HomeMy WebLinkAboutOrdinance 4259 ORDINANCE NO. 4259
AN ORDINANCE WAIVING THE REQUIREMENTS OF
COMPETITIVE BIDDING FOR THE RECONSTRUCTION OF
APPROXIMATELY 240 LF OF SHILOH DRIVE FROM THE
EXISTING AHTD RIGHT-OF-WAY EAST TO THE NEW
SHILOH DRIVE EXTENSION; APPROVAL OF A
CONSTRUCTION CONTRACT WITH MCCLINTON-ANCHOR
IN THE ESTIMATED AMOUNT OF $43,300 FOR THE ABOVE
DESCRIBED STREET; AND APPROVAL OF A 15% PROJECT
CONTINGENCY OF $6,495 FORMATERIAL/CONSTRUCTION
TESTING AND VARIATIONS IN FINAL QUANTITIES.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 . That the City Council hereby waives the requirements of competitive
bidding for the construction of approximately 2401f of Shiloh Drive from the existing AHTD
right-of-way east to the new Shiloh Drive extension at the CMN property line, including the radius
and intersection of Northwood Ave. The reconstruction is on a segment of street immediately
adjacent to the new Shiloh construction and the additional time and costs of bidding the project,
including mobilization and earthwork makes a separate design and bid process impractical land
unfeasible.
Section 2. That the Mayor and City Clerk are hereby authorized to execute a
construction contract with McClinton-Anchor in the estimated amount of $43,300 for the street
reconstruction described in Section 1 . above. A copy of the contract is attached hereto as Exhibit
"A" and made a part hereof.
Section 3. That a 15% project contingency of$6,495 for material/construction testing
and variations in final quantities is hereby approved.
t 4YErr
AND APPROVED this 18th day of July , 2000.
APPROVED:
s
f`. ,t, By.
F ed Hanna, Mayor
ATTEST:
By:
Heather Woodruff, City C16&
dR 0 . �z,59
FAYETTEVA-jLE EXHIBIT A EX
Cop
THE CITY OF FAYETTEVILLE, ARKANSAS
June 15, 2000
Mr. Jim Cole
McClinton-Anchor Company
P.O. Box 1367
240 North Block
Fayetteville, Arkansas 72702
Re: Proposed reconstruction of approximately 240 If of Shiloh Drive from the AHTD right-of-way east to
the new Shiloh Drive extension at the CMN property line including the radius and intersection of
Northwood Avenue.
Dear Sir,
This letter shall serve as the formal agreement to be presented to the City Council for consideration for the
City of Fayetteville to:
1 . Approval of a bid waiver with McClinton-Anchor, the contractor at CMN, to allow the
reconstruction of approximately 2401f of Shiloh Drive from the existing AHTD right-of-way east to
the new Shiloh Drive extension at the CMN property line, including the radius and intersection of
Northwood Avenue per the plan by Milholland Engineering (sheet E-526, sheet 17, received
06/13/00);
2. Approve this letter contract in the estimated amount of $43 ,300.00 based upon the quote from
McClinton-Anchor dated June 12, 2000 (copy attached).
If the proposed reconstruction of Shiloh Drive as described above is approved by the City Council,
the City agrees to pay the actual and verified construction costs to reconstruct approximately 240 if of
Shiloh Drive from the existing AHTD right-of-way east to the new Shiloh Drive extension at the
CMN property line west to the AHTD right-of-way, including the radius and intersection of
Northwood Avenue per the plans by Milholland Engineering and in compliance with the City' s Street
Standards. The design, construction staking, construction inspection and as-built drawings will be
furnished by Milholland Company. Material/construction testing will be paid by the owner. A
separate formal agreement with Milholland will be presented to the City Council for consideration. If
the proposed reconstruction of Shiloh Drive as described above is approved by the City Council such
reconstruction should be completed no later than the completion of the adjacent Shiloh Drive
extension at the CMN II development west property line. X
M
Page 1 of 2
113 WEST MOUNTAIN 72701 501 521 -7700
FAX 501 575-8257
. EXHIBIT A
The final costs to the City shall be based upon actual quantities verified by the City's Public Works
inspector and invoices/tickets/records furnished by McClinton-Anchor and/or Milholland
Engineering. Upon final acceptance by the City of the reconstructed Shiloh Drive and the furnishing
of invoices/tickets/records from McClinton-Anchor, the City will strive to make payment to
McClinton-Anchor within thirty (30) days but cannot guarantee the thirty day schedule.
