HomeMy WebLinkAboutOrdinance 4240 ORDINANCE NO. 4240
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING THE
PURCHASE . OF A USED DIESEL POWERED FORWARD
CONTROL PASSENGER BUS TO BE UTILIZED BY THE
YOUTH CENTER; ESTABLISHING A REVIEW AND
RECOMMENDATION PROCEDURE FOR PURCHASE OF THE
LISTED EQUIPMENT AND AUTHORIZING THE MAYOR TO
APPROVE PURCHASE OF THE LISTED EQUIPMENT.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 . The City Council hereby waives the requirements of formal competitive
bidding for the purchase of a Used Diesel Powered Forward Control Passenger Bus which will be
utilized by the Youth Center. Said formal bidding requirements would prevent purchase of such units
as dealers do not find it practical or feasible to hold a unit of this type for the time necessary to
comply with the requirements.
Section 2. The total number of units involved in this purchase will not exceed 1 unit.
Section 3 . The City Council hereby authorizes representatives of the Fleet Operations
Division and the Youth Center Director Division to evaluate, compare and finalize a
recommendation to the Equipment Committee, and upon unanimous approval, to purchase an
appropriate unit "on the spot" at a total cost not to exceed $45,000.00.
Section 4. The City Council hereby authorizes the Equipment Committee to review the
recommendation for final approval prior to submission to the Mayor.
Section 5. The City Council hereby authorizes the Mayor to review the recommendations
of the Equipment Committee prior to approving purchase.
AND APPROVED this 4h day of April , 2000
J
APPROVED:
t Q By:
Fred l4anna, Mayor
ATTES
By:
Bather Woodruff, City C
NAME OF FILE:
CROSS REFERENCE:
Date Contents of File Initials
i
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF A
USED DIESEL POWERED FORWARD CONTROL PASSENGER BUS
TO BE UTILIZED BY THE YOUTH CENTER; ESTABLISHING A
REVIEW AND RECOMMENDATION PROCEDURE FOR PURCHASE
OF THE LISTED EQUIPMENT AND AUTHORIZING THE MAYOR
TO APPROVE PURCHASE OF THE LISTED EQUIPMENT.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. The City Council hereby waives the requirements of formal
competitive bidding for the purchase of a Used Diesel Powered Forward Control Passenger
Bus which will be utilized by the Youth Center. Said formal bidding requirements would
prevent purchase of such units as dealers do not find it practical or feasible to hold a unit
of this type for the time necessary to comply with the requirements.
Section 2. The total number of units involved in this purchase will not
exceed 1 unit
Section 3. The City Council hereby authorizes representatives of the Fleet
Operations Division and the Youth Center Director Division to evaluate, compare and
finalize a recommendation to the Equipment Committee upon unanimous approval to
purchase an appropriate unit "on the spot" at a total cost not to exceed $45,000.00.
Section4. The CityCouncil hereby authorizes the EquipmentCommitteeto
review the recommendation for final approval prior to submission to the Mayor.
Section 5. The City Council hereby authorizes the Mayor to review the
recommendations of the Equipment Committee prior to approving purchase.
PASSED AND APPROVED tiils_day of , 2000
APPROVED
Bre
Mayor
ATTEST
Bro
City Clerk
CITY OF FA YETTEV/LLE
FLEET OCAR ° TDOHS
INTER-OFFICE MEMORANDUM
TO: Mayor/City Council
THRU: John Maguire, Administrative Services Director
FROM: William Oestreich, Fleet Operations Superintendent
DATE: March 10, 2000
SUBJECT: Bid Waiver for a Used Forward Control Diesel Powered Passenger Bus
Attached is a proposed Ordinance providing for a Bid Waiver to purchase a Used Diesel Powered
Forward Control Passenger Bus. This will be utilized to replace either Unit 297 or 298, both of which are 1980
Thomas Coaches. A final determination as to which unit will be retired will be done at the time of
replacement.
Anew unit of this type has a customer cost of $75,000.00 to $100,000.00. It is the intent to limit the
cost to a maximum of $45,000.00 for a used unit in good condition delivered to our facility in Fayetteville.
An opportunity to save a substantial amount of money with the purchase of a used unit has proven
to work out well in the past. We have been very fortunate in locating very serviceable units in the market.
Therefore every effort will be made to continue this record with another economically priced used unit.
Upon approval of a Bid Waiver, a purchase recommendation for a suitable unit will be submitted to
the Equipment Committee and Mayor Hanna.
STAFF REVIEW FORM
XX AGENDA REQUEST
_ CONTRACT REVIEW
_ GRANT REVIEW 5719
For the Fayetteville City Council meeting of April 4, 2000 REdr
FRAM • No,
W.A.Oestreich Fleet Operations Administrative Services
Name Division Department
ACTIAN RFAl11RFn-
Approval of an Ordinance providing for a Bid Waiver to purchase 1 Used Diesel Powered Forward Control
Passenger Bus. This will allow the Mayor to approve for purchase the unit recommended by the Fleet Operations
Division, Youth Center Director and the Equipment Committee. This unit will be primarily be utilized by the City
of Fayetteville Youth Center.
rAST TA rITV.
$ 45.000.00 $ 457,200.00 Repl/Exp Lt/Med Util. Veh.
Cost of this Request Category/Project Budget Category/Project Name
9700.1920-5802.00 $ —0.00-- Vehicles & Equipment
Account Number Funds Used To Date Program Name
98063-001 $ 457.200.00. Shop
Project Number Remaining Balance Fund
BUDGET REVIEW: XX Budgeted Item _ Budget Adjustment Attached
) �
Budget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
/Lf/lc GCi.7ytJ /1 t /z!�/IlL/iCi 3 '/7 Oy
Acc nting M ag Date A A Coordinator Date
D7b yrN,
Ciky Attorney Date tmal Auditor Date
�Q 3 - 11 -0n
Purchasing Officer Date
STAFF RFCAMMFNnATIAN-
'A�pp loo We er Orlin ce
Division Head Date Cross Reference
New Item: Yes No
Department Director Date
A JA I J'�J
3V 7�01) Prev Ord/Res #:
Ad istry i e Se rn Director Date
Ong Contract Date:
Ma r Date
STAFF REVIEW FORM
Description: Bid Waiver - Youth Center Bus Meeting Date: April 4, 2000
Comments: Reference Comments:
Budget Coordinator:
Accounting Manager:
City Attorney:
Purchasing Officer:
ADA Coordinator:
Internal Auditor:
FAYETTEA/ LtE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To : Bill Oestreich, Fleet Operations AE
From: Heather Woodruff, City Clerk
Date: April 6, 2000
Attached is a copy of the ordinance approving the bid waiver for a bus for the Youth Center. The
original will be microfilmed and filed with the City Clerk.