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Home My WebLink AboutOrdinance 4225 ORDINANCE NO.4225 AN ORDINANCE APPROVING A COST SHARE AGREEMENT WITH MARK FOSTER AND J.B. HAYES IN THE AMOUNT OF $335205 FOR AN UPGRADE TO A WATERLINE WITHIN SUMMERSBY SUBDIVISION; AND WAIVING THE REQUIREMENTS OF COMPETITIVE BIDDING. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That a cost share agreement with Mark Foster and J.B. Hayes in the amount of $33,205 for an upgrade from an eight inch waterline to a twelve inch waterline within Summersby Subdivision. A copy of the cost share agreement is attached hereto as Exhibit "A" and made a part hereof. Section 2. That the City Council hereby waives the requirements of competitive bidding for the upgraded waterline within the Summersby Subdivision that the City hereby agrees to cost-share in, for the reason that said requirements are neither practical nor feasible. Mark Foster and J.B. Hayes, as developers of Summersby Subdivision, submitted plans to extend an eight inch waterline within the subdivision and will be providing all labor, materials, and equipment for construction of the waterline. PASSED AND APPROVED this 15th day of February 2000. Ar APPROVED: tj i By; Fred Hanna, Mayor Jy By: eather Woodruff, City Clerk A* EXHIBIT A AGREEMENT 4!9-x� This shall serve as a formal agreement between the developers of the Summersby Subdivison, AORF Mark Foster and J.B. Hays, and the City of Fayetteville in order for the City of Fayetteville to participate in a cost share to upgrade a portion of the proposed waterline from 8" to 12" within this development. The City agrees to pay for the upgrade up to a maximum City cost of $33,205 .00 as was estimated by Jorgensen & Associates. This includes $3 ,200.00 for additional engineering and construction inspection. Mark Foster, J.B. Hays, and their Engineer agree to provide the necessary and normal project management, inspection and testing as necessary for a complete and accepted water line and appurtenances. It is understood that the contract for construction is between Mark Foster and J.B. Hays and their Contractor & Engineer and that the City has no contractual obligation with both the Contractor and Engineer. The City's only obligation shall be to participate in a cost share not-to-exceed amount of $33,205.00 maximum cost to the City. It is further understood that upon acceptance of the water line system, Mark Foster and J.B. Hays will provide, to the City, a copy of the invoice(s) from the Contractor and a completed lien waiver executed by the Contractor. Within thirty (30) days after receipt of the invoice(s) and lien waiver, the City will remit the agreed upon cost share amount to Mark Foster and J.B. Hays. If you agree with these provisions please sign this agreement in the space provided and return to the City. gie Approve City of Fayetteville ark oster 00 /, Igy� Zoo Date Date I � & 1 J.B. Hays m � - lr � z4ge'e x Date NAME OF FILE: CROSS REFERENCE: Date Contents of File Initials •O eel l� ,Z� 00 FAYETTEALLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Mr. Fred Hanna, Mayor Thru: Charles Venable, PW Director Don Bunn, Asst. PW. Director Jim Beavers, City Engineer From: Ron Petrie, Staff Engineer Date: January 21 , 1999 Re: Agenda Request - City Council Meeting on February 15, 2000 Proposed Bid Waiver and Cost-Share in the amount of $33,205 .00 with the developers of Summersby Subdivision for the construction of a twelve inch (12") waterline. The Preliminary Plat for the Summersby Subdivision was approved by the Planning Commission on June 24, 1999. The engineer for the subdivision planned to construct an eight inch (8") waterline from Manor Drive northward through the proposed subdivision and connect to an existing waterline located to the east of Broadview Subdivision. Due to frequent waterline failures in this area and the proximity to a recommended waterline as shown on the Master Water Plan, the Engineering Division and the Water/Sewer Superintendent have agreed that a 12" waterline should be installed in lieu of an eight (8") waterline If such agreement were to fail, the developer would only be responsible for constructing an eight inch (8") waterline. Therefore, the City is requested to pay the difference to construct a twelve inch ( 12") waterline in lieu of an eight inch (8") waterline. Jorgensen & Associates has estimated these costs as follows: City $ 33,205 .00 Developer $ 36, 145 .00 Total $ 69,350.00 Based upon the information provided by the Budget & Research Division, there is a remaining balance of $80,000.00 in the Water & Sewer Cost Share Account. Mr. Fred Hanna, Mayor October 7, 1999 Page Two (2) The final costs to the City will be based upon