HomeMy WebLinkAboutOrdinance 4288 ORDINANCE NO.4288
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING THE
PURCHASE OF USED DIESEL POWERED FORWARD
CONTROL PASSENGER VEHICLES TO BE UTILIZED BY
THE FAYETTEVILLE BOYS AND GIRLS CLUB ;
ESTABLISHING A REVIEW AND RECOMMENDATION
PROCEDURE FOR THE PURCHASE OF THE LISTED
EQUIPMENT AND UTILIZING THE TRADE ALLOWANCE
FOR THE UNITS LISTED IN SECTION 2-C AND
AUTHORIZING THE MAYOR TO APPROVE PURCHASE OF
THE LISTED EQUIPMENT WITH THE DISPOSAL OF THE
UNITS LISTED IN 2-C.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 . The City Council hereby waives the requirements of formal competitive
bidding for the purchase of three (3) Used Forward Control Diesel Powered Passenger Vehicles
which will primarily be utilized by the Fayetteville Boys and Girls Club. Said formal bidding
requirements would prevent purchase of such units as dealers do not find it practical or feasible to
hold units of this type for the time necessary to comply with those requirements.
Section 2. The City Council hereby establishes the following procedure for review and
recommendation for the equipment listed in Section 1 above:
A. Representative of the Fleet Operations Division and the Fayetteville
Boys and Girls Club shall evaluate, compare and finalize a recommendation to the
Equipment Committee.
B. The Equipment Committee shall review the recommendation received
and shall forward the recommendation along with their comments to the Mayor for
consideration.
C. The "Trade-In" Units are as follows:
Unit #211 - 1983 For B-600 Bus Vin: 1FDNJ64NODVA30860
Unit #297 - 1980 Thomas Bus Vin: 803395N82132554
Unit #298 - 1980 Thomas Bus Vin: 1466/42331/34910803395N225
Section 3. The Mayor is hereby authorized to approve the purchase of three (3) Used
Diesel Powered Forward Control Passenger Vehicles and the disposal ofthe
Units listed in Section 2-C as trade in for a total cost not to exceed
$78,000.00.
Page 2
Ordinance No. 4288
PASSED AND APPROVED this 6th day of February , 2001 ..
1 fAYtflF ` APPROVED:
a
By:
Charles D. Coody, Mayor
ATTE y
By:
Heather Woodruff, CityJerk
0
NAME OF FILE: yti D
CROSS REFERENCE:
Date Contents of File Initials
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF USED
DIESEL POWERED FORWARD CONTROL PASSENGER VEHICLES TO
BE UTILIZED BY THE FAYETTEVILLE BOYS AND GIRLS CLUB;
ESTABLISHING A REVIEW AND RECOMMENDATION PROCEDURE
FOR THE PURCHASE OF THE LISTED EQUIPMENT AND UTILIZING
THE TRADE ALLOWANCE FOR THE UNITS LISTED IN SECTION 2-C
AND AUTHORIZING THE MAYOR TO APPROVE PURCHASE OF THE
LISTED EQUIPMENT WITH THE DISPOSAL OF THE UNITS LISTED IN
2-C.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1 . The City Council hereby waives the requirements of formal competitive
bidding for the purchase of three (3) Used Forward Control Diesel Powered Passenger Vehicles which will
primarily be utilized by the Fayetteville Boys and Girls Club. Said formal bidding requirements would prevent
purchase of such units as dealers do not find it practical or feasible to hold units of this type for the time
necessary to comply with those requirements.
Section 2. The City Council hereby establishes the following procedure for review and
recommendation for the equipment listed in Section 1 above:
A. Representatives of the Fleet Operations Division and the Fayetteville Boys and Girls Club
shall evaluate, compare and finalize a recommendation to the Equipment Committee.
B. The Equipment Committee shall review the recommendation received and shall forward
the recommendation along with their comments to the Mayor for consideration.
C. The °Trade-In" Units are as follows:
Unit #211 - 1983 Ford B-600 Bus VIN: 1 FDNJ64NODVA30860
Unit #297 - 1980 Thomas Bus VIN: 803395N82132554
Unit #298 - 1980 Thomas Bus VIN: 1466/42331 /34910803395N225
Section 3. The Mayor is hereby authorized to approve the purchase of three (3) Used
Diesel Powered Forward Control Passenger Vehicles and the disposal of the Units listed in Section 2 - C
as trade in for a total cost not to exceed $78,000.00.
