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Home My WebLink AboutOrdinance 4290 ORDINANCE NO,4290 AN ORDINANCE AMENDING SECTION 33 .018, DEPARTMENT OF PARKS AND RECREATION, ADVISORY BOARD, OF THE CODE OF FAYETTEVILLE, DELETING THE REQUIREMENT THAT AT LEAST TWO MEMBERS OF THE PARKS AND RECREATION ADVISORY BOARD SHALL BE CURRENT MEMBERS OF THE CITY YOUTH CENTER BOARD OF DIRECTORS . BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That Section 33 .018 (A)( 1 ), Department of Parks and Recreation, Advisory Board, Composition, of the Code of Fayetteville, is hereby deleted and the following shall be inserted in its stead: DEPARTMENT OF PARKS AND RECREATION § 33 .018 Advisory board. (A) Composition; ( 1 ) The parks and recreation advisory board shall be composed of eight members appointed by the city council. Each member of the parks and recreation advisory board shall serve a term of two years. PASSED AND APPROVED this 20th day of February, 2001 . APPROVED: A. ;rr4V ti' By: G 1, •y{r Charles D. Coody, M o +, ;a By: �f eather Woodruff, City Cler NAME OF FILE: Ordinance 4290 CROSS REFERENCE: 01 /20/01 Ordinance No. 4290 02/08/01 Departmental Memo to Mayor Coody & City Council thm Don Bunn from Connie Edmonston regarding an Amendment to the Code of Fayetteville Section 33 .018 11/28/00 Partial minutes from a PRAB Special Meeting 02/20/01 Staff Review Form 03/07/01 Departmental Memo from City Clerk NOTES-:- 120,�e cvr"l l i� C fvf�i° � Cl �2f�✓' D z<' hep fol-6eme/7Y Tim TO Sf oCklQ ORDINANCE NO, AN ORDINANCE AMENDING SECTION 33 . 018 , DEPARTMENT OF PARKS AND RECREATION, ADVISORY BOARD, OF THE CODE OF FAYETTEVILLE, DELETING THE REQUIREMENT THAT AT LEAST TWO MEMBERS OF THE PARKS AND RECREATION ADVISORY BOARD SHALL BE CURRENT MEMBERS OF THE CITY YOUTH CENTER BOARD OF DIRECTORS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That Section 33 .018 (A)( ] ), Department of Parks and Recreation, Advisory Board, Composition, of the Code of Fayetteville, is hereby deleted and the following shall be inserted in its stead: DEPARTMENT OF PARKS AND RECREATION § 33 .018 Advisory board. (A) Composition; ( 1 ) The parks and recreation advisory board shall be composed of eight members appointed by the city council. Each member of the parks and recreation advisory board shall serve a term of two years. PASSED AND APPROVED this _day of 2001 . APPROVED : By: Charles Daniel Coody, Mayor ATTEST: By: Heather Woodruff, City Clerk F "YETTEVI�LE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Coody and City Council THRU: Don Bunn, Assistant Public Works Director FROM: Connie Edmons( drf, Parks & Recreation Superintendent DATE: February 8, 2001 RE: Amendment to Ordinance 33 .018 - Parks & Recreation Advisory Board The Parks and Recreation Advisory Board and park staff recommends to amend the Code of Fayetteville Section 33.018 by deleting the requirement that at least two members of the Parks and Recreation Advisory Board be current members of the Fayetteville Youth Center Board of Directors. The code would require for all eight Parks and Recreation Advisory Board members to be appointed by the City Council. This amendment was discussed as part of the agreement of the Fayetteville Youth Center Board and the Parks and Recreation Advisory Board at the November 28, 2000 meeting. (See attachments.) Whereas, the Fayetteville Boys and Girls Club receives funds from the Parks and Recreation Division budget, there should not be a required representation of two board members from their board on the Parks and Recreation Advisory Board. In order to continue the cooperative spirit of providing recreation services to the citizens, an annual joint board meeting of the Fayetteville Youth Center Board and the Parks and Recreation Advisory Board will be required in an agreement. This agreement is currently being reviewed by staff. Attachments: Parks and Recreation Advisory Board Minutes - November 28, 2000 Letter PRAB Special Meeting meetings are part of the new working agreement. II. Approval of Land Lease to the Fayetteville Youth Center, Inc. Parks and Recreation Advisory Board members discussed a land lease term of 99 years. If the leased land ceases to be used for recreation purposes or ceases to be used by the Fayetteville Boys and Girls Club, thenIV9 the land would revert back to the City. Any building construction on leased land would be approved by the RD_M Parks and Recreation Advisory Board prior to being built. The Fayetteville Boys and Girls Club would be $ eCip responsible for all maintenance of the leased land. Ms. Nickell questioned the number of acres that would be leased. Ms. Edmonston said 9.2 city-owned acres would be included in the lease. The actual building would be situated on land owned by the Fayetteville Youth Center, and the leased land would be surrounding areas which would include parking and recreational areas. III. Approval