Please note: This is a request for approval of a bid waiver and letter contract only. The Mayor and/or
City Council will not normally consider a proposed contract for approval without a formal agreement
signed in advance by the contracting parties. Do not proceed with the proposed street reconstruction
unless/until the proposed contract is approved by the City Council and a copy signed by the Mayor is
furnished to you.
If you agree with these provisions please sign the three original letters in the space provided and
return all three to me. I will proceed to schedule this on the next available City Council Agenda (July
3, 2000). Should you need any additional information please call me at 575-8208.
Thannkk you,
/. a4ko
Ji Beavers, P.E.
City Engineer
- //aAA�
Approved City of Fayetteville Jim Cole
Fred Hanna, Mayor McClinton-Anchor
enclosure:
Quote from McClinton-Anchor dated June 12, 2000
M
X
S
W
Page 2 of 2
NAME OF FILE: Ordinance No. 4259
CROSS REFERENCE:
07/18/00 Ordinance No. 4259
Exhibit "A" (Contract McClinton-Anchor)
06/15/00 Departmental Correspondence to Mayor Hanna thru Charles Venable
from Jim Beavers
07/03/00 Staff Review Form
07/19/00 Departmental Memo to Jim Beavers, City Engineer, from Heather
Woodruff, City Clerk
07/24/00 Proof of Publication
07/20/01 Departmental Correspondence to Dan Coody, Mayor, thru Greg
Boettcher, Public Works Director, from Jim Beavers, City Engineer,
regarding change order number one to the construction contract with
APAC for the reconstruction of Shiloh Drive & Northwood intersection
05/18/01 Change Order No. 1
05/18/01 Staff Review Form
08/02/01 Departmental Memo to Jim Beavers, Engineering Division, from
Heather Woodruff, City Clerk
NOTES :
FAYETTEVI,LE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fred Hanna, Mayor
Thru: Charles Venable, Public Works Director
Contract Review
From: Jim Beavers, City Enginee56
Date: June 15, 2000 �JJ
Re: Council Meeting July 3, 2000
Proposed improvements to Shiloh Drive between CMN and the AHTD right-of-way
Proposed construction contract with McClinton-Anchor
Proposed bid waiver
Proposed contingency
The section of Shiloh Drive between the AHTD right-of-way and the CMN property near
Northwood Avenue (approximately 240 10 is failing and needs to be replaced prior to the new
section of Shiloh Drive on the CMN property being completed and opened to the public. The
Traffic Engineer for the development, Peters and Associates, estimates the ultimate future traffic
on this section to be approximately 10,000 vehicles per day.
McClinton-Anchor is the contractor for CMN constructing the Shiloh Drive extension, Steel
Boulevard, Mall Avenue and Van Asche. Staff recommends a bid waiver and contracting the
replacement of Shiloh Drive between the AHTD right-of-way and the CMN property near
Northwood Avenue (approximately 2401f) with McClinton-Anchor. The basis for
recommendation of the bid waiver is that the reconstruction is on a segment of street
immediately adjacent to the new Shiloh construction and the additional time and costs of bidding
the project, including mobilization and earthwork makes a separate design and bid process
impractical and unfeasible.
Staff has reviewed the plan drawing by Milholland and the proposed costs from McClinton-
Anchor and believe them to be fair and reasonable.
