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Home My WebLink AboutOrdinance 4268 ORDINANCE NO. 4268 AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF A USED SELF-PROPELLED ARTICULATING BOOM LIFT TO BE UTILIZED BY THE PARKS MAINTENANCE DIVISION AND THE BUILDING MAINTENANCE DIVISION; ESTABLISHING A REVIEW AND RECOMMENDATION PROCEDURE FOR PURCHASE OF THE LISTED EQUIPMENT; AND, AUTHORIZING THE MAYOR TO APPROVE PURCHASE OF THE LISTED EQUIPMENT AT A TOTAL COST NOT TO EXCEED $35,000. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . The City Council hereby waives the requirements of formal competitive bidding for the purchase of a used self propelled articulating boom lift which will be utilized by the Building Maintenance Division and the Parks Maintenance Division. Said formal bidding requirements would prevent purchase of such units as dealers do not find it practical or feasible to hold a unit of this type for the time necessary to comply with the requirements. Section 2. The City Council hereby authorized representatives of the Fleet Operations Division, Building Maintenance Division and the Parks Maintenance Division to evaluate, compare and finalize a recommendation to the Equipment Committee to purchase one unit. Section 3 . Upon consideration of the Equipment Committee recommendation, the Mayor is hereby authorized to approve the purchase of one unit "on the spot" at a total cost not to exceed PA AND APPROVED this 50s day of September , 2000. � APPROVED• ��?�l r `� By: Gl Fr6d Hanna, Mayor ATTEST: By: Bather oodruff, City CI k A a NAME OF FILE: Di%/1%//l�%i'!t CROSS REFERENCE: Date Contents of File Initials o � ' 022 94,11 -ao d c,�&r4- O FAYETTEVILLE THE CITY OF FAYEfTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Bill Oestreich, Fleet Operations Superintendent FROM: Harold J. Dahlinger, Facilities Superintendence DATE: August 2, 2000 RE: Recommendation for Purchase of Articulating Lift At the present time, the City of Fayetteville does not own a 2-man articulating lift. Bucket trucks currently used are not as maneuverable, nor can they be raised high enough to accomplish many of the repairs to various city buildings. By purchasing an articulating lift, the Building Maintenance Division alone would have easy access to areas of city buildings, such as Solid Waste, Fleet Maintenance, and City Administration. The purchase would also eliminate the need of renting a lift each year for 3-plus months when Lights of the Ozarks is in progress up on the Square and surrounding areas. I, therefore, recommend the purchase of a 2-man articulating lift. The addition of this piece of equipment to the City Fleet would be filling a void in regard to maintenance of city buildings. FAYETTEALLE THE CITY OF FAYETTEVIELE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Bill Oestreich*Fleet Operations Superintendent From: Terry Gulley, Turf & Facility Coordinator Date: August 2, 2000 Subject: Purchase of Boom Lift Vehicle * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * The Parks and Recreation Division has the need of a lift vehicle to maintain the lighting systems at our athletic facilities. By fleet Division's procurement of such a vehicle it would result in substantial savings to our division. Currently we must either rent the vehicle or hire someone to come in and replace burnt out lights. This has resulted in our division spending approximately $3000.00 in light bulb replacement costs this year alone Also there is a recurring cost of the boom vehicle rental at the rate of $625 .00 per day, this will continue to occur as our newest sports complex is equipped with 70 foot light poles. It is currently is our CIP plan to continue upgrading our existing lighting systems at all of our other sport complexes, thus resulting in even greater savings throughout future years. ` 1 ►I ' i Self-Propelled Articulating Boom a I , .<7 v Designed to ;r increase productivity • in demanding � . construction and r ' I industrial applications . i 9 ' a • e I • Boom BidWaiver FAYETTEALLE C. I. page 5 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Bill Oestreich, Fleet Operations Superintendent dao From: Terry Gulley, Turf & Facility Coordinator Date: August 2, 2000 Subject: Purchase of Boom Lift Vehicle * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * The Parks and Recreation Division has the need of a lift vehicle to maintain the lighting systems at our athletic facilities. By fleet Division' s procurement of such a vehicle it would result in substantial savings to our division. Currently we must either rent the vehicle or hire someone to come in and replace burnt out lights. This has resulted in our division spending approximately $3000.00 in light bulb replacement costs this year alone. Also there is a recurring cost of the boom vehicle rental at the rate of $625 .00 per day, this will continue to occur as our newest sports complex is equipped with 70 foot light poles. It is currently is our CIP plan to continue upgrading our existing lighting systems at all of our other sport complexes, thus resulting in even greater savings throughout future years. With the availability of this boom lift vehicle, we anticipate light bulb replacement occurring twice a year. Currently, we wait until a critical number of lights are out before calling in an outside contractor, which occurs approximately once a year. I 4 +`u•—: fort' „ „{�y`` 1, a. `4Eh •' tx �r _ � .,x� (I ..rjj t;`'�f�r� yfed' kIZ tL VtVY U en'y4 e T,,.atfi�; i} �ttir L nrn dt , yaX }o fl -�{^, � ��e� 'r5 , I5 i^ t t r u fir dry f�.t, �,!n.