of Working Agreement with the Fayetteville Youth Center, Inc. Parks and Recreation Advisory Board members briefly discussed working procedures and responsibilities for the City of Fayetteville Parks and Recreation Division and the Fayetteville Youth Center. Ms. Thiel said City ordinances requiring two Youth Center Board of Directors to serve on the Parks and Recreation Advisory Board will be amended to include that all Parks and Recreation Advisory Board positions will be appointed by City Council. Ms. Edmonston quickly highlighted areas of change within the agreement. Members discussed a condition of the annual funding requiring the Fayetteville Youth Center to make its pool available to residents of the City of Fayetteville for a daily fee without the need to purchase a membership to the club. Mr. Stockland said the annual funding the city provides the Youth Center is equivalent to the money needed transportation and swimming pool operating costs. Mr. Colwell said it was important that the facilities and programs be available to anyone. Participation and membership fees, scholarships, budgeting and fund raising was discussed. Mr. Stockland said the corporate name was the Fayetteville Youth Center, Inc. dba the Boys and Girls Club. Ms. Rogers asked if the $395,000 would satisfy the HMR requirement for the Youth Center renovation. Mr. Stockland said there wasn't an amount associated with it, but he felt this was a fair compromise. Ms. Rogers also inquired about fund raising plans, and Mr. Stockland said a fund raising professional had been hired. MOTION: Ms. Nickell moved to approve the revised 2001 Capital Improvement Program. Mr. Shoulders seconded the motion. Upon roll call, the motion was approved 6-0-2 with Thiel, Ackerman, Colwell, Nickell, Eads, and Shoulders voting `yes' and Hill and Stockland abstaining. November 28, 2000 / Page 3 • STAFF REVIEW FORM • xx _ AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of February 20, 2001 FROM : Connie Edmonston Parks and Recreation Public Works Name Division Department ACTION REQUIRED : Amendment of Code of Fayetteville Section 33.018 requiring the Parks and Recreation Advisory Board be composed of eight members appointed by the City Council . oR COST TO CITY : $nla $ Cost of this Request Category/Project Budget Category/ Project Name Account Number Funds Used To Date Program Name Project Number Remaining Balance Fund /BAUUDGET REVIEW : Budgeted Item Budget Adjustment Attached -BudgeManager Administrative Services Director CONTRACT /GRANT / LEASE REVIEW : GRANTING AGENCY : -wa Ac co g Ma ager Date Inte nal Auditor Date C ty Attorney Date ADA/Cofordinator Date Pu;! asasing Officer Date STAFF RECOMMENDATION : Approval of Code Amendment. ivision d Date Cross Reference D n or ` D t New item: Yes No g A in ' s r ery es Director a Prev Ord/Res # : _ Z Orig Contract Date : _ Ma or ate Oxig Contract Number : • • Page 2 STAFF REVIEW FORM Description Parks 6 Recreation Advisory Board Amendment _ Meeting Date Comments : Reference Comments : Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor FAYETTEVILE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Connie Edmonston, Parks and Recreation From: Heather Woodruff, City Clerk Date: March 7, 2001 Attached is a copy of the ordinance amending Section 33 .018 of the Code of Fayetteville. The original will be microfilmed and filed with the City Clerk. At: Nancy Smith, Internal Audit RECEIVED APR 17 2001 ACCTG, DEPT. Arkansas Democrat ia0azlefte r. e - . e AFFIDAVIT OF PUBLICATION 0ORDINANCE NO. 4290 ` An Ordinance amending Section 33.018Department of Parlor eM Ro- do solcmtily a°onof the Code iease�tmmVhe � mtlbens Perks aed Recreation Advisory Board this Cay swear that I am Legal Clerk of the Arkansas v��centerBBoardofDirectors. Be it ordainedoeyv the City Council of the City of Fa eaelts Arkansas: Democrat-Gazette Newspaper, printed and published at Lowell, Section ThptParks and RecreeAeltioe AM'sary Board. Composition, m Me_ Code ori Fayetteville. is hereby deleted and Ne folbwirg shall be inserted in as Arkansas and that from my own personal knowledge and stead: DEPARTMENT OF PARKS AND RE- CREATON Section 33.018 Advisory Boom. reference to the files of said publication the advertisement ofA D�^po .tion{ �1{ The Peds and Recreation Advisory arrao be oompose0 of LC mem PR bess eppdmetl tWh the Gly ca,rc9. l soon member of a Peelf erve aeon �Aydevaarsoey Board shall serve a term Passed and Appmvecl this 20th day oft Was inserted in the regular editions on Febmary, 2001: aqppproved: ` Chades D. Cooly, Ads By: Heather Woodruff, Cay Geek 937' 44 3, 2001 a 22223373 Publication Charge Purchase Order # Subscribed and sworn before me this / day o 2001 . Notary Public My commission expires OFFICIAL SEAL ' - CAROLYN COAKLEY B "otgryPtIRIIO DBAv4nue, Fayetteville, Arkansas 72701 , (501 )571-6467 VVrI>3MtYg'td 1 C 04 - 27 - 01A09 : 15 L I