Page 1 of 2
• M
Staff specifically requests approval of two agenda items to include:
Agenda item 1 , McClinton- Anchor:
1 . Approval of a bid waiver with McClinton-Anchor, the contractor at CMN, to allow the
reconstruction of approximately 240 If of Shiloh Drive from the existing AHTD right-of-way
east to the new Shiloh Drive extension at the CMN property line, including the radius and
intersection of Northwood Avenue per the plan by Milholland Engineering (drawing E-526,
sheet 17);
2. Approval of a construction contract with McClinton-Anchor in the estimated amount of
$43,300.00 for the above described street reconstruction;
3 . Approval of a 15% project contingency of $6,495 .00 for material/construction testing and
variations in final quantities.
Agenda item 2, Milholland Engineering:
1 . Approval of a letter contract with Milholland Company for engineering design, construction
staking, construction management and as-built drawings in the not-to exceed amount of
$5000.00 for the above described street reconstruction;
Enclosures for Agenda Item one:
1 . Vicinity Map
2. Project plan (partial)
3 . Quote from McClinton-Anchor
4. Proposed letter contract with McClinton-Anchor
Page 2 of 2
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JUN 12 2000 16 : 36 FR MaLINTON-fNJCHOR 5015212826 TO 34707
• P . 01/0i
MCCfintOII-Anchor
A t7Msion of APAGArkartsas, Inc.
COP
P. O. BOX 1367, 240 NORTH BLOCK
FAYETTEVILLE, ARKANSAS 72702
PHONE: (501) 587.3300 FAX: (501) 521-2826
is
DATE: JUNE 12, 2000 TIME: PM
NUMBER OF PAGES INCLUDING COVER SHEET: 1 t
TO: MEL f
COMPANY: rHILHOLLANDCOMPANY FAX: 443-4707 '
1
FROM: JIM COLE
IF YOU HAVE PROBLEMS WITH THIS TRANSMISSION PLEASE CALL (501 ) 587-3330.
W
RE: CMN II — SHILOH DRIVE REPLACEMENT
REMOVE AND DISPOSE CURB . . . . - . . . . . . . 520 L.F. 0 $5.00 PER L.F.
REMOVE AND DISPOSE PAVEMENT . . . . . . . hoop S.Y. @ $3,00 PER S.Y.
UNDERCUT . . . . . . . . . . . . . . . . . . . 1 . 1000 , 085Q C,Y. 0 $6.50 PER C.Y.
BORROW. . . . . . . . . . . . . . . . . . . . . . .
PAVING - - - - - - - - - - - - - - 750 C.Y. C $BSQPER CY.
I,000S.Y. @ $16.60 PER S.Y.
CURB BACKFILL . . . . . . . . . . . . . . . . . . . . . . 520 L F. @ $1,50 PER L,F,
CURB AND MUTTER . . . . . . . . . . . . . . . . . . . . 5201. F. 0 $8S0 PER L F.
SEEDING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1LS. @ 500.00PER LS.
MAINTENANCE OF TRAFFIC . . . . _ _ _ _ - . _ _ • 1 L.S. @ $2,500.00 PER L.S.
TOTAL: $43,300.00
PAYMENT TO BE BASED ON IN-PLACE MEASURF.ti1ENTS AT THE ABOVE STATED UNIT
PRICES.
OTTCE OF CONPIDre tin 17yI'his tacsimile
e may contain information that is pdvilcgcd and coo6dcntial and/or
zempr from disclosure under applicable law. 'This transmission is intended solely for the individual or entity
designated above. if you are nor the intended recipient, or the employee or agent responsible for delivering it to the
intended recipient, you should understand that any distribution, copying or use of the information contained in this
facsirrule by anyone other than the designated tceipimt is unauthorized and strictly Prohibited. If
this facsimile in error, Please immediarely notify the sendu by teicphone. You have tcccivcd
�-.v TnToi cors �1 � ,
JUN 12 2000 16 : 36 FR MCCLINTON-ANCHOR 5015212826 TO34707 P . 01i01
McCfiIItonI Anchor
A OMsion ut APAGArkartsas. IMC.
cop
P. O. BOX 1367, 140 NORTH BLOCK
FAYETTEVILLE, ARKANSAS 72702
PHONE: (501) 587.3300 FAX: (501) 521-2VA
DATE: JUNE 12, 2000 TIME: PM
NUMBER OF PAGES INCLUDING COVER SHEET: 1
TO: MEL
COMPANY: MILHOLLANDCOMPANY FAX: 443-4707
FROM: JIM COLE
IF YOU HAVE PROBLEMS WITH THIS TRANSMISSION PLEASE CALL (501) $87-3330.