PASSED AND APPROVED this_day of , 2001
APPROVED
By:
Dan Coody, Mayor
ATTEST
By:
Heather Woodruff, City Clerk
ale
i" AYF:S'T"TT bd IE—E..E" CITY OF FAYETTEVILLE
FLEET OP R ° TONS
INTER-OFFICE MEMORANDUM
TO: Mayor/City Council
THRU: John Maguire, Administrative Services Director
FROM: William Oestreich, Fleet Operations Superintendent
DATE: January 13, 2001
SUBJECT: Bid Waiver for Used Forward Control Diesel Powered Passenger Buses
Attached is a proposed Ordinance providing for a Bid Waiver to purchase three (3) Used Diesel
Powered Forward Control Passenger Vehicles.
A new unit of this type has a customer cost of $75,000.00 to $95,000.00. It is the intent to limit the
cost to a maximum of approximately $26,000.00 each for used units in good condition delivered to our
facility in Fayetteville. The plan is to utilize trade allowances for the following to allow this to be a total trade
difference of $78,000.00 for the three units.
Trade In Units:
#211 - 1983 Ford B-600 Bus VIN: 1FDNJ64NODVA30860
#297 - 1980 Thomas Bus VIN: 803395N82132554
#298 - 1980 Thomas Bus VIN: 1466/42331/34910803395N225
Attached is a copy of the fixed asset record showing purchase date and purchase price of the retired
units. All three have gone well beyond the normal life span of units of this type. It is no longer practical to
keep them in operation without a substantial expenditure. The age and condition definitely indicates that the
time of replacement should be before the 2001 operating season.
An opportunity to save a substantial amount of money with the purchase of used units has proven
to work out well in the past. We have been very fortunate in locating very serviceable units in the market.
Therefore every effort will be made to continue this record with other economically priced used units.
Upon approval of a Bid Waiver, a purchase recommendation for suitable units will be submitted to
the Equipment Committee and Mayor Coody.
New ,-J),ispl,Ay, FiAe,d As,s,e,t,
l/ I Stat 2 Fully Depr I ,
Use I , Asset # : 700211 19 Cost*Adj : 9 , 579 . 00 I ,
I , P • 0 . # : 00 -0037594 Acc Depr . 91579 . 00 I ,
Typ , I . Book Value : . 00 I ,
5= I , Description : BUS - FORD 51 PASSENGER - 1983 I ,
18 I ,
, I , Gen/ Propr . : PROPRIETARY Separate Component : Yes I ,
Op I , Comm Code . . Method Acq : Purch I ,
5 I , Asset Class : Vehicles Asset Type : TruckVanBs I ,
( , Location 1 . : Oper . Ctr . Location 2 : 1910 I ,
I , Resp Manager : 9700 - 1910 Assigned To : 9700 - 1910 I ,
I , Manufacturer : Model I ,
I , Year Made 1983 Serial # : 1FDN564NODVA30860 I ,
I , License # License Expire Date : I ,
I , Vendor 147 S&S Truck Warranty Expire Date : I ,
Check # 7457 Check Date I IF 11/08 / 1993 , I ,
I , Jurisdiction : Property : I ,
I , Review Date Reviewed By : I .