actual costs as documented by Jorgensen & Associates subject to review by the City and may, or may not exceed the Engineer's estimate. However, the City's share will not exceed the estimated costs without additional authorization. Enclosures: Vicinity Map Construction Drawing Cost Estimate from Jorgensen & Associates Cost-Share Agreement with Mark Foster & J.B. Hays Purchase Requisition v� WpOINT H E�h'S9;�f�v � , WOOD DR m I• �F. CRES' \ �. DR • DR C i SHa.DO�"%R'.DGE � mo<�� 2NV �\`\ .mow IID � ��"� \\, \��`�• � I -� : I A ; I z \ ,,. \Ca ,, p ! O � \ '' i \Sa\fie. m I ��\\NZ�\ \\ I A Z i r RIDGELY DRi ARTHURS cn D Cosy —� o Z N DHFR m C) UOq0 l �D pRK RD V ) F� s MAI - - - - —_---- --- - - -- - ------ ______ - �—' - — �i ' q � s • ' E, . u 3$5 R Iii sis � • y�' $- � /,lam I � � 1 .�9\ ��AR� ' a I ,I`( _ __1 ii 3e� �A � a�� i` m ��g I$ I x�� \ ' sK�li•' �, ' .• tl/^ I. ,( 1 \ E ' \ c rlki;r� II to \\A . Imo\ - c� X-4� _ g 4 \ 1p �r \ \'. del I .:,- JRGEWN ASSOC 501 442 �27 P . 02 • ■ , ASSOCIATES CONSI )LTING ENGINEERS. IN(. . SUMMERSBY SUBDIVISION 8" WATER vs. 12" WATER 8" WATER ITEM QUANTITY DESCRIPTION UNIT PRICE AMOUNT 1 . 1 8" Tap $ 0 $ 1 ,900.00 2. 2230 LF 8" Water $ 14.00 $ 31 ,220.00 3. 6 8" 221/2° Bend $ 175.00 $ 1 ,050.00 4. 1 8" 45° Bend $ 175,00 $ 175.00 5. 1 8" G.V. $ 400.00 $ 400.00 6. 4 8" T $ 350.00 $ 1 ,400.00 $ 36, 145.00 12" WATER 1 . 1 8" Tap $ $ 1 ,900.00 2. 2230 LF, 12" Water $ 25.00 $ 55,750.00 3. 6 12", 221/2° Bend $ 250,00 $ 1 ,500.00 4. 1 12", 45° Bend $ 250.00 $ 250.00 5. 2 12" Butterfly Valve $ 1,500.00 $ 33000.00 6. 3 12 x 8 Reducer $ 300.00 $ 900.00 7. 3 12" T $ 4$0.00 $ 1 ,350.00 8. 100% 20'-24" Steel Encasement $ 100% 1 500.00 $ 66, 150.00 Difference in Cost = $302005.00 Extra Engineering = $ 3,200. 00 TOTAL $ 33,205.00 2013 GREEN ACRES RQ, SUITE A • FAYETMALLE. ARKANSAS 727p3 • (501) 442.9127 • 40 1 ff0 0 X AGENDA REQUEST qEr , 11MTF REVIEW FORM CON'T'RACT REVIEW FEB O d 2009 GRANT REVIEW CITY Or r.� IfY CLERK'S OFFICE For the Fayetteville City Councti meeting of February 15, 2000 FROM: Ron Petrie Engineering Public Works Name Division Denartment ACTION REQUIRED: Approval of a cost share and bid waiver in the amount of $33,205 .00 with Mark Foster and J.B. Hays, the developers of the Summersby Subdivision, for the cost difference to construct an eight inch (8") waterline and a twelve inch ( 12") waterline within this development. Vz COST TO CITY: E oR 13 3,205 .00 (Estimatedl $ 80,000.00 Water & Sewer Improvements Cos[ of is Request Categ� roject Bu get Category rojectName 5400-5600-5808-00 $ 2` ,�8n• co Cost Share Account Number Funs Used To Date Program Name 97021 153.tb2o.00 Sales Tax Project Number Remaining Ba ance Fun BUDGET REVIEW: I X Budgeted Item _ Budget Adjustment Attached 2 2i[n Budget Manager Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Accountina ge(Z ll 601ai Au ttor Uate `- I - Z5 - w ttyAttomey Date ADA Coordinator ate ator Pq � '3 � - OO urc'I asmg icer Date STAFF RECOMMENDATION: Approval of action items listed above. ' dl.� Dp Di Sion ea nD to Cross Reference /'3 ,/, `� :P New Item: Yes x No DM[or Date Prev Ord/Res #: 7Mayo �e tt 've Se es ector "Date avOng Contract Date: Date Page 2 STAFF REVIEW FORM Description Summersbv Subdivision Waterline Cost Share Meeting Date February 15, 2000 Comments: Reference Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor SUMMARY OF APPROVALS FOR THE SUMMERSBY SUBDIVISION The following is a summary of the approvals for this subdivision that is presently under construction: * September 31 , 1999 - Southern Drainage Improvements November 3 , 1999 - Partial/Phased Grading Permit December 23 , 1999 - Water/Sewer Approval January 14, 2000 - Streets/Drainage Approval *It was required that the southern drainage be installed before any construction could begin within the subdivision in order to protect the adjacent property owners. Therefore, the southern drainage plans and calculations were submitted and approved before the subdivision construction plans were submitted for review. A partial/phased grading permit was only given to the developer after the southern drainage was installed to the satisfaction of the City Engineering Division and after approval was provided from the adjacent property owner. FAYETTEALLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Ron Petrie, Engineering From: Heather Woodruff, City Clerk Date: February 18, 2000 Attached is a copy of the ordinance approving a cost share agreement with Mark Foster and J.B. Hayes. I am also returning three originals for you to distribute. The original will be microfilmed and filed with the City Clerk. Your purchase requisition has been forwarded to the Internal Auditor cc: Yolanda Fields, Internal Auditor