have been very fortunate in locating very serviceable units in the market.
Therefore every effort will be made to continue this record with other economically priced used units.
Upon approval of a Bid Waiver, a purchase recommendation for this unit will be submitted to Mayor
Coody.
FAYETTEVILLE (� o
THE CITY OF FAYETTEVILLE, ARKANSAS 0 ��
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DEPARTMENTAL CORRESPONDENCE
TO: Gary Dumas, Utility Services Director
FROM: Ronnie Caudle, Solid Waste Operations Supervisor40C Cee
DATE: May 23, 2001
SUBJECT: Diesel Roll-Off Equipment Requirements
I am requesting an additional roll-off vehicle be added to our operation, as current usage
has exceeded the abilities of only one vehicle and operator. A used unit should provide
adequate service in addition to saving the city the high initial cost of a new unit.
I have assisted the Fleet Operations Division by providing them with information as to
our needs and they have a unit located that would fit our usage needs. A new unit of this
type has a customer cost of approximately $ 110,000. An opportunity to save a
substantial amount of money with the purchase of used units has proven to work out well
in the past. We have been very fortunate in locating very serviceable units in the market.
Therefore, every effort will be made to continue this record with other economically
priced used units.
FAYETTEVILE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE Det
Me
Wn
To: William Oestreich, Fleet Operations Superintendent
From : Gary Dumas, Utilities Service Dir ct
Date: May 23 , 2001
Subject: Diesel Roll-Off Equipment Requirements
I concur with the attached statement of need and recommendation to pursue the purchase of a
pre-owned vehicle.
0 0 RECEIVED
XX AGENDA REQUEST STAFF REVIEW FORM MAY 2 6 2001
_ CONTRACT REVIEW ��rCLERKE TT FIILE
_ GRANT REVIEW
For the Fayetteville City Council meeting of June 5. 2001
FROM:
W.A.Oestreich Fleet Operations Administrative Services
Name Division Department
ACTION REQUIRED:
APPROVAL OF AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING THE
PURCHASE OF A USED DIESEL POWERED ROLL-OFF TRUCKTO BE UTILIZED BY THE FAYETTEVILLE SOLID WASTE DIVISION;
ESTABLISHING A REVIEW AND RECOMMENDATION PROCEDURE FOR THE PURCHASE OF THE LISTED EQUIPMENT AND
AUTHORIZING THE MAYOR TO APPROVE PURCHASE OF THE LISTED EQUIPMENT.
COST TO CITY: S"
Fo
$ 94 700.00 $ 783.211 .00 Sanitation Veh & Eg Repl/Exp
Cost of this Request Category/Project Budget CategorylProject Name
9700-1920-5802.00 $ -0- Vehicles & Equipment
Account Number Funds Used To Date Program Name
98067 $ 783 211 .00 Shop
Project Number Remaining Balance Fund
BUDGET REVIEW: XX Budgeted Item _ Budget Adjustment Attached
Budget Coordinator Administrative Services Director
CO
N
TRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
54,A,JLts( 5/d3/o
dccounting Manager Date ADA Coordinator Date
City Att`om' We Internal Au#r or Date
V .i�.Q sla4 0�
Purchasing Officer Date
STAFF RECOMMENDATION
P'
o al of i giver Ordinance
- Q X30 /
Division Haab Date Cross Reference
New Item: Yes No
D artment Di or ate I
` 't JS Y� Prev Ord/Res #:
tminisive Se s hectorat�IAZ S Orig Contract Date:
Date
05 - 25- 01A10 : 44 RCVD
FAYETTEVILE
THE CITY OF FAYETTEVIEEE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Bill Oestreich, Fleet Operations
From: Heather Woodruff, City Clerk
Date: June 18, 2001
Attached is a copy of the ordinance waiving the requirements of competitive bidding for the
purchase of roll-off equipment. The original will be microfilmed and filed with the City Clerk. IV
c
cc: Nancy Smith, Internal Audit