RE: CMN II — SHILOH DRIVE REPLACEMENT
REMOVE AND DISPOSE CURB - - - - - - - - - - - - 520 L.F. @ $5.00 PER L.F.
REMOVE AND DISPOSE PAVEMENT - - - - - - - 19000 S.Y. 0 $3.00 PER S.Y.
UNDERCUT - - - - - - - - - - • - . . . . . . . . . • ' saw • 85OC.Y. @ $t9.50PER C.Y.
BORROW- - - - - - - - - - - - - - - - - - - - - - - - - - - - - 750 C.Y. 0 $8.50 PER C.Y.
PAVING - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1v000 S.Y. @ $16.60 PER S.Y.
CURB BACKFILL - - - - - - - - - - - - - - - - - - - - - - 520L.F. 0 $150 PER L.F.
CURB AND GUTTER - - - - - - - - - - - - - - - - - - - - 520 L.F. 0 $850 PER L.F.
SEEDING - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ILS. 0SI,500.00PER L.S.
MAINTENANCE OF TRAFFIC . . . . . . . . . - . - a l L.S. @ S2,500.00 PER L45-
TOTAL: $43,300.00
PAYMENT TO BE BASED ON IN-PLACE MEASUREMENTS AT THE ABOVE STATED UNIT
PRICES.
NOTICE OF CONFIDENTMI.MYThis facsimile may contain information that is pdvitcgcd and confidential and/or
exempt from disclosure under applicable law. This transmission is intended solely for the individual or entity
designated above. If you are not the intended recipient. or the employee or agent responsible for delivering it to the
intended recipient, you should understand that any distribution, copying or use of the information contained in this
facsimile by anyone other than the designated recipient is unauthorized and strictly prohibited. If you have rmcived
this facsimile in error, please immediately notify the sender by telephone.
:K%* TOTAL PAGE . 01 >
STAFF REVIEW FORM
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of July 3 . 2000
FROM :
Jim Beavers Engineering Public Works
Name Division Department
ACTION REQUIRED : `S 7
RPO
1 . Approval of a bid waiver with McClinton -Anchor , the contractor at CMN ,
to allow the reconstruction of approximately 240 if of Shiloh Drive from
the existing AHTD right - of - way east to the new Shiloh Drive extension at
the CMN property line , including the radius and intersection of Northwood
Avenue ;
2 . Approval of a construction contract with McClinton -Anchor in the
estimated amount of $ 43 , 300 . 00 for the above described street
reconstruction ;
3 . Approval of a 15 % project contingency of $ 6 , 495 . 00 for
material / construction testing and variations in final quantities .
COST TO CITY :
Street / ROW/ Intersection
$ 49 , 795 . 00 $ 276 , 247 Cost shares
cost of this Request Project Budget Project Name
4470 - 9470 - 5809 . 00 $ 167 , 629 Street Improvements
Account Number Funds ' Used To Date Program Name
98033 - 20 $ 108 , 618 * Sales Tax
Project Number Remaining Balance Fund
* Prior to this request and prior to the accompanying engineering ( $ 5000 )
BUDGET REVIEW : X Budgetec tem 1A
Budget Adjustment Attached
Budget Coordinator Admi i tra e Services Director
CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY :
' /9 '�)
Accoun ' n M "ag Date ADA Coordinator Date
i
G - ZO oo 6_olnev
City Atto ey Date I rd
rnal Auditor Date
'1 �Q P R -ao-oo
Purchasing Officer Date
STAFF RECOMMENDATION : Approval
O,/eAg
Di v ' sion Head ( Da e Cross Reference
26 C/./.k u. `� — z�� New Item : Yes
Departmen Di r,(e(ct Date
U•" - Is, � � �GWO Prev Ord/Res #
Admini tr live Servi e Director /n Date
Orig Contract Date :
May r Date Contract number
STAFF REVIEW FORM
Description Shiloh Drive reconstruction
Comments:
Budget Coordinator
Accounting Manager
City tom y
Purchasing Officer
ADA Coordinator
Internal Auditor
Meeting Date July 3. 2000
Reference Comments:
FAYEETTEALE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Jim Beavers, City Engineer
From: Heather Woodruff, City Clerk
Date: July 19, 2000
Attached is a copy of the ordinance waiving competitive bidding for the reconstruction of Shiloh
Drive. I am also returning three originals for you to distribute. The original will be microfilmed 717
and filed with the City Clerk.
