HomeMy WebLinkAboutOrdinance 4225 ORDINANCE NO.4225
AN ORDINANCE APPROVING A COST SHARE
AGREEMENT WITH MARK FOSTER AND J.B. HAYES IN
THE AMOUNT OF $335205 FOR AN UPGRADE TO A
WATERLINE WITHIN SUMMERSBY SUBDIVISION; AND
WAIVING THE REQUIREMENTS OF COMPETITIVE
BIDDING.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 . That a cost share agreement with Mark Foster and J.B. Hayes in the amount
of $33,205 for an upgrade from an eight inch waterline to a twelve inch waterline within
Summersby Subdivision. A copy of the cost share agreement is attached hereto as Exhibit "A" and
made a part hereof.
Section 2. That the City Council hereby waives the requirements of competitive
bidding for the upgraded waterline within the Summersby Subdivision that the City hereby agrees
to cost-share in, for the reason that said requirements are neither practical nor feasible. Mark Foster
and J.B. Hayes, as developers of Summersby Subdivision, submitted plans to extend an eight inch
waterline within the subdivision and will be providing all labor, materials, and equipment for
construction of the waterline.
PASSED AND APPROVED this 15th day of February 2000.
Ar APPROVED:
tj i
By;
Fred Hanna, Mayor
Jy
By:
eather Woodruff, City Clerk
A*
EXHIBIT A
AGREEMENT 4!9-x�
This shall serve as a formal agreement between the developers of the Summersby Subdivison, AORF
Mark Foster and J.B. Hays, and the City of Fayetteville in order for the City of Fayetteville to
participate in a cost share to upgrade a portion of the proposed waterline from 8" to 12" within
this development.
The City agrees to pay for the upgrade up to a maximum City cost of $33,205 .00 as was
estimated by Jorgensen & Associates. This includes $3 ,200.00 for additional engineering and
construction inspection. Mark Foster, J.B. Hays, and their Engineer agree to provide the
necessary and normal project management, inspection and testing as necessary for a complete
and accepted water line and appurtenances.
It is understood that the contract for construction is between Mark Foster and J.B. Hays and their
Contractor & Engineer and that the City has no contractual obligation with both the Contractor
and Engineer. The City's only obligation shall be to participate in a cost share not-to-exceed
amount of $33,205.00 maximum cost to the City.
It is further understood that upon acceptance of the water line system, Mark Foster and J.B. Hays
will provide, to the City, a copy of the invoice(s) from the Contractor and a completed lien
waiver executed by the Contractor. Within thirty (30) days after receipt of the invoice(s) and lien
waiver, the City will remit the agreed upon cost share amount to Mark Foster and J.B. Hays.
If you agree with these provisions please sign this agreement in the space provided and return to
the City.
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Approve City of Fayetteville ark oster
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Date Date
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J.B. Hays m
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Date
NAME OF FILE:
CROSS REFERENCE:
Date Contents of File Initials
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FAYETTEALLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mr. Fred Hanna, Mayor
Thru: Charles Venable, PW Director
Don Bunn, Asst. PW. Director
Jim Beavers, City Engineer
From: Ron Petrie, Staff Engineer
Date: January 21 , 1999
Re: Agenda Request - City Council Meeting on February 15, 2000
Proposed Bid Waiver and Cost-Share in the amount of $33,205 .00 with the developers of
Summersby Subdivision for the construction of a twelve inch (12") waterline.
The Preliminary Plat for the Summersby Subdivision was approved by the Planning Commission
on June 24, 1999. The engineer for the subdivision planned to construct an eight inch (8")
waterline from Manor Drive northward through the proposed subdivision and connect to an
existing waterline located to the east of Broadview Subdivision. Due to frequent waterline
failures in this area and the proximity to a recommended waterline as shown on the Master Water
Plan, the Engineering Division and the Water/Sewer Superintendent have agreed that a 12"
waterline should be installed in lieu of an eight (8") waterline If such agreement were to fail, the
developer would only be responsible for constructing an eight inch (8") waterline.
Therefore, the City is requested to pay the difference to construct a twelve inch ( 12") waterline in
lieu of an eight inch (8") waterline. Jorgensen & Associates has estimated these costs as follows:
City $ 33,205 .00
Developer $ 36, 145 .00
Total $ 69,350.00
Based upon the information provided by the Budget & Research Division, there is a remaining
balance of $80,000.00 in the Water & Sewer Cost Share Account.