•! i j " � a 'yTr u is vFw If OVsk � } r aT� •2a f �y7 `4T�2 f 4} " iiiYei Vii. �,(y �'4^,•S,..u4 , Hs u j - y1 F s rcYY, ,} °1L rrd% f (v;.t4 `. iv .7A' M+ • yy �cN�rXry'at '> �w NA &Yw'sS' ` t4 `j,'. r i ,�K •t' rM.I. .I � Fk s d Ye. `1y.lia� f eek }r r� —�L�� .x7 f r 1 4vF4 r`y�� > 7j' ,� • , - fdd�SS �f 1t�'?i41 +yr ijp PoiL M (((fsa � alri LL IV u� ' X42 A 7Yy�f r�� / � �`#3"3�-"� �f '; � - I I • VS. IV �s j � i�,�'R ��S..A4 � / { '�s„t,#�q -�'i '�lsta <#�yy�.� ,•`��]E.iBs• L IV , 54 rg : ijay �w -rte ` .' 4 �.'r• 1 t�b' Y�f• Cy.z4 t f'u^'-�-m• ry `� > ' 4 i "j a� ¢3 : x � x h . � lel ♦ +� Y't � _ A t t.Q . • F. m i.t _ GY y • � 6� k41 'cs�fr . I I • 2v ,m " 14 ` dt rIt was . OY li se's • a y.- s h ' / k, 4 '2 y: VV- Se+ r . $ i•Y f c'� �k µ _° ter 5�..sE �jY:y+3 .5 �� ?.-4 - 1 .`5J'4ir t {.T { ;v,�`4 d tnhx`•. . 3. 1. _ ._ 1 v_4 Q YYyy {�Doomm ' IV VI IL id • FKYE1 TELE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Bill Oestreich, Fleet Operations Superintendent 'yp* From: Terry Gulley, Turf & Facility Coordinator Date: August 2, 2000 Subject: Purchase of Boom Lift Vehicle -:a The Parks and Recreation Division has the need of a lift vehicle to maintain the lighting systems at our athletic facilities. By fleet Division's procurement of such a vehicle it would result in substantial savings to our division. Currently we must either rent the vehicle or hire someone to come in and replace burnt out lights. This has resulted in our division spending approximately $3000.00 in light bulb replacement costs this year alone Also there is a recurring cost of the boom vehicle rental at the rate of $625 .00 per day, this will continue to occur as our newest sports complex is equipped with 70 foot light poles. It is currently is our CIP plan to continue upgrading our existing lighting systems at all of our other sport complexes, thus resulting in even greater savings throughout future years. CITY OF FA YETTEV/LLE FLEET OPERRAU ONS INTER-OFFICE MEMORANDUM TO: Mayor/City Council THRU: John Maguire, Administrative Services Director FROM: William Oestreich, Fleet Operations Superintendent DATE: August 14, 2000 SUBJECT: Bid Waiver for a Used Self Powered Articulated Boom Lift Attached is a proposed Ordinance providing for a Bid Waiver to purchase a Used Self Powered Articulated Boom Lift. The utilization of this unit is detailed in the attached memorandum from Harold J. Dahlinger, Facilities Superintendent and from Terry Gully, Turf and Facility Coordinator. This is the same style equipment that was discussed at the August 1 , 2000 Administrative Services Staff Meeting. A new unit of this type has a customer cost of $90,000.00 to $120,000.00. It is the intent to limit the cost to a mabmum of $35,000.00 for a used unit in good condition delivered to our facility in Fayetteville. An opportunity to save a substantial amount of money with the purchase of a used unit has proven to work out well in the past in various other types of equipment. We have been very fortunate in locating very serviceable units in the market. Therefore, every effort will be made to continue this record with another economically priced used unit. Upon approval of a Bid Waiver, a purchase recommendation for a suitable unit will be submitted to the Equipment Committee and Mayor Hanna. STAFF REVIEW FORM XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of September 5 , 2000 FRnM • W . A . Oestreich Fleet Operations Administrative Services Name Division Department AnTTnm RF,C)TTTRrn - Approval of Ordinance providing for a Bid Waiver to purchase 1 Used Self Propelled Articulated Boom Lift . This will allow the Mayor to approve for purchase the unit recommended by the Fleet Operations Division , Building Maintenance Division , Parks Maintenance Division and the Equipment Committee . This unit will be primarily be utilized by the City of Fayetteville Divisions S Th listed above . rnem Mn i^TTY RFO $ 35 , 000 . 00 $ 116 , 001 . 00 Repl /Exp Other Veh . / Equip . Cost of this Request Category/ Project Budget Category/ Project Name 9700 - 1920 - 5802 . 00 $ 67 , 009 . 00 Vehicles & Equipment Account Number Funds Used To Date Program Name 98065 - 001 $ 48 , 997 . 00 Shop Project Number Remaining Balance Fund BUDGET REVIEW : XX Budgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY : Acco tin Ma ger Date ADA Coordinator VDate City Attorne U Date Internal A ditor Date �%&Q g _ 15 - 00 Purchasing Officer Date ATAFF RRrnMMF.MATTOW - Ap o of id yWaer Ordinance vision Head Date Cross Reference New Item : Yes No Department Director Date 4ate Prev Ord/Res # • Aadm nist ive rvices Director k Orig Contract Date : STAFF REVIEW FORM Description: Bid Waiver-Self Powered Articulated Boom Meeting Date: SMtember 5. 2000 Comments: Reference Comments: Budget Coordinator: O r -od �1rl rA-NUe.La.�..� VZ9 `r4 MCI( vuc � c I124.4c*J A�co�hn`g Ma�nag�er City Attorney: Purchasing Officer: ADA Coordinator: Internal Auditor: FAYETTEV?LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Bill Oestreich, Fleet Operations From: Heather Woodruff, City Clerk Date: September 12, 2000 Attached is a copy of the ordinance approving the purchase of a Boom Lift. The original will be microfilmed and filed with the City Clerk. y� cc: Nancy Smith, Internal Auditor