Your purchase requisition has been forwarded to the Internal Auditor.
cc: Nancy Smith, Internal Auditor
AUG-02-2000 1540
ORDINANCE NO. 4259
AN ORDINANCE WAIVING
THE REQUIREMENTS OF
COMPETITIVE BIDDING FOR
THE RECONSTRUCTION OF
APPROXIMATELY 240 LF OF
SHILOH DRIVE FROM THE
EXISTING AHTD RIGHT-OF-
WAY EAST TO THE NEW SH4
LOH DRIVE EXTENSION: AP-
PROVAL OF A CONSTRUC-
TION CONTRACT WITH
MCCLINTON-ANCHOR IN
THE ESTIMATED AMOUNT
OF 513.300 FOR THE ABOVE
DESCRIBED STREET; AND
APPROVAL OF A T5% PROJ-
ECT CONTINGENCY OF
$6.495 FOR MATERIAIJCON-
STRUCTION TESTING AND
VARIATIONS IN FINAL QUAN-
TITIC3.
BE.IT ORDAINED BYTHE
CITY COUNCIL OFTHE CITY
OF FAYETTEVILLE,
ARKANSAS:
eeggIan.]. That the City Coun-
cll hereby waives the require-
ments d• comoebtive biddng for
the construction of approxl.
irately 240 If of Shiloh Drive
from me existing Al-ITO right-of-
way east to the new Shiloh
Drive extension at the CMN
pccperry fine. InctuoItg the red -
us and intersection of NCrth-
wood Ave. The reconstruction
is on a segment of greet imrne-
dletery a0lacertt. •n the new Shi-
ton construction and the addi-
donal time and cans of bidding
the project, incalding mobiltza-
tion and carthwcrk makes a
separate design and bid prod- .
esa impractical and unfcasiue.
9yptigg-2 That the Mayor and
City Clerk are hereby author-
ized to executo a crnnrucdon
contract with McCrmton-AM.'for
in the estimated amount of
$43,300 for Ina street reeon-
nruCtlon described in Seddon
1. above. A obey of ti cantrect
is attached hereto as Exhibit
'A• and made a part hereof.
SeCpap_3. That a IS% project
contingmxy of 56.405 for mate-
rial/construction testing and
variations in final quantities is
hereby tppro[ed.
PASSED AND APPROVED
this 1mh day d4 2000.
APPROVED:
By. Fred Hanna, Mayor
ATTEST:
By: Heather Woodruff, city
Clerk
d A TIMES P.03/16
Y STATE OF ARKANSAS 1
County of Washington } ss
I, JEFF JEFFUS, hereby certify that I am the publisher of THE
NORTHWEST ARKANSAS TIMES, a daily newspaper having a second class
mailing pdvflegei and being not less than four pages of five columns each,
published at a fixed place of business and at fixed (daily) intervals
continuously in the City of Fayetteville, County of Washington, Arkansas for
more than a period of twelve months, circulated and distributed front an
established place of business to subscribers and readers generally of all
classes in the City and County for a definite price for each copy. or .a ; xed
price per annum, which price was fixed at what is considered the value of the
publication, based upon the news value and service value it contains, th ai at
least fifty percent of the subscribers thereto have paid for their subscriptons
to the newspaper or its agents or through recognized news dealers orer a
period of at least six months and that the said newspaper publishes an
average of more than forty percent news matter.