I , F14=Funding F16=G/L F18=Transactions F20=Mgr / Loc F24=Documents , I ,
F3=
,- Displ,a,y, iAe,d As,s,e,t F�l,3,l0S,l;
,-As,sg,t, ,T,r,aAs,ac,tior� I qui __ _ F�1,3,4,O,S,1,-,
I , I
cost + Adj : . 00 , I ,
I , Asset # : 700298 Acc Depr . 00 , I ,
I , BUS - THOMAS - 41 PASSENGER - 1980 - RETIRED I ,
I , Type option , press Enter . Reset Tran Date / Seq : +
i , 5=Display off— -
- - - -Transaction- - - - -- - - - - - - - - -- - - - -General Ledger- -- - - - - -- - - - - -- - I ,
I , Opt Date Seq Type Account Number Proj SubP , I ,
I , 5 7 /20/ Display Asset Transaction FA0725S1
Transaction Date / Seq : 7 /20 / 1992 001
Transaction Type Record Pur
Transaction Amount . 41500 . 00
NIP Depreciation Period Thru :
G/ L Account # 9700 . 0815 . 00
Project / Sub- Project
G/ L Date . I I . . 7 /20 / 1992
Home Organization 9700 1910
, I ,
,-,F,3=,EAi,t, , , F4, F3=Exit F12=Cancel
New -pi,sp,l,ay, FiXe,d
,-As,s,et, ,T,r,aAs,acItiop I�qu �,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ I FA1,3,40,5,1,-,
Cost + Adj : . 00 I ,
I , Asset# : 700297 Acc Depr . 00 I ,
I , BUS - THOMAS - 41 PASSENGER - 1980 - RETIRED I ,
Type option , press Enter . Reset Tran Date / Seq : +
S=Display o� re : — I ,
I , - - - -Transaction- - - - --- - -- - - - ----- - -General Ledger- --- - - - - - -- - --- - I ,
I , Opt Date Seq Type Account Number Proj SubP
I , 2 / 10/ Display Asset Transaction FA0725S1
, i , 3 7 /20/
Transaction Date / Seq : 7 /20/ 1992 001
Transaction Type I. Record Pur
Transaction Amount . 41001 . 00
Depreciation Period Thru :
G/ L Account # I I 1 9700 . 0815 . 00
Project / Sub- Project
G/ L Date . . 7 /20 / 1992
Home Organization 9700 1910
,I,F,3=,EAi,t, , , ,F,41 F3=Exit F12-Cancel
• STAFF REVIEW FORM •
XX AGENDA REQUEST
_ CONTRACT REVIEW
_ GRANT REVIEW S7f} F
For the Fayetteville City Council meeting of February 6, 2001 RE t/I-
FROM : POA
W.A.Oestreich Fleet Operations Administrative Services
Name Division Department
ACTION REQUIRED:
APPROVAL OF AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING THE
PURCHASEOF USED DIESEL POWERED FORWARD CONTROL PASSENGER VEHICLES TO BE UTILIZED BY THE FAYETTEVILLE
BOYS AND GIRLS CLUB; ESTABLISHING A REVIEW AND RECOMMENDATION PROCEDURE FOR THE PURCHASE OF THE LISTED
EQUIPMENT AND UTILIZING THE TRADE ALLOWANCE FOR THE UNITS LISTED IN SECTION 2-C OF THE ORDINANCE AND
AUTHORIZING THE MAYOR TO APPROVE PURCHASE OF THE LISTED EQUIPMENT WITH THE DISPOSAL OF THE UNITS LISTED
IN 2-C OF THE ORDINANCE.
COST TO CITY:
$ 78.000.00 $ 576,200.00 Lt/Med Utility Veh. Repl/Exp
Cost of this Request Category/Project Budget Category/Project Name
9700-1910.5802.00 $ 68.908.00 Vehicles & Equipment
Account Number Funds Used To Date Program Name
98063 $ 507,292.00 Shop
Project Number Remaining Balance Fund
BUDGE REVIEW: XX Budgeted Item _ Budget Adjustment Attached
g t door orator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
ALI� J4
Accoun ' Man er �° / ADA Coordinator Date
/ la'/�j jAL ,
City Attorney U Date Internal for Date
uk-y /- 1510 /
Purchasing Officer Date
STAFF RECOMMENDATION
A val IWaiverOrdina
Division Head Date Cross Reference
New hem: Yes No
Departrnent 'rector DTI 1 V
Prey Ord/Res #:
A in' S M s brector DAte
LZ Orig Contract Date:
Mayor Date
"4
STAFF REVIEW FORM
Description: Bid Waiver Ordinance Boys & Girls Club Bus Meeting Date: February 6, 2001
Comments: Reference Comments:
Budget Coordinator:
Accounting Manager:
City Attorney:
Purchasing Officer:
ADA Coordinator:
Internal Auditor:
FAYETTEVLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Bill Oestreich, Fleet Operations
From : Heather Woodruff, City Clerk
Date: February 14, 2001
Attached is an ordinance approving a bid waiver for the purchase of Buses for Boys and Girls
Club. The original will be microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Audit