Mr. Fred Hanna, Mayor
October 7, 1999
Page Two (2)
The final costs to the City will be based upon actual costs as documented by Jorgensen &
Associates subject to review by the City and may, or may not exceed the Engineer's estimate.
However, the City's share will not exceed the estimated costs without additional authorization.
Enclosures:
Vicinity Map
Construction Drawing
Cost Estimate from Jorgensen & Associates
Cost-Share Agreement with Mark Foster & J.B. Hays
Purchase Requisition
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ASSOCIATES
CONSI )LTING ENGINEERS. IN(. .
SUMMERSBY SUBDIVISION
8" WATER vs. 12" WATER
8" WATER
ITEM QUANTITY DESCRIPTION UNIT PRICE AMOUNT
1 . 1 8" Tap $ 0 $ 1 ,900.00
2. 2230 LF 8" Water $ 14.00 $ 31 ,220.00
3. 6 8" 221/2° Bend $ 175.00 $ 1 ,050.00
4. 1 8" 45° Bend $ 175,00 $ 175.00
5. 1 8" G.V. $ 400.00 $ 400.00
6. 4 8" T $ 350.00 $ 1 ,400.00
$ 36, 145.00
12" WATER
1 . 1 8" Tap $ $ 1 ,900.00
2. 2230 LF, 12" Water $ 25.00 $ 55,750.00
3. 6 12", 221/2° Bend $ 250,00 $ 1 ,500.00
4. 1 12", 45° Bend $ 250.00 $ 250.00
5. 2 12" Butterfly Valve $ 1,500.00 $ 33000.00
6. 3 12 x 8 Reducer $ 300.00 $ 900.00
7. 3 12" T $ 4$0.00 $ 1 ,350.00
8. 100% 20'-24" Steel Encasement $ 100% 1 500.00
$ 66, 150.00
Difference in Cost = $302005.00
Extra Engineering = $ 3,200.
00
TOTAL $ 33,205.00
2013 GREEN ACRES RQ, SUITE A • FAYETMALLE. ARKANSAS 727p3 • (501) 442.9127
• 40 1 ff0 0
X AGENDA REQUEST qEr ,
11MTF REVIEW FORM
CON'T'RACT REVIEW FEB O d 2009
GRANT REVIEW
CITY Or r.�
IfY CLERK'S OFFICE
For the Fayetteville City Councti meeting of February 15, 2000
FROM:
Ron Petrie Engineering Public Works
Name Division Denartment
ACTION REQUIRED: Approval of a cost share and bid waiver in the amount of $33,205 .00 with Mark Foster and J.B.
Hays, the developers of the Summersby Subdivision, for the cost difference to construct an eight inch (8") waterline and a
twelve inch ( 12") waterline within this development.
Vz
COST TO CITY: E
oR
13 3,205 .00 (Estimatedl $ 80,000.00 Water & Sewer Improvements
Cos[ of is Request Categ� roject Bu get Category rojectName
5400-5600-5808-00 $ 2` ,�8n• co Cost Share
Account Number Funs Used To Date Program Name
97021 153.tb2o.00 Sales Tax
Project Number Remaining Ba ance Fun
BUDGET REVIEW: I X Budgeted Item _ Budget Adjustment Attached
2 2i[n
Budget Manager Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Accountina ge(Z ll 601ai Au ttor Uate
`- I - Z5 - w
ttyAttomey Date ADA Coordinator ate
ator
Pq � '3 � - OO
urc'I asmg icer Date
STAFF RECOMMENDATION: Approval of action items listed above.
' dl.� Dp
Di Sion ea
nD to Cross Reference
/'3 ,/, `� :P New Item: Yes x No
DM[or Date
Prev Ord/Res #:
7Mayo �e
tt 've Se es ector "Date
avOng Contract Date:
Date
Page 2
STAFF REVIEW FORM
Description Summersbv Subdivision Waterline Cost Share Meeting Date February 15, 2000
Comments: Reference Comments:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
SUMMARY OF APPROVALS
FOR THE
SUMMERSBY SUBDIVISION
The following is a summary of the approvals for this subdivision that is presently under
construction:
* September 31 , 1999 - Southern Drainage Improvements
November 3 , 1999 - Partial/Phased Grading Permit
December 23 , 1999 - Water/Sewer Approval
January 14, 2000 - Streets/Drainage Approval
*It was required that the southern drainage be installed before any construction could begin
within the subdivision in order to protect the adjacent property owners. Therefore, the southern
drainage plans and calculations were submitted and approved before the subdivision construction
plans were submitted for review. A partial/phased grading permit was only given to the
developer after the southern drainage was installed to the satisfaction of the City Engineering
Division and after approval was provided from the adjacent property owner.
FAYETTEALLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Ron Petrie, Engineering
From: Heather Woodruff, City Clerk
Date: February 18, 2000
Attached is a copy of the ordinance approving a cost share agreement with Mark Foster and J.B.
Hayes. I am also returning three originals for you to distribute. The original will be microfilmed
and filed with the City Clerk.
Your purchase requisition has been forwarded to the Internal Auditor
cc: Yolanda Fields, Internal Auditor
STATEOFARKANSA CROF!LMED
County of Washington ss..
ORDINANCE NO.4225
AN ORDINANCE APPROVING
A COST SHARE AGREEMENT
WITH MARK FOSTER AND
J.B. HAYES IN THE AMOUNT
OF $33,205 FOR AN UP-
GRADE TO A WATERLINE
WITHIN SUMMERSBY SUBDI-
VISION; AND WAIVING THE
REQUIREMENTS OF COM-
PETITIVE BIDDING.
BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKAN-
SAS:
Section 1. That a cost share
agreement with Mark Foster
and J.B. Hayes in the amount
of $33,205 for an upgrade from
an eight inch waterline to a
twelve inch waterline within
Summersby Subdivision. A
copy of the cost share agree-
ment is attached hereto as Ex-
hibit "A" and made a part here-
of.
Section 2. That the City Council
hereby waives the require-
ments of competitive bidding for
the upgraded waterline within
the Summersby Subdivision
that the City hereby agrees to
cost share in, for the reason
that said requirements are nei-
ther practical nor feasible. Mark
Foster and J.B. Hayes, as de-
velopers of Summersby Subdi-
vision, submitted plans to ex-
tend
an eight inch waterline
within the subdivision and will
be providing all labor, materials.
and equipment for construction
of the waterline.
PASSED AND APPROVED
this 15th day of February, 2000.
APPROVED:
By: Fred Hanna, Mayor
ATTEST:
By: Heather Woodruff, City
Clerk
AGREEMENT
This shall service as a formal
agreement between the devel-
opers of the Summersby Subdi-
vision, Mark Foster and J.B.
Hays, and the City of Fayette-
ville in order for the City of
Fayetteville to participate in a
cost share to upgrade a portion
of the proposed waterline from
8" to 12" within this develop-
ment.
The City agrees to pay for the
upgrade up to a maximum City
cost of $33,205.00 as was esti-
mated by Jorgensen & Associ-
ates. This includes $3,200.00
for additional engineering and
construction inspection. Mark
Foster, J.B. Hays, and their En-
gineer agree to provide the
necessary and normal project
management, inspection and
testing as necessary for a com-
plete and accepted water line
I, JEFF JEFFUS, hereby certify that I am the publisher of THE
NORTHWEST ARKANSAS TIMES, a daily newspaper having a second class
mailing privilege, and being not less than four pages of five columns each,
published at a fixed place of business and at fixed (daily) intervals
continuously in the City of Fayetteville, County of Washington, Arkansas for
more than a period of twelve months, circulated and distributed from an
established place of business to subscribers and readers generally of all
classes in the City and County for a definite price for each copy, or a fixed
price per annum, which price was fixed at what is considered the value of the
publication, based upon the news value and service value it contains, that at
least fifty percent of the subscribers thereto have paid for their subscriptions
to the newspaper or its agents or through recognized news dealers over a
period of at least six months and that the said newspaper publishes an
average of more than forty percent news matter.
certify that the legal notice attached in the matter of
was published in the regular daily issue of said newspaper for
consecutive insertions as follows:
The first insertion on the day of 20
the second insertion on the
day of 20 — ,c
the third insertion on the day of 20
the fourth insertion on the day of 20
e/General Manager
Sworn to and subscribed before me on this day of
Public, State of ArsansNotary Public
My Commission Expires:
Fees for Printing ......
Costof Proof.............................................................$
Total..........................................................................$
RECEIVED
MAR 03 2000
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