I further certify that the legal notice attached In the. matter of
was published in the regular daily issue of said ne spaper for
consecutive insertions as follows:
The first insertion an the day o2O
the second insertion on the
day of 20 --
the third insertion on the / day Of
the fourth insertion an the — ,r if A ,!( Y/'A d clay
LI (/ V4tbfis,he/r/General Ma na5er
Sworn to and subscribed before me on this d y ci
w
Rev,••..._-. T
5t C:ar��^rte S^ �Noiary Public
S i]t8�IZdisas $
b' '�I
My Commission Expires: N°1a a':farArt n r2rq
4; My C mycisstcx Srb J1ll
(CCCC<CC<CCCCC((<(CLCCC«CCC
Fees for Printing.......................................................$
Costof Proof.................:...........................................$
Total..........................................................................$ - DS
FAYETTEVIPLE •
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Dan Coody, Mayor
Thru: Greg Boettcher, Public Works Director
Contract Review
From: Jim Beavers, City Engineer/,¢., &A 4'''
Date: July 20, 2001
Re: Proposed change order number one to the construction contract with APAC for the
reconstruction of Shiloh Drive and Northwood intersection.
Please find enclosed three originals of proposed change order number one for the Mayor's signature.
The changes are generally described as added sidewalk and change from "hillside" to stone backfill.
Please refer to the change order for specific descriptions.
After the Mayor has signed the change orders please return two originals to Engineering for further
distribution.
Enclosures:
1. Three originals of change order no. 1.
2. Copy of ordinance 4259.
Page 1 of 1
ADDITIONAL ITEMS &
BASE BID ITEM CHANGES
CHANGE ORDER
FOR
SHILOH DRIVE RECONSTRUCTION
SHILOH DRIVE REPLACEMENT
Construction
OWNER: City of Fayetteville
ORDER NO. 1
DATE May 18, 2001
STATE Arkansas
COUNTY
To: City of Fayetteville Engineering Department 125 West Mountain Street Fayetteville, Arkansas 72701
(City Engineers)
Conies To:
IENGINEER CONTRACTOR I City of Fayetteville
You are hereb requested to comply with the following changes from the contract plans and specifications:
Item
No.
Quant
Unit
Unit
Cost
Ad
Udel
etc
Ne
w
DESCRIPTION OF CHANGES
(Supplemental Plans & Specifications Attached)
Contract Price
DECREASE
Contract Price
INCREASE
850
CY
$6.50
D
UNDERCUT
$5,525.00
750
CY
$8.50
D
BORROW
$6,375.00
10
C Y
$6.50
A
UNDERCUT
$65.00
I
LS
$11,900.00
N
EARTHWORK(18"b-stone:2 layers AHTD type 9
fabric)
$11,900.00
55
LF
$20.00
N
3Flat Bottom Earth Swale with Stone filled
trench
$1,100.00
20
Ton
$13.50
N
Class 7 Aggregate Base Course (below rock fill
grade)
$270.00
175
SY
$23.00
N
4" Thick Concrete Sidewalk
$4,025.00
1
LS
$700.00
N
Fence Replacement
$700.00
TOTALS
$11,900.00
$18,060.00
CONTRACT CHANGE $
$6,160.00
Page I of 2
G?
0
n
JUSTIFICATION: Change of Paving sub -grade construction per Geotechnical Engineer; City of Fayetteville specifications requirements
CHANGE IN ORDINANCE PRICE:
Original Ordinance Price
$43,300.00
Original Contract Time: N/A
(days or dates)
Net increase (deereme) from Previous Change Orders
0 to 0 : $0.00
Net change form previous Change Orders 0 to_: N/A
(days)
Ordinancet Price prior to this Change Order:
$43,300.00
Contract Times prior to this Change Order: N/A
(days or dates)
Net increase of this Change Order:
$6,160.00
Net Increase this Change Order: N/A
(days)
Ominance Price with all approved Change Orders:
$49,460.00
Contract Times w/all approved Change Orders: N/A
(days or dates)
This document will become a supplement to the contract and all provisions will apply hereto.
