HomeMy WebLinkAboutOrdinance 4286 ORDINANCE NO, 4286
AN ORDINANCE WAIVING THE REQUIREMENTS OF
COMPETITIVE BIDDING; AND AUTHORIZING KING
ELECTRIC TO INSTALL A NEW EMERGENCY GENERATOR
FOR USE BY THE POLICE DEPARTMENT.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 . That the City Council hereby waives the requirements of competitive
bidding for the purchase of anew emergency generator for the police department for the reason that
said requirements are neither practical nor feasible. During the recent ice storms, the police
department generator malfunctioned and the police department and the 9- 1 - 1 - Communications
Center were left without power. Further, parts necessary to fix the generator were not readily
available. Threats of further serious weather made it necessary to immediately obtain a
replacement emergency generator.
Section 2. That the City Council hereby authorizes King Electric to install the
replacement emergency generator for use by the police department.
PASSED AND APPROVED this 2nd day of January , 2001 .
APPROVED:
By:
Charles D. Coody, Ma o
ATTEST:
By:
Heather oodruff, City Cler
�J
NAME OF FILE: A0 SITZ � ly
CROSS REFERENCE:
Date Contents of File Initials
FAYETTEVA,LE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
M E M O R A N D U M
TO : Mayor and City Council
FROM : Richard L . Watson , Chief of Police
DATE : December 28 , 2000 W ��J
SUBJECT : Police Department Generator
During the ice storm , which started December 25 , 2000 the
Police Department generator malfunctioned and the Police Department
and the 9 - 1 - 1 Communications Center were left without power . It
has been determined by King Electrical Contractors and RP Power
major work would be required to fix the existing generator . To
further complicate this problem the parts to fix this generator are
not readily available and would take at least a week to receive .
Estimated costs to fix this generator were around $ 5 , 000 .
A new generator was available in Little Rock and King
Electrical Contractors agreed to pick up the Generator and Install
it the next day . Due to the seriousness of this situation and the
forecast of another storm for Sunday we felt there was no option
but to purchase the new generator .
There is funding in the Police Department ' s Capital
Improvement project for this unit .
• STAFF REVIEW FORM •
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of January 2 . 2001
FROM :
Rehr
Stephen Davis Budget & Research Admin Services k0ll )y�
Name Division Department
ACTION REQUIRED : An ordinance waiving competitive bidding for purchasing a
replacement emergency generator for use by the Police Department , authorizing Chris
King Electric to install4ihew generator and remove the old generator and ratifying
staff actions in obtaining an emergency generator to ensure emergency communications
system maintains electrical power . The city ' s existing emergency generator is
inoperable and parts are not readily available . A replacement generator is
available .
COST TO CITY :
$ 25 , 000 . 00
( estimate ) 80 , 000 . 00 Police Improvements
Cost of this Request Category/Project Budget Category/Project Name
4470 - 9470 - 5801 - 00 0 . 00
Account Number Funds Used To Date Program Name
80 , 000 . 00 Sales Tax Capital
99016 - 1 Imp
Project Number Remaining Balance Fund
BUDQG�E.�Tj REVIEW : X Budgeted Item Budget Adjustment Attached
yC fZkiL
Budget Manager Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY :
Accounting Manager Date Internal Auditor Date
City Attorney Date ADA Coordinator Date
Purchasing Officer Date Grant Coordinator Date
STAFF RECOMMENDATION : Staff recommends approval of bid waiver ordinance .
Division Head / Date Cross Reference
Ito 4 d ,A- 1&t.cL. "I ,�`n\Lf rAA4 �/ New Item : Yes No
j ec or Pe
Prev Ord/Res # :
ive S ices ' rector
Orig Contract Date :
Mayor Date
Orig Contract Number :
FAYETTEV?LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Steve Davis, Budget and Research
From: Heather Woodruff, City Clerk
Date: January 8, 2001
Attached is a copy of the ordinance approving a bid waiver for an emergency generator. The
original will be microfilmed and filed with the City Clerk.
cc: Kathy Stocker, Police