%fOSfOI
(Date)
(Date)
(Date)
Page 2 of 2
I . - co�y-
-w.
ORDINANCE NO. 4259
AN ORDINANCE WAIVING THE REQUIREMENTS OF
COMPETITIVE BIDDING FOR THE RECONSTRUCTION OF
APPROXIMATELY 240 LF OF SHILOH DRIVE FROM THE
EXISTING AHTD RIGHT-OF-WAY EAST TO THE NEW
SHILOH DRIVE EXTENSION; APPROVAL OF A
CONSTRUCTION CONTRACT WITH MCCLINTON-ANCHOR
IN THE ESTIMATED AMOUNT OF $43,300 FOR THE ABOVE
DESCRIBED STREET; AND APPROVAL OF A 15% PROJECT
CONTINGENCY OF $6,495 FOR MATERIALICONSTRUCTION
TESTING AND VARIATIONS IN FINAL QUANTITIES.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTE VILLE,
ARKANSAS:
Section 1. That the City Council hereby waives the requirements of competitive
bidding for the construction of approximately 240 If of Shiloh Drive from the existing AHTD
right-of-way east to the new Shiloh Drive extension at the CMN property line, including the radius
and intersection of Northwood Ave. The reconstruction is on a segment of street immediately
adjacent to the new Shiloh construction and the additional time and costs of bidding the project,
including mobilization and earthwork makes a separate design and bid process impractical and
unfeasible.
Section 2. That the Mayor and City Clerk are hereby authorized to execute a
construction contract with McClinton -Anchor in the estimated amount of $43,300 for the street
reconstruction described in Section 1. above. A copy of the contract is attached hereto as Exhibit
"A" and made a part hereof.
Section 3. That a 15% project contingency of $6,495 for material/construction testing
and variations in final quantities is hereby approved.
F lYEr,c_
APPROVED this 18th day of July , 2000.
APPROVED:
By: �G i
F ed Hanna, Mayor
ATTEST:
By:
Heather Woodruff, City Ct c
STAFF REVIEW FORM (cot) a tJ c.
AGENDA REQUEST
S— 18
CONTRACT REVIEW (Change order)
GRANT REVIEW
For the Fayetteville City Council meeting of N.A. yCp 1Lg�j)
�
FROM: TPcd
�t U C . �� l� J (
Jim Beavers Engineering Public Works
Name r)iviginn department
ACTION REQUIRED:
1. Approval of change order number one in the amount of $6,160.00 to the construction contract with APAC
for the Shiloh Drive reconstruction at Northwood. Requested change order is within the approved contract
contingency of $6,495.00.
COST TO CITY:
$6.160 00
Cost of this Request
4470-9470-5809.00
Account Number
98033-0020
Project Number
$ 332.048
Category/Project Budget
$ 119.556
Funds Used To Date
5212.482
Remaining Balance
BUDREVIEW: Budgeted Item
Budget anager
STAFF RECOMMENDATION: Approval
1 I1 :- I,
t, St
Budget Adjustment Attached
Administrative Services Director
GRANTING AGENCY:
ADA Coordinator Date
Grant Coordinator Date
New Item: Yes_ No_
Prev Ord/Res #: 4259
P.O. No. 0002600-001
Orig Contract Date: 07/18/00
Orig Contract No: 770
a
9
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Grant Coordinator
STAFF REVIEW FORM
Reference Comments:
Page 2
FAYETTEVItLE S
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Jim Beavers, Engineering Division
From: Heather Woodruff, City Clerk
Date: August 2, 2001
Attached is copy of the completed Staff Review Form and signed Change Order No. 1 in the
amount of $6,160.00 to the construction contract with APAC for the reconstruction of Shiloh
Drive and Northwood intersection. The original will be microfilmed and filed with the City
Clerk.
cc: Nancy Smith, Internal Audit